Page Comparison

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Implementation of the Noncredit Path in the Standard Application

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Once this pilot project is complete, your test results and feedback will be used to improve the implementation process and revise this documentation for other colleges and support staff.

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Overview of IT & Business Operations Tasks

The tables below outline Below are the IT tasks required to set up your college Noncredit Application project, as well as any suggested business process tasks, which all play a key part in a successful implementation.

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Admissions staff, as well as the college IT project teamstaff, should review this document to understand the different requirements involved in for preparing this application for student use. The tables are organized in the order they should be completed:

Table of Contents

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Setting Up the Noncredit Application in the Pilot Environment

Before using the Noncredit application Application in Production with students, your college must already have the CCCApply Standard Application configured in the Pilot and Production environments. The complete end-to-end implementation of the CCCApply Standard Application includes custom college configuration within the CCCApply Administrator and a functional data download delivery process setup with either the CCCApply Download Client or the CCCApply Standard Glue for Apply data set using SuperGlue.

For information and documentation on the complete implementation of the CCCApply Standard application, visit the Implementation Documentation Home page on the CCCApply Public Documentation space.

Getting to the Noncredit Application & the Administrator 2.0 in the Pilot Environment*

See below for your custom college URLs to access the Pilot AND Production environments for the CCCApply Administrator and CCC Report Center.

Area	How the Noncredit

App is

App should be set up

now

in the Pilot

& Production Standard Applications

environment	How the Noncredit

App should be set up in the Pilot environmentHow the Noncredit

App should be set up in the Production environment
Getting to the Noncredit Applications
Noncredit Application URL

https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX

Use the PILOT version URL.

https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX&nonCredit=true

Yes - but

Colleges must use the PRODUCTION

URL:

Noncredit URL. This is the URL that should be made available to students (end-users).

https://www.opencccapply.net/cccapply-welcome?cccMisCode=XXX&nonCredit=true

OpenCCC User Account

College

users also need an OpenCCC Account to test / review the Standard Applications (Pilot & Production)College users use their same Pilot OpenCCC Accounts to

authorized admins must use their OpenCCC PILOT Account to test / access their branded Noncredit

Applications

Application.

College

users

authorized admins must use their

same Production OpenCCC Accounts to

OpenCCC PRODUCTION Account to test / access their branded Noncredit

Applications

Application.

Getting to the CCCApply Administrator 2.0

URL

Find your CCCApply Administrator 2.0


URL

here

	Find your PILOT CCCApply Administrator 2.0 URL here	Find your PRODUCTION CCCApply Administrator 2.0 URL here
Authorized Admin User Account	College

users need an authorized user account to access the CCCApply Administrator to setup admin configuration of their Standard Applications (Pilot & Production)College users

authorized admins must use their existing

authorized Pilot

CCCApply Administrator 2.0 PILOT user accounts to configure their branded Noncredit

Applications College users

Application.

To identify your college authorized Administrator user account, please contact your college IT or Admissions Office director.

College authorized admins must use their existing

authorized Production

CCCApply Administrator 2.0 PRODUCTION user accounts to configure their branded Noncredit

Applications Getting to the

Application.

To identify your college authorized Administrator user account, please contact your college IT or Admissions Office director.

Getting to the CCCApply Report Center

URL

Find

your

your CCCApply Report Center PILOT URL here

Find

your PILOT

your CCCApply Report Center PRODUCTION URL here

Find your PRODUCTION CCCApply Report Center URL here

Authorized Admin User Account

College

users need an authorized CCCApply

authorized admins must use their existing CCCApply Report Center PILOT user accounts to configure their branded Noncredit Application.

To identify your college authorized Report Center user account

to access your college reports for the Standard Applications (Pilot & Production)College users use their same authorized CCCApply Report Center user accounts to access your submitted Noncredit Applications (Pilot)College users use their same authorized CCCApply Report Center user accounts to access your submitted Noncredit Applications (Production)

, please contact your college IT or Admissions Office director

College authorized admins must use their existing CCCApply Report Center PRODUCTION user accounts to configure their branded Noncredit Application.

To identify your college authorized Report Center user account, please contact your college IT or Admissions Office director

Setting Up Admin Configuration for the Noncredit Application

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Implementation (Set Up) Requirements

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*NOTE: Features and functional elements currently part of the Standard and Noncredit applications, may need to change in the future based on testing, use, and legislation. For the initial release (v.1.0) these implementation steps are the necessary requirements for colleges using the Noncredit application. If changes are identified, the college pilot project will determine the need and set the expectation for future enhancements.

Set up Terms to appear in the Noncredit Application
1. Where? CCCApply Administrator
  1. Terms module
Ensure "Intended Majors / Programs of Study" are set up correctly for the Noncredit Application
1. Where? CCCApply Administrator
  1. Majors module
2. How?
  1. If you want the same "Majors" - currently set up for the Standard Application - to appear for your Noncredit application - you must go into the Majors module in the Administrator and tag each one with one of two possible indicators:
    1. "Noncredit" = This item will only appear in the Noncredit Application in the "Intended Major/Program of Study" menu on the Enrollment page
    2. "Both" = This item will appear in both the Standard Application and the Noncredit Application in the "Intended Major/Program of Study" menu on the Enrollment page.
      Warning
      Special note: If you do not tag each "major" to appear specifically in the Noncredit or both applications, it will only appear in the Standard Applications majors menu.

MODULE	Areas - Tasks	How it's set up now in the Pilot & Production Standard Applications	How it should be set up for the Pilot Noncredit Application	Is the same setup required for the Noncredit Production application?
TERMS	Ensure that Terms are set up correctly and open for your noncredit application.	Colleges must set up Terms in the CCCApply Administrator for the Standard Application.	The SAME Terms will be used for the Noncredit Application in version 1.0*.	Yes. Terms are set up in BOTH environments by the college. The same Terms will be used for Standard and Noncredit, in the pilot and production environments.

*NOTE: Features and integration elements currently part of the Standard and Noncredit applications, may need to change in the future based on testing, use, and legislation. For the initial release (v.1.0) these implementation steps are the necessary requirements for colleges using the Noncredit application. If changes are identified, the college pilot project will determine the need and set the expectation for future enhancements.MAJORSEnsure that Majors/Programs of Study are set up for your Noncredit Application and that each individual item is tagged correctly with an "Application Type" in the "Majors" module in the Administrator


MAJORS	Ensure that Majors/Programs of Study are set up for your Noncredit Application and that each individual item is tagged correctly with an "Application Type" in the "Majors" module in the Administrator	Colleges must set up "Intended Majors / Programs of Study" in the CCCApply Administrator for the Standard Application.	REQUIRED TASK:

The college will need to set up theNOTE: As of March 4, 2019 - the Noncredit college pilot project is reviewing the Pilot version of the Noncredit Application for bugs and "must have" features. One of the features that has been identified as requiring change is ensuring that different/unique majors or programs of study can be specified for each application. This would allow colleges using the Noncredit application the ability to flag majors/programs/courses that should ONLY appear in the Noncredit Application. These could be all or some of the same majors/programs/courses that appear in the Standard Application, or completely different options. Until that change is made, these implementation instructions refer to the current version of the Noncredit application.CATEGORYMajor Categories

The "Major Category" filter is for the Standard Application only. It is used to set up custom meta majors.

It can be set up by colleges in the CCCApply Administrator (see

In order for colleges to implement the Noncredit Application, they must reconfigure their existing Majors file in the Majors module in the CCCApply Administrator 2.0.

For more information, see New "Application Type" Menu Added to the Majors Table in the Administrator for Noncredit Application

See the CCCApply Administrator 2.0 User Guide

) to filter the majors/programs of study in the Standard Application based on a high level (meta major) category.

NOTE: The Major Category function will NOT be included in the Noncredit Application. This feature is currently only implemented in the Standard Application. It will no longer appear in your Pilot Noncredit Application, once we implement the next Pilot update.

If the college chooses to implement meta majors or categories for their custom "majors" in the Standard Application, the field and the category filter is currently displaying in the Noncredit Application. This is one area that is currently under review by the Noncredit college pilot project to be removed in the Noncredit application.

The Major Category feature is NOT available for the Noncredit Application.MODULE

Areas - Tasks

How it's set up now in the Pilot & Production Standard Applications How it should be set up for the Pilot Noncredit ApplicationIs the same setup required for the Noncredit Production application?RULESRulesRules are configured

for instructions and guidance.	REQUIRED TASK: In order for colleges to implement the Noncredit Application, they must reconfigure their existing Majors file in the Majors module in the CCCApply Administrator 2.0. For more information, see New "Application Type" Menu Added to the Majors Table in the Administrator for Noncredit Application See the CCCApply Administrator 2.0 User Guide for instructions and guidance.
REQUIRED TASK: In order for your college to use the Noncredit Application, your current configuration of *Majors/Programs of Study* must be reconfigured with the new "Application Type" flag in the CCCApply Administrator, otherwise no majors or programs will appear to the end user and students will not be able to submit their Noncredit application.
CATEGORY	Major Categories	The "Major Category" filter is ONLY available in the Standard Application.	The Major Category feature is NOT available in the Noncredit Application.	The Major Category feature is NOT available in the Noncredit Application.
RULES	Rules	Rules are optional. Rules are created and set up by colleges in the CCCApply Administrator.	Rules can be configured for the Noncredit Application in the CCCApply Administrator (in the Pilot and Production environments). See the CCCApply Administrator 2.0 User Guide for instructions and guidance.	Rules can be configured for the Noncredit Application in the CCCApply Administrator (in the Pilot and Production environments). See the CCCApply Administrator 2.0 User Guide for instructions and guidance.
MESSAGES	Messages	Messages are used with the optional Email Rules configured by colleges in the CCCApply Administrator.	Messages

can be configured

are configured for use in Email Rules for the Noncredit Application in the CCCApply Administrator (in the Pilot and Production environments).

See the CCCApply Administrator 2.0 User Guide for instructions and guidance.

Messages can be configured for the Noncredit Application in the CCCApply Administrator (in the Pilot and Production environments).

SUPPLEMENT

See the CCCApply Administrator 2.0 User Guide for instructions and guidance.
SUPPLEMENTAL QUESTIONS	Supplemental Questions	Supplemental Questions are optional - the college decides if they want to

configure supplemental

ask additional questions

for their college MIS code.

to their end users. These questions are displayed IF the college uploads a

carefully

custom-configured

Supplemental Questions request has been approved to customize this feature so that colleges can implement different

XML file in the CCCApply Administrator.

Currently, if the college chooses to implement supplemental questions in the Standard application, these same questions will appear in the Noncredit application.

*However, this is one of the areas that is under review by the Noncredit college pilot project. A change

Supplemental Questions are available for the Standard, Noncredit, and International Applications.

Supplemental Questions can be displayed in the Noncredit Application through a unique XML file that is configured to display in the Noncredit Application.

For more information on implementing supplemental questions in the Noncredit Application

. Once this feature is approved and developed, this set up task will be revised.

If the college wants to implement supplemental questions in their Production Standard Application, currently these same questions will appear in the Noncredit application.

*However, this is one of the areas that is under review by the Noncredit college pilot project. A change request has been approved to customize this feature so that colleges can implement different

, see: New "Application Type" Menu Added to the Supplemental Questions Module in the Administrator

See the CCCApply Working with Supplemental Questions User Guide for instructions and guidance.

Supplemental Questions can be displayed in the Noncredit Application through a unique XML file that is configured to display in the Noncredit Application.

For more information on implementing supplemental questions in the Noncredit Application

. Once this feature is approved and developed, this set up task will be revised

, see: New "Application Type" Menu Added to the Supplemental Questions Module in the Administrator

See the CCCApply Working with Supplemental Questions User Guide for instructions and guidance.

RESET
DOWNLOADS

Reset Downloads

If the college needs to download an individual Standard Application again, they must input the application's Confirmation number into the

The Reset Downloads utility module in the CCCApply Administrator allows colleges to reset individual or multiple downloaded applications to be re-downloaded. Each CCCApply application has a "Reset Downloads" module in the

CCCApply

Administrator

(for each college MIS code) and specific to the environment that the application was submitted

.

The

same

SAME Reset Downloads module used for the CCCApply Standard Application, will be used for the Noncredit Application in the Pilot Administrator.

If a college needs to reset

an

a submitted Noncredit Application application that was

submitted by a student who used the Noncredit URL

previously downloaded through their Standard Application downloads, they will

input that

enter the "Noncredit Application Confirmation number" into the Standard "Reset Downloads" module in the CCCApply Administrator.

colleges

College admin users should

not

NOT add the NC- prefix when

doing reset downloads, that

resetting Noncredit Applications for download. That would cause them

problems

errors.

The

same

SAME Reset Downloads module used for the CCCApply Standard Application, will be used for the Noncredit Application

. (for each environment)

in the Production Administrator.

If a college needs to reset

an

a submitted Noncredit Application application that was

submitted by a student who used the Noncredit URL

previously downloaded through their Standard Application downloads, they will

input that

enter the "Noncredit Application Confirmation number" into the Standard "Reset Downloads" module in the CCCApply Administrator.

colleges

College admin users should

not

NOT add the NC- prefix when

doing reset downloads, that

resetting Noncredit Applications for download. That would cause them

problems

errors.

SPAM FILTER
WEB SERVICE

Spam Filter

The Spam Filter web service was implemented and deployed on the CCCApply Standard post-submission service, which means every Standard Application - which includes every Noncredit Application - is subject to the fraud detection model and prediction service. If a Noncredit Application is suspected of fraud based on the model, it will be CHECKED_FRAUD and suspended in the Spam filter for the college to process.

To process spam applications suspended in the spam filter, a college staff user, authorized to access the Administrator, should review the application and confirm whether it is fraud (Confirm Spam) or if it has been suspended in error and needs to be released back to the Download Client for download.

There is no "set up" to implement the Spam Filter web service; however, all colleges must manage their Spam Filter suspension folder (similar to a spam filter for your email account) which resides in the CCCApply Administrator. Click on the "Utilities" module to find your Spam Filter suspension folder interface.

For information on how to process an application that is routed to the Spam Filter suspension folder, see the "/wiki/spaces/PD/pages/758546724" or other articles posted here: Administrator 2.0 Implementation Home

COLLEGE &
DISTRICT INFO

College & District Information

TRAINING
MATERIALS

Documentation:

/wiki/spaces/PD/pages/758546724

Info
REMINDER: Please visit the CCCApply Administrator 2.0 Implementation Home space to find a wealth of support, training, and implementation articles and user guides specifically for colleges using CCCApply and the CCCApply Administrator.

Configuring Downloads for Noncredit Application Data

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The table below provides an overview of the new or changed data fields in CCCApply Standard, and "Glue for Apply".
See these data specification changes in the CCCApply Standard Application Data Dictionary V.2019.1 in the Data Dictionaries space.

Description	Data Element	Type	Value / Response Options	Format / Length	Allows Null	Required	Notes
Noncredit Status	<non_credit>	New Field	1 = True 0 = False	Boolean, 1	Yes	No	Optional; Value set to "True" if applicant applies using the new Noncredit Application URL; otherwise it is "False"
Confirmation Number	<confirmation>	Changed Value	IF non_credit=True then <confirmation> has prefix = "NC-"	String	No	System	IF an application is submitted using the Noncredit URL then the value for <confirmation> = "NC-"
Integrity Flag 81	<integrity_fg_81>	New Field	1 = True Null	Boolean, 1	Yes	No	Flag triggered if applicant applies with the new Noncredit Application URL; otherwise it is blank. NOTE - this is consistent with how we have all the other integrity flags structured.
Residency Status	<res_status>	New Value	New NC default value = N 1 = resident 2 = possible resident 3 = non-resident N = non-credit / exempt	bpchar, 1	No		Residency status is calculated at submission for Standard Application only. For the new Noncredit Application path (in the Standard Application) if applicant applies using the new Noncredit URL then: <non_credit> status is set =True and <res_status> status is set ="N"
Residency Area A	<res_area_a>	New Value	New NC default value = 9	Boolean, 1	No		Residency area status defaults to "9" when (non_credit =True)
Residency Area B	<res_area_b>	New Value	New NC default value = 9	Boolean, 1	No		Residency area status defaults to "9" when (non_credit =True)
Residency Area C	<res_area_c>	New Value	New NC default value = 9	Boolean, 1	No		Residency area status defaults to "9" when (non_credit =True)
Residency Area D	<res_area_d>	New Value	New NC default value = 9	Boolean, 1	No		Residency area status defaults to "9" when (non_credit =True)
Declared Residency Outside California for Taxes	<ca_outside_tax>	Default values = False / Null	Values = True / False / Null 1 = True 0 = False Null	Boolean, 1	Yes	No	IF the question is displayed: IF checkbox is NOT empty, value = True IF checkbox IS EMPTY, then value = False IF question is hidden: Set value = Null NOTE: IF hidden, such as in the Noncredit application, then default to NULL For a standard application, it will default to False, unless the user checks the checkbox.
Declared Residency at a College Outside California	<ca_outside_college>	Default values = False / Null	Values = True / False / Null 1 = True 0 = False Null	Boolean, 1	Yes	No	Same as Above.
Registered to Vote Outside California	<ca_outside_voted>	Default values = False / Null	Values = True / False / Null 1 = True 0 = False Null	Boolean, 1	Yes	No	Same as Above.
Lawsuit Filed Outside California	<ca_outside_lawsuit>	Default values = False / Null	Values = True / False / Null 1 = True 0 = False Null	Boolean, 1	Yes	No	Same as Above.
Public School Employee	<ca_school_employee>	Default value = Null	Values = True / False / Null 1 = True 0 = False Null	Boolean, 1	Yes	Required response If appears onscreen
State College Employee	<ca_college_employee>	Default value = Null	Values = True / False / Null 1 = True 0 = False Null	Boolean, 1	Yes	Required response If appears onscreen
Seasonal Agricultural Worker	<ca_seasonal_ag>	Default value = Null	Values = True / False / Null 1 = True 0 = False Null	Boolean, 1	Yes	Required response If appears onscreen
Citizenship Status	<citizenship>	New Value	Default to value = X when (non_credit = True)	character(1)	No	Required to have non-null value in DB.	In the new Noncredit Application workflow, the Citizenship status question is hidden; value stored = "X"
Military Status	<military_status>	New Value	New NC default value = X Default to value = X when (non_credit = True)	character(1)	No	Required to have non-null value in DB.	In the new Noncredit Application workflow, the Military status question is hidden; value stored = "X"
Comfortable with English	comfortable_english	Allow Null	NC default value = null	Boolean, 1	Yes	No	In the new Noncredit Application workflow this question is hidden; value stored = Null
Financial Assistance	financial_assistance	Allow Null	NC default value = null	Boolean, 1	Yes	No	In the new Noncredit Application workflow this question is hidden; value stored = Null
TANF-SSI-GA	tanf_ssi_ga	Allow Null	NC default value = null	Boolean, 1	Yes	No	In the new Noncredit Application workflow this question is hidden; value stored = Null
Athletic Interest: Intramural	athletic_intramural	Allow Null	NC default value = null	Boolean, 1	Yes	Required response If appears onscreen	In the new Noncredit Application workflow this question is hidden; value stored = Null
Athletic Interest: Intercollegiate	athletic_intercollegiate	Allow Null	NC default value = null	Boolean, 1	Yes	Required response If appears onscreen	In the new Noncredit Application workflow this question is hidden; value stored = Null
Athletic Interest: No	athletic_not_interested	Allow Null	NC default value = null	Boolean, 1	Yes	Required response If appears onscreen	In the new Noncredit Application workflow this question is hidden; value stored = Null

...

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Areas - Tasks

How it's set up now in the Pilot & Production Standard Applications

How it should be set up for the Pilot Noncredit Application

Is the same setup required for the Noncredit Production application?

OpenCCC Account / Sign-In

All users must have a Pilot OpenCCC Account and must sign in

All users must have an OpenCCC Account and must sign in

Everything is the same for the Production version.

Account Recovery

The Account Recovery is a process in the OpenCCC system.

https://pilot.openccc.net/cccacct-proxy/recoverAccount?

https://www.openccc.net/cccacct-proxy/recoverAccount?

NOTE: There are separate recovery processes for Pilot and Production. See the "pilot" environment denoted in the URL above.

The OpenCCC Account Recovery process is the same for all CCCApply applications, including the Noncredit application path in the Standard Application.

https://pilot.openccc.net/cccacct-proxy/recoverAccount?

The Production OpenCCC Account Recovery process is the same for all CCCApply applications, too.

https://www.openccc.net/cccacct-proxy/recoverAccount?

Note
The key points to remember across the entire implementation process is - there are two separate environments. The "Pilot" environment, or also known as the Pilot Site, is the testing (sandbox) environment for your college. Full setup is recommended in the Pilot environment for testing full end-to-end processes, prior to setting up and going live with your Production Noncredit Application.

Password Reset

See Account Recovery above.

The Pilot Password Reset process is in the Account Recovery process

https://pilot.openccc.net/cccacct-proxy/recoverAccount?

The Production Password Reset process is in the Account Recovery process.

https://www.openccc.net/cccacct-proxy/recoverAccount?

Edit Account

Edit Account is the name of a module within the CCCApply

My Applications

Each student has a "My Applications" page for each of the three different CCCApply applications (if applicable to them) that stores all of their current (in-progress) and previously submitted CCCApply applications history. Most students are familiar with their "My Applications" page for their Standard Applications (and possibly their BOG/Promise Grant Applications) - which they see each time they start a new (second) Application to CCCApply.

Note: Although the Noncredit Application path technically has a different URL than the Standard Application - nearly every other aspect of the Noncredit application processes will be the same as the Standard application processes. This is very important. This includes all pre- and post-application processes, such as:

Creating a new OpenCCC Account for the first time
Signing in to OpenCCC to start or resume an application from the My Applications page
Recovering an account or password

See NOTE in the adjacent cell.

All production Noncredit applications are bundled in with your production Standard Applications. Noncredit will share the same production "My Application" page with Standard Application "My Applications" for Pilot and Production.

Note

My Applications Page

Noncredit applications (submitted and in-progress) are bundled in with your Standard Applications in the My Applications page. Noncredit will share the same "My Application" page with Standard Application (for Pilot and Production environments).

Submitted Applications

Submitted Standard Applications

appear in a table on the "My Applications" page - below the "In-Progress Applications" table on the same page. These tables appear when a student submits a Standard Application to one or more CCC colleges.

Submitted Noncredit Applications

are bundled in with, and stored in, your Submitted Applications in your Standard My Applications page.

Reminder - Pilot environment vs. Production.

Same description, but in the Production environment.

In-Progress Applications

See above row referring to "My Applications".

In-Progress Standard Applications

appear in a table on the "My Applications" page - above the "Submitted Applications" table on the same page. These tables appear when a student signs in to CCCApply to manage their applications.

In-progress Noncredit Applications

are bundled in with, and stored in, your In-Progress Standard Applications in your Standard My Applications page.

Reminder - Pilot environment vs. Production.

Same process, but in the Production environment.

Confirmation Numbers

Confirmation numbers for all CCCApply applications, including the Standard Application, are assigned to each application that is "Saved" or when the application is submitted.

Confirmation numbers will appear in the In-Progress or Submitted Application tables in your "My Applications" page.

Confirmation number is a CCCApply data field =<confirmation> and can be downloaded by colleges and used in reports in the Report Center. Colleges can find more information about this data field in the Standard Application Data Dictionary

Confirmation numbers for Noncredit Applications will have a prefix "NC-" added to the beginning of the number.

Example:

NC-123456

Same.

Submitted Applications PDF

A PDF copy of each Standard Application submitted is available to download by the applicant from their Standard Application "My Applications" page.

This feature is available for all CCCApply applications (BOG/Promise Grant and International Apps) in the pilot and production environments.

A PDF copy of each Noncredit Application submitted in the pilot environment is available to download by the applicant from their Standard Application "My Applications" page.

This feature is available for all CCCApply applications in the pilot and production environments.

A PDF copy of each Noncredit Application submitted in the production environment is available to download by the applicant from their Standard Application "My Applications" page.

Auto-Direct to Enrollment Page

First-time applicants - regardless of the application or the environment - must first create an OpenCCC Account before applying to a California Community College.

To simplify the student's first-time experience, immediately following Account creation the applicant is auto-directed to the first page of the Application.

Auto-direct works the same way for first-time Noncredit applicants in Pilot.

Auto-direct works the same way for first-time Noncredit applicants in Production.

Note
Auto-Direct to the Enrollment Page Auto-direct to the first page of the application (Enrollment page) is only available for first-time applicants. If the user has already created an OpenCCC account, they must first "sign in" to OpenCCC - which will direct the user to their My Applications page before they can start a new application or resume an in-progress application.

Transitioning from Noncredit to Credit

Existing law requires each student to be classified as a resident or nonresident at a California community college.

The CCCApply Standard Application includes a comprehensive algorithm that calculates a preliminary residency determination status upon submission. The residency status <res_status> only exists in the Standard Application.

Per the new changes to existing residency regulations outlined in AB 3101, students enrolling exclusively in noncredit courses are exempt from mandatory residency classification. However, if the applicant ends up taking one or more credit courses, they must adhere to the residency determination process. CCCApply recommends that the college direct the student to submit a Standard Application in order to comply with the law.

Note
Transitioning from Noncredit to Credit Status: This policy/process is being reviewed by the College Noncredit Pilot team and will be confirmed by the Chancellor's Office. The official proposed workflow will be presented. Colleges have the right to manage this procedure according to their district policies.

Application Workflow

The current Standard Application workflow

The Pilot Noncredit Application workflow

The Production Noncredit App workflow

Enrollment Page

The enrollment page includes the following questions and validation logic:

Term Applying For
Education Goal
Major Category (Optional)
Intended Major / Program of Study

The enrollment page includes the following questions and validation logic:

Term Applying For
Education Goal
Major Category (Optional)
Intended Major / Program of Study

The enrollment page includes the following questions and validation logic:

Term Applying For
Education Goal
Major Category (Optional)
Intended Major / Program of Study

Account Information/Mailing

Questions on the Account Information / Mailing page:

OpenCCC Account Information <Edit Your Account>
Parent/Guardian Information (Minors only)
Current Mailing Address

Questions on the Account Information / Mailing page:

OpenCCC Account Information <Edit Your Account>
Parent/Guardian Information (Minors only)
Current Mailing Address

Questions on the Account Information / Mailing page:

OpenCCC Account Information <Edit Your Account>
Parent/Guardian Information (Minors only)
Current Mailing Address

Education Page

Questions that appear on the Education page:

College Enrollment Level
High School Education Level
- High School Completion Date
- Attended High School in California
- Graduated from California High School
Last High School Attended
- High School Country
- High School State
- High School Name

High School Transcript Info (Multiple Measures)

Completed 11th Grade
Grade Point Average
Highest English Course Completed
- Highest English Course Grade
Highest Math Course Taken
- Highest Math Course Taken Grade

Colleges/Universities Attended

College Education Level
- College Completion Date
Colleges/Universities Attended
- College(1-5): Country
- College State
- College Name
- College Attendance From
- College Attendance To
- Degree Type
- Degree Date
- College Expelled?

Questions that appear on the Education page:

College Enrollment Level
High School Education Level
- High School Completion Date
- Attended High School in California
- Graduated from California High School
Last High School Attended
- High School Country
- High School State
- High School Name

Colleges/Universities Attended

College Education Level
- College Completion Date
Colleges/Universities Attended
- College(1-5): Country
- College State
- College Name
- College Attendance From
- College Attendance To
- Degree Type
- Degree Date
- College Expelled?

Questions that appear on the Education page:

College Enrollment Level
High School Education Level
- High School Completion Date
- Attended High School in California
- Graduated from California High School
Last High School Attended
- High School Country
- High School State
- High School Name

Colleges/Universities Attended

College Education Level
- College Completion Date
Colleges/Universities Attended
- College(1-5): Country
- College State
- College Name
- College Attendance From
- College Attendance To
- Degree Type
- Degree Date
- College Expelled?

Citizenship Military Page

Questions that appear on the Citizenship & Military Page

Citizenship Status
- Alien Registration Number
- Visa Type
  - Alien/Visa Issue Date
  - Alien/Visa Expiration Date

Military Status

Military Status
- Discharge Type
- Discharge Date

None

Residency Page

Questions on the Residency Page

California Resident
- Date Stay Began
- Not Yet Arrived
Out-of-State Activities
- Last Year OOS
Special Residency Questions
- Public School Employee
- College / University Employee
- Seasonal Agricultural Worker
- Homeless Youth
- Foster Youth
  - When did you exit foster care

None

Warning
Important - Foster Youth Status is not determined in the Noncredit Application due to the omission of the Residency page for all applicants. This is also true for collecting Homeless Youth status.

Needs & Interests Page

Questions on the Needs & Interests Page

Comfortable with English?
Financial Assistance
Athletic Interest
Special Programs & Services

Questions on the Needs & Interests Page

Special Programs & Services

Questions on the Needs & Interests Page

Special Programs & Services

Demographic Information Page

Questions on the Demographic Information Page:

Gender
- Sexual Orientation
- Transgender
Parent/Guardian Education Level 1 & 2
Race & Ethnicity
- Hispanic / Latino
- Race Group
- Ethnicity

Questions on the Demographic Information Page:

Gender
- Sexual Orientation
- Transgender
Parent/Guardian Education Level 1 & 2
Race & Ethnicity
- Hispanic / Latino
- Race Group
- Ethnicity

Questions on the Demographic Information Page:

Gender
- Sexual Orientation
- Transgender
Parent/Guardian Education Level 1 & 2
Race & Ethnicity
- Hispanic / Latino
- Race Group
- Ethnicity

Supplemental Questions (Optional)

Optional - Determined by the College

Review Application / Consent to Release Info / Submission Page

Sections on the Submission Page:

Review Application (Optional)
Consent to Release Information
Submission

Sections on the Submission Page:

Review Application (Optional)
Consent to Release Information
Submission

Sections on the Submission Page:

Review Application (Optional)
Consent to Release Information
Submission

Documentation: Data Dictionaries

CCCApply Standard Application Data Dictionary V.2019.1

Post-Submission Processes

The current post-Standard App workflow

The Pilot post-Noncredit Application workflow

Production post-Noncredit App workflow

Submission Calculation Service (Residency)

Upon submission, the CCCApply Submission Calculation Service runs through an algorithm of checks to determine four "Areas of Residency". Each Area is calculated separately, based on a list of steps of logic. Once all four areas have been calculated, a final calculation is made based on logic to determine a final "residency status".

Residency Status:

1 = Resident

2 = Possible Resident

3 = Non-resident

N = NEW! Noncredit Exempt

N/A

Note
Changes to Residency Determination in the Noncredit Application

Additional algorithms that are run at time of application submission

In the Standard Application, there are several additional algorithms that are run at the time of application submission, including:

AB540 Eligibility
Financial Aid Eligibility
Ineligibility for Admission

Important

For the Noncredit application, none of the post-submission algorithms are calculated at the time of submission.

Important

For the Noncredit application, none of the post-submission algorithms are calculated at the time of submission.

Note

Calculated Eligibilities for the Standard Application ONLY

AB 540 Eligibility
Financial Aid Eligibility
Ineligibility for Admission

Confirmation Screen

Upon submission of a Standard Application, the user is taken to a confirmation screen which includes the following information:

Confirmation number of the application
College Name applied to
College Admissions Office contact information

Upon submission of a Noncredit application, the user is taken to a confirmation screen which includes the following information:

Confirmation number of the application beginning with "NC-"
College Name applied to
College Admissions Office contact information

Same for Production

Student Satisfaction Survey

After viewing the confirmation screen, the user must click "Continue" to advance to the final page of the application process, which contains an optional Student Satisfaction Survey.

Same for Production.

Special Links & Opportunities Page

The "Special Links & Opportunities" section provides custom information for the applicant based on specific information identified through their responses. This section appears to the user below the Student Satisfaction Survey.

The same "Special Links & Opportunities" section, which provides custom information for the applicant based on specific information identified through their responses, appears for Noncredit applicants as well. This section appears to the user below the Student Satisfaction Survey.

Same for Production.

Redirect to MyPath

Colleges that have adopted the MyPath student services portal - have a special re-direct path that appears at the end of

Downloads

The current Standard App Downloads

The Pilot Noncredit Application Downloads

Production Noncredit App Downloads

Download Client (Custom for each College)

Colleges currently have a download client for their Standard Application. This is used for Noncredit as well

Format Definition XML

Colleges currently have a Standard App Format Definition XML

Job File XML

Colleges currently have a Standard App Format Definition XML

Download Client Jar (transfer-client.jar)

The latest Jar file is published after every CCCApply release.

Documentation

CCCApply Download Client User Guide

SuperGlue Data Set to Staging Table

Review expected differences between Standard app-export data and the Noncredit export (many more blanks and/or Nulls)

Report Center

Application Look-Up Report

Application Reports

...

Development Task	Who's Responsible	Comments
MOU Process (N/A)	CCCTC & College	Completed when college implemented Standard application
Portal Branding	CCCTC	Completed when college implemented Standard application
Shibboleth IDP Installation & Authentication
Setup Shibboleth instance for college or district to access Administrator & Report Center	College	Completed when college implemented Standard application
User Accounts	College	College staff must have a user account to access the Administrator & Report Center. This is usually authorized by the Director of Admissions or IT Director at each college or district.
Configure the PILOT Administrator
Add Primary User account with "Add User" authority.	Apply Support Team	Complete for each college. District users are assigned to district MIS code
Add district and college-authorized User accounts with "Add User" authority for the Administrator & Report Center (PILOT)	College	Complete. District users are assigned to district MIS code
Load terms into the Administrator	College	Same terms are used for Standard & Noncredit Applications. See the User Guides for instructions
Load Noncredit majors/programs of study into the Administrator	College	TBD - CCCTC is working on this feature enhancement currently (as of 3/22/19)
Update contact information in the College and District tables	College	Same contact information is used for Standard & Noncredit applications.
Ensure the check box to "Allow applications from multiple colleges for the same term" is set correctly for each college in the District.	College	This setting can be found at the bottom of the "District" tab in the Administrator. This check box must be set correctly for each college in district in both the PILOT & Production sites.
Identify if new Rules are needed for Noncredit App and add to the Administrator	College	Rules for the Noncredit application are setup the same way as Standard app rules in the Administrator. See the User Guides for instructions
Create Email & Error Messages for Noncredit App in the Administrator	College	Messages for the Noncredit application are setup the same way as Standard app rules in the Administrator. See the User Guides for instructions
Create different supplemental questions for the Noncredit App in the Administrator	College	TBD - CCCTC is working on this feature enhancement currently (as of 3/22/19)
Define error validation messages for supplemental questions	College	Important. Ensure error messages are clear and instructive.
Load supplemental questions XML into the Administrator
Setting Up Downloads
Request download client from CCCTC	College	Complete. College/District uses the same Download Client for the Noncredit Application.
Update Download Client Transfer Jar File (if necessary)	College	Update existing Download Client Jar file with v.6.4.0 or higher to include Noncredit App
Identify new fields to download	College	See the New & Changed Data Fields above
Create download format file using Format Definitions XML (template)	College	Use your existing Standard Application Format Definition XML file to download Noncredit Applications
Create download Job XML file (template)	College	Use your existing Standard Application Job XML file to download Noncredit Applications
Set-up download job and point to PILOT server	College	Use your existing Standard Application Job to download Noncredit Applications
Test downloads process through to SIS. Verify all data.	College	REMINDER: Downloads should be setup in both the Pilot & Production environments
Acceptance Testing
Test full process through to SIS import process	College
Schedule Report Center Training from Tech Center	College	Contact Merrie Wales mwales@ccctechcenter.org

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Business Operations Tasks

Tasks	Who's Responsible?	Notes & Links
Schedule demo of Noncredit workflow feature for staff with Apply Support Team	College	It's helpful for staff to see the new application process - including OpenCCC student account system - before planning business process revisions. Contact Patty Donohue, Project Manager, pdonohue@ccctechcenter.org to schedule your demo right away.
Plan updates to website (instructions, links, Help Desk/Call Center)	Optional	Review how your current website is messaging and directing noncredit students now and build a checklist to ensure you have managed all aspects of messaging required. Plan to message students clearly that the Noncredit Application URL should ONLY be used if the student is enrolling exclusively in noncredit courses or programs.
Plan revisions to marketing / recruiting materials with new application URL and Help Desk contact information.	Optional	Identify marketing and recruitment campaigns to determine changes required for communication planning. Notify local high schools and other educational entities that send students to your college.
Identify apply buttons/links on college website that need the new URL	Optional	Discuss the programming behind all current buttons and links pointing to your current application with your web master or IT staff. Prepare web master early, or include web designers in the implementation planning process so they can begin working on revisions and message changes early.
Notify key stakeholders of migration (local high schools, counseling)		During staff training, you will be provided with Help Desk contact information (for students) and CCCApply College Support contact information (for college related IT issues).
Schedule Administrator & Report Center training for staff		Contact the CCCTC Enabling Services division to schedule training & support.

...

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Deployment Tasks - Production Environment

Tasks	Who's Responsible?	Notes & Supporting Documents
Confirm MOU contract has been signed and executed	Apply Support Team
Confirm college/district users have User Accounts to the Production Administrator & Report Center	College
Downloads
Ensure your Production Job XML is pointing to the Production Download Server URL	College
The Noncredit Application uses the same Download Client and Download files as the Standard Application.	College
Review changes to the Standard Format Definition XML file for the Noncredit path (Hidden questions/fields will store "Null" values or blanks	College

Production Administrator
Add Primary District-Level "Add User" account for Administrator & Report Center	CCCTC	This should be done already
Add college and district User accounts for Administrator & Report Center	College
Ensure Terms are setup in the Production Administrator	College	This should be done already for your Standard Application.
Ensure Majors are setup in the Production Administrator	College
Ensure College Information and District Information table are populated in Production Administrator	College
Ensure all Noncredit Rules and Email Messages are setup in the Production Administrator	College
Ensure your Supplemental Questions XML is setup in the Production Administrator	College
Ensure District & College folders are created in Production Report Center	CCCTC

Versions Compared

Old Version 24

New Version 25

Key

Implementation of the Noncredit Path in the Standard Application

Overview of IT & Business Operations Tasks

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development
Setting Up the Noncredit Application in the Pilot Environment

Getting to the Noncredit Application & the Administrator 2.0 in the Pilot Environment*

Setting Up Admin Configuration for the Noncredit Application

Implementation (Set Up) Requirements

Configuring Downloads for Noncredit Application Data

Application Workflow

Post-Submission Processes

Downloads

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Business Operations Tasks

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deployment
Deployment Tasks - Production Environment

Page Comparison

Versions Compared

Old Version 24

New Version 25

Key

Implementation of the Noncredit Path in the Standard Application

Overview of IT & Business Operations Tasks

AnchordevelopmentdevelopmentSetting Up the Noncredit Application in the Pilot Environment

Getting to the Noncredit Application & the Administrator 2.0 in the Pilot Environment*

Setting Up Admin Configuration for the Noncredit Application

Implementation (Set Up) Requirements

Configuring Downloads for Noncredit Application Data

Application Workflow

Post-Submission Processes

Downloads

Anchorbus-opsbus-opsBusiness Operations Tasks

AnchordeploymentdeploymentDeployment Tasks - Production Environment

Anchor
development
development
Setting Up the Noncredit Application in the Pilot Environment

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bus-ops
bus-ops
Business Operations Tasks

Anchor
deployment
deployment
Deployment Tasks - Production Environment