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Reminder! Tuesday Evening, January 30 at 7:00 PM - Special Dinner Celebration
Click here for more information >> CCCApply Steering Committee Appreciation Dinner << and get directions
In-Person Meeting Information
Date Wednesday, January 31, 2018
Time 10:00AM - 3:30PM
Location Contra Costa College - Fireside Hall (Parking pass will be provided) -
Zoom URL https://cccconfer.zoom.us/j/593404438 Meeting ID 593 404 438 Use VoiP or Call TOLL Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll) |
NOTE: Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP). |
NOTE: AVOID TOLL CHARGES - USE VOIP
This meeting requires online and/or telephone access for up to 6 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session.
Agenda
TIME | DESCRIPTION | SPEAKER |
10:00 AM | Roll Call | Murguia / Pena |
Review minutes from last Steering meeting: November 8, 2017 | Murguia / Leahy | |
2018 Meeting Calendar | ||
Pena / Donohue | ||
Chancellor's Office Update | Quaioit | |
12:30 PM | Lunch Break - 30 Mins | |
1:00 PM | 2018-2019 Roadmap & Deliverables | Donohue |
More Discussion on Data & Security Issues | Calhoon / Donohue | |
2:00 PM | 2018 Sub-Committees | Donohue |
2:30 PM | New Change Requests | Donohue |
3:30 PM | Close Meeting | Murgia |
PARKING LOT ITEMS
| Murguia / Leahy / Pena |
Roll Call
2018 Steering Committee Member Roster
2018 - 2019 | ||||||||
---|---|---|---|---|---|---|---|---|
✓ | Name | District | ✓ | Name | District | ✓ | Name | District |
Anna Salazar | Los Angeles CCD - ELAC | Leigh Ann Unger | Rio Hondo District | Robin Armour | Contra Costa CCD | |||
Angela Embry | El Camino CCD | Karen Sea | San Joaquin-Delta CCD | Rozen Bondoc | Chabot-Las Positas | |||
Ben Guzman | South Orange CCD | Michael Ward | Rancho Santiago | Satish Warrier | Contra Costa CCD | |||
Betty Glyer-Culver | Los Rios CCD | Michelle Pena | Kern CCD | Quyen Lu | San Francisco CCD | |||
Mitchell Leahy | Santa Rosa CCD | Stephanie Murguia | Cerritos CCD | |||||
Chris Truong | Rancho Santiago CCD | Maury Pearl -Researcher | Los Angeles CCD | Tina Mani | San Joaquin Delta CCD | |||
Clark Ray | Santa Rosa CCD | Olivia Alvarado -IT | Los Angeles CCD | Tuyen Nguyen | Rancho Santiago CCD | |||
Craig Hayward | Kern CCD | Pam Mery | San Francisco CCD | Vince Orton | Cerritos CCD | |||
Christian Alvarado | South Orange CCD -Saddleback | Paulette Lino | Chabot-Las Positas CCD | Will Minnich | San Mateo CCD | |||
Hieu Hoang | El Camino CCD | Richette Bell | El Camino CCD | |||||
Jason Ralphs | Los Rios District - ARC | MaryLou Leyba | San Francisco CCD | |||||
CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER | ||||||||
Gary Bird | CCCCO | Mike Quiaoit | CCCCO | Keith Franco | CCCTC | |||
Tim Calhoon | CCCTC | Patty Donohue | CCCTC | David Shippen | CCCTC |
2018 Committee Meeting Schedule
Day | Date | Description | Type | Times | Location |
---|---|---|---|---|---|
Tues | January 30 | 2018 Appreciation Dinner | In-Person - Dinner Celebration | 7:00 pm - 10:00 pm | Mangia Mangia Restaurant, Albany, CA >> Directions |
Wed | January 31 | CCCApply Steering Committee Meeting - January 2018 | In-Person - Regular Meeting | 10:00 am - 3:30 pm | Contra Costa College - Room TBD |
Wed | March 28 | 2018 Annual Workshop | In-Person - Workshop | 9:00 am - 4:00 pm | Orange Coast College - Meeting Rooms & Cafeteria |
Tues | May 2 | Post CACCRAO Conference - April 29, 2018 - May 2, 2018 | Conference - Short Meeting | 12:00 pm - 2:00 pm | Sacramento, CA |
Tues | June | CCCApply Steering Committee Meeting | Online - Regular Meeting | 1:30 pm - 3:30 pm | |
Wed | July ?? | CCCApply Steering Committee Meeting | In-Person - Regular Meeting | ||
Tues | September | CCCApply Steering Committee Meeting | Online - Regular Meeting | ||
Tues | November | CCCApply Steering Committee Meeting | Online - Regular Meeting |
2018 Steering Appreciation Dinner
Please join us on Tuesday, January 30 at 7:00 pm for a special dinner in celebration of the CCCApply Steering Committee, past and present members. The dinner will be held at Mangia Mangia Restaurant in Albany, CA. If you have not yet responded, please RSVP to reserve your seat. Please click the link below for more information.
"A warm, family-run hangout for Italian entrees, salads & desserts as well as an extensive wine list."
Current Committee Status
The chart below details the status of the committee after the outgoing members leave fall 2017.
# | District | Size | Area | ADM | IT | RSCH | # Open Seats | Notes |
---|---|---|---|---|---|---|---|---|
1 | Cerritos CCD | Single | Southern | 1 | 0 | 1 | 1 | Cerritos: Lacking 1 member; Need 1 Researcher |
2 | Chabot-Las Positas District | Multi | Bay Area | 1 | 1 | 1 | 0 | CLPCCD: Noell Adams left the committee. 3 seats are filled. No replacements needed |
3 | Contra Costa CCD | Multi | Bay Area | 1 | 1 | 0 | 1 | Contra Costa: Mojdeh left committee (IT), Robin Armour (Admissions is leaving in April) Satish is staying (IT) Need replacement for Robin next spring, and 1 Researcher |
4 | El Camino CCD | Single | Southern | 1 | 1 | 0 | 1 | El Camino CCD: 4 current members; Bill Mulrooney is leaving (Adm) in November; 2 Admissions, 1 IT, need researcher |
5 | Kern CCD | Multi | Central | 1 | 0 | 1 | 1 | Kern CCD: Dave Barnett left committee (Admissions); Craig Hayward (Research) & Michelle Pena (Admissions) - Need IT |
6 | Los Angeles CCD | Multi | Southern | 1 | 1 | 1 | 0 | LACCD: All seats have been filled: Anna Salazar (AR); Maury Pearl (Research); Olivia Alvarado (IT) |
7 | Los Rios CCD | Multi | Northern | 1 | 1 | 1 | 0 | Los Rios CCD: Michael Day is leaving (IT), Jason Ralphs is IN for Admissions (Cindy Gonzales, IT 11.17.17) |
8 | Rancho Santiago CCD | Multi | Southern | 1 | 1 | 1 | 0 | RSCCD: This district has 3 members, one from each area. |
9 | Rio Hondo CCD | Single | Southern | 1 | 0 | 0 | 2 | Rio Hondo CCD: Only has 1 member (Admissions); Need 1 IT and 1 Researcher |
10 | Riverside CCD | Multi | Southern | 0 | 0 | 0 | 3 | Riverside CCD: Needs 3 confirmed replacements to remain active. Stephanie is contacting them |
11 | San Francisco CCD | Single | Bay Area | 1 | 1 | 1 | 0 | San Francisco: Quyen Lu replaces Garret Wong; |
12 | San Joaquin-Delta CCD | Single | Central | 1 | 1 | 0 | 1 | Delta District: Only 2 members (Admissions& IT); Need 1 Researcher to keep District seat |
13 | San Mateo CCD | Multi | Bay Area | 1 | 0 | 0 | 2 | San Mateo: Henry Villareal left committee (Admissions). William Minnich was added representing A/R. Stephanie will contact to add 2 additional seats. |
14 | Santa Rosa CCD | Single | Northern | 1 | 1 | 0 | 1 | Santa Rosa: KC Greaney left last year; Need 1 Researcher |
15 | South Orange CCD | Multi | Southern | 1 | 1 | 0 | 1 | South Orange: Arleen Elseroad & Joyce Semanik left committee (Admissions) Ben Guzman (AR) and Christian Alvarado has joined the committee. - Need 1 Researcher |
TOTAL | 14 | 10 | 7 | 14 | Fourteen seats are open now | |||
16 | CCCCO | 1 | 1 | 0 | 1 | Michael Q., Gary Bird, & Need Vice Chancellor | ||
17 | CCCTC | 1 | 1 | 1 | 0 | Tim Calhoon; Patty Donohue; David Shippen; (alt. Keith Franco) |
Deeper Look: Data Security Issues
- Data Security Breach Protection
- Noncredit Application
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Folks want us to NOT include residency questions for non-credit
- Tim recommended that if they want that they need to lobby to change Title V
**Get permission to identify the folks who were on the Non-Credit call to change Title V (to invite to a Steering meeting - to hear their goals and to express to them that we want to work with them but show the all the implications of what needs to happen and what needs to be fixed. Emphasizing that we aren't saying NO, it's that we want to ensure that everyone has all the facts. We could dedicate a special meeting to this issue (they present, we present). How do they suggest we collect IPEDS data, AB620 data, residency data).
3. Fraudulent Applications & /wiki/spaces/OPENAPPLY/pages/194412693 Update
- Works exactly like your eMail SPAM folder - manually confirming spam - they get marked as "Bad" and the algorithm learns each new pattern/trend
- Time to Completion = If an application is submitted in under 1minute, high probability it's a spam app
- Other trends (path of least resistance > no education (homeschool, non-grad, non-Cali resident, etc.)
- Feedback from the Steering colleges - SSN duplicates, same DOB, same names
Come in batches typically - Human-beings using keyboard macros - get passed the Captcha -
- Feedback from the Steering colleges - SSN duplicates, same DOB, same names
4. AB620 (LGBT data) - Tech Center must transfer the data to the colleges. We (CCCTC) pass an anonymized file with fields for matching (First + Last = DOB + CCCID + Gender + Transgender + Sexual Orientation + CalPass Hash data (first, last, gender, DOB = encryption/hash put that into a field (key)
Mitch = recommendation is to change the data field name to something else unrecognizable.
Also Data Dictionary is too transparent. DON"T PUBLISH THIS ONLINE -MAKE THIS AVALABLE ONTHE
5. CCCCO + CDE (CalPADS) CDE K12 data = to get HS transcript data for multiple measures
Roadmap & Deliverables
- CC Promise Grant (formerly known as the BOG Fee Waiver Application)
- CCC Administrator (CCCApply)
- CCC Report Center (CCCApply) Update
- MyPath Integration (Guided Pathways)
(Also see Tech Projects - Ongoing table below)
Applications / Projects | Q3 Jan 1 - Mar 30 | Q4 Apr 1 - June 30 | Q1 July 1 - Sep 30 | Sub-Committee Projects |
---|---|---|---|---|
OpenCCC Account | Development
| Release: 2018 Annual Update - (TBD*) Pilot Release - May 15 Prod Release - June 15 *Release timeline based on Admin launch | Requirements: Per TCI Grant Work Plan 17/18 - work to get CCCID registered as an official MIS Data Element. | CCCApply UX Review |
CCCApply Applications
| Development
| Release: 2018 Annual Update Development
| Post-Release Activities
Development
| CCCApply UX Review Residency Review Promise Grant & IA UX Reviews Research & Data Security Review |
CCCApply Administrator | Development (Feature Parity)
| Release: MVP (CCCApply Modules) Development: | (End of Life) | Administrator UX Review |
CCC Administrator | Admin Product Launches
Ongoing Development
PMO
TEST Release MVP to support ETL process, Accessibility Review - mid January 2018 Operations | Release: Admin Product Launch: CCCApply Modules:
Migration Project - ALL Colleges data & users ETL and testing Ongoing Development
| Admin Product Launches
| Administrator UX Review |
CCC Report Center | On Deck: Jasper Upgrade (TBD) | Planned EOL - Move to new version of Jasper (TIBCO subscription) | End-of-Life (EOL) | |
TIBCO Jasper (AWS) Report Center | Planned: CCC Report Center Upgrade | Planned Upgrade: CCC Report Center - TBD | ||
CCC SSO Proxy | Release: SSO Proxy Upgrade 1.8.0 Enhancements & Bug Fixes Pilot Release: January 12 | Operations College/District proxy integrations continue NOTE: ALL CCCApply colleges MUST complete proxy integration for CCC Administrator release | Operations College/District proxy integrations continue |
Tech Projects - Ongoing
Q3 | Q4 | Q1 2018/19 | Sub-Committee Projects | |
---|---|---|---|---|
SPAM Filter Utility | Research & Development
| Release Plan
| Admin UX Review CCCApply UX Review Research & Data Security Review | |
Data Security | Deep Freeze CCCApply Archives CCCID registered in MIS Data Element Dictionary | Architectural Configurations | Research & Data Security Review | |
MyPath Workflows & Integration | Continuous Improvement and Deployment of CCCApply > MyPath Workflows, data sharing, messaging, and user experience enhancements.
| Continuous Improvement and Deployment of CCCApply > MyPath Workflows, data sharing, messaging, and user experience enhancements. | Continuous Improvement and Deployment of CCCApply > MyPath Workflows, data sharing, messaging, and user experience enhancements. | CCCApply UX Review Residency Review Promise Grant & IA UX Reviews Research & Data Security Review Admin UX Review |
CCC Report Center | Requirements: Prepare for upgrade to Jasper 6.6.0 Plan, Test, Move, Test | Deployment management | Research & Data Security Review Admin UX Review | |
Accessibility Priorities | Pre-Review Activities
| Pre-Release Reviews
| CCCApply UX Review Admin UX Review | |
CCCApply Admin Enhancements in CCC Administrator (v2.0) | Requirements All CCCApply admin features in Epics/stories for v.1.1.0:
| Requirements All CCCApply admin features in Epics/stories for v.1.1.0:
| Possibly before fall - Wes will have bandwidth to start incorporating Glue/MMI/CE into Admin 2.0 | CCCApply UX Review Promise Grant & IA UX Reviews Admin UX Review |
2018 Sub-Committees
Call for Volunteers: Please Support the CCCApply Steering Committee by volunteering for one or more sub-committees in 2018.
The 2018 CCCApply Steering sub-committees are now accepting volunteers. Please support the greater committee by serving on one (or more) committees for the 2018 FY. With your support and expertise, many of the critical issues related to CCCApply are deferred until the greater committee to deep dive into issues that could be triaged and addressed quickly by a small group of experts. Please provide support the development team and : 2018 CCCApply Sub-Committees.
Committee | Description | OBJECTIVES | Chair / Members |
---|---|---|---|
2018 Workshop | This committee provides coordination and planning support for the 2018 Annual CCCApply Workshop. | Meet weekly on Fridays at 11:00AM between January 19 - March 23, 2018, to stay on top of all workshop details. |
|
CCC Administrator UX & Design Advisory Committee | HIGH PRIORITY A dedicated committee of IT and admission staff are needed to support the new CCC Administrator (new central admin configuration tool for CCCApply, Promise Grant, Canvas College Adapter, and all systemwide CCC Tech Center applications currently under-development and in-production for college admin, faculty and staff. | Meet weekly (TBD) through June 30, 2018 to support testing, migration, and implementation for colleges moving to the new CCC Administrator in May 2018 (Pilot).
|
|
Residency Review Committee | Ongoing advisory committee to support and advise on CCCApply residency related issues and change requests. |
| Need Advisory team leader and volunteers |
CCCApply Research & Legislation Advisory Committee | Support and advise the CCCApply product manager and CCCTC executive leadership team on research and analysis related to legislation and systemwide mandates. | Areas to explore:
Ask Gerald Sequiera (also a lawyer) could he support this effort | Gerald Sequeria - Ask if he can participate
|
CCCApply User Experience (UX) & Design Advisory Committee | Support and advise the CCCApply product manager and development teams on enhancing the design and user experience of the existing CCCApply legacy applications to best support CCC students and comply with state, local, and federal education laws and regulations. | Meet monthly through June 30, 2018.
Review change requests related to UI/UX Moving the Personal Information |
|
NEW! CC Promise Grant Application UX & Design Advisory Committee | Provide support and feedback to the CCCApply product manager as we work with the CCC Chancellor's Office to streamline the CC Promise Grant application process. The 2018 roadmap includes auto-population of data from most recent CCCApply admission application, OpenCCC Account information, and previous year's BOG application to expedite the student user experience. | Meet monthly through June 30, 2018 to gather requirements for September 2018 release. Need a dedicated team of review existing logic, design, experience, data fields and documentation to suggest enhancements. | |
CCCApply Data Security Advisory Committee | Support and advise the CCCApply product manager and CCCTC executive leadership team on critical issues related to OpenCCC and CCCApply data, security, and other system-wide data issues, | Meet monthly through June 30, 2018.
| |
International Application UX & Design Advisory Committee | A sub-set of the CCCApply Steering Committee comprised of international admissions specialists - dedicated to the design, development, and details of the CCCApply International Application to ensure accuracy, user-efficiency, and compliance with state, local, and federal rules and regulations for international students. | Meet monthly (or more frequently) through June 30, 2018.
| Olivia Alvarado |
OpenCCCApply MyPath Integration Advisory Committee | Work together with the CCCApply UX committee to advise design user interface and user experience for integration of OpenCCC & CCCApply applications into the MyPath matriculation workflow. | Meet monthly (or more frequently) through June 30, 2018.
|
Change Requests Pending
- 2018 NEW (Unheard) Change Requests
- Approved Changes Deferred - Discussion Pending
Steering District Roster: Approval Poll Table
# | District | Vote | |
---|---|---|---|
1 | Cerritos CCD | Southern | |
2 | Chabot-Las Positas District | Southern | |
3 | Contra Costa CCD | Bay Area | |
4 | El Camino CCD | Southern | |
5 | Kern CCD | Central | |
6 | Los Angeles CCD | Southern | |
7 | Los Rios CCD | Northern | |
8 | Rancho Santiago CCD | Southern | |
9 | Rio Hondo CCD | Southern | |
10 | Riverside CCD | Southern | |
11 | San Francisco CCD | Bay Area | |
12 | San Joaquin-Delta CCD | Central | |
13 | San Mateo CCD | Bay Area | |
14 | Santa Rosa CCD | Northern | |
15 | South Orange CCD | Southern | |
16 | CCCTC | ||
17 | CCCCO |
2017 Steering Committee
3 = Bay Area Region
2 = Northern Region
2 = Central Region
8 = Southern Region
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