Anchor | ||||
---|---|---|---|---|
|
Note |
---|
CCCApply 2017 Annual Update March 1, 2017: The 30-Day Pilot Site Preview has begun. /wiki/spaces/PD/pages/131465676 |
This summary of release notes applies to both the Pilot and Production release activities for the CCCApply 2017 Annual Update (Release 6.0). The 30-Day Pilot Site release took place on March 1st, and the Production release is scheduled for March 31, 2017. There will be a maintenance window starting at 6:00PM PST. Please direct all questions to the CCCApply category page on the CCC Support Site: www.ccctechnology.info.
Release Schedule
Description | Date |
---|---|
Release No. | 6.0 |
Pilot Release Date & Time | 03.01.17 - (10:00AM - 5:00PM PST) |
Production Release Date & Time | 03.31.17 - (6:00PM - 11:00PM PST) |
Type | Annual Update Release |
Release 6.0 Scope
Description | Scope |
---|---|
Applications | OpenCCC Student Account System |
Changes to Download Client | Yes (See Release 6.0 Download Client jar file below) |
Changes to Residency Logic | Yes |
Revised Data Dictionaries | Yes |
Updated User Guides | Yes |
Contents
Table of Contents | ||||||
---|---|---|---|---|---|---|
|
Coming Soon! College Preview Demos
This year we are trying something new! A series of short demonstrations highlighting select changes and feature enhancements from the upcoming 2017 CCCApply Annual Update will be recorded and posted here following the March 1st PILOT Site release. This page will be updated and an announcement will be posted on CCCTechnology.info when they are ready to be viewed.30-Day Pilot Site Preview
In order to give colleges time to review and implement the changes and enhancements being deployed in the 2017 Annual Update on March 31, 2017, the code will be released to the Pilot environment 30 days in advance, on March 1, 2017.
All changes have been updated in the CCCApply Standard Application.Pilot-V.2017.1
See the "Pilot Environment" section in the CCCApply Public Documentation space for information about the Pilot site.
NOTICE: All changes and enhancements deployed as part of this release, including the 2017-2018 BOG Fee Waiver Application, will remain in the Pilot site as a clone to the production deployment. Colleges that have not yet implemented the online BOG Fee Waiver Application may preview the application in the Pilot environment. Colleges interested in implementing should contact the CCCApply Product Manager, Patty Donohue, to schedule a BOG Implementation Kick-Off Meeting to get started on the IT project and operational tasks.
Release Notes Summary
Below is a summary of the approved change requests and other enhancements included in the 2017 CCCApply Annual Update on March 31, 2017. Colleges can begin previewing on March 1st in the Pilot environment.
OpenCCC Student Account
The following feature enhancements will be made to the OpenCCC Student Account system. Click on the Change Specification / Technical Notes hyperlinks in the table below to see detailed change specifications, where available.
Change Specification / Technical Notes | Summary | New Data Fields / Changes to the Download Client | Changes to Logic |
---|---|---|---|
No Permanent Home Address Checkbox and Data Field (AB 801) | New checkbox question added to the Permanent Address section of the OpenCCC Account: "I have no permanent address because I am currently homeless." | <no_perm_address_homeless> | If checkbox is not empty (Yes), then set new "Homeless Youth" field on Residency page in CCCApply Standard application to default "Yes". |
Set Text Message Authorizations Default to Yes | Set default value to "Yes" for text message authorization in OpenCCC account. | No | No |
Revise OpenCCC Account Confirmation Email Language and Logo | Updated OpenCCC logo and updated contact information for the Helpdesk in the OpenCCC Account confirmation email. | No | No |
OpenCCC Account User Interface Upgrade | New look & feel changes have been made to the OpenCCC Account application; no functionality changes, no actions required by the college. | N/A | N/A |
Implement Google Analytics across OpenCCC & CCCApply Applications | Analytics tracking has been added to every page of the OpenCCC Account, including Account Creation, Welcome, IdP Sign-In page, Account Recovery, Password Reset, Username Verification, and Edit Account pages. Additional tracking added to main navigational buttons and links, all error message pop-up modals, session time-out modal, Help hyperlink pop-up text box modals, and Save/Continue buttons. | N/A | N/A |
CCCApply Standard Application
Below is a summary of the approved change requests and feature enhancements to be deployed in the CCCApply Standard application. Click on the Change Specification / Technical Notes hyperlinks in the table below to see the change specifications, where available.
Change Specification / Technical Notes | Summary | New Data Fields / Changes to the Download File | Change to Logic |
---|---|---|---|
Revise CCCApply for AB 801 (Homeless Youth) | Required changes to the Standard Application to identify homeless youth applicants per recently passed state legislation (AB 801) including a new "Homeless Youth" question and data field on the Residency page; a new integrity flag (#40) trigger, and changes to the Area B residency logic to identify homeless youth under 25 years of age. Other changes include: New checkbox question, data field, and error validation added to the Permanent Address section of the OpenCCC Account and Edit OpenCCC section to identify homeless students under age 25 without a permanent address. | <homeless_youth> <integrity_fg_40> <no_mailing_address_homeless> <no_perm_address_homeless> | New Step 12 added to Area B Logic in Standard App only. See "Changes to Logic" section below for more details.. |
Develop Web Service Linking Statewide Student Identifier System (SSID) with CCCApply | API web service linking the California Department of Education's Statewide Student Identifier System (SSID) to CCCApply to facilitate legislative reporting requirements. | Restricted. For CCCCO legislative reporting only. No new downloadable fields | N/A |
Articulation with Californiacolleges.edu and CCCApply - Phased Approach | API web service allowing the California Colleges Guidance Initiative (CCGI) Californiacolleges.edu to push student data through to CCCApply in order to support multiple measures placement and create additional efficiencies for Admissions and Records staff. | <hs_cds_full> | No change to logic |
System Generated Reminder Emails to Students about In-Progress Applications | To support minimizing abandoned applications! Phase I: System-generated emails from CCCApply are sent to students if they start, but do not submit, an application after 1) 24 hours; and 2) if the application is still not submitted after 7 days. Email templates contain generic message but merge college's name and URL, and college Admissions Office contact, email, and phone. | No new data fields | Logic added to In-Progress application database to send reminder emails to students after 24hrs and 7 days. |
Publish a Paper-based Version of Standard Application for Special Populations | Now Available! The paper-based version of the CCCApply Standard Application, approved by the CCC Chancellor's Office. Contains all questions from the online application. Printable version only. | NOTE: All new 2017 data fields have been incorporated into the paper-based version. | Hyperlink will take you to File Repository on Project Site to download the paper application. |
Develop New Post-Submission Workflow that Drops Student into MyPath for Links & Opps | Alternate OpenCCCApply workflow path for colleges adopting MyPath Student Services Portal. | No | No |
Develop Mechanism to Pass Proxy-Created CCCID Back to Colleges | Supports the CCC Single Sign-On Initiative (SSO). New EPPN to CCCID mapping table added to the CCC Report Center, allowing colleges to export new CCCIDs created by the SSO Proxy and map them back to their college/district Active Directory. | No | No |
Implement Google Analytics to OpenCCC & CCCApply Applications | Analytics tracking service added to all pages of the CCCApply Standard and International Applications, as well as the BOG Fee Waiver Application to analyze end-user behavior, patterns, | No | No |
Add Google Analytics Special Activities to Track User Clicks | Additional tracking functionality added to main navigational buttons and links, all error message pop-up modals, session time-out modal, Help pop-up text box modals, and Save/Continue buttons to start gathering more meaningful data around CCCApply user behavior and trends. | No | No |
Include Baccalaurate Degrees to Award Type Field | Two new values were added to the Award Type field, configured by colleges in the CCC Administrator. | Two values added to <award_type> BA = Baccalaureate of Art | No |
Re-order HS Ed Level Responses in Dropdown Menu; List Graduates First | Change the display order of the High School Education Level drop-down menu responses so that "Did not graduate" is last in the list and not first. | No | No |
Revised the user instructions that are displayed on the "Search Results" screen in the High School & College Finders | Short-term fix made to the hover help and "Search Results" display text that appears if more than 25 results match the partial name entered by the student. If the "Search Results" list finds more than 25 results, the new onscreen help text says, "Displaying 25 of X matches. Keep typing to narrow down search results." | No | No |
BOG Fee Waiver Application
Below is a summary of the approved changes and feature enhancements to be deployed in the 2017-2018 Board of Governors (BOG) Fee Waiver Application.
Click on the Change Specification / Technical Notes hyperlinks in the table below to see the detailed change specification.
Change Specification / Technical Notes | Summary | New Data Fields / | Change to Logic |
---|---|---|---|
2017-2018 BOG Fee Waiver Application Change Specification | Approved changes made to the online BOG Fee Waiver application to correspond to the 2017-2018 BOG Fee Waiver paper application released by the CCCCO. Paper application is attached to the Change Specification / Technical Spec for reference. | <determined_homeless> | Yes. New "Method D" eligibility algorithm added to the 2017-2018 BOG per state legislation AB 801 (Homeless Youth). |
Highlights:
|
Anchor | ||||
---|---|---|---|---|
|
The following data fields were added to the database in Release 6.0. See table below.
Adding New Data Fields to Downloads
To download the new data fields, your college IT staff must first add them to the Format Definitions XML file(s) and run the updated "transfer-client.jar" file corresponding to this Release (6.0). Each application has its own unique Format Definition XML file, which specifies which data fields should be included each time your automated downloads job file is run. do for the application(s) they pertain to. This process is described in the CCCApply Download Client User Guide.
NEW Download Client Jar File for Release 6.0 - PILOT Release - March 1, 2017Download Client Jar File: transfer-client.jar |
Description | Data Field | Format | Download | Report Center? | Admin Rules? | Application(s) | Notes |
---|---|---|---|---|---|---|---|
No Permanent Address Homeless | no_perm_address_homeless | 1 | Yes | Yes | Yes | Account Edit Account - Apply, IA & BOG | Added to the Permanent Address section in Account & Edit Account |
No Current Mailing Address Homeless | no_mailing_address_homeless | 1 | Yes | Yes | Yes | Apply, IA & BOG | Added to the Current Mailing Address section is Apply, BOG, IA |
No Non-US Permanent Address Homeless | no_non_usa_perm_address_homeless | 1 | Yes | Yes | No | International Only | Address Field |
Homeless Youth | homeless_youth | boolean | Yes | Yes | Yes | CCCApply Only | Residency Page in Standard App Only |
Integrity Flag 40 | integrity_fg_40 | varchar 2 | Yes | Yes | Yes | CCCApply Only | Integrity Flag Table |
Pre-Determined Homeless by Financial Aid Office | determined_homeless | boolean | Yes | Yes | Yes | BOG Only | 2017-2018 |
Method D Eligibility Logic | elig_method_d | boolean | yes | BOG Only | 2017-2018 | ||
HS CDS Code - Full Length | hs_cds_full | varchar 14 | yes | Yes | Yes | Apply & International | |
Col{0} CDS Code - Full Length | col1_cds_full col2_cds_full col3_cds_full col4_cds_full | varchar 14 | Yes | Yes | No | Apply & International | These fields will be added to the Downloads, it will not replace the existing 6-digit CDS code. |
Term Start Date | term_start | date | Yes | Yes | Yes | CCCApply Only | This field is configured by the college in the Administrator |
Term End Date | term_end | date | Yes | Yes | Yes | CCCApply Only | This field is configured by the college in the Administrator |
Major Description | major_description | varchar 100 | Yes | Yes | Yes | Update APPLY only from 65 to 100 character length | This field is configured by the college in the Administrator |
Award Type | award_type | Apply & International | Add two new values to the data field: BA - Baccalaureate of Arts Degree BS - Baccalaureate Science Degree |
Changes to Logic
CCCApply Residency Logic Changes
Update Area B Residency Logic for AB 801 Homeless Youth
A new step (Step 12) was added to Area B residency logic to look at the response for the new "Homeless Youth" question added to the Residency page, and the student's birthdate. If the user is under 25 years of age and answers "Yes" to the new "Homeless Youth" question, then the Area B logic sets Class B2 and triggers new Integrity Flag 40, which alerts A&R staff about this status. If the student responds "No" to the new "Homeless Youth" question, OR if the student is 25 years old or older, no flag is triggered and the logic continues to Step 13.
Expand the link below to see the details of this change to the Area B residency algorithm. Refer to Appendix A of the CCCApply Data Dictionary-PILOT.V.2017.1 to see the full Area B logic table.
Expand | ||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
2. Add new Integrity Flag 40 to Area B and trigger the flag at new Step 12 IF the user is under 25 years of age at time of application and answers "Yes" to new <homeless_youth> residency question.
Please see the Change Specification for detailed information and a Use Case Matrix to ensure all new Homeless Youth use cases are tested against the new logic. |
Info |
---|
What action does the college need to take? No change is required by the college (unless you have custom residency calculation forms that need to be updated with the new step 12). Otherwise, the residency algorithm will continue to do its job calculating the "Preliminary Residency Status". Admissions staff should be aware that there is a new integrity flag for "Homeless and under age 25" to help identify these students and collect proof when needed. |
Questions? Please add questions and comments in the support site: CCCTechnology.info.
Bug Fixes
The following bugs were fixed in the 6.0 release. No action is required by the college A&R or IT staff at this time.
Note |
---|
If you have any questions or would like more information about any of these bug fixes, please post a request in the CCCTechnology.info in the CCCApply category page. |
Summary | Application |
---|---|
Apply uses incorrect property name for Email sender authentication property | Standard App only |
Status 404 error occurs when clicking on the "Proceed to CCC MyPath" link in Apply | All Applications |
Checking the box for "My mailing address is the same as the Permanent Address in my OpenCCC Account above" causes an error | Standard App only |
Javascript causes error popup on military page | Standard App only |
Supplemental Question fields not appearing in the Rules tab for CCCApply | Standard App only |
Supplemental Question fields not appearing in the Rules tab, nor the CCC Report Center, for International Application | International App only |
Problems with $ Dollar Sign and Other Characters in Usernames | OpenCCC Account |
Error occurs when clicking on Edit link for Personal Information in Edit My OpenCCC Account | Edit My OpenCCC Account |
Fix errors in the residency section of the 2016-2017 BOG application | BOG App only |
Add missing Current Mailing Address section to the BOG Review Application page and the BOG Submitted Application PDF | BOG App only |
Fixed some nesting issues on the Review Application page in CCCApply | Standard App only |
Accessibility Fixes
The items below were updated per accessibility standards WCAG 2.0 AA.
Description | Application |
---|---|
Re-render the Supplemental Questions Page in CCCApply Standard & International Applications for Screen Readers & Assisted Technologies | Standard & International Only |
The Pilot Environment
All items to be deployed in Release 6.0 on March 31, 2017 be deployed to the Pilot environment 30 days prior to the release and will remain in Pilot after the Production release. We encourage college Admissions staff to review the changes and alert your IT department staff to add the new data fields to your Download files. (See New Data Fields & Changes to the Download Client section for new fields added.) NOTE: All other changes, including the new step added to the Area B residency logic, require no action by the college.
Info |
---|
Preview in the Pilot Environment All Release 6.0 changes and enhancements will be deployed to the Pilot environment on March 31, 2017 for colleges to preview and test. "Pilot" versions of the CCCApply Data Dictionaries and User Guides will reflect both the production and pilot environment application code. Questions? Please post all questions on CCCTechnology.info. |
Getting to the Pilot Applications
Please see "Pilot Environment" section in the CCCApply Public Documentation space for more information on getting to the Pilot Applications, pointing to the Pilot download server, and identifying the Pilot Administrator & Report Center URLs.
PILOT Application | NEW PILOT Application URL |
---|---|
PILOT CCCApply Standard Application URL | https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX |
PILOT BOG Application URL | https://pilot.bog.opencccapply.net/gateway/bog?cccMisCode=XXX |
PILOT International Application URL | https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX *Replace the XXX with your college MIS code. |
Pilot Download URL Attributes
Application | PILOT DOWNLOAD URL |
---|---|
PILOT CCCApply Standard Application | https://pilot.admin.openccc.net:8443/ccctransfer |
PILOT BOG Application | https://pilot.admin.openccc.net:8443/ccctransferbog |
PILOT International Application |
Pilot Administrator & Report Center URLs
The URLs below are "templates" - so the examples shown are not your URLs. These are here to give you an idea of what they look like. Please contact your IT department if you do not have access to your Pilot Site URLs for the Pilot Administrator and Pilot Report Center.
Pilot Administrator https://{yourDomain}/idp/profile/SAML2/Unsolicited/SSO?providerId=https://ci.control.openccc.net/shibboleth&shire=https://ci.control.openccc.net/Shibboleth.sso/SAML2/POST&target=https://ci.control.openccc.net/admin/ | |
Pilot Report Center https://{yourDomain}/idp/profile/SAML2/Unsolicited/SSO?providerId=https://ci.control.openccc.net/shibboleth&shire=https://ci.control.openccc.net/Shibboleth.sso/SAML2/POST&target=https://ci.control.openccc.net/jasperserver-pro/ |
Info |
---|
NOTE: Please see the Pilot Environment page in the CCCApply Public Documentation space for more details on the CCCApply Pilot Environment. |
Data Dictionaries & Release Documentation
The following links pertain to Release 6.0 documentation, including CCCApply Data Dictionaries and User Guides.
Description | Version | Format | Release | Date Published |
---|---|---|---|---|
CCCApply Standard Application Data Dictionary | V.2017.1-Pilot | Release 6.0 | 3.01.17 | |
2017-2018 BOG Fee Waiver Data Dictionary | V.2017.1 | 2017-2018 | 3.01.17 | |
CCCApply International Application Data Dictionary | V.2017.1-Pilot | Release 6.0 | ||
CCCApply Download Client User Guide | V.2017.1-Pilot | Release 6.0 | 3.01.17 | |
Download Client: transfer-client-V4.jar | Release 6.0-V4 | JAR | Release 6.0 | 3.01.17 |
Pilot Environment | Webpage |