CCCTC Products & Services Definitions

The authoritative source for official names & descriptions of each CCCTC product & service.

Contents

 

Introduction

The California Community Colleges Technology Center (CCCTC) provides multiple products and services to assist California’s community colleges by facilitating and coordinating the work of systemwide technology. For consistency and to add clarification to this work, this guide was created to serve as the authoritative source of truth for the official name and description of each CCCTC’s product and service, for internal use only. 

The CCCTC Products & Services Definitions document is a living document representing the current-state of each product & service developed and delivered by the CCC Technology Center, unless otherwise noted. Required updates will be referred to the document owner for inclusion and approved by the CCCTC Executive Director, Jennifer Coleman.

This document is reviewed before each major product release to ensure it continues to reflect current and accurate information.

 

Products & Services Definitions

 The table below contains the following product information:

  • Official Product Name

  • Product Owner / Manager

  • Brief Product Description / Overview

  • Basic Prerequisites

  • Responsibilities for Adoption/Implementation

  • Contract Requirements

 


Student Success Suite

The Student Success Suite is a collection of student-facing products developed by the CCC Technology Center, including OpenCCC, CCC MyPath, and CCCApply admission & financial aid applications.

Product Name

Product Owner / Manager

Product Description / Overview

Prerequisites

Adoption & Implementation

Definition of “Live” Status

Contract Requirements

Career Coach

Mike Caruso / Jane Linder

  • Provides career assessment

  • Recommends college programs for careers

  • Provides salary and employment data

  1. SSO Proxy 

  2. CCC MyPath

  • Sales Info: Marketing / ES CRM

  • Opportunity: ES CRM

  • Implementation: EMSI via Enabling Services

Considered "Live" once students start accessing the system

N/A (via MyPath)

CCCApply Standard Application

Mike Caruso / Jane Linder

CCCApply Application for Admission
The online (domestic) application for admission for the California Community Colleges.

  • Complies with state and federal laws & regulations (Ed Code & Title V)

  • Aligns with CCCCO MIS DED, SAAM, BOG annual requirements

  • Calculates CA Residency status (for tuition purposes) upon submission

  • Calculates AB540 eligibility upon submission

  • College configurable terms, majors, supplemental questions, Needs & Interests, and data delivery

  • Integrated with MyPath, OpenCCC, SuperGlue

  1. REQUIRED: Terms & Majors must be configured in the Administrator

  2. At least one Term and one Major must be OPEN in order to submit applications

  3. College / District IDP

  4. SSO Proxy integration (Staff)

  • Adoption: ES CRM

  • Opportunity: ES CRM

  • Implementation: Enabling Services

Considered "Live" once students start accessing the system

Signed IPA Addendum B - Applies to the full CCCApply suite (Note: Each product is adopted separately)

CCCApply Noncredit Application

Mike Caruso / Jane Linder

A streamline custom workflow of required questions within the Standard admission application designed for users enrolling exclusively in noncredit courses.

  • Appropriate for noncredit / adult ed students

  • Unique URL, custom Majors & Supp Questions

  • Does not include residency questions, logic or status determination

  • Does not include Citizenship & Military questions

  • Integrated with MyPath, OpenCCC, SuperGlue

  1. College must implement the CCCApply Standard Application and configure required settings

  2. Students must use the Noncredit App URL to access

  3. REQUIRED: Terms & Majors must be configured separately in both the Standard application and the Noncredit application;

  4. At least one Term and one Major must be OPEN in order to submit applications

  • Adoption: Marketing / ES CRM

  • Opportunity: ES CRM

  • Implementation: Enabling Services

Considered "Live" once students start accessing the system

Signed IPA Addendum E - Applies to the full Apply suite

CCCApply International Application

Mike Caruso / Jane Linder

The online application for admission to the California Community Colleges for international (non-domestic) students.

  • Does not include residency questions or logic

  • Customizable terms, majors, and supplemental questions

  1. REQUIRED: Terms & Majors must be configured in the Administrator

  2. At least one Term and one Major must be OPEN in order to submit applications

  3. College/District IDP

  4. SSO Proxy integration



  • Adoption: Marketing / ES CRM

  • Opportunity: ES CRM

  • Implementation: Enabling Services

Considered "Live" once students start accessing the system

Signed IPA Addendum E - Applies to the full CCCApply suite (Note: Each product is adopted separately)

California Colleges Promise Grant Application

 

(Formerly known as the Board of Governors (BOG) Fee Waiver Application)

Mike Caruso / Jane Linder

  • The official electronic version of the California College Promise Grant paper application; updated annually

  • Acceptable uses: CC Promise Grant, CCPG

  • For eligible California residents, permits enrollment fees to be waived; does not provide assistance for the purchase of books or supplies

  • Integrated with OpenCCC, SuperGlue

  1. College/District IDP

  2. SSO Proxy



  • Adoption: Marketing / ES CRM

  • Opportunity: ES CRM

  • Implementation: Enabling Services

Considered "Live" once students start accessing the system

Signed IPA Addendum D - Applies to the full CCCApply suite (Note: Each product is adopted separately)

CCC MyPath

Mike Caruso / Jane Linder

The Guided Pathways onboarding system for student matriculation

  • Provides dynamic onboarding and guidance experience based on student-provided information

  • Customizable by colleges

  • Includes college-specific and Chancellor’s Office-provided information pages for various student services, such as Financial Aid and Online Orientation

  • Easily request, collect, and retrieve electronic documents from incoming students

  • Integrated with OpenCCC, Career Coach, CCCApply

  1. SSO Proxy 

  • Sign-up: CCCTC Sales Team

  • Opportunity: CCCTC Sales Team

  • Implementation: Enabling Services

Considered "Live" once students start accessing the system

Signed MyPath IPA Addendum F

  • Chief Student Services Officer approval (verbal is OK)

CCCApply Report Center

Mike Caruso / Jane Linder

The CCCApply Report Center is a branded instance of TIBCO/Jaspersoft business intelligence/reporting software, providing real-time submitted application data - as well as other data sources supporting the Student Success Suite - for colleges & other authorized users of the CCCApply application suite of applications.

  • Secure, real-time data delivery for all submitted CCCApply applications

  • Data partitioned by CCCCO MIS code

  • Authorized college staff & district admin users

  • Daily data updates of “in-progress” applications (CCCApply Standard/Noncredit Only)

  • Includes state & national schools and colleges data

  • Includes CCCApply-XAP applications archive

  • Includes other SSS data sources

  1. College or District IDP (Shibboleth, PortalGuard, or SAML compatible)

  2. SSO proxy integration

  3. Authorized/authenticated user account (configured in CAP)

  • Not adopted separately - staff tool for CCCApply

 



Core Administrator Platform (CAP)

Branded Names: CCC Administrator

  • CCCApply Administrator

  • Canvas Administrator

Mike Caruso / Jane Linder

The Core Administrator Platform (CAP) provides a centralized System Administrator platform for multiple, integrated CCCTC products and tools.

Facilitates IdP authentication, user account management (roles, permissions) and access to integrated Administrator tools, currently:

  • CCCApply Administrator (Standard/Noncredit, International, CCPG),

  • CCCApply Report Center

  • Canvas Administrator.

The CCC Administrator is the branded name for the shared System Administrator that provides a single-point-of-entry (landing page) to central user management services and access to the integrated CCCApply & Canvas administrator tools.

The CCCApply Administrator is an integrated central admin configuration tool for the CCCApply applications. The Administrator includes a shared College & District Information section (tables) and three separate admin sections, one for each of the CCCApply applications: Standard/Noncredit, International, and Promise Grant.

  • Required (and optional) admin settings are configured separately for each application, including terms, majors/categories, rules, messages, supplemental questions, download resets, and Spam Filter maintenance.

The Canvas Administrator is a [NEED]

  • CAP will be the central launch pad for all of our CCCTC products. The goal is to streamline authentication and user accounts for our CCC end users.

  • Primary Product

  • SSO Proxy 

  • Prereq; Dependent upon primary product need

  • Sign-up: CCCTC Sales Team

  • Opportunity: CCCTC Sales Team

  • Implementation: Enabling Services

Considered "Live" once students start accessing the system

 

OpenCCC

Mike Caruso / Jane Linder

  • OpenCCC is the student account system

  • Provides administrative access for OpenCCC student applications 

  • Streamlines the admission application process

  • SSO Proxy (College will need idP, and be integrated with SSO Proxy)

  • Sign-up: N/A (component of CCCApply)

  • Opportunity:  N/A (component of CCCApply)

  • Implementation: Enabling Services (via CCCApply)

Not applicable to colleges

Signed IPA - Included in Joint IPA

OpenCCC 2.0 (2022)

 

TBD

TBD

TBD

 

TBD

 


Infrastructure & Data Suite

The Infrastructure and Data Suite is comprised of products & services that support the the California Community Colleges and the CCC Chancellor's Office. 

Product Name

Product Owner / Manager

Product Description / Overview

Prerequisites

Adoption & Implementation

Definition of “Live” Status

Contract Requirements

CCC Data Lake 

John Sills /
Mark Cohen

A product of the CCC Data platform.
The CCC Data Lake stores data gathered from systemwide resources, including:

  • CCCApply Standard & Noncredit Applications

  • CCCApply International Application

  • CC Promise Grant Online Application

  • Multiple Measures

  • COCI

  • C-ID

  • Canvas

  • CO-MIS

  • Launchboard

  • NOVA

VPN (already in place between CCCCO and CCCTC)

CCC Data Lake is not available to CCC’s.

  • Approved CCCCO staff may be provided access (as approved by VC, DII)

  • Implementation: Intervision manages access

Not applicable to colleges

NA

CCC Data Warehouse

John Sills /
Mark Cohen

A product of the CCC Data platform.

  • Makes select data from the Data Lake available in a structured database, includes:

    • CCCApply Standard & Noncredit Applications

    • CCCApply International Application

    • CC Promise Grant Online Application

    • LGBTQ data

    • Multiple Measures

    • COCI

    • C-ID

    • Canvas

N/A

The DW is accessed through either (i) DW Direct Connect or (ii) DW Report Server

Considered "Live" once user accounts are set up and credentials have been communicated to the user

NA

CCC Data Warehouse Direct Connection

John Sills /
Mark Cohen

A product of the CCC Data platform.

  • Provides access to available data sources in the Data Warehouse

  • Direct (ODBC/JDBC) connection enables colleges to connect their preferred BI tool or queries through SQL workbench

  • Sign-up (CCC’s): ES

  • Opportunity: ES Team

  • College district staff (as approved by Director of Research), configured by Intervision

  • CCCCO staff (as approved by VC, DII), configured by Intervision

Considered "Live" once VPN has been established and successful connection has been confirmed

Signed IPA

ES authenticates CCC individual access with IR lead

NDA required when a custom VPN installation is to be configured

CCC Data Warehouse Report Server

John Sills /
Mark Cohen

A product of the CCC Data platform.

  • Instance of Jaspersoft connected to the CCC Data Warehouse

  • Provides access to available data sources in the Data Warehouse

  • Authorized IRPE Users are vetted and must be approved by college or district Vice President or other authority

  • User account setup and access requires end-user implementation of compliant authentication software to facilitate multi-factor authentication (MFA) login requirements.

  • Sign-up (CCC’s): ES CRM / IPM

  • Opportunity: ES Team

  • College district staff (as approved by Director of Research), configured by CCCTC Enabling Services, and accessed through IDp

  • CCCCO staff (as approved by VC, DII), configured by CCCTC Enabling Services.

Considered "Live" once user accounts are set up and credentials have been communicated to the user

Signed IPA

ES authenticates CCC individual access with IR lead

CCC SuperGlue 

(Formerly known as Project Glue)



John Sills /
Mark Cohen

  • Provides a secure, robust framework for data exchange between CCCTC products and colleges

  • Software component installed locally behind a college’s firewall to facilitate data exchange between CCCTC projects and college’s Student Information Systems (SIS)

  • Enables disparate SISs to communicate in a standardized way through a cloud service

SSO Proxy supplied CCCID as required by product

  • Sign-up: A prerequisite of a primary product, or may be adopted and  implemented as a preparatory measure.

  • Opportunity: CCCTC Sales Team, CRM’s

  • Add on Feature Sales: Sales/CRM’s/ES

  • Implementation: Enabling Services

Considered "Live" once it has been confirmed that data is flowing  to the staging tables



Signed IPA Addendum C

Multiple Measures Placement Service (MMPS)

John Sills /
Mark Cohen

Facilitates collection of High School transcript data and delivery of AB-705 compliant placement recommendation (Self Reported data from CCCApply, verified data from CCGI, CDE or CALPASS)

  • SuperGlue

  • CCCApply 

  • College Adapter v2.5.5 or later

  • .csv file push to colleges:  Dev

  • Sign-up: CCCTC CRM Team

  • Opportunity: CCCTC CRM Team

  • Implementation: Enabling Services

Considered "Live" once it has been confirmed that data is flowing  to the staging tables

VP of Student Services with collaboration with VP of Instruction

 

Other CCCTC Products & Services

Product Name

Product Owner / Manager

Product Overview

Prerequisites

Adoption & Implementation

Contract Requirements

SAML / IdP

(Shibboleth, Ethos, Portal Guard)



 

  • Not a CCCTC product, but necessary to provide IdP (ID’s) within CCCTC Products

  • Security Assertion Markup Language is an open standard for exchanging authentication and authorization data between an identity provider and a service provider

  • Allows sites to make informed authorization decisions for individual access of protected online resources in a privacy-preserving manner.

None

  • Sign-up: College 

  • Opportunity: N/A (college is responsible)

  • Implementation: College 

    • (Unicon for Shibboleth) 

N/A

SSO Proxy 

(“Authentication”)

 

  • California Community Colleges Single Sign-on Federation (SSO)

  • “Authentication” is the process of verifying a student or staff member at a college using the SSO Proxy 

  • Provides users single sign-on convenience and privacy protection

  • Online Service Providers control access to their protected resources.

  • All CCCTC Products that require Authentication must be configured and connected via SSO Proxy (ex: Canvas, Apply, Starfish, MyPath, Library, etc)

District level IdP for staff and student accounts (ie. Shibboleth)

  • Sign-up:  A prerequisite of a primary product, or may be adopted and  implemented as a preparatory measure.

  • Opportunity: CRM

  • Implementation: Enabling Services

InCommon Federation

Amir Kahn

  • Provides a trust fabric for higher education, their vendors, and partners to facilitate single sign-on from local campus accounts.

  • Chancellor’s Office and the CCCTC have put together an agreement for InCommon membership for all California community colleges to be paid centrally

  • SSO Proxy 

  • Sign-up: CCCTC Sales Team

  • Opportunity: CCCTC Sales Team

  • Implementation: Amir Kahn (shifting to Enabling Services in May 2018)

  • Signed IPA

  • MOU for InCommon membership

Unlimited SSL Certificates

Amir Kahn

  • Available for no charge as part of InCommon Membership

None

  • Sign-up: CCCTC Sales Team

  • Opportunity: CCCTC Sales Team

  • Implementation: Amir Kahn (shifting to Enabling Services in May 2018)

Signed MOU for InCommon membership

 

NOTES

  1. “Authentication” is the process of verifying a student or staff member at a college using the SSO Proxy solution.

  2. “Administration” is the process of allowing an authenticated student or college staff member to perform certain rights-driven activities within an area of a system or software via the Core Administration Platform (CAP).

 

Vendor / External Products & Services

Product Name

Product Owner / Manager

Product Overview

Prerequisites

Adoption & Implementation

Contract Requirements

CENIC

(Corporation for Educational Network Initiatives in California)

Mike Tuccillo

  • Connecting the colleges to CalREN through a CENIC managed 10Gbps fiber optic network connection.  

  • Each college qualifies for a 10Gbps fiber primary router/circuit and 10Gbps fiber secondary router/circuit.

  • Each approved college center qualifies for a 1Gbps fiber primary router/circuit and 1Gbps fiber secondary router/circuit, where available, in order to provide for network diversity targeting for maximum connectivity uptime.

  • These upgrades are expected to be in place by 2020, and provide sufficient capacity for at least 10 years

None

  • Sign-up: Mike Tuccillo

  • Opportunity: N/A

  • Implementation: Mike Tuccillo



CENIC Mini-Grant

Mike Tuccillo

  • $50,000 mini-grant to assist with CENIC circuit related expenses

a CCCCO provided CENIC 10 gigabit circuit

  • Sign-up: Mike Tuccillo

  • Opportunity: CRM’s

  • Implementation: Business Office

College CTO must complete “Connectivity Grant” web form.

 

Chancellor’s Office Curriculum Inventory

(COCI)  

Rachel Stamm

  • Serves as the central database for all California Community Colleges course information

    • Allows colleges to submit new (or notably changed) courses and programs for approval.

    • Uses unique Course Control Numbers to identify and track course information

None

  • Sign-up:  N/A

  • Opportunity: CCCTC Sales Team

  • Implementation: N/A All colleges implemented; accounts added and managed by CCCTC Support. 



CVC-OEI

(formerly Course Exchange)

John Sills / Mark Cohen

Steve Klein, Director

  • Allows student to access courses offered at other participating colleges

  • Students enroll via a streamlined registration process

  1. Project Glue

  2. SSO Proxy 

  • Sign-up: Foothill-De Anza

  • Opportunity: CCCTC Sales Team

  • Implementation: Enabling Services

Signed IPA Addendum G

  • Course Exchange  questionnaire

Course Identification System

(C-ID) 

Rachel Stamm

  • Enables “descriptor-based articulation”

  • Each C-ID number identifies a specific lower-division, transferable course commonly articulated between the CCCs and UC and CSU

  • All colleges implemented; accounts added and managed by CCCTC Support.

None

  • Sign-up:  N/A

  • Opportunity: N/A

  • Implementation: N/A





eTranscript California

Mark Cohen

  • Supports the requesting and delivery of electronic transcripts across all of California’s postsecondary systems

None (leverages XAP managed functionality)

  • Sign-up: Sean O’Reilly at XAP

  • Opportunity: CRMs

  • Implementation: XAP

Contract with XAP

Library Services Platform (Ex Libris)

No longer managed by CCCTC

  • A single cloud-based library services platform [LSP] developed by Ex Libris for managing library operations.

  • 110 California Community College libraries will participate via 85 college or district level deployed instances. 

  • Replaces various legacy Integrated Library Systems (ILS) currently in use.

SSO Proxy

  • Sign-up: N/A

  • Opportunity: none

  • Implementation: N/A

 

 

 


Revision History

Document Owner: Director of Enabling Services, and Director of Communications and Marketing. |. Document Approval: CCCTC Executive Director, Jennifer Coleman 

Revision Date

Editor

Key Differences

Date of Executive Approval 

4/10/18 - Draft

D Quintanilla

Initial Draft by D.Q. with input from CCCTC Product Owners and Executive Team, and graphics by John Julian

N/A

5/8/18 - Final Draft

A Newman / S Chagoya

Incorporated final edits recommended by Tim during initial exec review, new graphics, and reordered alphabetically

N/A

6/6/2018 - Initial release

Tim Calhoon

Executive Director’s approval of final draft - as CCCTC’s authoritative Product Definitions, and assignment of Document ownership 

6/6/2018

6/19/2018

A Newman

Added CENIC and CENIC Mini Grant information

6/20/2018

7/24/2018

A Newman

Added Project Glue details into the SuperGlue product line. Removed Project Glue, per Tim’s direction. 

7/25/2018

12/90/2018

A Newman

Added Multiple Measures Placement Service with Jennifer Coleman’s input

1/5/2019

4/18/2019

A Newman

Removed Hobsons products per Tim Calhoon. Updated Data Warehouse Details per Mark Cohen

4/18/2019

6/4/2019

A Newman

Added Library Services Platform information, and LSP additions to SSO Proxy section.

6/5/2019

8/15/2019

D Quintanilla

Added MDM information to the SuperGlue Product Overview section

8/16/2019 (JC for TC)

02/12/2020

A Newman

Updated a few Prod Mgr assignments per Bill Zlomke.   Bill will be taking ownership of this document from today forward.

 

09/16/2020

P. Donohue

Created this Confluence page and copied over original details and format from GSheet (last update was 2018)
Updated product information to reflect 2020 restructured product suites, ownership and other details.

TBD

02/05/2021

Mike Caruso

Updated product information and added an SSS suite description.

 

02/06/2021

Mark Cohen

Updated product information and added a description for the IAD suite.

 

03/03/2021

P. Donohue

Updated formatting on all tables for consistency.

 

06/28/2022

P. Donohue

Updated name of CCCTC Exec Director; corrected typos and other formatting needs.

 

06/30/3033

Mark Cohen

Updated product information and added a description for the IAD suite.

 

08/18/2022

P. Donohue

Corrected small typos