ANNOUNCEMENTS
CCCApply Release 6.1Note |
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ANNOUNCEMENTSCCCApply Release 6.1.0 is scheduled for October 27, 2017 - 6:00PM NEW! CCC Administrator 2.0 will launch on October 27, 2017 Both releases will be in Pilot on The 30-Day Pilot Preview will begin on September 25, 2017 for preview. |
Meeting
IDInfo
Date | June XX27, 2017 |
Time | 10:00AM - 12:00PM |
Location | ONLINE - Zoom |
Zoom URL | Join from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/6770513851 |
Meeting ID | 677 051 3851 |
Dial In | By iPhone one-tap (US Toll): +16465588656,6770513851# or +14086380968,6770513851# Or Telephone: Dial: +1 646 558 8656 (US Toll) or +1 408 638 0968 (US Toll) All numbers are Toll charge numbers. |
Agenda
Agenda
Click the "Expand" link to see the agenda from the June 2017 meeting. The minutes that align to these agenda items are listed below.
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Update on Research Projects
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Valid email verification? Tim says people are complaining about barriers!
Discussed removing the "free email address providers" from the openCCC Account Welcome page. (majority want to keep these in place for now)
Need to collect information and specifics from colleges that have received fraudulent applications since June 2016. Gathering data for Infiniti Analytics team and development of SPAM filter after move to AWS.
New Change Requests
This will take up the majority of our time during the meeting.
Please complete the New Change Requests SURVEY prior to the meeting:
TBD
Next Meeting Dates
Murgia
2:00PM
Close Meeting
Murgia
ROSTER: Click Expand to see current roster.
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STEERING COMMITTEE MEMBERS ✓ Name District
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June 27 Meeting Minutes
Table of Contents | ||||
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Approval of Meeting Minutes
Mitch Leahy motioned to approve minutes from 4/26/17 meeting; Henry Villareal seconded.
Minutes from April 26 2017 Meeting
Roll Call & Roster Review
June 27 Meeting Attendance
- Roll call taken at 10:00AM. Attendees have an "X" adjacent to their names (left).
- Names highlighted in Yellow are identified as members who are leaving the Steering Committee on June 30, 2017. (See below for breakdown of members per district.)
2016 - 2017 | ||||||||
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✓ | Name | District | ✓ | Name | District | ✓ | Name | District |
Arleen Elseroad | South Orange CCD | X |
X
Joyce Semanik |
(last meeting for Joyce!!!)
Christian Alvarado
South Orange CCD | X | Paulette Lino | Chabot-Las Positas CCD | |||||
X | Michael Day | Los Rios CCD | X | Karen Sea | San Joaquin-Delta | X | Richette Bell | El Camino CCD |
X | Ben Guzman | South Orange CCD | X | Olivia Alvarado |
Los Angeles CCD |
Robin Armour | Contra Costa CCD | |||||||
X | Betty Glyer-Culver | Los Rios CCD | X | Leigh Ann Unger | Rio Hondo CCD | X | Rozen Bondoc | Chabot-Las Positas |
Bill Mulrooney | El Camino CCD | X | Mary Lou Leyba | San Francisco CCD | X | Satish Warrier | Contra Costa CCD | |
X | Chris Truong | Rancho Santiago CCD |
Michael Ward | Rancho Santiago | Stacey Followill | Chabot-Las Positas | |||||
X | Clark Ray | Santa Rosa CCD | X | Michelle Pena | Kern CCD | X | Stephanie Murguia | Cerritos CCED |
X | Craig Hayward | Bakersfield College (Kern |
) | X | Mitchell Leahy | Santa Rosa CCD | X | Tina Mani | San Joaquin Delta College | ||
David Barnett | Kern CCD | Mojdeh Mehdizadeh | Contra Costa CCD | X | Tuyen Nguyen | Rancho Santiago CCD | ||
Garret Wong | San Francisco CCD | Nate Finney | Riverside CCD | Vince Orton | Cerritos CCD | |||
X | Henry Villareal |
San Mateo CCD | Noell Adams (Admin) | Chabot Las Positas | William Diehl | Riverside CCD | ||
X | Hieu Hoang | El Camino CCD | X | Pam Mery | San Francisco CCD |
Angela Embry | El Camino |
CCD | ||||||||
CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER | ||||||||
X | Gary Bird | CCCCO | X | Mike Quiaoit | CCCCO | X | Keith Franco | CCCTC |
Tim Calhoon | CCCTC | X | Patty Donohue | CCCTC | X | David Shippen | CCCTC |
7 + districts are present - quorum is met.
Research Projects
- Abandoned Applications - Show chart from report
- Submitted Applications - Time to Completion (Show chart)
- White Paper Update - No work done since last meeting - Release, vacations, workshop, etc. Jump start on summer project. Need volunteers.
- Student Satisfaction Survey (Machine Learning project)
- SPAM Fraudulent Applications (Need data and examples from colleges)
- Google Analytics (Show data - discuss how to share back with colleges)
NOTE: No work has been done on the White Paper since early March due to vacations, the Annual Update Release, CCCApply Workshop, and other high priorities. Need to resume progress. Need volunteers.
CCCApply News
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See the new "/wiki/spaces/PD/pages/173725262" page, published on the CCCApply Public Documentation space, which includes monthly statistics of submitted applications, incoming calls to the Help Desk, and charts/graphs showing adoption and implementation. |
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Major kudos are in order! The California Community Colleges Technology Center has been awarded the CENIC 2017 Innovations in Networking Award for Educational Applications, in recognition of its groundbreaking work to develop a system-wide federated identity initiative - OpenCCC - for students across the CCC's 113 colleges. Cheers! to everyone at Unicon who contributed to this effort. |
Marketing Update
2017 Marketing Calendar
Roadmap & Development
(See Other Priority Projects table below)
Click on Links below for Roadmaps
Jan - March 31, 2017
AWS
Move
April - August 2017
September 2017
Spring 2018
Staff & Resources Needed
OpenCCC Account (Legacy)
2017 Annual Update - Release Notes
Account UI Upgrade
Tomcat Upgrade
Security updates (SSN Validation review)
New DOB Confirmation field
Account Integration w/MyPath
MyOpenCCC
Planning User Stories:
MyPath integration Requirements
(RFP) Development
Stories for MyPath Integration
Release v1: TBD MyPath Integration
CCCApply Applications (Legacy)
BOG
IA
2017 Annual Update
March 31 - Prod Release
March 1 - PILOT Release
Post Release Activities (Tech Debt)
Development/Tech Debt
Tomcat Upgrade (April)
Administrator 2.0 Integration
Security Updates (SSN)
Change Requests
Release 6.1: September 29
Admin 2.0 Integration with Legacy CCCApply apps'
Release: 2018 Annual Update
EOL activities
*Tomcat Upgrade*
uPortal Upgrade
Maintenance Mode continues;
CCCApply Portlets
RFP In-Progress
Rewrite includes Apply, BOG, International Forms
NEW Development
Requirements & Development:
Universal Form Build Engine
Spanish Version
WCAG 2.0 AA (Accessibility)
Responsive Design (Mobile)
NEW Development
Requirements & Development:
Universal Form Build Engine
Spanish Version
WCAG 2.0 AA (Accessibility)
Responsive Design (Mobile)
CCCApply Administrator(Legacy)
2017 Annual Update
Development/Review
March 31 - Prod Release
March 1 - PILOT Release
Development:
Migration to Admin 2.0
End of Life planning
(End of Life)
CCC Administrator 2.0 (New)
New Development
Documentation Drafts
Support & Training Plan
Migration Planning
Release V1 to Test for Accessibility Review - July 15, 2017
Release V1 to PILOT for College migration and testing - August 1
(45 days in PILOT)
Prod Launch Sept 29
Migration
Support documentation
Support training
(Split resource 50/59 with MyPath)*
*Per budget meeting with Lou 2/7/17
CCC Report Center Roadmap
New Full Application Reports
End-of-Life (EOL)
EOL
TIBCO Jasper (AWS) Report Center
Research AWS Jaspersoft subscription models;
Draft requirements docs
Migration plan; continuous deployment across Dev-CI, Test, Pilot, Prod
Develop/Upgrade User Documentation
Launch Jasper Upgrade (Cloud)
Support & Training
Residency reports (feature enhancement)
Support & Training
CCCID Transfer API
College Integrations
Development: UI/UX Enhancements
College Integrations
InCommon project mgmt support; Vendor integration
Tech Projects - Ongoing
Spring 2017
Summer 2017
Fall 2017
Notes
Move Apply & Account to AWS
Migration plan - Infinity
DevOps & Sys Admin processes;
Tomcat Upgrade / uPortal Upgrade
Apply, Account, BOG, IA
Begin March 21
No concurrent dev work during upgrade
Infinity collaboration
Upgrade Jasper Report Center
Support;
More projects will be moving into the Report Center. Syed will pick up the additional dev work there.
Implement script to get CCCIDs into AD
Xap Import/ Migration Project
Accessibility Priorities
Implement Spam Filters
Implement Additional Administrator 2.0 Features
Begin integration of other projects
MDM will be next project integrated into Admin 2.0. Work with Jane on roadmap.
Non-Credit Application Issues
Noncredit Sub-Committee
- Look at the new application for a better way to support noncredit students.
- What do we need to put right up front in the application to college?
- What do colleges want for noncredit students?
Name
Address
Phone
Email
That's it!
- What does the CCCCO require from noncredit students?
SCE's non-credit app:
https://www.sac.edu/rsccdasp/sce/SCE-ApplicationForm.htm
https://www.sac.edu/ContinuingEducation/Pages/Apply.aspx
UPDATE 5.03.17: Steering leadership met on 5/3/17 to discuss noncredit issue. Sent Noncredit workgroup names to Stephanie on 4/27/17.
Team concurred that we need to revisit the application from the perspective "what can we do, if anything, to minimize the questions and length of the application from a legal requirements perspective?" We may come up with the same conclusion, but we need to revisit and ensure CCCCO knows we have heard their continued concern and are doing everything possible to respond.
Team looked at the Noncredit Report of June 2016 and determined that we need our own survey to gather feedback and requirements, needs from colleges for noncredit students. Team is working on questions for the survey now.
Team is condensing the work Patty did to outline all data fields/questions and corresponding legal requirements into an easy-to-read table (versus the large spreadsheet version we have now).
Team proposes we review the data analysis for Abandoned Applications and add summary of findings to the white paper.
Team is looking at the remaining work on the white paper and divvying up the work across Leadership, Mike Q., Patty, and any volunteers (volunteers?).
Propose drafting recommendations after another review of the questions/legal requirements for CCCCO. Show / demonstrate that any new findings would take time to implement in CCCApply 3.0.
New Change Requests
All rows highlighted in yellow are NEW changes. Some of these are on the change request survey (please review prior to meeting) and some will be discussed at the meeting.
Changes in Progress
- The mention of the "paper application" has been removed from the new System-Generated Email Reminders (24h and 7d) that was recently implemented. I had already removed the link to the paper application, but due to public outcry at the workshop, I have also added a ticket to remove all mention of the paper application from the emails.
- We will discuss feedback and capture change requests for the "Homeless Youth" implementations during the meeting on April 26. There are several change requests already - so we will discuss these individually at the meeting.
- A ticket has been created to add a "Confirm your Date of Birth" data field in the OpenCCC Account to help further minimize duplicate CCCID accounts. We will discuss this at the meeting.
- A ticket has been created to review and update the SSN validation in the OpenCCC Account. The federal government requirements have been enhanced so we are looking carefully at our validation to ensure it is up-to-date.
Future Meeting Schedule
- Project Site updated with revised Meeting Information
- Steering has been notified by email(s) announcing schedule
12:00PM - 2:00PM
Double Tree Hotel, San Diego, CA
- Patricia Donohue Contact CACCRAO Conference organizers (Rita?) and/or the San Diego DoubleTree Hotel (Arden Mall?) to reserve a room and lunch (contact the hotel?) for the last day of the conference - around noon. Determine if we need to bring in lunch, or will lunch have already been served to the attendees who attended the CACCRAO conference?
- Patricia Donohue Work with Cindy or Kathleen on arranging these types of events - how do you determine headcount?
July 19, 2017
10:00AM - 3:30PM
- Talk to Stephanie about organizing the July meeting.
- Patricia Donohue Survey the steering committee for attendee head count. Is July a good time for a meeting? Maybe not. Get ahead of this and figure it out.
- Add to March 7 Agenda
Steering District Roster: Approval Poll Table
#
District
El Camino CCD
Bill is retiring
Richette Bell! replacing everyone who is retiring from this committee! haha
Hieu IT
Angela
Chabot-Las Positas District
Cerritos CCD
Stephanie
Vince Orton (IT)
Contra Costa CCD
Mojdeh is stepping down from Steering too.
Robin Armour
General Notes & Feedback (Change these to Action Items)
- Ensure that all future Agendas, ZOOM meeting URLs, and previous meeting minutes are sent out to Steering one week prior to next meeting.
- Link to minutes from previous meeting - one week prior to next meeting - giving committee members time to preview prior to meetings.
- Remind committee members to submit agenda items to the Chair to be added to the meeting agenda. How do we do this in an efficient way? Post a process doc and send with Minutes from previous meeting. Give members two weeks to submit an agenda item, so that the agenda (final) can be sent out to committee one week earler (as suggested above).
- Find out from Zoom if there is an 800 (Toll Free) number for Zoom (Patty knows there is, but find out which one it is and Highlight that on next meeting email.)
- Move all the CCCApply stats and adoption info to a page that can be referenced by all colleges and steering members and just keep on the Agenda / Minutes template - so this doesn't ahve to be a recurring agenda item, but anyone can visit those stats whenever they want.
- Look for other ways to streamline the meeting moving forward.
Also, committee should set some policies regarding members who miss more than 4 consecutive meetings in a row. There are several members that should be removed from the Committee if they miss one more meeting. Some kind of warning should be given or they will lose their seat.
*Michelle Pena asked if Craig Hayward - current/previous Steering member from Irvine Valley, retired from IVC and is now with Kern County (Bakersfield?). She wants to have his seat moved to that college so he can continue to sit on committee.Note | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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1) List of outgoing committee members who are retiring or leaving due to various reasons. Replacements need to be filled by July 31, 2017 for the 2017-2018 FY. A) Below is the list of members leaving the committee, and their proposed replacements for 2017-2018 FY:
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Breakdown of Current Roster by District
According to Section 2. Committee Composition of the CCCApply Constitution & Bylaws:
"The Steering Committee shall attempt to represent colleges in the north, central, and southern regions of the state; multi-campus and single college districts; small, medium and large enrollment colleges; a diversity of major and minor student information systems; and a mix of new and very experienced CCCApply subscribers. The member colleges shall designate representatives from the areas of admissions and information technology."
As of July 1, 2017, the 15 Districts are representative of the following regions:
- 2 Northern districts;
- 3 Bay Area districts;
- 2 Central districts;
- 8 Southern districts.
Based on the assumption that each district must have 3 members from their district: 1 - Admissions; 1 - IT; and 1 - Research, the chart below details the status of the committee after the outgoing members leave on June 30, 2017.
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Action Items from June 27 Meeting
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JUNE 27 2017 MEETING MINUTES | Action Items Confirm Re-Election of Officers survey is formalized - and approved by majority vote from remaining committee members
New Chair should determine next steps for replacements of outgoing members; remove from the Listserv and all Rosters
Current officers to review and/or revise the Constitution & Bylaws regarding the following issues:
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Re-Election of Officers for 2017-2018 FY
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A motion to re-elect the current slate of CCCApply Steering Committee Officers was made by Bill Mulrooney, El Camino CCD, on June 27, 2017. Henry Villareal, San Mateo CCD, seconded the motion. A survey collecting results was sent to all CCCApply Steering Committee members across all 15 member districts on June 27. Eleven districts responded. The results are displayed above. |
Results from the re-election of current officers conducted by survey on June 27 - 29, 2017.
12 Districts voted for the re-election of the current slate of officers for another year.
11 Districts = Approved
1 District = Disapproved
Click here to see the results: Re-Election of Officers Survey Report
# | District | Vote |
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1 | Cerritos CCD | APPROVE |
2 | Chabot-Las Positas District | APPROVE |
3 | Contra Costa CCD | APPROVE |
4 | El Camino CCD | APROVE |
5 | Kern CCD | |
6 | Los Angeles CCD | DISAPPROVE |
7 | Los Rios CCD | APPROVE |
8 | Rancho Santiago CCD | APPROVE |
9 | Rio Hondo CCD | APPROVE |
10 | Riverside CCD | |
11 | San Francisco CCD | APPROVE |
12 | San Joaquin-Delta CCD | APPROVE |
13 | San Mateo CCD | APPROVE |
14 | Santa Rosa CCD | |
15 | South Orange CCD | APPROVE |
16 | CCCTC | |
17 | CCCCO |
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A motion to re-elect the current slate of CCCApply Steering Committee Officers was made by Bill Mulrooney, El Camino CCD, on June 27, 2017. Henry Villareal, San Mateo CCD, seconded the motion. A survey collecting results was sent to all CCCApply Steering Committee members across all 15 member districts on June 28. Eleven districts responded. The results are displayed above. |
Announcements
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OpenCCCApply Release 6.1 - Rescheduled to October 27, 2017In order to align with dependencies for the new Administrator 2.0 application, the CCCApply Release 6.1.0 has had to be pushed back to October 27, 2017 - 6:00PM. We'll now have to announce that the Administrator for Apply is also pushed to March 2018.
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Roadmap & Development
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(See Other Priority Projects table below)
Ongoing Tech Projects
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Issues
AEBG - Changes to CCCApply
We received the following request from Kathy Booth, WestEd.Expand << I'm helping to lead a series of practitioners advisory committees for the Adult Education Block Grant (AEBG) that are recommending ways to structure data and accountability reporting. It looks like the group is headed toward recommendations that CCCApply be modified to allow information to be captured on adult ed participants--but these changes may be needed for all CTE for Perkins reporting in the near future, so the impact may be broader.
Here's a brief write up on the topic that I'm working on--could you correct any factual inaccuracies and let me know if there's information you'd want me to share with the committee based on the likely response from the CCCApply Steering Committee, and your take on these requests?
* * *
The common application form for community colleges—CCCApply—is managed by the CCC Technology Center, which is a project of the Chancellor’s Office. A steering committee is used to consider requests regarding changes to the form, in concert with the project sponsors.
One of the primary recommendations in the three AEBG data and accountability meetings held to date would be that CCCApply offer a different set of questions for adult education applicants, using a branching question structure or a different version of the application. This would allow sensitive topics like citizenship to be avoided and for the form to be streamlined so that it only includes information that is relevant in the adult education context. CCCApply has already been working on branching solutions to address requests from other Chancellor’s Office funded projects, which could be built upon for AEBG.
However, some committee members have noted that the changes outlined below may become important for Perkins reporting for both noncredit and credit programs, once that funding source is reauthorized and aligned with WIOA. Therefore, the following additions may be needed across all versions of the form:
1) Amend the Personal Information section to include:
- if participants were employed/unemployed/unemployed 27 consecutive weeks of more at time of entrance
- ex-offender status
- seasonal farm worker status
- homeless status
- exhausting TANF within two years status
2) Amend the Higher Education Level question to include: College certificate >>
Noncredit Application Issues:
Ongoing discussions about whether it's feasible and compliant to create a modified version of CCCApply for noncredit students (and, see AEBG, other populations that want a special, modified version of the application).
UPDATE 5.03.17: The Steering leadership met on 5/3/17 to discuss noncredit issue. Sent Noncredit workgroup names to Stephanie on 4/27/17.Team concurred that we need to revisit the application from the perspective "what can we do, if anything, to minimize the questions and length of the application from a legal requirements perspective?" We may come up with the same conclusion, but we need to revisit and ensure CCCCO knows we have heard their continued concern and are doing everything possible to respond.
Team looked at the Noncredit Report of June 2016 and determined that we need our own survey to gather feedback and requirements, needs from colleges for noncredit students. Team is working on questions for the survey now.
Team is condensing the work Patty did to outline all data fields/questions and corresponding legal requirements into an easy-to-read table (versus the large spreadsheet version we have now).
Team proposes we review the data analysis for Abandoned Applications and add summary of findings to the white paper.
Team is looking at the remaining work on the white paper and divvying up the work across Leadership, Mike Q., Patty, and any volunteers (volunteers?).
Propose drafting recommendations after another review of the questions/legal requirements for CCCCO. Show / demonstrate that any new findings would take time to implement in CCCApply 3.0.Note June 27 Discussion about modifying the application with a "Supplemental Questions XML" page for AEBG and Noncredit students:
Current research findings indicates that 99% of all questions currently in the standard application are required questions, therefore creating any form of modified version of the application is NOT SIGNED OFF on by Steering. However, Mike Q continues to get pressured from CCCCO due to length of app and unwanted questions, but hasn't promised a solution that's another application. Therefore, the Chancellor's Office is requesting that we take another look at the application to see what, if anything, can be done. These are the things that can be explored:
Big Issue: These colleges don't want to ask the residency questions - strip it out and just give them the Supplemental Questions XML piece PLUS the consent (penalty of perjury you are telling the truth), Submission, and that's it.
Give these colleges that tools to build what they want.
ONE OPTION for colleges that want to use something other than CCCApply for noncredit or AEBG or any other special population set is to use the Supplemental Questions XML and the Consent page, the digital signature tool, and submission process - then stripping out all other pages. (NOTE: This option would require additional development resources and funds, currently not budgeted or allocated.)
OpenCCC would remain a separate, self-contained component and there would be no proposed changes to that system. (no change)
Mitch says, IF we were to consider a special, modified CCCApply application, this "Supplemental Questions App" would have to include:
Steering does not sign off on a noncredit app;
MOU would have to be included
Colleges would need to be fully aware of the risks;
The BOG board would need to approve this - college must be aware of all risks, and MUST absolve the Tech Center, the CCCCO, Board, and must be fully aware of Audit implications.Action Items:
- Reconvene the Noncredit Sub-Committee to explore these options and considerations
- Survey the colleges with OUR survey - questions specific to the application alternatives (what are colleges doing for residency? state/fed laws?)
- Look at the existing application for a better way to support noncredit students. There may not be a solution that works.
- What do we need to put right up front in the application to college?
- What do colleges want for noncredit students?
Name
Address
Phone
Email
That's it!- What does the CCCCO require from noncredit students?
Example: SCE's non-credit app:
https://www.sac.edu/rsccdasp/sce/SCE-ApplicationForm.htm
https://www.sac.edu/ContinuingEducation/Pages/Apply.aspx
New CCCApply Noncredit Survey
GOAL: There have been other surveys completed re: noncredit populations, but none that were specific to the CCCApply application.
Survey should help identify how colleges who aren't using CCCApply for Noncredit students - are collecting required data for residency, state & federal regulatory requirements, and MIS reporting data?
- Identify "formula for Noncredit compliance" - Michael Q. work with Elias ?
- Work with Saddleback College and document what they are using and what/how they are staying in compliance for Noncredit students.
- Steering will develop a new Noncredit application survey specific to CCCApply.
- Send out to steering for feedback and discussion during August 30 Steering meeting.
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NEW Survey should include: Requirements: Steering will develop a new survey specific to CCCApply. Disseminate to all colleges, Academic Senate, Admissions Listserv, etc. NEED volunteers to work on this survey project. What's our deadline? They say what they need Questions would include:
Committee Discussion Note: Saddleback College is doing a good job of using CCCApply for noncredit - when selecting ed goal - we find out they are noncredit - Are they required to matriculate? SSSP? Formula for noncredit = similar to credit (counts/amounts for services are going to be part of allocation formula. The more you do to make that accurate and correct is beneficial. Mitch says he is surprised, he thought every student has to matriculate. Steering? What are our action items here - in addition to the suggestions for survey questions? |
Research Projects Update
Click on hyperlinks to see Survey Results or Slide-decks.
- NEW: CCCApply Required Questions
Created to support recurring Noncredit Application issue - CCCApply Research Projects 2017
- NEW! Student Satisfaction Survey Negative Comments (Cluster Analysis)
Results provide insights on improving application process - SPAM Filter / Fraudulent Applications (Machine learning)
UPDATE: July 2017- Data collected from colleges (bad application examples) and both survey results were submitted to internal data analysts for review.
Meanwhile, CISO was asked to investigate setting up secure environment to analyze data (student Pii). - Contract with AWS Machine Learning group to draft proposal for SPAM Filter development project.
- Additional work required to support effort: Unblock IP Addresses; created problem when WAF installed (January).
- Two surveys have been completed (Pre- and post-WAF Blockers).
- Data collected from colleges (bad application examples) and both survey results were submitted to internal data analysts for review.
- NEW! Student Satisfaction Survey Negative Comments (Cluster Analysis)
- Other Research Issues
- Abandoned Applications Data - Breakdown by College
Completed in-house research (Tech Center Data Analyst) - looked at 5M apps and broke down data by college, since 2012
- Time to Completion Data
Completed in-house research (Tech Center Data Analyst), as part of Abandoned Applications study, and produced data on average "time to completion" across the colleges.
- Abandoned Applications Data - Breakdown by College
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ACTION ITEM: Colleges are asking that we share the data produced in the Abandoned Applications study for individual colleges. Tim requested the Steering Committee determine best way to proceed. Steering voted to share back in Pivot Table on website. Data available in password protected PDF document Work with Jeff Holden to determine security process. What can be shared? |
- CCCApply Whitepaper - NOTE: No work has been done on the White Paper since early March due to vacations, the Annual Update Release, CCCApply Workshop, and other high priorities. Need to resume progress. Need volunteers.
New Change Requests
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UPDATE July 14, 2017: Due to delays in the development schedule caused by a variety of issues over the past three months, including post-AWS migration bugs, problem with the SSID Look-Up service implementation, under-estimated development time needed for infrastructure upgrades; Admin 2.0 integration priorities, as well as the ramp up of new Infiniti-AWS DevOps team, it's possible that some of the approved bugs and feature enhancements slated for the October 27 release may be deferred to March 2018. The final list of bugs that will make the October release is under-consideration and will be announced to colleges with the Pilot Preview release notes. |
AB801 Homeless Youth "Fixes" to March 2017 Implementation
- OpenCCC Account & Edit Account changes = APPROVED
- CCCApply Standard App changes = APPROVED
- BOG Fee Waiver changes = APPROVED
- International App changes = APPROVED
Personal Information Page Changes:
- Rename the page "Demographic Information" - Approved for March 2018.
- Re-order the position of the Personal Information page (Demographic Information) page down toward the bottom of the application. = DECLINED.
Implement Modified CCCApply Application for AEBG (Adult Education) needs = DEFERRED
Future Meeting Schedule
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Steering District Roster: Approval Poll Table
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2017 Steering Committee 3 = Bay Area Region 2 = Northern Region 2 = Central Region 8 = Southern Region |