Discussion: Policies and Procedures for making Student records available via the data warehouse

• Presenter: Mark Cohen with discussion from all

• Interest in sharing student enrollment data across colleges to see where students are taking classes (are students living in my district going somewhere else?). Could potentially help with AB1705 Implementation.

• Discussed data sharing agreements and MOUs between colleges.

• Privacy concerns around FERPA and sharing student records. FERPA allows some data sharing from college A to B.

• Students should have the ability to opt out, thus suppress records for students with privacy blocks; need to determine appropriate data elements and aggregation level.

• This group to work on suggesting policies and permissions for accessing these records moving forward.

Update on Canvas Data 2 in CCC Data Warehouse

• Presenter: Mark Cohen

• Canvas Data 2 API integration is nearing completion, will include learning outcomes data. Broad interest expected.

• Will also include multi-college district segmentation at college level, sub account.

• Working on associating unsubmitted applications to a term to make them easier to analyze.

• There would be messaging communication coming out as the pilot date gets closer.

Discussion: Exploring API access support for connecting to the CCC Data Warehouse

• Presenter: Mark Cohen

• The data warehouse may soon offer API connection as an option instead of only ODBC.

• There was little feedback on the preferences, so more conversations at technical levels will inform this decision. Input from Denise, she shared that IVC is a pilot. It took time to configure the API.

• Mark to be at CISOA to get more feedback.

Follow up on high priority data sets to be added to CCC Data Warehouse

• Presenter: Mark Cohen

• The group discussed the previously identified top data priorities.

• VAR data will come into MIS and the DW after 2025.

• EDD Wage files are of high interest, if data sharing agreements could be amended.

• Discussion that CSU data may have more value over that from UC.

Agenda items for next meeting?

• Send agenda items for May meeting to Erik or Mark.

• Come back with policy suggestions for accessing student records across colleges (for students and colleges sharing data). May use some language from NSC.

• Mark to give update on API vs ODBC preferences from conference.

• Finalize details and communicate availability of college-level Canvas data.

• Consider modifications to data sharing agreements that could enable inclusion of high-priority datasets in the future, like EDD wage files.

Questions and Feedback

Next Meeting: May 14th.