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Meeting Information
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Agenda
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Minutes from the November 8, 2017 meeting are highlighted throughout this document. Discussions from each agenda item are linked in the schedule below. |
| TIME | DESCRIPTION | SPEAKER | ||
| 1:30PM | Murguia / Pena | |||
| 1:35PM | Quick Review of Committee Member Status | Murgia | ||
| 1:40PM | Review minutes from August 30, 2017
| Murguia / Leahy | ||
| 1:45PM | 2018 CCCApply Workshop Planning Proposed Sessions: 2018 Workshop | Pena / Donohue | ||
2:25PM 15 mins needed | CCCCO Issues
| Quaioit | ||
Roadmap & Upcoming Development
| Donohue | |||
2:40PM 15 - 20 mins needed |
| Calhoon / Donohue | ||
3:05PM | New Change Requests | Donohue | ||
| 2018 Sub-Committees | ||||
3:25PM | Close Meeting | Murgia | ||
Ongoing Items in the Parking Lot:
| Murguia / Leahy / Pena |
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Current committee roster - fall 2017.
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The chart below details the status of the steering committee after the outgoing members leave in the fall 2017.
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Anchor data-security data-security
Systemwide Data & Security Issues
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- Data Security Breach Protection
- Noncredit Application
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Folks want us to NOT include residency questions for non-credit
- Tim recommended that if they want that they need to lobby to change Title V
- ACTION ITEM: Defer to sub-committee
**Get permission to identify the folks who were on the Non-Credit call to change Title V (to invite to a Steering meeting - to hear their goals and to express to them that we want to work with them but show the all the implications of what needs to happen and what needs to be fixed. Emphasizing that we aren't saying NO, it's that we want to ensure that everyone has all the facts. We could dedicate a special meeting to this issue (they present, we present). How do they suggest we collect IPEDS data, AB620 data, residency data).
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Fraudulent Applications & /wiki/spaces/OPENAPPLY/pages/194412693 Update
- Works exactly like your eMail SPAM folder - manually confirming spam - they get marked as "Bad" and the algorithm learns each new pattern/trend
- Time to Completion = If an application is submitted in under 1minute, high probability it's a spam app
- Other trends (path of least resistance > no education (homeschool, non-grad, non-Cali resident, etc.)
- Feedback from the Steering colleges - SSN duplicates, same DOB, same names
Come in batches typically - These are human-beings using keyboard macros - that's how these are getting past the Captcha -
- Feedback from the Steering colleges - SSN duplicates, same DOB, same names
- AB620 (LGBT data) - Tech Center must transfer the data to the colleges. We (CCCTC) pass an anonymized file with fields for matching (First + Last = DOB + CCCID + Gender + Transgender + Sexual Orientation + CalPass Hash data (first, last, gender, DOB = encryption/hash put that into a field (key)
Mitch = recommendation is to change the data field name to something else unrecognizable.
Also Data Dictionary is too transparent. DON"T PUBLISH THIS ONLINE -MAKE THIS AVALABLE ONTHE - CCCCO + CDE (CalPADS) CDE K12 data = to get HS transcript data for multiple measures
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- Changes to address the new California College Promise Grant
- Re-branding across online application: New Name = CC Promise Grant
- Keeping the DNS URL (www.bog.opencccapply.net)
- Keeping the Download Server URL and data fields (BOG eligibility fields, etc.)
- Re-branding across online application: New Name = CC Promise Grant
- High School Completion Date Estimation for Concurrent Enrollment = 2017-08: Revise Residency Logic for HS Freshmen
- This request was declined for the current CCCApply application; however, committee decided to defer closing it out completely and revisit while gathering requirements for next CCCApply V.3.0.
- Meanwhile, colleges can create a supplemental question to gather this data immediately in the current CCCApply.
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CCCApply Sub-Committees Proposed for 2018
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Patty presented on the need for new sub-committees to be formed and challenged all sitting 11.08.17: Lack of time; didn't get to cover this in detail as planned. Patty proposed re-establishing the following sub-committees for 2018-2019, and requested (challenged) all new and returning committee members to volunteer for at least one committee in support of CCCApply and all the ongoing high priority projects and issues requiring attention at this time. The subcommittees below were The list of committees in the table below were discussed briefly and a few volunteers were documented (see below). Additional information about these and other ongoing committees can be found here: 2018 CCCApply Sub-Committees. |
| Committee | Description | OBJECTIVESObjective | Chair / Members | |||||
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| 2018 Workshop | Committee to support the efforts to organize and coordinate the 2018 Annual CCCApply Workshop | Meet weekly through the Workshop with leadership team to stay on top of all workshop details. | Patty Stephanie Christian Alvarado - Michelle Mitch Robin | |||||
| CCCApply UX & Design Advisory | Support and advise the CCCApply product manager and development teams on enhancing the design and user experience of the existing CCCApply legacy applications to best support CCC students and comply with state, local, and federal education laws and regulations. |
Review change requests related to UI/UX Moving the Personal Information | MaryLou Betty | |||||
| CCCApply Research AdvisoryNew Administrator Pilot Committee | New HIGH PRIORITY A dedicated committee of IT and admission staff are needed to support the new CCC Administrator (new central admin configuration tool for CCCApply, Promise Grant, Canvas College Adapter, and all systemwide CCC Tech Center applications currently under-development and in-production for college admin, faculty and staff. | Mitch Robin MaryLou Michelle Tuyen Chris T LeeAnn Christian Ben Guzman | ||||||
| CCCApply Research & Legal Compliance | Support and advise the CCCApply product manager and CCCTC executive leadership team with research and analysis on critical issues related to systemwide data, security, and other legal issues. Modifying the Terms of use to change language (get approved) by CCCCO Legal? CDE? | Areas to explore:
Ask Gerald Sequiera (also a lawyer) could he support this effort | Gerald Sequeria - Ask if he can participate Olivia Alvarado - LACCD Mitch Leahy - Santa Rosa Will Minnich - San Mateo CCD | CCCApply Data Security Advisory Committee | Support and advise the CCCApply product manager and CCCTC executive leadership team with research and analysis on critical issues related to systemwide data, security, and other legal issues. | |||
| International Application UX & Design Advisory | A sub-set of the CCCApply Steering Committee comprised of international admissions specialists - dedicated to the design, development, and details of the CCCApply International Application to ensure accuracy, user-efficiency, and compliance with state, local, and federal rules and regulations for international students. | Focus on:
*Work with OpenCCCApply MyPath Integration advisory committee on requirements gathering. | Olivia Alvarado | |||||
| Residency Review Committee | Ongoing advisory committee to support and advise on CCCApply residency related issues and change requests. |
| Need Advisory team leader and volunteers | |||||
| CCC Administrator UX & Design Advisory Committee |
| Mitch Robin MaryLou Michelle Tuyen Chris T LeeAnn Christian Ben Guzman | OpenCCCApply MyPath Integration Advisory | Work together with the CCCApply UX committee to advise design user interface and user experience for integration of OpenCCC & CCCApply applications into the MyPath matriculation workflow. | Key areas:
| Dedicated group to review and approve change requests, data fields/questions, legal requirements. | Olivia Alvarado (Might need to go out to field for volunteers) | |
| Enhancing Existing CCCApply Application Design | Support Steering by coordinating and reviewing requests and issues pertaining to the re-design of the current Standard Application. | Streamline application process & residency logic Moving the Personal Information | MaryLou Betty |
Other Sub-Committees Proposed:
Residency Review Advisory
Data & Security Issues
MyPath Integration Workflows
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-2019 Steering Committee Meeting Calendar
Notes from 11.08.17: Due to time, the committee wasn't able to schedule the full year's worth of
January 31st - In-Person Meeting - Contra Costa CCD - This is a SPECIAL EVENT - Includes dinner Mangia Mangia either the night before )
(Patty will send out reminder - with hotels nearby - follow up Mojdeh)
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2017 Steering Committee 3 = Bay Area Region 2 = Northern Region 2 = Central Region 8 = Southern Region |