Online Meeting Information
This meeting will be held online via Zoom.
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Date Thursday, November 29, 2018 Time 2:00pm - 4:00pm Location ONLINE
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Agenda
TIME | DESCRIPTION | SPEAKER |
2:00pm | Roll Call | Leahy |
2:10pm | Pena / Leahy | |
2:15pm | Update on CCCApply Redesign Workgroup Effort Roadmap for FY 2018 | Pena / Donohue |
2:45pm | CCCApply Project News | Donohue / Coleman |
3:00pm | 2019 Workshop Update & Planning | Pena / Donohue |
3:50pm | 2019 Meeting Schedule | Committee |
4:00PM | Close Meeting | Pena / Murguia |
Meeting Notes & Minutes from today's Call:
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2018 Steering Committee Member Roster
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11.29.18 - Michael Q's role is changing and will not be on this committee; replacing with Elena Alcala. New role - Dean of Integration & Guided Pathways at the CCCCO |
Steering Committee Members Email List
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2018-2019 |
Email Address | Name | Title/Office | District | College | Notes |
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ali.salinas@norcocollege.edu | Ali Salinas | Appl Support Technician (IT) | Riverside CCD | Riverside City College | |
aembry@ELCAMINO.EDU | Angela Embry | Admissions & Records | El Camino CCD | El Camino College | |
salazaal@elac.edu | Anna Salazar | Admissions & Records | Los Angeles CCD | East LA College | New October 2017 |
rguzman@IVC.EDU | Ben Guzman | Admissions & Records | South Orange CCD | Irvine Valley College | |
glyercb@LOSRIOS.EDU | Betty Glyer-Culver | Researcher | Los Rios CCD | ||
cfrost@contracosta.edu | Catherine Frost | Admissions | Contra Costa CCD | Contra Costa College | |
calvarado@saddleback.edu | Christian Alvarado | Admissions & Records | South Orange CCD | Saddleback College | |
truong_chris@SAC.EDU | Christopher Truong | Admissions & Records | Rancho Santiago CCD | Santa Ana College | |
gonzalc@losrios.edu | Cindy Gonzales | IT Technical Analyst | Los Rios CCD | ||
cray@SANTAROSA.EDU | Clark Ray | IT Dept Staff | Sonoma CCD | Santa Rosa Jr. College | |
craig.hayward@bakersfieldcollege.edu | Craig Hayward | Researcher | Kern CCD | Bakersfield College | |
dbarkergarcia@cccco.edu | Deb Barker-Garcia | CCCCO | |||
gbird@CCCCO.EDU | Gary Bird | Asst Vice Chancellor | CCCCO | ||
greg.aycock@norcocollege.edu | Greg Aycock | Dean of Instit Effectiveness | Riverside CCD | Norco College | |
hhoang@ELCAMINO.EDU | Hieu Hoang | IT Dept Staff | El Camino CCD | El Camino College | |
love_janice@sac.edu | Janice Love | Researcher | Rancho Santiago CCD | Santa Ana College | New Jan 31, 2018 |
ralphsj@losrios.edu | Jason Ralphs | Admissions & Records | Los Rios CCD | District Office | |
jrosales@elcamino.edu | Joshua Rosales | Researcher | El Camino CCD | El Camino College | New Jan 31, 2018 |
ksea@DELTACOLLEGE.EDU | Karen Sea | IT (cross over A&R) | San Joaquin-Delta CCD | Delta College | |
LUnger@RIOHONDO.EDU | Leigh Ann Unger | Admissions & Records | Rio Hondo CCD | Rio Hondo College | |
mark.deasis@norcocollege.edu | Mark DeAsis | Admissions & Records | Riverside CCD | Norco College | Replaced William Diehl |
mleyba@CCSF.EDU | Mary Lou Leyba | Admission & Records | San Francisco CCD | City College of SF | |
pearlmy@email.laccd.edu | Maury Pearl | Researcher | Los Angeles CCD | ||
mquiaoit@CCCCO.EDU | Michael Quiaoit | Support Specialist | CCCCO | ||
Ward_Michael@RSCCD.EDU | Michael Ward | IT Dept Staff | Rancho Santiago CCD | ||
michelle.pena@BAKERSFIELDCOLLEGE.EDU | Michelle Pena | Admissions & Records | Kern CCD | Bakersfield College | |
mleahy@SANTAROSA.EDU | Mitchell Leahy | Admission & Records | Sonoma CCD | Santa Rosa Jr. College | |
alvarao@EMAIL.LACCD.EDU | Olivia Alvarado | IT | Los Angeles CCD | ||
pmery@CCSF.EDU | Pam Mery | Research | San Francisco CCD | City College of SF | |
pdonohue@CCCTECHCENTER.ORG | Patty Donohue | Product Manager | CCCTC | ||
plino@CHABOTCOLLEGE.EDU | Paulette Lino | Admission & Records | Chabot-Las Positas CCD | Chabot College | |
qlu@CCSF.EDU | Quyen Lu | District IT | San Francisco CCD | City College of SF | Replaced Garret Wong |
rbell@compton.edu | Richette Bell | Admissions & Records | Compton CCD | El Camino College | |
rbondoc@CHABOTCOLLEGE.EDU | Rosen Bondoc | Chabot-Las Positas CCD | Compton College | ||
swarrier@4CD.EDU | Satish Warrier | Director of IT | Contra Costa CCD | District Office | |
sfollowill@clpccd.edu | Stacey Followill | Sr. Programmer Analyst, ITS | Chabot-Las Positas CCD | ||
smurguia@CERRITOS.EDU | Stephanie Murguia | Admissions & Records | Cerritos CCD | Cerritos College | |
tcalhoon@CCCTECHCENTER.ORG | Tim Calhoon | Executive Director | CCCTC | ||
tmani@DELTACOLLEGE.EDU | Tina Mani | Admissions & Records | San Joaquin-Delta CCD | Delta College | |
nguyen_tuyen@SCCOLLEGE.EDU | Tuyen Nguyen | Admissions & Records | Rancho Santiago CCD | Santiago Canyon College | |
tn13666@SCCOLLEGE.EDU | Tuyen Nguyen | Admissions & Records | Rancho Santiago CCD | Santiago Canyon College | |
vorton@CERRITOS.EDU | Vince Orton | IT Dept Staff | Cerritos CCD | Cerritos College | |
minnichw@smccd.edu | Will Minnich | Admissions & Records | San Mateo CCD | Skyline College |
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All Steering members above are officially members of the CCCAPPLYSTEERING listserv. Email: cccapplysteering@listserv.cccnext.net |
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Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Dates for 2019 Quarterly Online Meetings
Q1 = Feb 5 - 1:30 - 3:30
Q2 = May 1st - CACCRAO Conference -
Q3 = August 13 - 1:30 - 3:30
Q4 = November 12 - 1:30 - 3:30
CCCApply Redesign Workgroup Update
- Update Share Redesign Workgroup mission and objectives
- AB3101 - Discuss the issues and the facts behind this bill.
- Special Workgroup sub-committees
- Non-Credit committee
- Fields & Questions committee
- Low-hanging Fruit Changes
- Deployment Schedule
- Other workgroups
- Update on the Ideas42 Study on CCCApply
- Objectives and timeline
- Ways to collaborate now
CCCApply Redesign - Roadmap - FY2019
RELEASE: September 2018 (Deployed)
- Recap CCCApply September 28 Release
- Release notes are posted: Release 6.2.0 Summary Notes
- Communication: Weekly email campaign with links to supplemental information on CCCApply Public Documentation
RELEASE: December 7, 2018
Scope
- Race & Ethnicity Expansion Project
- Change Specifications: 2018-18R: New Race & Ethnicity Implementation
- UI Styles & Branding Update - Part 1: Align with MyPath Styles
- 2019-2020 Promise Grant (BOG) Application
Schedule
- Pilot Release - November 20 - Release 6.3.0 Summary Notes now available!
- Production Release - December 7
Documentation
RELEASE: March 2019
- Non-Credit Application Effort
- Review specs for Residency-Exempt Status
- Low-hanging fruit streamlining changes - Part II
- SSN Revision (Pending Deferment)
- Pending Question Revisions
- Residency Page Revisions
- UI Styles & Branding Update - Part 2: New CO Brands
- Updated Standard Application - paper version under-development (Must be ADA compliant & pass accessibility review)
- Pending Approval: Report Center Upgrade
- Pending Approval: Spam Filter UI Enhancements
RELEASE: June 2019
- Requirements for mobile-device/responsive design
- Requirements for Download Client 2.0 (SuperGlue for CCCApply)
- Requirements for the multi-language version
- Requirements for MyPath integration
- Requirements for new Form Generating Engine / back-end micro-services
CCCApply: Project News
- OpenCCC - Project management changes
- New Product Manager, OpenCCC - John Sills
- Under new grant & work plan: Shared Infrastructure Grant (Federated Identity, CENIC, other shared infrastructure projects)
- CCC Administrator - Core Admin System - Product manager, John Hadad. Includes Users, shared access to other admin tools.
- CCCApply Project FY2019 - Summary of Scope, Schedule, Budget (Charter draft)
- CCCApply Workgroup
- Other Changes
Introducing: Jennifer Coleman, Director of Core Applications > CCCApply, SuperGlue, MyPath, College Adapter, other matriculation tools
Changes to teams: development teams, support staff, enabling services,
Changes to the traditional Steering Committee model - to a Workgroup model > group relies on the members to produce outcomes and guidance, versus requirements/approvals. Steering Committee was about governance across system. CO is centralizing these groups, focused on user participation and college end-users.
How does this affect CCCApply Steering Committee?
- Not too much will change - more virtual meetings vs. in-person meetings
- Won't be called "Steering" anymore - new name: CCCApply User Workgroup
- Bylaws & Constitution: Workgroup is not structured with quorums, but minutes will still be required.
Questions:
Does it make sense to have the Workshop structured and guided by the Steering committee then? (Mitch Leahy)
Answer: We still need guidance from this group on direction/sessions/
Remember - CCCApply Workshop is very popular! New A&R staff rely on this as a way to meet, connect, learn and get information. Last year: almost 300 attendees.
Communication to the Field has been lacking and a problem.
2019 Workshop Planning
What progress has been made since July 25?
WhereNovember 29 Note:
Item | Plan | Notes | Action Items | Status |
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Location | TBD: Sacramento City College |
July 25: Michelle Pena spoke with Michael Poindexter from Los Rios District who verbally agreed to host the workshop at Sacramento City College during their 2019 Spring Break (April 15 - 21). . 11.29.18: |
Michelle hasn't been able to get confirmation / response to emails from Michael. According to Betty, Michael Poindexter is no longer with the District. |
a better contact. |
When: TBD Note: Sac City Spring Break - April 15 - 21. Our workshops are traditionally held on Wednesdays.
Next steps:
- Vice Chair organizes a sub-committee to begin planning
- Discuss 2019 budget impact on Workshop
- Confirm host college and primary contacts (facilities & IT)
- schedule meeting to discuss lecture hall, breakout rooms, computer lab, dining area
- Start working on theme and format
- Finalize tracks and sessions
- Start working on a surveys (see below)
- Suggestion for Keynote: Barney Gomez, Vice Chancellor TRIS
** Discussion from July 25th meeting **
- When discussing the question, "will we be combining eTran and CCCApply into one day or not?", the feedback is that we want two separate workshops. The feeling was that combining both into one day, cut into the amount of sessions that we could have and that if given the choice, we don't want to combine again.
- Requests for more report center training sessions. The feedback from last year was that the one combo (Beg/Adv) session was too high level for many newbies.
- Need at least two separate trainings: Beginners vs. Advanced
- Beginners:
- Advanced:
- Feedback wants: Report Center Track dedicated to several different level sessions with variety of facilitators;
- Need at least two separate trainings: Beginners vs. Advanced
- Computer Lab - have an event or events planned in the lab during the day.
- Hands-on report center workshop/training sessions
- Suggestion: "Reserve time with a tech expert - in advance?" for example Ellucian Live - would have you reserve time in advance (weeks/months) -
- Set it up so people can reserve time on specific subject areas and include their skill level
- Setup Google Form soon if we decide to go this route ^^ (volunteer?)
- Build this as an option into the Registration Process (Constant Contact)
- MUST DO: Have attendees/invitees sign up for sessions in advance so we can better gauge room size and need/interest
NOTES & ACTION ITEMS:
- Plan a session or demo or video on building Dashboards in Report Center
- eTran - does want to participate - want to solicit vendors to participate
- MyPath as well (talk to Mark Cohen and Mike Caruso about need and participation).
- Conflicts? Look into it
- International conference - (look into it)
- CACCRAO is end of April - May 1
- Banner is the week before / DegreeWorks big conference in New Orleans (through April 10)
COMMUNICATION / MARKETING
Archive & Parking Lot
Residency Review Sub-Committee - July 25, 2018 - Meeting Recording
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Topic: CCCApply Steering Committee Meeting - July 25 Residency Review Session Meeting Recording: |
Note: This recording is over 2.5 hours.
- Review goals & objectives for this discussion
- Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
- SAAM
- Ed Code & Title V
- CCC Residency Questionnaire
- http://www.caccrao.org/wp-content/uploads/2016/01/AR_New-Directors_Manual_2016_Final.pdf
- Review language pertaining to CCCApply in new AB3101 to identify ways to support that effort.
- Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
Change Request Parking Lot
Changes discussed during July 25 meeting:
- Continue working moving the Consent to Release mechanism to the beginning of the application.
- Add a survey to the Abandonment email or somewhere - asking for feedback on why they abandoned the application. Great suggestion.
- For research purposes, review *Google analytics data to determine if colleges are lingering on this page (Review Application) OR if we know if students are going back to fix or change anything? Look into it.
Implemented in September Release 6.2.0
| 11.29.18: Betty Culver and Michelle Pena agreed to follow up on this. Reaching out to Kim Goff, District IT/Facilities |
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Date | TBD: Wed April 17, 2019 | 11.29.18: Date will be confirmed once the contact is made with District | 11.29.18: Michelle will confirm date once the contact is made with District |
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Projects | TBD: CCCApply Only or include additional Projects | 11.29.18: Per Mitch Leahy, eTranscript CA wants to participate again this year. Counter to our discussion during the July 25 meeting, the group seemed to be accepting of this July 25, 2018: "When discussing the question, "will we be combining eTran and CCCApply into one day or not?", the feedback is that we want two separate workshops. The feeling was that combining both into one day was too much and cut into the amount of sessions that we could have and that if given the choice, we don't want to combine again. | 11.29.18: Patty to discuss next steps with Jennifer Patty to reach out to the other PMs to discuss: Collaboration with Other Projects, Products & Services
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Themes | TBD: Unclear COMMUNICATION - Colleges want to be informed about the future of CCCApply What is happening with the redesign? What is the future of CCCApply? What does that look like from a technical perspective? What does it look like from a user experience? REPORT CENTER TRAINING | 11.29.18: No themes emerged other than the need for MORE COMMUNICATION from the CO on redesign direction and future integration with other applications.
| 11.29.18: Need guidance from the CO.
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Tracks & Sessions | TBD: Unclear | First - need to better understand the focus of the Workshop. Is it the Redesign? Is it integration with other products and services? Before we can narrow down the tracks & sessions, these questions need to be answered. CCCApply Redesign
Report Center Training & Support With regards to the Report Center Training, several points emerged:
Collaboration with Other Projects, Products & Services
| 11.29.18: Need guidance from the CO. Patty to follow up with Jennifer around direction. Follow up with Michael Q and CO reps for guidance. |
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Surveys | Need for Training - schedule lab time Sessions & tracks | 11.29.18: We didn't talk about surveys in today's meeting, but we need to plan for a pre-survey to get gauge on attendance and sessions. |
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Registration | Using Constant Contact's Event Registration process. Template exists from prior years. | 11.29.18: Regarding "reserving time in the computer lab with a Support engineer or IT staff" the committee suggested we build this right into the CC registration form. The objective is to see how many folks are interested and get those that are registered in one fell swoop. First we need to determine what would be offered, and who would provide the support assistance? Objectives:
| 11.29.18: Patty to work with Sandoval or Crista to see if this is possible in Constant Contact Event Reg application. If yes, plan to incorporate one or more "reservation" forms |
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Communication | Use last years Announcement Emails |
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Location: TBD
(Note: Michelle Pena spoke with Michael Poindexter in July who verbally agreed to host the workshop at Sacramento City College on April 17.
(11.29.18: Contact has changed! Michael Poindexter is no longer with the District. Kim Goff could be another contact.)
When: TBD Note: Sac City Spring Break - April 15 - 21. Our workshops are traditionally held on Wednesdays.
Next steps:
- Vice Chair organizes a sub-committee to begin planning
- Discuss 2019 budget impact on Workshop
- Confirm host college and primary contacts (facilities & IT)
- schedule meeting to discuss lecture hall, breakout rooms, computer lab, dining area
- Start working on theme and format
- Finalize tracks and sessions
- Start working on a surveys (see below)
- Suggestion for Keynote: Barney Gomez, Vice Chancellor TRIS
** Discussion from July 25th meeting **
- When discussing the question, "will we be combining eTran and CCCApply into one day or not?", the feedback is that we want two separate workshops. The feeling was that combining both into one day, cut into the amount of sessions that we could have and that if given the choice, we don't want to combine again.
- Requests for more report center training sessions. The feedback from last year was that the one combo (Beg/Adv) session was too high level for many newbies.
- Need at least two separate trainings: Beginners vs. Advanced
- Beginners:
- Advanced:
- Feedback wants: Report Center Track dedicated to several different level sessions with variety of facilitators;
- Need at least two separate trainings: Beginners vs. Advanced
- Computer Lab - have an event or events planned in the lab during the day.
- Hands-on report center workshop/training sessions
- Suggestion: "Reserve time with a tech expert - in advance?" for example Ellucian Live - would have you reserve time in advance (weeks/months) -
- Set it up so people can reserve time on specific subject areas and include their skill level
- Setup Google Form soon if we decide to go this route ^^ (volunteer?)
- Build this as an option into the Registration Process (Constant Contact)
- MUST DO: Have attendees/invitees sign up for sessions in advance so we can better gauge room size and need/interest
NOTES & ACTION ITEMS:
- Plan a session or demo or video on building Dashboards in Report Center
- eTran - does want to participate - want to solicit vendors to participate
- MyPath as well (talk to Mark Cohen and Mike Caruso about need and participation).
- Conflicts? Look into it
- International conference - (look into it)
- CACCRAO is end of April - May 1
- Banner is the week before / DegreeWorks big conference in New Orleans (through April 10)
COMMUNICATION / MARKETING
Archive & Parking Lot
Residency Review Sub-Committee - July 25, 2018 - Meeting Recording
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Note: This recording is over 2.5 hours.
Change Request Parking Lot Changes discussed during July 25 meeting:
Implemented in September Release 6.2.0
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Meeting Chat Conversation:
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13:55:26 From Ali Salinas (Riverside City) : Sounds good! |
Steering District Roster: Approval Poll Table
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2017 Steering Committee 3 = Bay Area Region 2 = Northern Region 2 = Central Region 8 = Southern Region |