Release Schedule

Description

Date

Release No.

6.2.0

Pilot Release Date & Time

6.28.18  12:00 PM (TBD) 

7.12.18 - 8:00AM

7.19.18 - 8:00AM

8.31.18 - 5:00PM

Production Release Date & Time

9.28.18 - 6:00 PM 

Release 6.2.0 Scope

OpenCCC
CCCApply Standard Application (NEW Expanded Scope)
CCCApply International Application
CC Promise Grant Application
CCCApply Administrator 2.0
Support for Project Glue Integration with CCCApply
SSO Proxy User Interface

NEW - Scope Expanded for CCCApply

July 20, 2018 - The following changes were approved and added to this release based on the needs identified by the CCCApply Redesign Workgroup being led by the Chancellor's Office:

Release Summary

The CCCApply Release 6.2.0 is a combined release of three development projects that will deploy together in order to stand up the new core admin service, the CCC Administrator, and the upgrade version of the CCCApply Administrator 2.0.  The new CCC Administrator and the new CCCApply Administrator 2.0 Upgrade tool will completely replace the current version of the CCCApply Administrator (Admin 1.0), which means that all 110 colleges who have adopted the OpenCCCApply applications will be affected by the cut-over of users and data to the new system as part of this deployment.

Therefore the completion of implementation and user acceptance testing by all CCCApply-using colleges is a condition that must be met before the production release and before Admin 1.0 reaches end-of-life.

Minimal Changes to CCCApply Applications - No New Required Data Fields

The good news is there are very few changes to the CCCApply applications themselves in this release. There are no new required questions or data fields that need to be added to data downloads. We took advantage of this release to fix a long list of bugs and technical debt issues across Apply, Promise Grant, and International which are listed below (by Application).   

New Spam Filter Web Service 

However, one new service being added to the CCCApply Standard application - the Spam Filter Web Service - is being implemented to combat the large number of fraudulent applications coming in through the Standard application. This service does have a required user component that colleges will need to monitor regularly in order to ensure the machine-learning prediction model behind the service continues to grow, learn and identify fraud as the spammers change their tactics to avoid being detected. This service sits in the post-submission application pipeline and will not affect the user experience; however colleges will be given training on how to monitor and process spam applications through the new CCCApply Administrator 2.0 as part of their implementation & UAT session.

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Release Strategy

On June 28, 2018, the "Pilot" versions of the new CCCApply Administrator v.2.0 tool - along with the new core CCC Administrator platform - will be rolled out to the Pilot environment and the current CCCApply Admin 1.0 will no longer be available. College pilot data will be migrated over to the new administrator which is now fully integrated with the CCCApply applications, database(s), download servers, and Report Center.

30-Day Pilot Period: College Implementation & User Acceptance Testing  

Recurring Pilot Updates

June 28 - July 11: During the Pilot period development will continue with regression testing and fixing bugs identified during the migration and implementation process. This first few weeks is geared towards getting colleges to sign in and

July 12:  The next scheduled Pilot refresh release is scheduled for July 1. Note: Data changes made in the Pilot environment may be overwritten by a data refresh scheduled for July 12. 

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Changes to the OpenCCC Account

The following changes were implemented in the 6.2.0 release. 

Update logic and text in the Date of Birth field to allow users under 13 years to create an OpenCCC Account

Per clarification of the COPPA laws, students under the age of 13 are eligible to create an OpenCCC account as the purpose of the account is related to educational institutions, and the educational journey of the student, and required to apply to a California Community College. 

Removed logic that prevents users under the age of 13 to create an OpenCCC Account based on their date of birth.

Changes to the CCCApply Standard Application

The following changes were implemented in the 6.2.0 release code.

Standard Application Only. New post-submission web service to support spam detection in CCCApply. The full web service includes multiple micro-services, machine learning continuous training model, prediction service, system monitoring, college email alerts, and user interface are described in detail in the User Guide and supplemental release note information, accessible below.  

Standard Application Only. To support college's adapt to the new spam filter, monitoring has been implemented to alert the college by email if one or more submitted applications has been suspended in the Spam Filter (Summary Table). The two email messages are: 

• Daily Spam Alert Email:  Sends an email to the Admissions Office Contact Email" to alert the college that one or more applications have been suspended from the post-submission download process and need to be managed in the Spam Filter User Interface in the new CCCApply Admin 2.0.
• Reminder Spam Alert Email: Sends an email to the Admissions Office Contact Email" to alert the college that one or more applications has been sitting in the suspension folder (Spam Filter User Interface) for 3 days or more. This email alert is a reminder to the college that all applications suspended in the Spam Filter need to be "confirmed" by the college in order for the model to continue to grow and learn.  

<sexual_orientation>

<transgender>

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New! CCCApply Spam Filter Web Service

Image Removed

The purpose of the Spam Filter web service is to identify fraudulent applications coming into our system through CCCApply and prevent them from being passed to and processed by our colleges as legitimate applications.

A full series of articles detailing the new Spam Filter Web Service, include:

• Issue: Rise in Fraudulent Applications Coming in Through CCCApply
• Ways We Are Addressing Fraud in CCCApply
• Machine Learning Research Study
• Development: Spam Filter Web Service
• Development: Spam Filter User Interface

More resources will be available to support the implementation and regular monitoring of the Spam Filter Web Service, including the new updated CCCApply Administrator 2.0 User Guide documentation, video tutorials, and live training sessions during the Pilot implementation period.

Each application suspended in the Spam Filter Summary table can be selected individually or multiple applications can be selected. Once an application is selected the action buttons become active; including the "Confirm Spam" button and the "Mark as Valid" button. 

Project Glue for CCCApply (College Adapter 2.5)

With the CCC Technology Platform (Project Glue) College Adaptor version 2.5, Colleges can receive a full dataset of a student’s CCCApply data directly to a staging table in their college ERP/SIS. A student’s Apply data will be delivered as soon as their application is complete. The Apply dataset includes unencrypted LGBTQ data that can be used for mandatory reporting to the Chancellor’s office. Delivery of College Promise and International data is not supported in this version of the adaptor, but will be added in the next release. College ERPs supported with the College Adaptor 2.5 Release: Colleague, Banner and PeopleSoft Campus Solutions.

We foresee colleges using this dataset in two possible scenarios:

Scenario 1: College Continues to Use the CCCApply Download Client as well as the College Adaptor

Scenario 2: College Discontinues using the CCCApply Download Client and adopts the College Adaptor (Project Glue) 2.5 for real-time integration with your SIS

In this scenario, your college would discontinue using the CCCApply Download Client and work with the CCC Technology Center to implement the College Adaptor (Project Glue) 2.5 for real-time integration of your CCCApply dataset with your college SIS. The college would work with the CCC Technology Center to point their post processing scripts at the new secure staging table and adjust their CCCApply scripts to consume the newly delivered CCCApply dataset, storing the data in the college SIS or preparing the necessary files for upload.

What is Project Glue?

The CCC Technology Platform (Project Glue) is the integrations framework for the products of the California Community Colleges Technology Center (CCCTC). Project Glue integrations facilitate data exchange between the system-wide products built by or purchased by the CCCTC for the California Community Colleges system. This includes the following applications:

• Canvas Webapp
• My Path Enterprise Student Portal
• Career Planning Systems
• Multiple Measures Student Placement Platform
• CCCApply
• California Promise Grant Application (BOG)

Accessing Your CCCApply AB620 Data for MIS Reporting

Colleges can obtain their students’ unencrypted AB620 data for MIS reporting in real-time through the CCC Technology Platform’s (Project Glue) College Adaptor. The College Adaptor Release 2.5 supports the Glue for Apply project to securely deliver in real time CCCApply records into a staging table in the College SIS via the Glue College Adaptor. Records will include the entire CCCApply dataset, including the college's custom Supplemental Questions, and unencrypted AB620 data fields: Sexual Orientation and Transgender. Implementation of this delivery will require data to be stored in an encrypted database table at the college.

Colleges interested in upgrading or installing the College Adaptor 2.5 version in order to receive the unencrypted AB620 data can contact Keith Franco of the CCCTC Enabling Services team: kfranco@ccctechcenter.org

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Changes to the Promise Grant Application (BOG)

The following changes were implemented in the 6.2.0 release code.

Web service call was implemented to support the phased integration of the CC Promise Grant Application (BOG) data with the College Adaptor (Glue 2.5). 

All Bug Fixes

The following bugs or defects were fixed in this release. They are displayed below 

Area or Section

OpenCCC Account Bugs

Standard Application Bugs

Post Submission

Application surveys are not being pushed to submitted_applications database

CC Promise Grant Application Bugs

Account / Mailing Information

Fixed issue where editing the Date of Birth Year didn't change options in the BOG Application

International Application Bugs

General Application

Implemented logic to make checkbox fields behave consistently throughout the application and across applications. Any time a checkbox hides a field, and the checkbox is cleared, the data will be restored to the field if they re-check the box if the page hasn't been Saved first.

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Changes to the CCC Report Center

The following fields have been added to the CCC Report Center. 

Fraud Status

Changes to the Download Client

The following fields have been added to the Download Client. To add them to your download file, update your Download Format XML files, as indicated.

Fraud Status Flag

• https://cccnext.jira.com/browse/OPENAPPLY-4184- Need to update the documentation and DL Client user guide; Emoji chars are 2-bytes and we currently only support 1 byte; By default, these are stripped now in the fix.If they want to add those characters, the college would have to add something to their download file to accept those characters.StripDiacritics is still supported.

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New! CCC Administrator

The CCC Administrator is the new centralized admin service for California Community Colleges faculty and staff - providing SSO-based authentication and user management for all CCC Tech Center and systemwide administrator tools and services.  This new service is designed to scale as users, products and services are developed and integrated with this central system.

Please see the Introduction to the New CCC Administrator for more information about: 

• Overview of purpose and system/technical requirements
  • Proxy integration requirement

• Overview of features and functionality

  • "Getting There" information

    • New custom URL for college and district users

    • Authentication & Authorization Summary

  • Launching integrated administrator tools, including the CCCApply Administrator 2.0

  • User Management - Basic User Authorization

A Single Point of Entry

The primary benefit of the CCC Administrator is to provide one single point of entry - one URL and one central landing page - for all your Tech Center and other systemwide admin configuration tools and services - thus eliminating the need for faculty and staff to manage multiple sites and login credentials for their systemwide administrator applications.

SSO Authentication

• Delivers SSO-based authentication for all CCC college and district staff users across all integrated CCCTC-developed admin applications. Users login to the central administrator once, then navigate to their authorized services in the same session.

User Authorization

• Delivers centralized “System Administration” services, including identity and access management (user authorization, roles, and permissions) in one consolidated user account for all services and resources securely.

Land and Launch Global Interface

• Provides one central landing page for college and district users to launch the applications they are authorized to access, including the new CCCApply Administrator 2.0 system, in a new tab or window depending on your browser and operating system.

Scalable Architecture

• The new architecture design scales as users, applications and services are added to the system.

Getting to the Administrators

Land & Launch Interface

All integrated admin applications, including the CCCApply Administrator 2.0 application, will launch from the CCC Administrator global landing page.

Authorized User Management

User and Access Management has been moved from the CCCApply Administrator 1.0 to the core admin platform system in order to merge and streamline all the Admin 1.0 user accounts that exist across the three CCCApply Applications and Report Center - into just two accounts per user; one for Pilot and one for the Production environment systems.

However, for the first phase of development and implementation of this central service, all user roles and application access will be managed by the CCC Tech Center (Support Services and Enabling Services).

• ALL USERS must have a user account setup (new or migrated from Admin 1.0) in order to authenticate into the new CCCApply Administrator 2.0.

• ALL USER ACCOUNTS for the CCCApply Administrator 2.0 and the CCC Report Center will now be created and managed in the “User Manager” system in the CCC Administrator.  

• ALL EXISTING USER ACCOUNTS for the Admin 1.0 and the CCC Report Center systems will be migrated over to the new 2.0 system prior to Pilot and Production releases.

• ALL USERS will have "Basic User" permissions for the initial Pilot launch of the new CCCApply Administrator 2.0. This basic user authorization will allow users to login (authentication) to the CCC Administrator tool, and from there can launch and access the administrator applications they are currently authorized to access. 

• College Support Services will schedule one-on-one calls (online sessions) with a designated college or district representative during the weeks of July 2 - July 22, 2018.

• All existing college and district user accounts will be validated by an authorized CCCTC College Support Services technician during the Pilot Implementation process. Updates will be made during the support session to ensure only valid users will have accounts moving forward. 

• The purpose of the Pilot Implementation and support session is to ensure that each college completes implementation tasks and user acceptance testing (UAT) to verify each user account is valid prior to production release. To schedule your Pilot Implementation session, please contact CCCTC College Support Services today! 

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New! Additions to the CCCApply Release 6.2.0 Scope

On July 20, the CCC Chancellor's Office approved a series of changes to the OpenCCCApply application and requested they be added to the scope of Release 6.2.0. Adding these late changes to the original deployment schedule necessitated an additional Pilot release (Update 1.0.4), which will be available for colleges to preview beginning September 15.  

#	Change Requirement	Application	Notes
1	Remove the Introduction page from the Standard Application	CCCApply Standard	This means that the first page of the application is now the Enrollment page.
2	Remove the Social Security Number Encouragement pop-up box	OpenCCC Account & Edit Account	This change removes the pop-up message encouraging students to provide their Social Security Number when they decline to provide one during OpenCCC Account creation and in the "Edit Account" modules.
3	Rename the Personal Information page to "Demographic Information"	CCCApply Standard Application
4	Move the Demographic Information page to later in the application	CCCApply Standard Application	This page now follows the Needs & Interests page
5	Revisions to the High School Transcript Information (aka self-reported Multiple Measures questions)	CCCApply Standard Application	These are text changes to the opt-in "multiple measures" question implementation, but if your college has implemented these questions for  See the "Changes to CCCApply Standard Application" section below.
6	Move the Review Application page to an opt-in section on the Submission page	CCCApply Standard Application
7	Move the Consent to Release Information page to the Submission page	CCCApply Standard Application
8	Remove the logic (restriction) preventing users under 13 years old from creating an OpenCCC Account	OpenCCC Account & Edit Account	Users of any age can now create OpenCCC accounts for educational purposes.
9	Implement an auto-direct from the Submission confirmation screen in CCCApply to MyPath	CCCApply Standard Application	For MyPath colleges only
10	Remove the temporary block preventing users from creating 5 or more OpenCCC Accounts using the same email address	CCCApply Standard Application	A temporary stop-gap implemented to prevent fraud until the Spam Filter is complete. This is being removed.
11	Remove the temporary block preventing users from submitting 10 or more CCCApply applications from the same CCCID within 24hrs	CCCApply Standard Application	A temporary stop-gap implemented to prevent fraud until the Spam Filter is complete. This is being removed.

Deferred: Removed from Release Scope

#	Change Request	Application	Notes
12	Implement approved changes to the Race & Ethnicity section in CCCApply, including expanded race groups, ethnicities in a new conditional layout	CCCApply Standard Application	This proposed change to the current Race & Ethnicity questions in CCCApply has been postponed to a later release in order to allow colleges time to implement these changes to their Download XML files.
13	Upgrade the user interface styles and branding required in the new CCCCO Style Guide	CCCApply Standard Application	User interface updates have been postponed to a later release.

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Release Summary

The CCCApply Release 6.2.0 combines the efforts of three project teams, closely coordinated to support the CCCApply 2018 annual update traditional fall release, which primarily consists of the development and integration of the new version of the CCCApply Administrator 2.0 and the launch of a new shared SSO-based staff and faculty "user and access management" system called the CCC Administrator. 

• The new CCCApply Administrator 2.0 upgrade will completely replace the current version of the CCCApply Administrator (Admin 1.0), which means that all 110 colleges that have adopted the CCCApply applications will be affected by the cut-over of users and data to the new system as part of this deployment.  

• Therefore, implementation support and online materials are available to help colleges with pre-migration data review, IT and operations tasks, implementation and training. To schedule a one-on-one support session for the purposes of walking you through the migration and implementation process, please Schedule A Support Session as soon as possible.
  

Overall, Minimal Changes to CCCApply Applications - No New Required Data Fields

The good news is there are very few changes to the CCCApply applications themselves in this release. There are no new required questions or data fields that need to be added to data downloads. We took advantage of this release to fix a long list of bugs and technical debt issues across Apply, Promise Grant, and International which are listed below (by Application).   

New Spam Filter Web Service 

However, one new service being added to the CCCApply Standard application - the Spam Filter Web Service - is being implemented to combat the large number of fraudulent applications coming in through the Standard application. This service does have a required user component that colleges will need to monitor regularly in order to ensure the machine-learning prediction model behind the service continues to grow, learn and identify fraud as the spammers change their tactics to avoid being detected. This service sits in the post-submission application pipeline and will not affect the user experience; however colleges will be given training on how to monitor and process spam applications through the new CCCApply Administrator 2.0 as part of their implementation & UAT session.

 

Info

NEW:Due to multiple inter-dependencies on OpenCCC and CCCApply, the scope of this release has grown to include additional enhancements, features, web services, and integrations, such as: Enhancements, features, and approved changes to OpenCCC and the CCCApply Applications Bug fixes across all integrated OpenCCCApply applications Enhancements to the SSO Proxy sign-in page Phase 1: CCCApply support for the College Adaptor 2.5 (SuperGlue) New Machine-learning Spam Filter web service in CCCApply Version upgrade of the CCC Report Center (no functionality changes) New Canvas Administrator service (integrated with the SSO-based CCC Administrator)

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Release Strategy

On June 28, 2018, the Pilot versions of the CCCApply Administrator v.2.0 - along with the new core CCC Administrator platform - was released to the Pilot environment. All college pilot data was migrated over to the new Admin 2.0 system, which is now fully integrated with the Pilot CCCApply applications, database(s), download servers, and Report Center.

Note
CCCApply Administrator 1.0 - LIVE through production release on September 28 The existing Production CCCApply Admin 1.0 system will remain live and accessible to all CCCApply college users up to the production release on September 28. Colleges will continue to use their existing college URLs and user accounts to access their CCCApply admin data and settings.

Pilot Release & Recurring Updates

Due to the scope of this release, a series of Pilot environment updates are planned between now and the Production release on September 28. These zero-down time deployments should not affect college implementation and testing:  .

• June 28 (Pilot 1.0):  This was the initial deployment of the full CCCApply 6.2.0 code to the Pilot environment. College Support Services begins working with UAT colleges.

• July 12 (Pilot 1.0.1):  This scheduled Pilot update may override data changes in Pilot due to a  by a data refresh scheduled for July 12. 

• July 19 (Pilot 1.0.2):  This Pilot update fixed several bugs reported during Pilot UAT process. 

• September 6 (Pilot 1.0.3):  This update fixed a major User Authorization issue, as well as several major bugs, identified during Pilot UAT that necessitated the Pilot site to come down while to be fixed.  

• September 14 (Pilot 1.0.4): This update deploys the code for the approved CCCApply changes requested by the Chancellor's Office. 

• September 28 (Production 1.0)  
  

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Pilot Implementation Activities & Support

The new CCCApply Administrator 2.0 tool will completely replace the current CCCApply admin system (Admin 1.0), which means that all 110 colleges who have adopted the CCCApply application will be affected by this product release. The purpose of this pilot release plan is to ensure that every college and district has been informed about the scope and timeline for this release; and have completed the technical requirements and operational tasks necessary to ensure a successful transition to the new system - before we migrate off the production server and turn on the new common admin service to all colleges across the system.  A successful migration and implementation in the pilot environment will be the indicator of whether we are ready to make the switch in production, and when. 

Similar to all previous CCCApply releases, Release 6.2.0 will deploy one or more iterative code releases to the Pilot (sandbox) environment for preview prior to the Production release on September 28; thus allowing colleges time to review all coming changes and work with College Support Services and Enabling Services to complete pre-migration,  IT setup and operational implementation activities.  College Support Services worked with six colleges to complete a Pilot User Acceptance Testing process to validate the new college URLs and verify the accuracy of the data migration process. 

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Pilot Environment: CCCApply Administrator & Applications

The CCCApply Pilot Environment is the testing site used by CCCApply colleges to set up and test their CCCApply applications (custom supplemental questions, rules, etc.) and corresponding CCCApply Administrator.  Prior to releases, the Pilot environment will isolate new features and code changes for preview and testing, allowing colleges

The Pilot environment provides a text-box version of the production code for the majority of the year, except during the pre-release Pilot Preview periods - when it contains pre-production code for an upcoming release. The Pilot Environment has separate /wiki/spaces/PD/pages/77562106, and different SLAs than the production versions of OpenCCC and CCCApply applications.

Getting to Your Pilot Tools

Please see the Pilot Environment section in the CCCApply Public Documentation space for more information on getting to the Pilot CCCApply Applications, pointing your download files to the Pilot download server, and identifying the Pilot Administrator & Report Center URLs.

NOTE:  The Pilot Application URLs are not changing with the release of the new CCCApply Administrator 2.0.  Colleges should continue to use the application URL templates listed below.

Pilot Administrator & Report Center

Expand
title Click here to see your CCCApply Staff Admin & Report Center URLs...
PILOT Administrator NEW PILOT Administrator URLs PILOT CCCApply Administrator 2.0  http://{college or district domain}.pilot.openccc.net/admin Replace (college or district) with your .edu domain PILOT CCC Report Center http://{college or district domain}.pilot.openccc.net/reports Replace (college or district) with your .edu domain

Pilot CCCApply Applications

Expand
title Click to see your Pilot Application URLs
PILOT Application NEW PILOT Application URL PILOT CCCApply Standard Application URL https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX *Replace the XXX with your college MIS code. PILOT Promise Grant (BOG) Application URL https://pilot.bog.opencccapply.net/gateway/bog?cccMisCode=XXX *Replace the XXX with your college MIS code. PILOT International Application URL https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX *Replace the XXX with your college MIS code.

Pilot Download URL Attributes

Expand
title Click here to see the Pilot Download URLs...
Include the following URL attributes in your PILOT Job XML files. For more information, refer to the Download Client User Guide for details. Application PILOT DOWNLOAD URL PILOT CCCApply Standard Application https://pilot.admin.openccc.net:8443/ccctransfer PILOT Promise Grant Application (formerly BOG) https://pilot.admin.openccc.net:8443/ccctransferbog PILOT International Application https://pilot.admin.openccc.net:8443/ccctransferintl

Warning
NOTE: Getting to the new CCCApply Administrator 2.0 now requires all users to login to the new CCC Administrator with the new college-specific URL. Your user account will recognize your college or district IdP and will store your permissions to launch the CCCApply Administrator 2.0

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NEW Production & Pilot URLs

The URLs below are templates, so the examples shown below are not your URLs. These are provided to give you an example of what yours look like. Please contact your IT department if you do not have access to your Pilot Administrator and Pilot Report Center.  (New - Click here to find your new college URLs to the CCCApply Administrator 2.0 & Report Center.)

Environment	Application	Template URLs	Customize
PILOT	CCCApply Administrator 2.0	http://{college domain}.pilot.openccc.net/admin	Replace the (college domain) with your college or district .edu domain
PILOT	CCC Report Center	http://{college domain}.pilot.openccc.net/reports	Replace the (college domain) with your college or district .edu domain
PRODUCTION	CCCApply Administrator 2.0	http://{college domain}.openccc.net/admin	Replace the (college domain) with your college or district .edu domain
PRODUCTION	CCC Report Center	http://{college domain}.openccc.net/reports	Replace the (college domain) with your college or district .edu domain

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Data Dictionaries & Release Documentation

The following links point to the most current versions of the CCCApply Data Dictionaries and User Guides.

Description	Version / FILE	Format	Release	Date Published
CCCApply Standard Application Data Dictionary	V.2018.1	PDF	Release 6.2.0	9.14.18
Download Client transfer-client-V.6.2.0	V.6.2.0.0	jar	Release 6.2.0	9.14.18
2018-2019_CCPG_Specification.pdf	CCPG-V2018	PDF	2018-2019	1.12.18
CCCApply International Application Data Dictionary	V2017.2	PDF	Release 6.1.0	No change for 6.1.2

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Changes to the OpenCCC Account System

The following changes were implemented in the 6.2.0 release. 

Change Specification	Description	New Data Field or Change to Data Values	Change to Logic
Update logic and text in the Birthdate <birthdate> field to allow users under the age of 13 to create an OpenCCC Account	Per clarification of the COPPA laws, students under the age of 13 are eligible to create an OpenCCC account as the purpose of the account is related to educational institutions, and the educational journey of the student, and required to apply to a California Community College.	No	Removed logic that prevents users under the age of 13 to create an OpenCCC Account based on their date of birth.

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Changes to the CCCApply Standard Application

The following changes were implemented in the 6.2.0 release code.

Change Specification	Description	New Data Fields or Changes to Data Values	Change to Logic
CCCApply Spam Filter Web Service	Standard Application Only. New post-submission web service to support spam detection in CCCApply. The full web service includes multiple micro-services, machine learning continuous training model, prediction service, system monitoring, college email alerts, and user interface are described in detail in the User Guide and supplemental release note information, accessible below.	<fraud_status> <fraud_score>	N/A - Not related to residency logic in CCCApply
Spam Monitoring & Email Notifications	Standard Application Only. To support college's adapt to the new spam filter, monitoring has been implemented to alert the college by email if one or more submitted applications has been suspended in the Spam Filter (Summary Table). The two email messages are:  Daily Spam Alert Email:  Sends an email to the Admissions Office Contact Email" to alert the college that one or more applications have been suspended from the post-submission download process and need to be managed in the Spam Filter User Interface in the new CCCApply Admin 2.0. Reminder Spam Alert Email: Sends an email to the Admissions Office Contact Email" to alert the college that one or more applications has been sitting in the suspension folder (Spam Filter User Interface) for 3 days or more. This email alert is a reminder to the college that all applications suspended in the Spam Filter need to be "confirmed" by the college in order for the model to continue to grow and learn.	N/A	N/A
Major Category Dropdown Menu	Optional - Displays a dropdown menu above the "Intended Major or Program of Study" menu on the Enrollment page only if the college chooses to implement the "Major Category" filter implementation in the Administrator. Otherwise, this menu does  NOT display.	<major_category>	N/A
Ed Goal Alignment Filter Logic  6.28.18: Out of scope for this release	Optional - Enables filtering logic to the display of Majors in the "Intended Major or Program of Study" menu on the Enrollment page only if the college chooses to implement the optional Ed Goal Alignment filter implementation in the Administrator.  Otherwise the filter logic is not enabled.	N/A	N/A - Not related to residency logic in CCCApply
Rename the Personal Information page to "Demographic Information"	The Personal Information page in the Standard Application and the International Application was renamed to the "Demographic Information" page in order to more accurately describe the information being collected on this page in the current and future versions of CCCApply.	N/A	N/A
Support AB620 Decryption	To support the sharing of data between CCCApply and the Data Warehouse application, as well as the College Adapter (Glue) 2.5 system, the two AB620 fields have been decrypted. Note this does not enable these fields to be downloaded through the CCCApply Download Client or appear in the CCC Report Center for reporting.  The AB620 fields are: Sexual Orientation <sexual_orientation> and Transgender <transgender>.	<sexual_orientation> <transgender>

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Changes to the Promise Grant Application (BOG)

The following changes were implemented in the 6.2.0 release code.

Change Specification	Description	New Data Fields or Changes to Data Values	Change to Logic
Phase 1: Support for the Promise Grant Application (BOG) to integrate with the College Adapter (Glue) 2.5	Web service call was implemented to support the phased integration of the CC Promise Grant Application (BOG) data with the College Adaptor (Glue 2.5).	TBD	N/A

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All Bug Fixes

The following bugs or defects were fixed in this release. They are displayed below 

Area or Section	Bug Description	Notes
OpenCCC Account Bugs
Account Creation	Improved Password hashing
Account Creation	Fixed issue where some users were not receiving Account Creation confirmation email with a valid email address
Account Creation	Corrected the issue where the country code was appearing in the Mainphone extension field
Account Creation	Fixed issue where user could not update the Authorization for Text Message Cannot update authorization for text messages
Security Questions	Fixed an issue Closing validation should take focus to first security question
Authentication	Corrected issue where user was directed to an incorrect page after creating an Account
Authentication	Added timestamp and nonce to auto-login
Account Recovery	Implemented logic to support using international phone numbers when recovering Usernames
Account Recovery	Fixed the "Forgot?" link on the Recover Password and Recover Username pages in Account Recovery
Password Reset	Fixed the text in the Password Link Expiration Message
SSO Proxy	Made it so the EPPN mapping updates when an old EPPN is reused
SSO Proxy	Fixed an issue where the IDP proxy was directing the user to an error page instead of the login page
Standard Application Bugs
Post Submission	Application surveys are not being pushed to submitted_applications database
Data Downloads	Remove military_stationed_ca_ed_start and military_stationed_ca_ed_end from download client
SSN Encouragement Modal	Fixed an accessibility issue with the "Enter SSN" button on the SSN Encouragement modal to bring the focus back to the SSN field
Account Mailing	Corrected a problem with the "No Current Address Homeless" pop-up on the Account Mailing page
My Applications	Fixed ability to go to My Applications on pages after Introduction after creating an account
Data Downloads	Fixed a download problem with Emoji characters in Supplemental Text field	See Download Client Changes
Education Page	Fixed an issue where Clicking Save on Education page clears the grades for Multiple Measures questions
Education Page	Fixed issues where clicking Save on Education page clears the fields entered by user
Enrollment Page	Fixed issues with the "Save" button on the Enrollment Page to keep error messages from displaying
SSO Proxy	Corrected some missing logic when Missing where clause on update to the eppn_mapping table
Education Page	Fixed an issue on the Education page where an error message was displaying if the user switched f in the High School Education level when a user switches Error modal shows when high school education level selected after switching from enrolling in high school and college at the same time
Helpdesk Application	HelpDesk - Password Reset Does Not Work for New Accounts
Helpdesk Application	G-Tool - Password Reset Is Not Working For New Accounts
CC Promise Grant Application Bugs
Account / Mailing Information	Fixed issue where editing the Date of Birth Year didn't change options in the BOG Application
Account / Mailing Information	Fixed the issue where the "Confirm Date of Birth" field only showed up if you change something
Submission Service	Corrected issue in the system that was creating duplicate BOG Application records
Submission Service	Fixed the validation logic and error message preventing a user from submitting multiple applications for the same Promise Grant (BOG) Academic Year.
International Application Bugs
General Application	Implemented logic to make checkbox fields behave consistently throughout the application and across applications. Any time a checkbox hides a field, and the checkbox is cleared, the data will be restored to the field if they re-check the box if the page hasn't been Saved first.
Current Mailing Address	The "United States of America" option now appears in both the Country of Birth and Country of Citizenship on the Personal Information Page.
I-94 Section	Fixed an issue in the I-94 Currently Residing in US section that was introduced in the last release (6.1.0)
Citizenship	Fixed the logic and display for preventing an international applicant from selecting United States of America as their Country of Citizenship
Visa/Dependents	Fixed an issue that was causing an error message to display when user clicked Save on Visas/Dependents page.
Visa/Dependents	Fixed an issue that was clearing data when user clicked Save on Visas/Dependents page.

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Changes to the CCC Report Center

The only change that colleges need to be aware of relative to the CCC Report Center in this release are the two new custom college-URLs they need to use to get there.

Pilot Report Center:  http://{college domain}.pilot.openccc.net/reports

Production Report Center:  http://{college domain}.openccc.net/reports

Note
Use the template above to get to your college's instance of the CCC Report Center by replacing between the parentheses with your college or district's IdP domain.   There is also a list of college URLs here.

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Changes to the Download Client

The following fields have been added to the Download Client. To add them to your download file, update your Download Format XML files, as indicated.

Note
Reminder: In order for your college to update your download file(s) - you must update your Download Client Jar file for the 6.2.0 release.  Find the latest Jar file here: User Guides

Description	Data Field	Format	Required	Notes
CIP Code	<cip_code>	character varying (60)	No	OPTIONAL field added to the Majors module in the Administrator.
Major Category	<major_category>	character varying (100)	No	OPTIONAL field added to the Majors module in the Administrator.  NOTE: Major categories must be separated by a comma in the export formatting.

Data Field Notes

The following notes pertain to OpenCCC & CCCApply data fields.  

Description	Data Field	Format	Required	Notes
Highest Math Course Taken	highest_math_course_taken	See Notes	No	This is only a new response/value being added to an existing data field. This data field is one of the OPTIONAL fields in the High School Transcript Information section (aka Self-Reported Multiple Measures). A new field response/value has been added to the <highest_math_course_taken> field. That new database value is "13 = Math Analysis"  This value will appear in the Highest Math Course Taken question in the Apply application between Trigonometry and Pre-Calculus in the drop down menu.
Highest Math Course Passed	highest_math_course_passed	See Notes	No	This is only a new response/value being added to an existing data field.  This data field is one of the OPTIONAL fields in the High School Transcript Information section (aka Self-Reported Multiple Measures). A new field response/value has been added to the <highest_math_course_passed> field. That new database value is "13 = Math Analysis"  This value will appear in the Highest Math Course Passed question in the Apply application between Trigonometry and Pre-Calculus in the drop down menu.
Mainphone International	mainphoneintl	character varying (25)	Yes	This field was added to the Downloads in 2017.  This is a reminder that these fields should be added to your Format Definitions XML file if you haven't done so already.
Secondphone International	secondphoneintl	character varying (25)	Yes	This field was added to the Downloads in 2017.  This is a reminder that these fields should be added to your Format Definitions XML file if you haven't done so already.
Stationed in California for Educational Purposes Start Date	military_stationed_ca_ed_end	date	Removed from db	This field was deprecated; removed from the download client.
Stationed in California for Educational Purposes End Date	military_stationed_ca_ed_start	date	Removed from db	This field was deprecated; removed from the download client.
Emoji Characters	All Supplemental Questions: Text Input Fields	2-bytes	No	Emoji chars are 2-bytes and we currently only support 1 byte; By default, these are stripped now in the fix.If they want to add those characters, the college would have to add something to their download file to accept those characters. StripDiacritics is still supported.

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Additional Information:  New Features & Services

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New! CCCApply Spam Filter Web Service

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The purpose of the Spam Filter web service is to identify fraudulent applications coming into our system through CCCApply and prevent them from being passed to and processed by our colleges as legitimate applications. A full series of articles detailing the new Spam Filter Web Service, include: Issue: Rise in Fraudulent Applications Coming in Through CCCApply Ways We Are Addressing Fraud in CCCApply Machine Learning Research Study Development: Spam Filter Web Service Development: Spam Filter User Interface More resources will be available to support the implementation and regular monitoring of the Spam Filter Web Service, including the new updated CCCApply Administrator 2.0 User Guide documentation, video tutorials, and live training sessions during the Pilot implementation period.

Post-Submission Web Service 

Every application submitted to your college is passed through the Spam Filter Web Service at time of submission and contains a fraud status flag with the status of "Pending". If the prediction service believes that the application does meet the criteria for fraud, it will update the fraud status flag from "Pending" to "Checked Fraud" and sends it to the suspension folder (User Interface) to be confirmed by the college. Applications that do not meet the criteria for spam in the prediction service are flagged with "Not Checked Fraud" and immediately pushed forward to the college's Download Client for download.

The new data field, "fraud status", is not required to be a downloadable field; however if the college wants to add this field to their Standard Application Format Definition XML file, the data field element is included in the CCCApply Standard Application Data Dictionary v.2018.1.

SPAM Filter User Interface

The Spam Filter User Interface is the suspension folder where the prediction service sends and stores applications that meet the criteria for spam. The user interface consists of a summary table that displays the applications that have been identified with a high probability or percentage of confidence, a search field to bring in applications to the folder, and action buttons that the college uses to "Confirm Spam" or "Mark as Valid", each application individually or multiple selected applications at the same time. The summary table functions similarly to the other tables in the Administrator, with sortable column headers and a search field that allows the college to bring an application into the filter to be processed.

Summary Table

Each application suspended in the Spam Filter Summary table can be selected individually or multiple applications can be selected. Once an application is selected the action buttons become active; including the "Confirm Spam" button and the "Mark as Valid" button. 

• Confirm Spam button:  The college should select this action to confirm that the application meets the criteria for spam and should NOT be downloaded by the college's Download Client 

• Mark as Valid button: The college should select this action to remove the application from the spam suspension folder and push the application on to be downloaded by the college's Download Client
  
  

Note

Spam Email Alerts Sent to Admissions Office Contact Two email alerts will be sent to the college if one or more applications are suspended in their Spam Filter User Interface. The email alerts will be sent to the email address entered in the Admissions Office Contact Email field in the College Information page, accessible from the header in the CCCApply Administrator 2.0. Colleges should ensure that this address is valid during the implementation and testing process.

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SuperGlue for CCCApply (College Adapter 2.5)

With the CCC Technology Platform (SuperGlue) College Adaptor version 2.5, Colleges can receive a full dataset of a student’s CCCApply data directly to a staging table in their college ERP/SIS. A student’s Apply data will be delivered as soon as their application is complete. The Apply dataset includes unencrypted LGBTQ data that can be used for mandatory reporting to the Chancellor’s office. Delivery of College Promise and International data is not supported in this version of the adaptor, but will be added in the next release. College ERPs supported with the College Adaptor 2.5 Release: Colleague, Banner and PeopleSoft Campus Solutions.

The intent of the SuperGlue Support for CCCApply project is to securely deliver in real time CCCApply records into a staging table in the College SIS via the Glue College Adaptor. Records will include the entire CCCApply dataset, including the college's custom Supplemental Questions, and unencrypted AB620 data fields: Sexual Orientation and Transgender. Implementation of this delivery will require data to be stored in an encrypted database table at the college.

We foresee colleges using this dataset in two possible scenarios:

Scenario 1: College Continues to Use the CCCApply Download Client as well as the College Adaptor

In this scenario, your college can continue to use your existing CCCApply Download Client (DL Client) workflow to download and process new applications without disruption to existing business processes. The college then uses the new College Adaptor dataset to join AB620 data fields via the Application ID (app_id) to applications downloaded through the Download Client, for storage in your SIS for MIS reporting purposes.

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Scenario #1can also be seen as the first step in a phased-approach to adoption of the College Adaptor (SuperGlue) for real-time integration of your CCCApply data with your SIS.

Scenario 2: College Discontinues using the CCCApply Download Client and adopts the College Adaptor (SuperGlue) 2.5 for real-time integration with your SIS

In this scenario, your college would discontinue using the CCCApply Download Client and work with the CCC Technology Center to implement the College Adaptor (SuperGlue) 2.5 for real-time integration of your CCCApply dataset with your college SIS. The college would work with the CCC Technology Center to point their post processing scripts at the new secure staging table and adjust their CCCApply scripts to consume the newly delivered CCCApply dataset, storing the data in the college SIS or preparing the necessary files for upload.

What is SuperGlue?

The CCC Technology Platform (SuperGlue) is the integrations framework for the products of the California Community Colleges Technology Center (CCCTC). SuperGlue integrations facilitate data exchange between the system-wide products built by or purchased by the CCCTC for the California Community Colleges system. This includes the following applications:

• Canvas Webapp

• My Path Enterprise Student Portal

• Career Planning Systems

• Multiple Measures Student Placement Platform

• CCCApply

• California Promise Grant Application (BOG)

Accessing Your CCCApply AB620 Data for MIS Reporting

Colleges can obtain their students’ unencrypted AB620 data for MIS reporting in real-time through the CCC Technology Platform’s (SuperGlue) College Adaptor. The College Adaptor Release 2.5 supports the Glue for Apply project to securely deliver in real time CCCApply records into a staging table in the College SIS via the Glue College Adaptor. Records will include the entire CCCApply dataset, including the college's custom Supplemental Questions, and unencrypted AB620 data fields: Sexual Orientation and Transgender. Implementation of this delivery will require data to be stored in an encrypted database table at the college.

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Colleges interested in upgrading or installing the College Adaptor 2.5 version in order to receive the unencrypted AB620 data can contact Keith Franco of the CCCTC Enabling Services team: kfranco@ccctechcenter.org

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New! CCCApply Administrator 2.0

The new CCCApply Administrator 2.0 is an upgrade to the existing CCCApply Administrator (Admin 1.0),

Upgrade Overview: Feature Parity and New Features

In this first release, our objective is to rewrite all the existing features and functionality that are in the current admin system with minimal changes in an upgraded interface (feature parity). This accounts for approximately 90% of the development work we are releasing in this version. The features that have not changed in the CCCApply Administrator 2.0, are:

• Terms
• Majors*
• Rules
• Messages
• Supplemental Questions
• College & District Information
• Reset Downloads
• English Proficiency Information (International only)

New features account for the other 10% and include:

• New Spam Filter User Interface
• New Major Category Filter (OPTIONAL)
• New Ed Goal Alignment Filter (OPTIONAL)

The feature functionality that moved to the new core admin system (CCC Administrator) are: 

Another new staff and faculty admin configuration tool - now available for colleges who have adopted the College Adaptor (Project Glue) - is also being deployed in this release and is accessible from the new CCC Administrator system. Colleges that have adopted the Canvas LMS and the College Adapter (v.2.5) are encouraged to pilot the new admin tool for automating the synchronization of student enrollments, terms, and courses.

Using the Canvas Administrator tool, college Canvas administrators can automate course shell creation for the Canvas LMS using the College ERP/SIS term and section data. The Canvas Administrator also allows Canvas admins to schedule and automate student section enrollments so that they are synchronized between the ERP/SIS and Canvas. 

Automatic synchronization of student enrollments allows students to access their content in Canvas without delay, helping them stay on path to their educational goals. Automatically creating Canvas course shells and synchronizing section and enrollment data between the ERP/SIS and Canvas also eliminates the need for faculty to manually update their student rosters, or Canvas course details, giving them more time to focus on instruction. For more information on the Canvas-SIS Integration, see the Project Glue Public Documentation page.

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Support

Support for the new CCC Administrator, and all current and future integrated web applications - including the CCCApply Administrator 2.0, Canvas Web App, and the CCC Report Center - is provided by the CCCTC College Support Services.  Colleges can contact support in a number of ways:

• Post a question or comment related to CCC Technology Center products and services on the College Support Site (CCCTechnology.info)
• Submit a request for technical or operational support through the College Support Site (See Using the College Support Site for more information)
• Contact College Support Services directly by email at staffsupportccctc@openccc.zendesk.com

Information is available online at:  CSUP

College Support Site

CCCTechnology.info - the College Support Site for the CCC Technology Center - is the starting place for requesting support for all OpenCCCApply applications and services, including the new CCCApply Spam Filter web service and user interface, the new CCCApply Administrator 2.0 tool, and all current and future OpenCCCApply projects and services.  

California Community Colleges faculty and staff are encouraged to register for an account on the CCCTechnology.info site to stay informed on outgoing information, as well as to start or join a discussion about products, programs and other services supported by the CCC Technology Center. 

Pilot Implementation & UAT Plan

The new CCC Administrator and the new CCCApply Administrator 2.0 Upgrade tool will completely replace the current CCCApply admin system (Admin 1.0), which means that all 110 colleges who have adopted the CCCApply application will be affected by this product release. 

The purpose of this pilot release plan is to ensure that every college and district has been informed about the scope and timeline for this release; and have completed the technical requirements and operational tasks necessary to ensure a successful transition to the new system - before we migrate off the production server and turn on the new common admin service to all colleges across the system.

A successful migration and implementation in the pilot environment will be the indicator of whether we are ready to make the switch in production, and when.

Pilot UAT Project

To ensure the successful transition of your CCCApply Admin 1.0 data from the legacy app to the new 2.0 system, we will deploy to the pilot environment for 4-6 weeks and work with a small set of colleges to streamline the transitionary support process. Once we have successfully met our objectives across the pilot colleges, the Tech Center support staff will work with each college individually on each step - ensuring each college is successfully able to complete the following tasks:

1. Confirm that your college data (i.e. terms, majors, rules, and messages) are set up correctly in the Admin 1.0 production environment (legacy system) - ensuring your production system data is ready for migration prior to the transition (switch) to the new system;   
2. Confirm successful login to the new CCC Administrator system with your new, college-specific URLs (one for pilot and one for production) and authentication with your existing user accounts
3. Confirm individual access permissions are set correctly in the new CCCApply Administrator 2.0, including launching authorized applications from the CCC Administrator homepage
4. Confirm that authorized users can navigate to the new CCCApply Spam Filter Interface and have reviewed the training video and user information for processing fraudulent applications
5. Confirm that Admissions and Financial Aid staff have been informed and have access to training videos and user documentation for admin features and functionality
6. Confirm that college users have registered for the College Support Site and understand how to request support for any of the new admin configuration tools  

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Pilot Environment

The OpenCCCApply Pilot Environment is a preview and testing site used by colleges to implement the CCCApply applications and the OpenCCC Student Account System. The Pilot environment provides a copy of the production code during the year, except during the 30-Day Pilot Preview period - when it contains pre-production code for an upcoming release. The Pilot Environment has separate /wiki/spaces/PD/pages/77562106, and different SLAs than the production versions of OpenCCC and CCCApply applications.

Getting to Your College's Pilot Applications

Please see the Pilot Environment section in the CCCApply Public Documentation space for more information on getting to the Pilot CCCApply Applications, pointing your download files to the Pilot download server, and identifying the Pilot Administrator & Report Center URLs.

NOTE:  The Pilot Application URLs are not changing with the release of the new CCCApply Administrator 2.0.  Colleges should continue to use the application URL templates listed below.

PILOT CCCApply Standard Application URL

https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX

*Replace the XXX with your college MIS code.

PILOT Promise Grant (BOG) Application URL

PILOT International Application URL

https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX

*Replace the XXX with your college MIS code. 

Pilot Download URL Attributes

https://pilot.admin.openccc.net:8443/ccctransferintl 

NEW Pilot Administrator & Report Center URLs

The URLs below are "templates" - so the examples shown are not your URLs. These are provided to give you an example of what yours look like. Please contact your IT department if you do not have access to your Pilot Administrator and Pilot Report Center.

CCCApply Administrator 2.0 
CCC Administrator

Data Dictionaries & Release Documentation

The following links point to the most current versions of the CCCApply Data Dictionaries and User Guides.

 CCC Administrator

The CCC Administrator is the new centralized admin service for California Community Colleges faculty and staff - providing SSO-based authentication and user management for all CCC Tech Center and systemwide administrator tools and services.  This new service is designed to scale as products and services are developed and integrated with this central system.

See the Introduction to the New CCC Administrator for more information about:  Overview of purpose and system/technical requirements Proxy integration requirement Overview of features and functionality "Getting There" information New Single Point-of-Entry New custom URL for college and district users Authentication & Authorization Summary Launching integrated administrator tools, including the CCCApply Administrator 2.0 User Management - Basic & Admin User Authorization Warning NOTE: Getting to the CCCApply Administrator 2.0 now requires all users to login to the new CCC Administrator with the new college-specific URL.  Your Admin 1.0 user account will recognize your college or district IdP and will store your permissions to launch the CCCApply Administrator 2.0

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Features & Benefits

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title Read more about the features & benefits of the new CCC Administrator:
A Single Point of Entry The primary benefit of the CCC Administrator is to provide one single point of entry - one URL and one central landing page - for all your Tech Center and other systemwide admin configuration tools and services - thus eliminating the need for faculty and staff to manage multiple sites and login credentials for their systemwide administrator applications. SSO Authentication Delivers SSO-based authentication for all CCC college and district staff users across all integrated CCCTC-developed admin applications. Users login to the central administrator once, then navigate to their authorized services in the same session. User Authorization Delivers centralized “System Administrator” services, including identity and access management (user authorization, roles, and permissions) in one consolidated user account for all services and resources securely. Land and Launch Global Interface Provides one central landing page for college and district users to launch the applications they are authorized to access, including the new CCCApply Administrator 2.0 system, in a new tab or window depending on your browser and operating system. Scalable Architecture The new architecture design scales as users, applications and services are added to the system.  Land & Launch Global Interface All integrated CCCTC admin applications, including the CCCApply Administrator 2.0 application, will launch from the CCC Administrator global landing page. New Landing Page:  The homepage of the CCC Administrator is now the single point-of-entry “landing page” for all Applications. From there, users select the administrator tool they want to manage via the Applications menu in the header.   New “Applications” Menu:  In the first release, the CCCApply and Canvas Administrators are the only tools accessible from the CCC Administrator. As more CCCTC admin web applications are developed and integrated, they will also launch from the core system, leveraging the same user account from the single point of entry URL.

Note

Getting to the New Administrators & CCC Report Center CCCApply Administrator 2.0: Now that the CCCApply Administrator 2.0 is accessed through the new CCC Administrator system, there is no longer a direct link to the CCCApply Administrator. CCC Report Center: In this release, colleges will navigate to the CCC Report Center through a new college URL - however, all User accounts are created in the CCC Administrator system.  New Canvas Administrator:  Action Item: Colleges should replace their existing Administrator & Report Center links with their new custom URLs and begin using them now for both the Pilot and Production environments. The URLs provide a single point-of-entry to all CCCTC staff tools and services. The URLs are based on a template address and your college or district .edu domain. Click here to find your custom URLs. IMPORTANT: The CCC Report Center will not launch from the CCC Administrator in the first release. Until further notice, all colleges and districts will continue to use a separate college URL to access the CCC Report Center. In a future release, the CCC Report Center will appear in the Applications menu and will be launched from the CCC Administrator like every other integrated App.

Centralized User Management

User & Access Management for all integrated CCCTC admin tools are now maintained in the new, centralized System Administrator application in the CCC Administrator.  One of the benefits to users in the new system is the consolidation of all their previous individual user accounts into one account, which allows for multiple applications, roles, and permissions in one account (one username & password) for each user, for each environment (Pilot vs. Production). 

Pilot & Production User Accounts

• ALL USERS must first have a user account set up for them (new or migrated from Admin 1.0) before they can login (authenticate) to the new CCCApply Administrator 2.0.

• ALL USER ACCOUNTS are created and managed in the “User Manager” system in the CCC Administrator.  

• ALL EXISTING USER ACCOUNTS in the CCCApply Admin 1.0 and the CCC Report Center systems will be migrated over to the new Admin 2.0 system prior to Pilot and Production releases.

• ALL USERS will have a "Basic User" role for each Application they are authorized to access in the CCCApply Administrator 2.0 system (including the Report Center). 

• USERS who are authorized to manage other users for their college or district, must be assigned the appropriate "CCCAdmin" role by an authorize CCC Tech Center support engineer or another authorized CCCAdmin users with equal or greater scope of authorities.
  

For more information about User Management in the CCCApply Administrator 2.0 or CCC Report Center, please see the /wiki/spaces/PD/pages/758546724.

Note
Reminder: Just like CCCApply Admin 1.0, users in the new system must have an account created for them by another authorized user before they can login and access the Administrators. If you do not have an account for the new CCCApply Administrator 2.0 or the CCC Report Center, please contact Support Services for assistance.

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New! Canvas Administrator

Another new staff and faculty admin configuration tool - now available for colleges who have adopted the College Adaptor (SuperGlue) - is also being deployed in this release and is accessible from the new CCC Administrator system. Colleges that have adopted the Canvas LMS and the College Adapter (v.2.5) are encouraged to pilot the new admin tool for automating the synchronization of student enrollments, terms, and courses.

Using the Canvas Administrator tool, college Canvas administrators can automate course shell creation for the Canvas LMS using the College ERP/SIS term and section data. The Canvas Administrator also allows Canvas admins to schedule and automate student section enrollments so that they are synchronized between the ERP/SIS and Canvas. 

Automatic synchronization of student enrollments allows students to access their content in Canvas without delay, helping them stay on path to their educational goals. Automatically creating Canvas course shells and synchronizing section and enrollment data between the ERP/SIS and Canvas also eliminates the need for faculty to manually update their student rosters, or Canvas course details, giving them more time to focus on instruction. For more information on the Canvas-SIS Integration, see the SuperGlue Public Documentation page.

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The Canvas-SIS integration configured in the Canvas Administrator requires installation of the CCCTC Technology Platform's (SuperGlue) College Adaptor version 2.5. For more information on installing the College Adaptor 2.5 at your college, contact Keith Franco of the CCCTC Enabling Services team:  kfranco@ccctechcenter.org

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Support Services

Support for the new CCC Administrator, and all current and future integrated web applications - including the CCCApply Administrator 2.0, Canvas Web App, and the CCC Report Center - is provided by the CCCTC College Support Services.  Colleges can contact support in a number of ways:

• Post a question or comment related to CCC Technology Center products and services on the College Support Site (CCCTechnology.info)

• Submit a request for technical or operational support through the College Support Site (See Using the College Support Site for more information)

• Contact College Support Services directly by email at staffsupportccctc@openccc.zendesk.com

Information is available online at:  College Support Services

CCCTechnology.info

CCCTechnology.info - the College Support Site for the CCC Technology Center - is the starting place for requesting support for all OpenCCCApply applications and services, including the new CCCApply Spam Filter web service and user interface, the new CCCApply Administrator 2.0 tool, and all current and future OpenCCCApply projects and services.  

California Community Colleges faculty and staff are encouraged to register for an account on the CCCTechnology.info site to stay informed on outgoing information, as well as to start or join a discussion about products, programs and other services supported by the CCC Technology Center.