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Workshop Session Presentation Slides are linked to each session below.



CCCApply - Focused on Success: Mapping the Road Ahead

Featuring a range of topics and speakers covering the year in review and the roadmap ahead. Break-out sessions are offered in three tracks including topics for new and experienced Admissions & Records staff; IT Best Practices & Report Center Training; and a track dedicated to looking at the roadmap for 2017-2019 (and beyond, in some sessions) where we can explore new projects and statewide initiatives, including MyPath, the Student Services Portal, and Project Glue.  Geared towards California Community Colleges.

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GENERAL SESSION

9:35AM - 9:55AM
PAC Auditorium

Vice Chancellor Pam Walker

Keynote Speaker

Pamela D. Walker, Ed.D.
Vice Chancellor of Educational Services

Dr. Pamela D. Walker serves as vice chancellor for educational services at the California Community Colleges Chancellor’s Office and leads the divisions of Academic Affairs, Student Services and Workforce and Economic Development.

Dr. Walker is a highly regarded educational leader with experience as a faculty member and administrator in the K-12 system, multiple four-year university systems and in the California Community Colleges. She came to the Chancellor’s Office from American River College after spending 12 years in positions as the dean of science and allied health, associate vice president for instruction, vice president for student services and interim president. At Cerritos College, she was the dean of heath, physical education, recreation, athletics and dance and interim dean of admissions and records. She also held the position of associate commissioner for the California Community College Athletic Association. Prior to her tenure in the California Community Colleges system, Walker worked at both public and private colleges and universities.

Dr. Walker received her bachelor’s degree from Eastern Oregon State University in LaGrande, master’s degree from California State University, Sacramento and doctoral degree in Organization and Leadership from the University of San Francisco.


ADMISSIONS & RECORDS TRACK

10:00AM - 11:00AM

Room: PAC 201


Presenters:

Bryan Dickason
Specialist, Student Services
CCC Chancellor's Office

BOG Fee Waiver Application: Implementation & QA Session

Explore the online BOG Fee Waiver Application and participate in a Q&A session with experts from the CCC Chancellor's Office.

This session will discuss the application for new users, review the new changes implemented in the 2017-2018 BOG application, and provide a high-level overview of the implementation project.

Bryan Dickason, financial aid specialist from the Chancellor's Office, is presenting this session, and can answer your questions about the fee waiver requirements and BOG legislation.

  • Discuss the changes and requirements for 2017-2018 BOG Year, implemented in the annual update release on March 31st;
  • Breakdown the new AB 801 Homeless Youth legislation as it pertains to financial aid
  • How to get started on the IT project implementation (schedule a kick-off meeting with the Tech Center)

Audience:  This session is geared towards Financial Aid and IT staff, but is appropriate for anyone interested in the online BOG Fee Waiver application.

PRESENTATION SLIDES


11:10AM - 12:10PM

Room: PAC 202

Presenter: 
Patty Donohue,
CCCApply Product Manager, CCCTC


Designing the Next Version of the CCCApply International Application: Round-Table Discussion & Interactive Workshop Session

Join the CCCApply product management team and members of the CCCApply Steering Committee for an interactive round-table collaborative for the purpose of gathering requirements for the next iteration of the CCCApply International Application - on the 2018-2019 development roadmap.

Discussion Points:

  • Identify key stakeholders for user stories
  • Identify volunteers for requirements sub-committee
  • Survey workshop participants to gather diverse perspectives on multiple issues
  • Increase adoption of the existing International Application to ensure continued support at the CCCCO and state levels
  • Conduct post-workshop interviews with attendees
  • Identify and discussion requirements 

Audience: Geared towards staff and administrators who are interested in collaborating, sharing, and designing the next iteration of the CCCApply International Application. We need contributors and subject matter experts (SME) in the areas of Admissions & Records, International Admissions, Institutional Research, Student Equity, IT, and Student Services.

PRESENTATION SLIDES


1:15PM - 2:15PM

Room: PAC 105

Presenters
Robin Armour
Director of Admissions
Los Medanos College


Michelle Pena
Bakersfield College


Michael Quiaoit
CCC Chancellor's Office

Natalie Wagoner
CCC Chancellor's Office*

CCCApply Residency Algorithm 101: Presentation / Q&A Panel

Join members of the CCCApply Steering Committee and residency experts from the CCC Chancellor's Office for a presentation and Q&A session on the CCCApply residency algorithm and how it calculates the “preliminary” residency determination status and the AB540 eligibility status.

We'll breakdown the four residency logic areas (A-D), which are calculated separately first, and then combined to calculate the overall residency status. We'll also discuss how the Integrity Flags are used to alert Admissions staff about residency status and priority registration indicators.

Topics to explore:

  • Admission Eligibility
  • AB540 Eligibility
  • Area A: Citizenship
  • Area B: Stay and Intent
  • Area C: Military Exemptions
  • Area D: Special Exemptions
  • Financial Aid Referral
  • Overall Residency Evaluation
  • Special Cases Not Evaluated
  • Residency Integrity Flags
  • Residency Status Change Flag
  • Residency Updates for 2017

Featured Discussion: We'll explore the state laws and regulations behind the residency logic (see the list of questions/data fields that are used in the residency algorithm) as well as some of the hot topics related to establishing residency for Noncredit students, ESL, Prisoners, and other special populations.

We'll explore:

  • Residency requirements in the Ed Code and Title V
  • Residency requirements for Noncredit students
  • The questions and data fields that are required to determine residency

This popular session should appeal to new and experienced users of the CCCApply Standard Application, and particularly recent adopters who are transitioning to CCCApply from a homegrown application.

Audience: Geared towards all CCC college staff, including Admissions, IT, Student Services, Research, and Support Services.

PRESENTATION SLIDES


2:25PM - 3:25PM

Room: PAC 201

Presenters:

Patty Donohue
CCCApply Product Manager
CCC Technology Center


Mitchell Leahy
Director of Admissions
Santa Rosa Jr. College

CCCApply 2017 Annual Update and Roadmap Review

Join CCCApply Product Manager, Patty Donohue, and members of the CCCApply Steering Committee, for an overview of the approved change requests, new feature enhancements, logic changes and data fields, recently deployed in the CCCApply 2017 Annual Update on March 31st.

We'll also take a look at everything that's been implemented since the 2016 annual release, including technical updates (Shibboleth IdP V3 upgrade), security fixes, and user experience upgrades to address workflow and account recovery issues.

Attendees will walk away with information and answers to questions such as, “How will these changes affect my job in Admissions?

Do I have to update any of our admissions forms or current processes due to these changes?

What new data fields are being added to the application and what does our IT staff need to do to update our student information system?”

Audience: This session is always popular with staff who rely on the CCCApply data for residency, financial aid, research, MIS reporting and other student support needs.

PRESENTATION SLIDES


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IT & REPORT CENTER TRACK

10:00AM - 11:00AM

Room: PAC 202

Presenter:
Merrie Wales
College Support Engineer, CCC Technology Center

Basic Report Center Training

An introduction to the basic features and functions of the CCC Report Center, this session - geared towards new and experienced users - will share best practices and tips for analyzing your CCCApply data quickly in a user-friendly, web-based environment.

After a brief overview of the Home page, Library and main navigational menus, we'll explore the Repository - a hierarchical structure of public and private folders where administrators and users create and store resources for running & creating reports.

At the end of the session you'll walk away knowing how to:

  • Use the Application Look-Up reports to easily search and retrieve submitted applications by last name, social security number (last 4 digits), or submission date. We will also discus
  • Run reports from the Repository or the Library
  • Build custom (ad hoc) reports from submitted application data
  • Run, customize and export reports using filters and sorting capabilities
  • Schedule recurring reports for print or email
  • Set permissions on reports, views and folders

After the session, the computer lab will be open for attendees that want to explore some of the tips and tricks learned in the session. 

Audience: This session is geared towards new and experienced users of the CCC Report Center.

PRESENTATION SLIDES



11:10AM - 12:10AM

Room: PAC 105

Presenter: 
Sean Keegan
Chief Accessibility Officer
CCC Technology Center

Best Practices: Creating Accessible Documents & Web Pages

Web page and document accessibility is a central aspect to ensuring students with disabilities have access to institutional materials and academic content. Authoring and development techniques that include accessibility best practices for websites and documents reduce the need for remediation and provide students with greater access to institutional information. The CCC Accessibility Center offers a variety of tools and resources to support community colleges in evaluating websites and fixing PDF documents.

Audience: All attendees are welcome and encouraged to attend. The presentation slides will be posted on this website after the Workshop.

PRESENTATION SLIDES


1:15PM - 2:15PM

Room: PAC 202

Presenter:
Merrie Wales
College Support Engineer
CCC Technology Center 

Advanced Report Center Training: Creating Ad Hoc Views

Back again this year by special request, join the developers and support engineers who manage the OpenCCC and CCCApply data and report templates in the CCC Report Center.

We'll explore advanced topics including building cross tab reports using multiple filters, creating charts, and scheduling recurring reports using relative date filters.

Other topics and features to be explored:

  • Using the relative date filter for scheduling recurring reports and views
  • Setting permissions on reports, views and folders
  • Using conditional formatting feature to highlight, analyze and resize reports
  • Visually design reports by dragging, positioning, aligning and resizing report elements
  • And much more...

After the session, the computer lab will be open for attendees that want to explore some of the tips and tricks learned in the session. 

Audience: This session is geared towards experienced users of the CCC Report Center - but all levels of users are welcome!

PRESENTATION SLIDES


2:25PM - 3:25PM

Room: PAC 105

Presenter:
Jeff Holden
CISO, CCC Technology Center 

Best Practices: Security is Everyone's Responsibility

More and more criminal hackers have found the easiest way to compromise an organization is through the end users. This presentation will explore some of the ways criminals attempt to trick employees at colleges and what you can do, to not become a victim.

Audience: Geared towards all CCC staff and administrators who work with student personal information data on a daily basis. All attendees are welcome and encouraged to attend. The presentation slides will be posted on this website after the Workshop.

PRESENTATION SLIDES



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ON THE ROADMAP TRACK

10:00AM - 11:00AM

Room: PAC 105


Presenters:

Wes Owen
Senior Developer
CCC Technology Center

Patty Donohue
CCCApply Product Manager
CCC Technology Center

PREVIEW: New CCC Administrator 2.0 Demo

Join us for a sneak peek of the new CCC Administrator 2.0 tool - under development now to serve as the new "master administrator tool" for all new web applications currently under-development at the Tech Center.

The new Admin 2.0 will leverage commonly shared data elements, such as Terms, Majors, and User accounts, to streamline the configuration process across CCCApply, Course Exchange, Common Assessment, and more.

This preview will focus on two upgraded components of the existing CCCApply Administrator: the Supplemental Questions module and the Majors module. Designed to simplify the creation of supplemental questions and data fields, Admissions staff can now create new questions quickly and easily with a new user-friendly drag and drop interface and standard WYSWIG editor.

The new Majors module includes functionality to align programs and majors to Education Goals, or structure the display of majors in a classic tree configuration.

Additional new features include:

  • Easy sorting of Terms and Majors
  • A new CIP code field in the Majors module
  • A cross-functional College Messaging Editor
  • and more...

Forecasted to launch in September 2017, we'll wrap up the session with a review of the migration and release plan.

Audience: Geared towards all users of CCCApply applications.

PRESENTATION SLIDES


11:10AM - 12:10PM

Room: PAC 202

Presenter: 
Tim Calhoon, Executive Director, CCC Technology Center

UPDATE: Statewide Technology Initiatives Portfolio and How CCCApply, OpenCCC and SSO Play a Critical Role in Their Evolution

Join Tim Calhoon, Executive Director of the CCC Technology Center, for an update on the progress and status of the Education Planning Initiative (EPI), the Common Assessment Initiative (CAI), and the Online Education Initiative (OEI) and how OpenCCC, SSO, and CCCApply play a critical role in their evolution. 

Audience: All attendees are welcome and encouraged to attend. The presentation slides will be posted on this website after the Workshop.

PRESENTATION SLIDES



1:15PM - 2:15PM

Room: PAC 201

Presenter:
Bryan Miller, Vice President, Communication & Technologies, Foundation for California Community Colleges 

PREVIEW: MyPath: Student Services Portal Demo

Join Bryan Miller, Vice President of Communications and Technology at the Foundation for the California Community Colleges, in a special demo presentation and discussion of the new MyPath Student Services Portal, featuring highly-customizable Machine Learning rules and messaging designed to keep our students informed and on task as they navigate through their Community College education.

We'll explore the free integrated tools and secure, mobile-friendly web applications available to colleges, including the recently launched Careers Exploration and new Student Orientation tools, as well as a progress report of the 13 colleges currently piloting the Starfish Student Success Solution for education planning, degree audit, and early alert services.

Audience: This presentation is geared towards Admissions & Records, IT, and Student Services directors and other stakeholders interested in the progress and/or adoption of the statewide Education Planning Initiative (EPI).

PRESENTATION SLIDES - COMING SOON

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2:25PM - 3:25PM

Room: PAC 202

Presenter:
Lou Delzompo
Chief Technology Officer
CCC Technology Center

PREVIEW: What is Project Glue & Master Data Management?

What do Canvas, the Course Exchange, CCC MyPath portal and CCCApply have in common? Aside from being elements of student success programs in the California Community Colleges (CCC), they all involve massive amounts of data.

Data which, if synchronized between these and other applications among 113 colleges systemwide, would create a seamless continuum of technology offerings designed to help the CCC increase student completion rates and reduce the overall cost of educating more than 2 million students each year.

Audience: All attendees are welcome and encouraged to attend. The presentation slides will be posted on this website after the Workshop.

PRESENTATION SLIDES - COMING SOON


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MORE SESSIONS & EVENTS

Hours: 11:00AM - 2:00PM

Room: PAC 102


CCCApply Computer Lab

Drop by the "CCCApply Computer Lab" - Room PAC 102 - between 11:00AM - 2:00PM for personalized, hands-on help and individual training related to anything specific to the CCC Report Center. Support engineers can assist you with questions about looking up Applications, running reports, or creating your own custom Ad Hoc report.

Why not stop by and introduce yourself? Chances are we've talked on the phone or through the support site already.

8:00AM - 4:00PM

City Cafe

Visit Our Sponsors

Thanks to our sponsors for supporting this free annual event. Stop by their tables in the City Cafe and collect a raffle ticket from each for more chances to win a prize during the Closing Session.

3:25PM - 3:45PM
City Cafe 

Closing Session & Raffle


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