Request No. | 2018-37B |
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Date of Request | October 14, 2018 |
Requester | CCCApply Redesign Workgroup - CCCCO |
Application(s) | Standard Application |
Section / Page | Full Workflow |
Approval Date | TBD |
Changes to Download File | TBD |
Changes to Residency Logic | TBD |
Table of Contents |
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Note |
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Low-Hanging Fruit Changes This is the second round of short-term, low-hanging fruit changes approved as part of the CCCApply Redesign Project, guided by the CCC Chancellor's Office in collaboration with the CCCApply Redesign Workgroup. See "Low-Hanging Fruit #1" change request for the first round of changes deployed to the current version of CCCApply in FY18-19. |
Business Need
Student-centered design in action.
The Chancellor’s Office, the CCC Technology Center, and the Foundation for California Community Colleges, in collaboration with the community colleges and in partnership with ideas42, are redesigning the CCCApply experience with a student-centered approach in mind.
Chancellor's Office Project Name: CCCApply Redesign Project
Stakeholders:
CCCApply Redesign Workgroup & Sub-Committees
CCCApply User Workgroup (formerly known as the Steering Committee)
Risks & Constraints
Scope and schedule deadlines - must have complete business requirements, reviewed, approved, estimated and prioritized by the final deadline in order to meet the quarterly release schedule for FY18-19.
Change Requirements for Low-Hanging Fruit #2
CCCApply Redesign Project short-term changes approved for the current version of CCCApply.
Must meet the requirements deadline schedule for designated release.
# | Description | Proposed Solution / Requirements | Need Requirements |
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Remove "Are you comfortable reading and writing English" from Needs & Interests page in the Standard application for all users |
| Should this question be removed from the International Application? | |
Remove the "Financial Assistance" section and questions from the Needs & Interests page in the Standard application for all users |
| Should these questions be removed from the International Application? | |
Remove the "Athletic Interest" section and questions from the Needs & Interests page in the Standard Application But Make configurable to allow colleges to "opt-in" to keep the section if they are using the Title IX survey |
| Phase 1: Medium (removing it for all users, and doing the work to make it configurable included) Phase 2: Large (Removing it for all users and building in the opt-in feature would require a CAP story | |
Revise the layout and question order on the Residency Page for improved efficiency |
The layout should be:
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Revise the "Out of State Activities" section and questions to streamline the experience for users |
Background & Reasoning
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Revise the | |||
Implement skip logic to only display the Special Residency questions IF the applicant responds YES to one or more Out-of-State Activities. |
NOTE: No change to the Homeless Youth or Foster Youth questions. These would ALWAYS display on screen as currently implemented. | ||
Revisions to the Education Page |
Questions to be Removed
Description | Page/Section | Data Field(s) | Remove or Change | Change Requirements | Legal Implications |
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Out-of-State Activities Residency Questions | Residency | <ca_outside_tax> <ca_outside_tax_year> <ca_outside_voted> <ca_outside_voted_year> <ca_outside_college> <ca_outside_college_year> <ca_outside_lawsuit> <ca_outside_lawsuit_year> | REVISE | Change the format of these 4 questions from radio buttons to checkboxes and default No. Move this section up (switch places with the Special Residency section) and based on a Yes response (checkbox is checked) to any of these four checkbox questions, display the first three "Special Residency" questions, otherwise do not display. Combine the four OOS activity questions into one question with bullets:
Background & Reasoning
Question would be worded like this:
If the applicant is a minor, display the following language:
| If we change this proposal and reformat existing to checkboxes - MED |
Special Residency Section | Residency | REVISE | Move the Special Residency section down below the "Out of State Activities" section and implement skip logic to hide unless...
NOTE: No change to the Homeless Youth or Foster Youth questions. These would ALWAYS display on screen as currently implemented. | ||
Special Residency: Seasonal Worker | Residency | <ca_seasonal_ag> | REVISE | Hide this question unless user answers Yes to the Out-of-State activity question | IF the applicant is determined to be a non-resident, the college can follow up with these special residency exceptions via Rule and Email |
Special Residency: Public School Employee | Residency | <ca_school_employee> | REVISE | Hide this question unless user answers Yes to the Out-of-State activity question | IF the applicant is determined to be a non-resident, the college can follow up with these special residency exceptions via Rule and Email |
Special Residency: State University Employee | Residency | <ca_college_employee> | REVISE | Hide this question unless user answers Yes to the Out-of-State activity question | Same as above |
Enrollment Status (Hide College Education & Colleges Attended if first time in College) | Education page | <enroll_status> | REVISE | Update the logic in the Enrollment Status field to HIDE the College Education & Colleges/Universities Attended sections IF user selects:
Here's the logic that should be implemented across the responses: 1 = First-time student in college (after leaving high school)
2 = Transfer student from another college (Keep existing logic) 3 = Returning student to this college after absent for a main term (Keep existing logic) Y = Enrolling in high school (or lower grade) and college at the same time
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Requirements Deadlines
*Due to the current budget and team capacity, even approved changes that do meet the deadlines below are not guaranteed inclusion in the release(s).
FINAL DEADLINES | ||
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Change Management Activities | Q3 Release - March 2019 | Q4 Release - June 15, 2019 |
Submit Change Request | December 31, 2018 | February 28, 2019 |
T-Shirt Size Estimate | January 8, 2019 | March 7, 2019 |
Budget Review | January 8, 2019 | March 9, 2019 |
Written Sign-Off on Vetted Approved Changes | January 9, 2019 | March 15, 2019 |
Resources & Capacity Estimates | ||
Story / Epic Business Requirements | January 11, 2019 | March 25, 2019 |
Technical Estimate | January 11, 2019 | March 27, 2019 |
Release Management Activities | ||
Code Freeze | January 31, 2019 | May 16, 2019 |
Pilot Release (30 Days) | February 15, 2019 | May 31, 2019 |
Pilot Release (2 Weeks) | March 1, 2019 | June 14, 2019 |
Production Release | March 15, 2019 | June 28, 2019 |
Proposed Solution
TBD
FY18-19 Release Schedule
28 |
, 2019 |
Change Requirements for Low-Hanging Fruit #2
CCCApply Redesign Project short-term changes approved for the current version of CCCApply.Must meet the requirements deadline schedule for designated release.
Remove the following questions from the page for all users:
- Comfortable Reading English = <comfortable_english>
Status | ||||
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2. Financial Assistance = <financial_assistance>
Status | ||||
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3. TANF/CalWorks/SSI = <tanf_calworks_ssi>
Status | ||||
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Status | ||||
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Out-of-Scope Items
# | Description | Section | Proposed Solution / Requirements |
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5 | Revision to the Social Security Number Question | OpenCCC Account Creation & Apply Edit Account page | Simplify the Social Security Number question / section in OpenCCC Account by zipping up the extended legal information text behind a "pop-up Help" hyperlink, removing the "I plan to apply for financial aid" checkbox, hiding but maintaining existing data fields |
Removal of Education Page | |||
Additional Information
Date | Description | Type | Status | Notes |
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