- Created by Patricia Donohue on Mar 31, 2018
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ONLINE Meeting Information
Date Tuesday, April 3, 2018
Time 3:00PM - 4:30PM
Zoom Information
Join from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/495438991
MEETING ID: 495 438 991
Use VoiP or Call TOLL Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)
NOTE: Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP).
This meeting requires online and/or telephone access for up to 1.5 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session.
Agenda & Minutes
TIME | DESCRIPTION | SPEAKER |
3:00 PM | Roll Call | Murguia / Pena |
NOTE: Due to time limitation, we will not review minutes from last Steering meeting: January 31, 2018. We will remove these during the May 2 meeting. | ||
MIS Changes Coming that Affect CCCApply | Pena | |
Residency Logic & Integrity Flag Inconsistencies with DED
| Donohue / Ralphs | |
2018-2019 Roadmap & Deliverables | Donohue | |
2018 CCCApply Workshop Feedback | Pena / Donohue | |
New Change Requests (Homeless Youth Residency Issues) | Donohue / Quiaoit | |
NEXT MEETING - MAY 2 - 12:00PM - CACCRAO Conference | Donohue | |
PARKING LOT ITEMS
| Murguia / Leahy / Pena |
Roll Call
2018 Steering Committee Member Roster
2018 - 2019 | ||||||||
---|---|---|---|---|---|---|---|---|
✓ | Name | District | ✓ | Name | District | ✓ | Name | District |
Anna Salazar | Los Angeles CCD - ELAC | Joshua Rosales | El Camino CCD | Richette Bell | Compton CCD | |||
Angela Embry | El Camino CCD | Karen Sea | San Joaquin-Delta CCD | Robin Armour | Contra Costa CCD | |||
Ben Guzman | South Orange CCD | Leigh Ann Unger | Rio Hondo District | Rozen Bondoc | Chabot-Las Positas | |||
Betty Glyer-Culver | Los Rios CCD | Mark DeAsis | Riverside CCD | Satish Warrier | Contra Costa CCD | |||
Chris Truong | Rancho Santiago CCD | MaryLou Leyba | San Francisco CCD | Stephanie Murguia | Cerritos CCD | |||
Christian Alvarado | South Orange CCD -Saddleback | Maury Pearl -Researcher | Los Angeles CCD | |||||
Chris Truong | Rancho Santiago CCD | Michael Ward | Rancho Santiago CCD | Tina Mani | San Joaquin Delta CCD | |||
Cindy Gonzales | Los Rios CCD | Michelle Pena | Kern CCD | Tuyen Nguyen | Rancho Santiago CCD | |||
Clark Ray | Santa Rosa CCD | Mitchell Leahy | Santa Rosa CCD | Vince Orton | Cerritos CCD | |||
Craig Hayward | Kern CCD | Olivia Alvarado -IT | Los Angeles CCD | Will Minnich | San Mateo CCD | |||
Hieu Hoang | El Camino CCD | Pam Mery | San Francisco CCD | |||||
Janice Love (research) | Rancho Santiago CCD | Paulette Lino | Chabot-Las Positas CCD | |||||
Jason Ralphs | Los Rios District - ARC | Quyen Lu | San Francisco CCD | |||||
CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER | ||||||||
Gary Bird | CCCCO | Mike Quiaoit | CCCCO | Keith Franco | CCCTC | |||
Tim Calhoon | CCCTC | Patty Donohue | CCCTC | David Shippen | CCCTC |
2018 Committee Meeting Schedule
Day | Date | Description | Type | Times | Location |
---|---|---|---|---|---|
Tues | January 30 | 2018 Appreciation Dinner | In-Person - Dinner Celebration | 7:00 pm - 10:00 pm | Mangia Mangia Restaurant, Albany, CA >> Directions |
Wed | January 31 | CCCApply Steering Committee Meeting - January 2018 | In-Person - Regular Meeting | 10:00 am - 3:30 pm | Contra Costa College - Room TBD |
Wed | March 28 | /wiki/spaces/PD/pages/228032712 | In-Person - Workshop | 9:00 am - 4:00 pm | Orange Coast College - Meeting Rooms & Cafeteria |
Tues | May 2 | Post CACCRAO Conference - April 29, 2018 - May 2, 2018 Selection of new officers (Chair, Vice Chair) | In-Person - Short Meeting | 12:00 pm - 2:00 pm | Sacramento, CA - Holiday Inn Oldtown |
Wed | June 13 | CCCApply Steering Committee Meeting | Online - Regular Meeting | 1:30 pm - 3:30 pm | ONLINE |
Wed | July 25 | CCCApply Steering Committee Meeting | In-Person - Regular Meeting | 10:00am - 3:00pm | Norco College - Riverside CCD - close to Ontario Airport |
Wed | September 26 | CCCApply Steering Committee Meeting | Online - Regular Meeting | 1:30 pm - 3:30 pm | ONLINE |
Wed | November 14 | CCCApply Steering Committee Meeting (Set our 2019 calendar during this meeting) | Online - Regular Meeting | 1:30 ppm - 3:30pm | ONLINE |
Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Roadmap & Deliverables
- CC Promise Grant (formerly known as the BOG Fee Waiver Application)
- CCC Administrator (CCCApply)
- CCC Report Center (CCCApply) Update
(Also see Tech Projects - Ongoing table below)
Applications / Projects | Q3 Jan 1 - Mar 30 | Q4 Apr 1 - June 30 | Q1 July 1 - Sep 30 | Sub-Committee Projects |
---|---|---|---|---|
OpenCCC Account | Development
| Release: 2018 Annual Update - (TBD*) Pilot Release - May 15 Prod Release - June 15 *Release timeline based on Admin launch | Requirements: Per TCI Grant Work Plan 17/18 - work to get CCCID registered as an official MIS Data Element. | CCCApply UX Review |
CCCApply Applications
| Development
| Release: 2018 Annual Update Development
| Post-Release Activities
Development
| CCCApply UX Review Residency Review Promise Grant & IA UX Reviews Research & Data Security Review |
CCCApply Administrator | Development (Feature Parity)
| Release: MVP (CCCApply Modules) Development: | (End of Life) | Administrator UX Review |
CCC Administrator | Admin Product Launches
Ongoing Development
PMO
TEST Release MVP to support ETL process, Accessibility Review - mid January 2018 Operations | Release: Admin Product Launch: CCCApply Modules:
Migration Project - ALL Colleges data & users ETL and testing Ongoing Development
| Admin Product Launches
| Administrator UX Review |
CCC Report Center | On Deck: Jasper Upgrade (TBD) | Planned EOL - Move to new version of Jasper (TIBCO subscription) | End-of-Life (EOL) | |
TIBCO Jasper (AWS) Report Center | Planned: CCC Report Center Upgrade | Planned Upgrade: CCC Report Center - TBD | ||
CCC SSO Proxy | Release: SSO Proxy Upgrade 1.8.0 Enhancements & Bug Fixes Pilot Release: January 12 | Operations College/District proxy integrations continue NOTE: ALL CCCApply colleges MUST complete proxy integration for CCC Administrator release | Operations College/District proxy integrations continue |
Tech Projects - Ongoing
Q3 | Q4 | Q1 2018/19 | Sub-Committee Projects | |
---|---|---|---|---|
SPAM Filter Utility | Research & Development
| Release Plan
| Admin UX Review CCCApply UX Review Research & Data Security Review | |
Data Security | Deep Freeze CCCApply Archives CCCID registered in MIS Data Element Dictionary | Architectural Configurations | Research & Data Security Review | |
MyPath Workflows & Integration | Continuous Improvement and Deployment of CCCApply > MyPath Workflows, data sharing, messaging, and user experience enhancements.
| Continuous Improvement and Deployment of CCCApply > MyPath Workflows, data sharing, messaging, and user experience enhancements. | Continuous Improvement and Deployment of CCCApply > MyPath Workflows, data sharing, messaging, and user experience enhancements. | CCCApply UX Review Residency Review Promise Grant & IA UX Reviews Research & Data Security Review Admin UX Review |
CCC Report Center | Requirements: Prepare for upgrade to Jasper 6.6.0 Plan, Test, Move, Test | Deployment management | Research & Data Security Review Admin UX Review | |
Accessibility Priorities | Pre-Review Activities
| Pre-Release Reviews
| CCCApply UX Review Admin UX Review | |
CCCApply Admin Enhancements in CCC Administrator (v2.0) | Requirements All CCCApply admin features in Epics/stories for v.1.1.0:
| Requirements All CCCApply admin features in Epics/stories for v.1.1.0:
| Possibly before fall - Wes will have bandwidth to start incorporating Glue/MMI/CE into Admin 2.0 | CCCApply UX Review Promise Grant & IA UX Reviews Admin UX Review |
2018 Sub-Committees
Call for Volunteers: Please Support the CCCApply Steering Committee by volunteering for one or more sub-committees in 2018.
The 2018 CCCApply Steering sub-committees are now accepting volunteers. Please support the greater committee by serving on one (or more) committees for the 2018 FY. With your support and expertise, many of the critical issues related to CCCApply are deferred until the greater committee to deep dive into issues that could be triaged and addressed quickly by a small group of experts. Please provide support the development team and : 2018 CCCApply Sub-Committees.
Goals for January Meeting:
- Prioritize committees
- Ensure we've captured all Issues & objectives
- Recruit members and appoint a Chair or leader
- Set meeting deadlines
- Other?
Committee | Description | OBJECTIVES | Chair / Members |
---|---|---|---|
Non-Credit Application Advisory Committee |
| These are the old notes from the November meeting (which echo loudly of notes from previous meetings) - once again it's a hot topic. **Get permission to identify the folks who were on the Non-Credit call to change Title V (to invite to a Steering meeting - to hear their goals and to express to them that we want to work with them but show the all the implications of what needs to happen and what needs to be fixed. Emphasizing that we aren't saying NO, it's that we want to ensure that everyone has all the facts. We could dedicate a special meeting to this issue (they present, we present). How do they suggest we collect IPEDS data, AB620 data, residency data). NEED Chair for this Advisory Committee - Can we change regulations? | NEED Chair for this Advisory Committee - |
2018 Workshop | This committee provides coordination and planning support for the 2018 Annual CCCApply Workshop. | At the Jan 31 meeting we discussed the objective that ALL steering members should help with the Workshop in some way. Either facilitate or present a session (co-present) OR help with registration or just attend the sessions and provide feedback, examples, expertise, and/or take notes. Please let Patty and Michelle know if you can help. Meet weekly on Fridays at 11:00AM between January 19 - March 23, 2018, to stay on top of all workshop details. |
|
CCC Administrator UX & Design Advisory Committee | HIGH PRIORITY A dedicated committee of IT and admission staff are needed to support the new CCC Administrator (new central admin configuration tool for CCCApply, Promise Grant, Canvas College Adapter, and all systemwide CCC Tech Center applications currently under-development and in-production for college admin, faculty and staff. | Patty will send out a doodle poll to these folks and any others who can help with this effort for a meeting the week of Feb 12. Meet weekly (TBD) through June 30, 2018 to support testing, migration, and implementation for colleges moving to the new CCC Administrator in May 2018 (Pilot).
|
|
Residency Review Committee | Ongoing advisory committee to support and advise on CCCApply residency related issues and change requests. |
| Need Advisory team leader and volunteers Stephanie Murguia Michael Q. will send out doodle poll for these interested folks soon. |
CCCApply Research & Legislation Advisory Committee | Support and advise the CCCApply product manager and CCCTC executive leadership team on research and analysis related to legislation and systemwide mandates. | Areas to explore:
Ask Gerald Sequiera (also a lawyer) could he support this effort | Gerald Sequeria - Ask if he can participate
|
/wiki/spaces/PD/pages/364381586 | Support and advise the CCCApply product manager and development teams on enhancing the design and user experience of the existing CCCApply legacy applications to best support CCC students and comply with state, local, and federal education laws and regulations. | Send general email out to this group and look for time to meet. Meet monthly through June 30, 2018.
Review change requests related to UI/UX Moving the Personal Information |
|
NEW! CC Promise Grant Application UX & Design Advisory Committee | Provide support and feedback to the CCCApply product manager as we work with the CCC Chancellor's Office to streamline the CC Promise Grant application process. The 2018 roadmap includes auto-population of data from most recent CCCApply admission application, OpenCCC Account information, and previous year's BOG application to expedite the student user experience. | Meet monthly through June 30, 2018 to gather requirements for September 2018 release. Need a dedicated team of review existing logic, design, experience, data fields and documentation to suggest enhancements. | NEED |
CCCApply Data Security Advisory Committee | Support and advise the CCCApply product manager and CCCTC executive leadership team on critical issues related to OpenCCC and CCCApply data, security, and other system-wide data issues, | Meet monthly through June 30, 2018.
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International Application UX & Design Advisory Committee | A sub-set of the CCCApply Steering Committee comprised of international admissions specialists - dedicated to the design, development, and details of the CCCApply International Application to ensure accuracy, user-efficiency, and compliance with state, local, and federal rules and regulations for international students. | Meet monthly (or more frequently) through June 30, 2018.
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OpenCCCApply MyPath Integration Advisory Committee | Work together with the CCCApply UX committee to advise design user interface and user experience for integration of OpenCCC & CCCApply applications into the MyPath matriculation workflow. | Meet monthly (or more frequently) through June 30, 2018.
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Change Requests Pending
- 2018 NEW (Unheard) Change Requests
- Approved Changes Deferred - Discussion Pending
Steering District Roster: Approval Poll Table
# | District | Vote | |
---|---|---|---|
1 | Cerritos CCD | Southern | |
2 | Chabot-Las Positas District | Southern | |
3 | Contra Costa CCD | Bay Area | |
4 | El Camino CCD | Southern | |
5 | Kern CCD | Central | |
6 | Los Angeles CCD | Southern | |
7 | Los Rios CCD | Northern | |
8 | Rancho Santiago CCD | Southern | |
9 | Rio Hondo CCD | Southern | |
10 | Riverside CCD | Southern | |
11 | San Francisco CCD | Bay Area | |
12 | San Joaquin-Delta CCD | Central | |
13 | San Mateo CCD | Bay Area | |
14 | Santa Rosa CCD | Northern | |
15 | South Orange CCD | Southern | |
16 | CCCTC | ||
17 | CCCCO |
2017 Steering Committee
3 = Bay Area Region
2 = Northern Region
2 = Central Region
8 = Southern Region
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