Release Schedule
Description | Date |
|---|---|
Release No. | 6.2.0 |
Pilot Release Date & Time | 6.28.18 12:00 PM (TBD) |
Production Release Date & Time | 7.27.18 - 6:00 PM |
| Release Deployment | Planned Maintenance Window |
Type | Major Release | New Features |
Release 6.2.0 Scope
| Description | Scope |
|---|---|
| Applications | OpenCCC |
| Changes to Download Client | Yes |
| Changes to Residency Logic | No |
| Revised Data Dictionaries | Yes - New CCCApply Administrator 2.0 User Guide (Coming) |
Outline of Release Content
Below is the outline breakdown of each area in this multiple-project, inter-dependent product launch and maintenance release covered in these Release Notes.
CCCApply 6.2.0 Release
- Maintenance release updates and bug fixes for all four OpenCCCApply applications
- Approved change requests & CCCCO mandates
- New! - Spam Filter Web Service
- Machine-Learning algorithm & prediction service
- Fraud status data field and tagging options
- (See Spam Filter Web Service for CCCApply slide deck)
CCCApply Administrator 2.0 Upgrade
- Feature parity rewrite of the CCCApply Administrator
- Breakdown of feature functionality in new user interface
- Breakdown of features that were removed from the system (and moved to other locations)
- Overview of new features
- Spam Filter User Interface (CCCApply Standard Application only)
- Enhancement to the Majors module: new "Major Category" field and filter
- Pilot Only: Enhancement to the Majors module: new "Education Goal Alignment" filter*
- New! - CCCApply Administrator 2.0 - Overview of the CCCApply Administrator 2.0 Upgrade
- Feature parity rewrite of the CCCApply Administrator
CCC Administrator (Core Administrator Platform)
- Overview of purpose and system/technical requirements
- Proxy integration requirement
Overview of features and functionality
"Getting There" information
New custom URL for college and district users
Authentication & Authorization Summary
Launching integrated administrator tools, including the CCCApply Administrator 2.0
User Management - Basic User Authorization
- Overview of purpose and system/technical requirements
Release Strategy & Activities
On June 28, 2018, the "Pilot" versions of the new CCCApply Administrator v.2.0 tool - and the new core CCC Administrator platform - will be rolled out to the Pilot environment as part of the large, multi-project CCCApply Release 6.2.0. The new administrator tools are fully integrated with the CCCApply applications, database(s), download servers, and Report Center, and will completely replace the current CCCApply Admin 1.0 system - in both the Pilot and Production environments.
Pilot Administrator 1.0 Is No Longer Available
Once the CCCApply Administrator 2.0 system is deployed to Pilot, the current Admin 1.0 system is no longer available. Your current URL and login If college users try to access the Pilot CCCApply Admin 1.0 tool will be greeted by a message saying the "Pilot" Admin 1.0 is no longer available and to contact College Support Services at staffsupportccctc@openccc.zendesk.com to schedule your migration and implementation process.
30-Day Pilot Period: College Implementation & User Acceptance Testing
Similar to all previous CCCApply releases, Release 6.2.0 will roll out a full feature "Pilot" version of both systems, including all development required for the integration, and everything else included in the 6.2.0 release scope, to the Pilot sandbox environment for 30 days or more, immediately following the Pilot release. This Pilot period gives colleges the necessary time to work with the Tech Center College Support Services to complete the full "Pilot Implementation & User Acceptance Testing" checklist to ensure a successful migration of data and implementation from the legacy system.
Production Administrator 1.0 - Open Through July 27, 2018
During the 30-Day Pilot Period, your current PRODUCTION system is still available to you and is still fully integrated with the Production CCCApply applications, Download servers, database(s), and Report Center. Your existing Production system - end to end - is still operational and fully-integrated with CCCApply applications.
Recurring Pilot Updates
During the 30-Day Pilot period (June 28 - July 27), the development team will continue with regression testing and fixing bugs in the Pilot code regression testing and fixing bugs that are identified during the migration and implementation process. The next Pilot code update is scheduled for July 12. Any data changes made in the Pilot environment between June 29 and July 12 may be overwritten by a data refresh scheduled for July 12. This will have an impact on any test data entered into the Pilot environment July 12. During these two weeks, emphasis will be on validating that users can access requires will be working with the colleges to complete their UAT and Testing checklist. This process will result in your college gaining access to your migrated Pilot data from Admin 1.0 and training in the new system. .
Once your college has completed the required implementation and UAT checklist and training, authorized Pilot users will be able to access the new Administrator and manage data.
Pilot Release Plan
The new CCC Administrator and the new CCCApply Administrator 2.0 Upgrade tool will completely replace the current CCCApply admin system (Admin 1.0), which means that all 110 colleges who have adopted the CCCApply application will be affected by this product release.
The purpose of this pilot release plan is to ensure that every college and district has been informed about the scope, scale a timeline for this release; and have completed the technical requirements and operational tasks necessary to ensure a successful transition from the legacy CCCApply administrator to the new, integrated system - before we migrate off the production server and turn on the new common admin service to all colleges across the system.
A successful migration and implementation in the pilot environment will be the indicator of whether we are ready to make the switch in production, and when. will indicate when we system and transition of data and to the new system will require college Admissions and IT staff to participate in the migration and implementation process. It is our goal to make this process as smooth as possible and have created a pilot release plan to help minimize the time and effort required resources, and overall rethe The level of effort
Pilot Project Timeline
Due to the significance of this migration project, and to ensure the successful transition of your Admin 1.0 data and functionality from the legacy system to the new 2.0 application, we will deploy to the pilot environment for 4-6 weeks and work with a small set of colleges to streamline the transitionary support process. Once we have successfully met our objectives with across the pilot colleges, the Tech Center support staff will work with each college individually on each step - ensuring each college is successfully able to complete the following tasks:
- Confirm that your college data, terms, and majors are setup correctly in the Admin 1.0 production environment (legacy system) - ensuring your production system data is ready for migration prior to the transition (switch) to the new system;
- Confirm successful login to the new CCC Administrator system with your new, college-specific URLs (one for pilot and one for production) and authentication with your existing user accounts
- Confirm individual access permissions are set correctly in the new CCCApply Administrator 2.0, including launching authorized applications from the CCC Administrator homepage
- Confirm that authorized users can navigate to the new CCCApply Spam Filter Interface and have reviewed the training video and user information for processing fraudulent applications
- Confirm that Admissions and Financial Aid staff have been informed and have access to training videos and user documentation for admin features and functionality
- Confirm that college users have registered for the College Support Site and understand how to request support for any of the new admin configuration tools
Support
Support for the new CCC Administrator, and all current and future integrated web applications - including the CCCApply Administrator 2.0, Canvas Web App, and the CCC Report Center - is provided by the CCCTC College Support Services. Colleges can contact support in a number of ways:
- Post a question or comment related to CCC Technology Center products and services on the College Support Site (CCCTechnology.info)
- Submit a request for technical or operational support through the College Support Site (See Using the College Support Site for more information)
- Contact College Support Services directly by email at staffsupportccctc@openccc.zendesk.com
Information is available online at: CCC Support Services
College Support Site
CCCTechnology.info - the College Support Site for the CCC Technology Center - is the starting place for requesting support for all OpenCCCApply applications and services, including the new CCCApply Spam Filter web service and user interface, the new CCCApply Administrator 2.0 tool, and all current and future OpenCCCApply projects and services.
California Community Colleges faculty and staff are encouraged to register for an account on the CCCTechnology.info site to stay informed on outgoing information, as well as to start or join a discussion about products, programs and other services supported by the CCC Technology Center.
OpenCCC Account Changes
The following changes were implemented in the 6.2.0 release.
Change Specification | Description | New Data Field or Change to Data Values | Change to Logic |
|---|---|---|---|
| Allow Users Under Age 13 to Create OpenCCC Account | Per clarification of the COPPA laws, students under the age of 13 are eligible to create an OpenCCC account as the purpose of the account is related to educational institutions, and the educational journey of the student, and required to apply to a California Community College. | <birthdate> | Removed validation logic that prevents users under the age of 13 to create an OpenCCC Account based on their date of birth. |
OpenCCC Bug Fixes
| Area or Section | Bug Description | Notes |
|---|---|---|
| Account Creation | Improve Password Hashing | |
| Security Questions | Closing validation should take focus to first security question | |
| Authentication | Mitre page is displayed when returning to SSP after creating an Account | |
| Authorization | Add timestamp and nonce to auto-login | |
| Account Recovery | Recovering an account by looking up username does not support International phone numbers | |
| Account Recovery - Password Reset | Password Link Expiration Message Has Blurred Text | |
| Account Creation | Phone country code appears in the phone extension field | |
| Account Creation | Cannot update authorization for text messages | |
| Account Recovery | "Forgot?" Link Not Working to Recover Password or Username |
Changes to the CCCApply Standard Application
The following changes were implemented in the 6.2.0 release code.
Change Specification | Description | New Data Fields or Changes to Data Values | Change to Logic |
|---|---|---|---|
| CCCApply Spam Filter Web Service | Web service to identify and flag fraudulent applications in Standard Application | <fraud_status> | |
Projects & Services
Auto-population should look up full CDS code if it's not available on previous app
| Area or Section | Description | Notes |
|---|---|---|
| Integrate Supplemental Questions for Apply and International - Admin 2.0 Integration | ||
| Work to integrate new Admin 2.0 Majors functionality with Apply and IA | ||
| Work to integrate new Admin 2.0 Terms functionality with Apply and International | ||
| Work to Integrate Legacy Reset Downloads with CAP for Apply, IA and Promise Grant | ||
| Work to integrate legacy District Table with Admin 2.0 | ||
| Work to integrate legacy College Table functionality for Apply, IA, BOG | ||
| Work to integrate legacy Messages with Admin 2.0 | ||
Rename the Personal Information page to "Demographic Information" page in Standard Apply Application | ||
| Recon job error when processing large numbers of surveys | ||
| API that Datawarehouse can use to pull data | ||
| Add mainphoneintl and secondphoneintl to Administrator 1.0 Rules for Apply, BOG, International | ||
| Design the Template Screens UI work | ||
| Set Up Cloud Formation for Rancher Environment | ||
| Create ET(L) process Assess can use to load legacy multiple measures data | ||
| Add redirect so that traffic to https://www.opencccapply.net/ goes somewhere useful | ||
| Develop SPAM Filter Utility for Apply in Admin2 | ||
| Implement new REST API for Spam Filtering application to access data | ||
| Add New Data Fields to Download Client - from Majors & College Tables in CAP | ||
| Export for the fraudulent apps filter | ||
| Create an Endpoint to Import Majors and Convert to Expected Format (CSV) | ||
| Create an Endpoint to Export Majors and Convert to Expected Format (CSV) | ||
| Majors Sort Order for Apply and International - CAP | ||
| Match SSID to CA HS Graduates | ||
| Ensure Archived Majors Don't Appear in the Intended Major or Program of Study Dropdown of the Apply and International Application | ||
| Filter Logic and Behavior for EdGoal Alignment in Apply and International Application | ||
| Create an Endpoint to Import Supplemental Questions and Convert From XML to JSON | ||
| Create an Endpoint to Export Supplemental Questions and Convert From JSON to XML | ||
| SPIKE - Supplemental Question Integration Functionality | ||
| Add Code That Makes Webservice Call Out to College Adaptor Endpoint for California College Promise Grant Application | ||
| Create an Endpoint to Import Terms and Convert to Expected Format (CSV) | ||
| Create an Endpoint to Export Terms and Convert to Expected Format (CSV) | ||
| Need to activate schools in Apply for CI and TEST | ||
| Filter Logic and Behavior for EdGoal Alignment in Apply and International Application | ||
| SPAM: Monitoring for applications in the fraudulent app pipeline | ||
| CDE Web Service Integration Testing | ||
| Re-enable AB620 Decryption | ||
| Post Application Submit Message to SNS | ||
| Updated error handling for fraud prediction service |
Bug Fixes
| Area or Section | Bug Description | Notes |
|---|---|---|
| Application surveys are not being pushed to submitted_applications database | ||
| Remove military_stationed_ca_ed_start and military_stationed_ca_ed_end from download client | ||
| Back end validation for major date | ||
| When Clicking Enter SSN on Modal, Focus Does Not Go Back to SSN Field | ||
| No Homeless youth pop-up on the Account Mailing page | ||
| Unable to go to My Applications on pages after Introduction after creating an account | ||
| Education Page: Required Field appears after validation runs for Continue | ||
| NullPointerException when Major end date is null | ||
| MIS 740 LACCD download problem with Emoji charaters in Supplemental Text field | ||
| Clicking Save on Education Tab clears the grades for MMI | ||
| Save on Education page clears the fields | ||
| Save on Visas/Dependents in International leads to an error screen | ||
| Going back to the education tab resets Category and Major | ||
| Apply showing a term that is listed as Closed in CAP | ||
| Save on Visas/Dependents page clears the fields | ||
| Unable to Submit INTL Application After Running Postman Script for Supplemental Questions | ||
| Error Message Appearing When Users Clicks Save on Enrollment Page | ||
| Remove eclipselink dependency | ||
| Save button on any screen can cause the generic Error message to show | ||
| Error When a New User Creates an Account and Is Supposed to Redirect to an Application | ||
| Submitted Applications That Have Supplemental Questions Do Not Appear in the Database | ||
| Import of Supplemental Questions should require a form field of effective date | ||
| Clicking Save Results in an Error Page After Selecting a Term | ||
| Missing where clause on update to the eppn_mapping table | ||
| Add Supplemental Questions to Web Service | ||
| Terms Import seems to be corrupting the date | ||
| All the English Proficiency types selected in CAP are not getting displayed in English Proficiency section on International application. | ||
| 6.2.0 Upgrade Path - Intended Major Not Selected On Enrollment Information tab | ||
| International: 6.2.0 Upgrade Path - Intended Major Not Selected On Enrollment Information tab | ||
| CCGI On-Premise test doesn't result in HTTP status 403 | ||
| EPPN mapping does not update when you reuse an old EPPN | ||
| IDP proxy takes user to error page instead of login page | ||
| Did not receive email after creating new account with valid email address | ||
| CAP does not utilize the min_completion_time_sec & fraudulent_app_timeout_sec columns in the college table | ||
| Error modal shows when high school education level selected after switching from enrolling in high school and college at the same time | ||
| Sometimes the school finder doesn't work in Rainforest | ||
| Should get ERROR 51 when submitting multiple apps with same email address | ||
| Custom Email Rules Not Working | ||
| CANNOT REPRODUCE: Needs & Interests page: Keyboard Navigation Error | ||
| HelpDesk - Password Reset Does Not Work for New Accounts | ||
| G-Tool - Password Reset Is Not Working For New Accounts |
NEW! CCCApply Spam Filter Web Service
 | Over the past 18 months, the CCCApply development team has been working with a machine learning data research and analysis team to better understand the increasing number of spam/fraudulent applications coming in through CCCApply and ultimately build a spam filter service that will identify, flag, and suspend bad applications before they get to the college's download file. The filter will include an admin user-interface, similar to an email application spam filter system, where college admins can specify and process the flagged bad applications from the legitimate ones, thus training the backend algorithm each time an application is processed. |
Spam Filter User Interface
New! CCCApply Administrator 2.0 Upgrade
Upgrade OverviewIn the first release, our objective is to replace the existing legacy system with feature parity content the same content and feature functionality in the new technology. The purpose for developing the new CCCApply Administrator 2.0 system is twofold: take advantage of an opportunity to upgrade the outdated admin configuration system for the CCCApply Applications from a "no longer supported", PHP-based system that contained both backend and user interface bugs and limited functionality with all-new, java-based, spring boot technology with 90% feature parity upgrade to legacy administrator (Admin1)
| |
Majors Filters | Benefits |
The Majors module was enhanced in several ways:
Using Both Filters Together: Both the Category Filter and the Education Goal Filter are optional. If your college chooses not to implement either of them, your majors will display in alphabetical order, regardless of the order you choose to implement. Using No Filters: For example, if the program of study is Art History AA-T, and has been aligned to the education goal, "B = Certificate In the administrator, the college aligns each major to one or more Education Goals,thus streamlining the
| Sorting Your Majors List: All majors/programs of study will now display in alphabetical order in the Intended Major/Program of Study menu in the Standard & International applications. Furthermore, categories will also display in alphabetical order, and all additional majors added to the system will default to alpha order. |
Navigation & User Interface Enhancements
| Usability EnhancementsFast, easy navigation menu bars provide easy access to all applications, modules, colleges, and utilities without leaving your current screen. Standardized Features Summary tables, add/edit modals, and menu bars have a standard look & feel across all modules, components, and applications. More? What other enhancements did we make from the Usability report that Gary Thompson did? |
Colleges & District Information
| Shared & Expanded Contact Information |
Spam Filter User Interface | |
Implementation & Training Support
New! CCC Administrator
New, central admin configuration tool with single point-of-entry and l hosted, java-based, spring-boot web application, designed to launch from a central, global landing page and system administration system called the "CCC Administrator" designed with a new infrastructure and re-architecture of user management, authentication and authorization ( of an all new System Administration system re-architecture to user interface, streamlined, integrated navigation across applications, modules, and utilities, enhanced district-user navigation between colleges; some new features & functionality, new spam filter user interface, and bug fixes. System Administration including new User Management architecture an | |
Benefits |
|
Getting There: New URL |
|
Launching Integrated Apps |
|
User Management |
|
Integrated Admin Applications |
|
Getting to the CCC Report Center
In this release, colleges will continue to navigate to the CCC Report Center through a separate URL - however, all User authorizations are created in the CCC Administrator system.
Phase 1: Project Glue for CCCApply (College Adapter 2.5)
With the CCCTC Technology Platform College Adaptor version 2.5, Colleges can receive a full dataset of a student’s CCCApply data directly to a staging table in their college ERP/SIS. A student’s Apply data will be delivered as soon as their application is complete. The Apply dataset includes unencrypted LGBTQ data that can be used for mandatory reporting to the Chancellor’s office. Delivery of College Promise and International data is not supported in this version of the adaptor. College ERPs supported: Colleague, Banner and PeopleSoft.
Project Glue for CCCApply - Phase 1
The Phase 1 goal of the Project Glue Support for CCCApply is to securely deliver in real time CCCApply records into a staging table in the College SIS via the Glue College Adaptor. Records will include the entire CCCApply dataset, including the college's custom Supplemental Questions, and unencrypted AB620 data fields: Sexual Orientation and Transgender. Implementation of this delivery will require data to be stored in an encrypted database table at the college.
We foresee colleges using this dataset in two possible scenarios:
- Scenario 1: College Continues to Use the CCCApply Download Client as well as the College Adaptor CCCApply Dataset
College continues to use their existing CCCApply Download Client (DL Client) workflow to manage and process new applications without disruption to existing business processes. The college uses the new College Adaptor dataset to join AB620 data via the Application_ID field to applications processed through the Download Client, for storage in the College SIS for MIS reporting purposes. - Scenario 2: College Discontinues Use of the Download Client; Implements College Adaptor with College SIS
College discontinues use of the DL Client and fully integrates the College Adaptor with their college SIS. In this scenario, the college will work with the CCC Technology Center to point their post processing scripts at the new secure staging table and adjust the scripts to consume the newly delivered CCCApply dataset. With minor adjustments the scripts would run as before, storing the data in the college SIS or prepare the necessary files for upload.
What is Project Glue?
Project Glue is the integrations framework for the products of the California Community Colleges Technology Center (CCCTC). Project Glue integrations facilitate data exchange between the system-wide products built by or purchased by the CCCTC and college student information systems*. This includes the following applications:
- Course Exchange:
- Canvas Webapp
- My Path Enterprise Student Portal
- Career Planning Systems
- Multiple Measures Student Placement Platform
- CCCApply
- Promise Grant Application (BOG)
What is the College Adapter 2.5?
The College Adapter 2.5 is the
CC Promise Grant (BOG) Changes
The following changes were implemented in the 6.2.0 release code.
| Area or Section | Bug Description | Notes |
|---|---|---|
| Account / Mailing Information | Editing DOB Year in BOG Does Not Change Options on Application | |
| Account / Mailing Information | Confirm DOB only shows up if you change something | |
| Submission Service | Duplicate BOG Applications | |
| Database | Implement 2018-2019 BOGFW Year table entry | |
| Submission Service | User is Able to Apply to the Same Year For Multiple Applications | |
| Email Rules Integration | Custom Rules Not Working for Promise Grant |
International Application Changes
The following changes were implemented in the 6.2.0 release code.
| Area or Section | Bug Description | Notes |
|---|---|---|
| General Application | Inconsistent behavior for checkbox changes | |
| CCCApply Administrator 2.0 Integration | Work to Integrate English Proficiency Tab from Admin 2.0 | |
| CCCApply Administrator 2.0 Integration | Work to Integrate Rules from Admin 2.0 | |
| Current Mont | United States of America Not Appearing in International Country Fields | |
| Bug in I-94 Currently Residing in US Section from 6.1.0 Release | ||
| Login which does not specify MIS Code leads to a default school selection instead of error | ||
| Citizenship | User is Able to Select United States of America (the) For Country of Citizenship | |
| User is Not Redirected After Account Creation - INTL |
Changes to the CCC Report Center
The following fields have been added to the CCC Report Center.
Description | Data Field | Format | Notes |
|---|---|---|---|
Fraud Status | <fraud_status> | VarChar 2 | Standard Application Downloads Only |
| CIP Code | <cip_code> | ||
| Major Category | <major_category> | Standard & International |
Download Client Changes
The following fields have been added to the Download Client. To add them to your download file, update your Download Format XML files, as indicated.
Description | Data Field | Format | Notes |
|---|---|---|---|
Fraud Status Flag | <fraud_status> | Text | Identifies status of application before and after fraud prediction service as part of the Spam Filter web service. |
| CIP Code | <cip_code> | alpha-numeric | Check to make sure this is downloadable |
| Major Category | <major_category> | Text | Check to make sure this is downloadable |
The Pilot Environment
The OpenCCCApply Pilot Environment is a preview and testing site used by colleges to implement the CCCApply applications and the OpenCCC Student Account System. The Pilot environment provides a copy of the production code during the year, except during the 30-Day Pilot Preview period - when it will contain pre-production code for an upcoming release. The Pilot Environment has separate /wiki/spaces/PD/pages/77562106, and different SLAs than the production versions of OpenCCC and CCCApply applications.
Getting to Your College's Pilot Applications
Please see the Pilot Environment section in the CCCApply Public Documentation space for more information on getting to the Pilot Applications, pointing your download files to the Pilot download server, and identifying the Pilot Administrator & Report Center URLs.
Pilot Download URL Attributes
Pilot Administrator & Report Center URLs
The URLs below are "templates" - so the examples shown are not your URLs. These are provided to give you an example of what yours look like. Please contact your IT department if you do not have access to your Pilot Administrator and Pilot Report Center.
Data Dictionaries & Release Documentation
The following links point to the most current versions of the CCCApply Data Dictionaries and User Guides.
| Description | Version / FILE | Format | Release | Date Published |
|---|---|---|---|---|
| CCCApply Standard Application Data Dictionary | Release 6.1.0 | No change for 6.1.2 | ||
| 2018-2019_CCPG_Specification.pdf | CCPG-V2018 | 2018-2019 | 1.12.18 | |
| CCCApply International Application Data Dictionary | V2017.2 | Release 6.1.0 | No change for 6.1.2 | |
| CCCApply Download Client User Guide | V.2017.2 | Release 6.1.0 | No change for 6.1.2 | |
| Download Client: transfer-client-V.6.1.0.0 | V.6.1.0.0 | JAR | Release 6.1.0 | No change to the download client jar file for Release 6.1.2 |
| Pilot Environment | Webpage |
Project Glue Support for CCCApply (College Adaptor 2.5)
- Complete CCCApply Standard Application data set including Supplemental Questions
- Decryption support for AB620 data fields: Sexual Orientation & Transgender for College Adapter 2.5