Request No. | 2019-03 |
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Date of Request | January 18, 2019 |
Requester | CCCApply Redesign Workgroup |
Application(s) | Standard |
Section / Page | Various |
Steering Hearing Date | TBDNov 23, 2018 |
Proposed Change to Download File | TBDYes |
Proposed Change to Residency Logic | TBD |
N/A | |
CHANGE STATUS | IMPLEMENTED - Releases 6.5.0 |
Table of Contents |
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Warning |
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This change request document was formerly titled "2019-03: CCCApply Redesign Low-Hanging Fruit #3" |
Problem / Issue
During the 1.18.19 January 18, 2019 CCCApply Redesign Workgroup meeting, the following list of no-brainer changes were discussed. Some of these changes pertain to the Standard Application and some pertain only to the Non-Credit Application. Noncredit Application. Each proposed change is reviewed by the Workgroup, as well as the CCCApply Advisory Committee (formerly known as the CCCApply Steering Committee) and various administrators in the Chancellor's Office or other systemwide committee.
Proposed Solution
This page will list all the proposed changes, but separate change requests documents will be created for each page or component in order to consolidate changes on each page/area.
All changes pertaining to the Non-Credit Application will be reviewed and approved by the newly reformed CCCApply Advisory Committee (formerly Steering Committee) during Phase 2 of the Non-Credit Application Pilot Project.
Change Requests Summary Information
Section | Page |
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CAP CHANGE Major Category Filter Enhancement for Non-Credit Path only OR add new field for Non-Credit Majors/Programs - which ever is easier (likely the Major Category filter would have to be revised either way). Implement functionality to allow Standard and International applications to have their own "Intended Majors/Programs of Study" fields OR revise the Major Category Filter to allow unique categories to only appear in the Non-Credit workflow path.
NOTE: There is a separate change request for this feature enhancement already: 2018-24R: Enhance Major Category Filter for Non-Credit Application ONly
Desired outcome: Have separate, unique categories for the Non-Credit application
UAT - NON-CREDIT PILOT
USER FEEDBACK
Implement separate/different SUPPLEMENTAL QUESTIONS for the Non-Credit Application Only
AMANDA - This is another enhancement/change that we want to explore for the Non-Credit App -
Can we spike this issue as well and find out level of effort for implementation?
This is a multi-part change request.
- Simplify the Account & Mailing Information page by hiding OpenCCC Account Information at the top of the page (above the fold) IF student was re-directed to Application fresh from creating their OpenCCC Account.
Hide the onscreen Account information details that appear in the Account Information section and hide behind the "Edit OpenCCC Account" button IF the applicant just created their account and was auto-directed to the application after creating their OpenCCC Account. Similar to the solution employed for the "Hide the Review Application Page behind a button" in the 6.2.0 release, this change would hide and simplify the process for first time applicants. - (Repeat) Consolidate the information behind an "Edit Account Information" Button:
Add logic that hides this information behind the button IF they landed on the Enrollment page immediately after creating their account.
TEST and propose some options
PROPOSE to Advisory
- Add logic to display onscreen message IF student hasn't re-applied or updated their OpenCCC Account information 6 months or greater than current date
- IF the applicant did not just create their account - in other words they have applied before and came into the application from their My Applications page - then display a message on screen to request that the user update their data if it's been 6 months or more since they last applied or last updated their OpenCCC account information.
- The section should be simplified into a simple section header and statement that returning applicants are encouraged to review and update their account (after 6 months or more)
- Should we require applicants to update their account information every 2 years? At least review and confirm that everything is up-to-date?
This is a barrier though!
This would align to #1
Scenario #2 - considering a message banner between the Zipped up account bar and the current mailing address bar (similar to the orange SSN reminder message)
WAIT ON THIS ONE - revisit with committee
- Default "current mailing address" to be the same as their Permanent Address - and make it clear that they should input a "different" address if applicable.
NOTE: The OpenCCC Redesign project is happening and currently requirements are being gathered to completely redesign this front-load/front-facing account system to be more utilitarian towards authentication/authorizatIOn than PII / Directory information data collection If the new OpenCCC design requires the removal of many of the existing personal information fields (Previous Name fields, Preferred Name fields, SSN, DOB, Main Phone, Second Phone, Perm Address, Homeless checkboxes, etc.) then we need to redesign the Account & Mailing Info page to accommodate all of these fields because they will need to move added to the application proper.
This is a significant change to our existing configuration and would require - I believe - approval by the Advisory Committee (Steering), the Workgroup, and CCCApply.
Further, any new fields added to Account that need to be added to Apply - such as additional consent to release OpenCCC data (maybe) or other new fields, may need to be added to the Applications downloads.
RESEARCH ALL FIELDS TARGETED TO BE REMOVED
RESEARCH AND REVIEW BY STAKEHOLDERS
Research "Last HS Attended" section - Workgroup/Omid believes that section should also be conditional and per MIS requirements that I've seen, if the student is over age 25 (22?) then they are not "required" to provide details of their last high school, such as CDS code, name, address, city, state Zip (maybe State).
Research this with the Advisory Committee - SB12 - STUDENT-HIGH-SCHOOL-LAST (see attached)
RESEARCH ED CODE/ TITLE 5
Research whether we need to keep the TANF question on the Needs & Interests page (second question in the Financial Assistance section).
Confirm we do or do not need it for Non-Credit students too. This was reviewed and approved by the Workgroup but could be unreliable and needs Steering approval.
REVIEW WITH ADVISORY COMM
Collaborate with the OpenCCC Redesign project team to itemize all fields that are proposed to be removed from OpenCCC Account creation because they will need to be added to CCCApply (BOG and/or International) because all fields are currently passed through Account to the application (merged) for download. Also any fields that are added to OpenCCC Account that may need to be downloaded by Apply should be considered.
Questions for the OpenCCC Redesign team:
- What is the overall vision for the new OpenCCC redesign?
- How will the new OpenCCC interact/integrate with CCCApply applications?
- How will Edit Account functionality be handled in the new design?
- How will data fields be passed from new Account to Apply? Same way? > merge data fields to Apply apps - be affected by the Redesign?
- Will the redesign consider all current functionality designed to streamline the transition between account creation and application? Such as: Auto-direct from Account Creation to the enrollment page in the Application(s)?
- Auto-population from Account data? Opt-in consent?
- My Applications link to Edit Account?
RESEARCH AND TESTING
What is the new redesign vision?
Review OpenCCC Redesign Charter
Review sprint demos and regular comm to Steering and collegesField(s) | Remove or Revise | Change Requirements | Legal Implications | ||
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Needs & Interests | Needs & Interests Page | <comfortable_english> <financial_assistance> <tanf_ssi_ga> <athletic_intercollegiate> <athletic_intramural> <athletic_not_interested> <ni_id> | REMOVE & REVISE | Remove the Needs & Interests page from the Application* (and Noncredit app) by default for all users (Hide) and reconfigure each question/section to be turned ON (Show) per college request.
How? Phase I: The Needs page would be turned off by default; the table will be implemented in the DB, the Programs & Services section is one combined "section", and if the college wants to "opt-in" (show) one or more sections, the Tech Center Support would have to manually support request(s) because we won't be able to implement the Admin module in the initial phase. Phase II: Implement new functionality in the CCCApply Administrator to allow colleges to Hide/Show these questions/sections/pages as needed (without submitting a ticket to the Support team) | Redesign Workgroup is reviewing legal implications to removing the Needs page. As of 4/1/19 - the only question/section that relates to a specific law or mandate is the Athletic Interest set of questions that supports Title IX. |
Each of the individual questions/sections below are part of the change summary above. All individual questions/sections on the Needs & Interests page - including the Programs & Services section - will be reconfigured to be shown or hidden as part of this change. The "Programs & Services" section (identified on the <ni_id> table) are considered ONE COMBINED SECTION for the purposes of this change. | |||||
Language | Needs & Interests | <comfortable_english> | REMOVE & REVISE | Remove the "Are you comfortable reading and writing English" from the application - as part of the approved change to remove the entire Needs & Interests page for all non-MyPath colleges.
| Small |
Financial Assistance Section | Needs & Interests | <financial_assistance> | REMOVE & REVISE | Remove the entire section called "Financial Assistance" from the application Remove the "Are you interested in receiving information about money for college?" from the application | Small |
Financial Assistance Section | Needs & Interests | <tanf_ssi_ga> | REMOVE & REVISE | Remove the "Are you receiving TANF/CalWorks, SSI, or General Assistance?" from the application These questions are on the Promise Grant | Small |
Athletic Interest | Needs & Interests | <athletic_intercollegiate> <athletic_intramural> <athletic_not_interested> | REVISE & REVISE | MAKE THE Athletic Interest question/section "opt-in" - allow the colleges to request display Otherwise - remove the Athletic Interest section in the application This would remove the athletic interest question: However, as this question is used by 80% of the colleges (who have implemented the supplemental Title IX survey) we could make this question an "opt-in" section, allowing colleges to decide if they want to "turn on" the athletic questions or not. (make configurable but set to False by default. So it shows up for nobody in the first phase.) | Phase 1: Med (making it configurable included) Phase 2: To make it optional Requires a CAP story |
Programs & Services | Needs & Interests | <n_i_table> | REMOVE & REVISE | The individual programs and services on the Programs & Services section include: ni_id Question 1 Comfortable with English = No 2 Financial Aid Info = Yes 3 Receiving TANF, SSI, General Assistance = Yes 4 Foster Youth = Yes (Question removed from application – October 2014) 5 Athletic Interest = Yes, including intercollegiate 6 Athletic Interest = Yes, but not intercollegiate 7 Academic Counseling/Advising = Yes (checked) 8 Basic Skills (reading, writing, math) = Yes (checked) 9 CalWorks = Yes (checked) 10 Career Planning = Yes (checked) 11 Child Care = Yes (checked) 12 Counseling - Personal = Yes (checked) 13 DSPS - Disabled Student Programs and Services = Yes (checked) 18 Employment Assistance = Yes (checked) 14 EOPS - Extended Opportunity Programs and Services = Yes (checked) 15 ESL - English as a Second Language = Yes (checked) 16 Health Services = Yes (checked) 17 Housing Information = Yes (checked) 19 Online Classes = Yes (checked) 20 Re-entry Program (after 5 years out) = Yes (checked) 21 Scholarship Information = Yes (checked) 22 Student Government = Yes (checked) 23 Testing, Assessment, Orientation = Yes (checked) 24 Transfer Information = Yes (checked) 25 Tutoring Services = Yes (checked) 26 Veterans Services = Yes (checked) | See MIS data element below. |
Section | Page | Field(s) | Remove or Revise | Change Requirements | Legal Implications |
OpenCCC Account Information | Account Information/Mailing | Summary of Account information that appears on the Account Information/Mailing | HIDE for first time users | Simplify the Account Information/Mailing page by hiding OpenCCC Account Information for first time applicants that just created their OpenCCC Accounts
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Approved Noncredit Application Change Requests
These are under-development and will be released in June 2019 v.6.5.0 release.
Page / Section | # | Proposed Change | Next Steps |
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Noncredit App | 1 | Implement the ability for colleges to display different "majors/programs of study" in the Noncredit Application 2018-24R: Enhance Major Category Filter for Non-Credit Application Only CAP CHANGE Implement functionality to tag Majors/Programs of Study in the Administrator. Tag would be similar to new field "Application Type" - identifying whether the individual Major/Program should display in the Standard, Noncredit, or Both | Approved - 6.5.0 |
Noncredit App | 2 | Implement the ability for colleges to display different Supplemental Questions in the Noncredit Application CAP CHANGE Implement functionality in the CCCApply Administrator that will allow the college to upload and enable two separate Supplemental Questions XML files for the Standard and Noncredit applications. The uploads would function the same way it does now but there would be a toggle field added to the SQ module that the college sets to identify which page should appear in which app. | Approved - 6.5.0 |
Noncredit App | 3 | Implement new Welcome landing page for the Noncredit Application | Approved - 6.5.0 |
Supporting Documentation
Description | File Type | URL | Notes | ||||||
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CCCAPPLY Required Questions | Google Sheet | https://drive.google.com/open?id=1MO8TuhLZaX3L5Lv8eqeyhN9WI39NHHVzbwXr7wJCf3Q | Includes CA Ed Code, Title 5, and MIS alignments | ||||||
2017 Enacted Bills - Legal |
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SB - Basic Student Record summary |
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