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Summary
The Chancellor’s Office, the CCC Technology Center, and the Foundation for California Community Colleges, in collaboration with the community colleges and in partnership with ideas42, are redesigning the CCCApply experience with a student-centered approach in mind.
Mission: Student-centered design in action
Goals: Redesign CCCApply so that it is student-friendly, simple, straight-forward, and collects enough data to properly initiate the on-boarding of the students.
Redesign Workgroup Members: Anderson, Christopher; Deb Barker-Garcia; Bryan Miller; Tim Calhoon; Craig Hayward; Lou Delzompo; Emily Gerofsky; Emily Robinson; John Helmer (Unicon); Lu, Tonia; Laura Metune; Michelle Pena; Mike Caruso; Stephanie Murguia; Patricia Donohue; Michael Quiaoit; Randy Tillery; Andrea Reynolds; Rita Gorgan; Rob Rundquist; Justin Salenik; Tessa Carmen DeRoy; Paul Feist; Tina King.
Project Information
| Workgroup Committee & Description | Lead | Resources | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
Project Objectives | Omid Pourzanjani, CCCCO Barney Gomez, CCCCO | https://digitalfutures.cccco.edu/ | |||||||||
Overarching Objectives - See Table Below
| Omid Pourzanjani, CCCCO Barney Gomez, CCCCO | Click here > AB-3101 Community colleges.
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Design & Business Requirements | |||||||||||
| Special Implementations User Interface Changes Glue for CCCApply
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| Questions & Fields: Sub-committee focused on reviewing questions and data fields required at the time of application to support Redesign project objectives | Omid Pourzanjani - Lead | ||||||||||
Release Schedule | |||||||||||
Redesign Release 1 Production Release: September 28, 2018 | Patty Donohue Tim Calhoon | Release Roadmap
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Redesign Release 2 Production Schedule: December 7 | | Expand | | |||||||||
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Redesign Release 3 Production Release: March 15, 2019 Expand | | title | SCOPE....
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Redesign Part 4 Production Release: June 2019 | Scope: Changes #3Non-Credit
| Patty Donohue Tim Calhoon | Release Roadmap Sprint-based release deployment schedule for March 2019 Redesign deadline
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Phase 2: Long-Term Redesign - DraftThe CCCApply Redesign Workgroup is still looking at a viable plan for the next phase of CCCApply. All plans to-date are exploratory.
| CCCApply Advisory User Group Committee CCCApply Redesign Workgroup | Shared space under-development to track meetings, decisions, requirements reviews, approvals, and quarterly progress reports. | |||||||||
Sub-Committees | |||||||||||
| Non Noncredit Application Sub- Credit Application CommitteeCommittee | Patty Donohue
| NOTE: Sub-Committee meeting minutesSee the CCCApply Noncredit App Pilot Project - college participants Non-Credit Sub-Committee Meeting Minutes & Discussions - Fall 2018 | |||||||||
| Low-Hanging Fruit Committee | Patty Donohue - Lead Michelle Pena MItch Leahy Stephanie Murguia | Low-hanging Fruit #1 - Changes - DEPLOYED Q1 Low-hanging Fruit #2 - (Pending) | |||||||||
| Questions & Fields: Sub-committee focused on reviewing questions and data fields required at the time of application to support Redesign project objectives | Omid Pourzanjani - Lead | /wiki/spaces/PD/pages/727843091 CCCApply Field Removal Recommendation 102218.xlsx Questions to be Removed Change Requirements (Worksheet) | |||||||||
Ideas42 Study Ideas42.org behavioral study on CCCApply in response to AB3101 | Harrison Neuert - Ideas42 Emily Gerofsky - CCC Foundation | CCC Diagnosis Deck Final (002).pdf (Ideas42)
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Changes & Low-Hanging FruitSub-committee focused on identifying changes and revisions that support Redesign project objectives and timeline. Special Implementations User Interface Changes Glue for CCCApply
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| Low-hanging Fruit #1 - DEPLOYED September Release Non-Credit Application Workflow /wiki/spaces/OPENAPPLY/pages/723812439 Change Management Office procedures (Amanda) | |||||||||
Communications | Omid Pourzanjani - CCCCO | ||||||||||
Meetings | CCCapply Redesign Meeting Agenda 120618.docx CCCapply Redesign Meeting Minutes 102618 (1).docx | ||||||||||
Overarching Project Objectives
The following project objectives are in response to Assembly Bill 3101. In addition, all efforts are being made to address AB705 (multiple measures) across the Core Applications.
# | Objective | Requirements Info |
|---|---|---|
| 1 | Streamline and simplify the CCCApply experience with a student-centered approach in mind that complies with the requirements of AB3101 | The Redesign Workgroup is exploring ways to redesign CCCApply to be more student-friendly, simple and straightforward, and to collect just enough data to initiate the on-boarding of students.
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| OUT-OF-SCOPE for Phase 1: CCCApply FY18-19 Work plan Major overhaul to the user interface and enhancements to implement modern micro-services architecture (APIs, backend, data integrations, web services, etc.)
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| OUT-OF-SCOPE for CCCApply FY18-19 Work plan - See Grant: Shared Infrastructure - OpenCCC
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| 2 | Support Non-Credit Students with Residency-Free Workflow Collaborate with the CCC non-credit community and Ideas42 to design and implement a modern, user-friendly, electronic application that supports the needs of our diverse non-credit student populations - allowing colleges to collect only what's necessary at the time of application to comply with AB3101. |
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Phase 1 Redesign Development Roadmap
This roadmap outlines the work planned or completed in the first phase of the redesign project dedicated to simplifying the current version of CCCApply.
| Roadmap Planner | ||||||||||||
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Change Requirements Deadlines
*Due to the current budget and team capacity, even approved changes that do meet the deadlines below are not guaranteed inclusion in the release(s).
| FINAL DEADLINES | ||
|---|---|---|
| Change Management Activities | Q3 Release - March 2019 | Q4 Release - June 15, 2019 |
| Submit Change Request | December 31, 2018 (Jan 3, 2019) | February 28, 2019 |
| T-Shirt Size Estimate | January 8, 2019 | March 7, 2019 |
| Budget Review | January 8, 2019 | March 9, 2019 |
| Written Sign-Off on Vetted Approved Changes | January 9, 2019 | March 15, 2019 |
| Resources & Capacity Estimates | ||
| Story / Epic Business Requirements | January 11, 2019 | March 25, 2019 |
| Technical Estimate | January 11, 2019 | March 27, 2019 |
| Release Management Activities | ||
| Code Freeze | January 31, 2019 | May 16, 2019 |
| Pilot Release (30 Days) | February 15, 2019 | May 31, 2019 |
| Pilot Release (2 Weeks) | March 1, 2019 | June 14, 2019 |
| Production Release | March 15, 2019 | June 28, 2019 |