Online Meeting Information
This meeting will be held online via Zoom.
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Date WednesdayThursday, November 1429, 2018 Time 12:00pm - 34:30pm 00pm Location ONLINE
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Agenda
TIME | DESCRIPTION | SPEAKER |
12:00pm | Roll Call | Leahy |
12:10pm | Murguia/Leahy | |
12:15pm | Review election results for 2018-2019 Steering Committee Officers - Term of Service from July 1 - June 30, 2019 | Donohue |
12:25pm | Update on CCCApply Redesign Workgroup Effort | Murguia / Donohue |
12:45pm | Roadmap for FY 2018 | Donohue |
23:00pm | 2019 Workshop Update & Planning | Donohue |
23:50pm | 2019 Meeting Schedule | Committee |
34:00PM | Close Meeting | Pena / Murguia |
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2018 Steering Committee Member Roster
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Steering Committee Members Email List
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2018-2019 |
Email Address | Name | Title/Office | District | College | Notes |
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ali.salinas@norcocollege.edu | Ali Salinas | Appl Support Technician (IT) | Riverside CCD | Riverside City College | |
aembry@ELCAMINO.EDU | Angela Embry | Admissions & Records | El Camino CCD | El Camino College | |
salazaal@elac.edu | Anna Salazar | Admissions & Records | Los Angeles CCD | East LA College | New October 2017 |
rguzman@IVC.EDU | Ben Guzman | Admissions & Records | South Orange CCD | Irvine Valley College | |
glyercb@LOSRIOS.EDU | Betty Glyer-Culver | Researcher | Los Rios CCD | ||
cfrost@contracosta.edu | Catherine Frost | Admissions | Contra Costa CCD | Contra Costa College | |
calvarado@saddleback.edu | Christian Alvarado | Admissions & Records | South Orange CCD | Saddleback College | |
truong_chris@SAC.EDU | Christopher Truong | Admissions & Records | Rancho Santiago CCD | Santa Ana College | |
gonzalc@losrios.edu | Cindy Gonzales | IT Technical Analyst | Los Rios CCD | ||
cray@SANTAROSA.EDU | Clark Ray | IT Dept Staff | Sonoma CCD | Santa Rosa Jr. College | |
craig.hayward@bakersfieldcollege.edu | Craig Hayward | Researcher | Kern CCD | Bakersfield College | |
dbarkergarcia@cccco.edu | Deb Barker-Garcia | CCCCO | |||
gbird@CCCCO.EDU | Gary Bird | Asst Vice Chancellor | CCCCO | ||
greg.aycock@norcocollege.edu | Greg Aycock | Dean of Instit Effectiveness | Riverside CCD | Norco College | |
hhoang@ELCAMINO.EDU | Hieu Hoang | IT Dept Staff | El Camino CCD | El Camino College | |
love_janice@sac.edu | Janice Love | Researcher | Rancho Santiago CCD | Santa Ana College | New Jan 31, 2018 |
ralphsj@losrios.edu | Jason Ralphs | Admissions & Records | Los Rios CCD | District Office | |
jrosales@elcamino.edu | Joshua Rosales | Researcher | El Camino CCD | El Camino College | New Jan 31, 2018 |
ksea@DELTACOLLEGE.EDU | Karen Sea | IT (cross over A&R) | San Joaquin-Delta CCD | Delta College | |
LUnger@RIOHONDO.EDU | Leigh Ann Unger | Admissions & Records | Rio Hondo CCD | Rio Hondo College | |
mark.deasis@norcocollege.edu | Mark DeAsis | Admissions & Records | Riverside CCD | Norco College | Replaced William Diehl |
mleyba@CCSF.EDU | Mary Lou Leyba | Admission & Records | San Francisco CCD | City College of SF | |
pearlmy@email.laccd.edu | Maury Pearl | Researcher | Los Angeles CCD | ||
mquiaoit@CCCCO.EDU | Michael Quiaoit | Support Specialist | CCCCO | ||
Ward_Michael@RSCCD.EDU | Michael Ward | IT Dept Staff | Rancho Santiago CCD | ||
michelle.pena@BAKERSFIELDCOLLEGE.EDU | Michelle Pena | Admissions & Records | Kern CCD | Bakersfield College | |
mleahy@SANTAROSA.EDU | Mitchell Leahy | Admission & Records | Sonoma CCD | Santa Rosa Jr. College | |
alvarao@EMAIL.LACCD.EDU | Olivia Alvarado | IT | Los Angeles CCD | ||
pmery@CCSF.EDU | Pam Mery | Research | San Francisco CCD | City College of SF | |
pdonohue@CCCTECHCENTER.ORG | Patty Donohue | Product Manager | CCCTC | ||
plino@CHABOTCOLLEGE.EDU | Paulette Lino | Admission & Records | Chabot-Las Positas CCD | Chabot College | |
qlu@CCSF.EDU | Quyen Lu | District IT | San Francisco CCD | City College of SF | Replaced Garret Wong |
rbell@compton.edu | Richette Bell | Admissions & Records | Compton CCD | El Camino College | |
rbondoc@CHABOTCOLLEGE.EDU | Rosen Bondoc | Chabot-Las Positas CCD | Compton College | ||
swarrier@4CD.EDU | Satish Warrier | Director of IT | Contra Costa CCD | District Office | |
sfollowill@clpccd.edu | Stacey Followill | Sr. Programmer Analyst, ITS | Chabot-Las Positas CCD | ||
smurguia@CERRITOS.EDU | Stephanie Murguia | Admissions & Records | Cerritos CCD | Cerritos College | |
tcalhoon@CCCTECHCENTER.ORG | Tim Calhoon | Executive Director | CCCTC | ||
tmani@DELTACOLLEGE.EDU | Tina Mani | Admissions & Records | San Joaquin-Delta CCD | Delta College | |
nguyen_tuyen@SCCOLLEGE.EDU | Tuyen Nguyen | Admissions & Records | Rancho Santiago CCD | Santiago Canyon College | |
tn13666@SCCOLLEGE.EDU | Tuyen Nguyen | Admissions & Records | Rancho Santiago CCD | Santiago Canyon College | |
vorton@CERRITOS.EDU | Vince Orton | IT Dept Staff | Cerritos CCD | Cerritos College | |
minnichw@smccd.edu | Will Minnich | Admissions & Records | San Mateo CCD | Skyline College |
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All Steering members above are officially members of the CCCAPPLYSTEERING listserv. Email: cccapplysteering@listserv.cccnext.net |
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Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Update on CCCApply Redesign Workgroup
- Update Share Redesign Workgroup mission and objectives
- AB3101 - Discuss the issues and the facts behind this bill.
- Special Workgroup sub-committees
- Non-Credit committee
- Fields & Questions committee
- Low-hanging Fruit Changes
- Deployment Schedule
- Other workgroups
- Update on the Ideas42 Study on CCCApply
- Objectives and timeline
- Ways to collaborate now
CCCApply: Project News
- OpenCCC - No longer under management of the CCCApply project, budget, work plan or dev team. Project management changes
- New Product Manager - John Sills
- Under new grant & workplan
- CCCApply FY2019 - Summary of Scope, Schedule, Budget (Charter draft)
CCCApply Redesign Effort - FY2019
Release Schedule
September 2018 (Deployed)
- Recap CCCApply September 28 Release
- Release notes are posted: Release 6.2.0 Summary Notes
- Communication: Weekly email campaign with links to supplemental information on CCCApply Public Documentation
December 7, 2018
Scope
- Race & Ethnicity Expansion Project - UI revision
- UI Styles & Branding Update - Part 1: Align with MyPath Styles
- 2019-2020 Promise Grant (BOG) Application
March 2019
Non-Credit Application EffortSchedule
- Pilot Release - November 20 - Release 6.3.0 Summary Notes now available!
- Production Release - December 7
Documentation
March 2019
- Non-Credit Application Effort
- Review specs for Residency-Exempt Status
- Low-hanging fruit streamlining changes - Part II
- SSN Revision (Pending Deferment)
- Pending Question Revisions
- Residency Page Revisions
- UI Styles & Branding Update - Part 2: New CO Brands
- Updated Standard Application - paper version under-development (Must be ADA compliant & pass accessibility review)
- Pending Approval: Report Center Upgrade
- Pending Approval: Spam Filter UI Enhancements
June 2019
- Start work on Requirements for mobile-device/responsive designStart work on the Spanish-translation
- Requirements & Phased for Download Client 2.0 Start work on MyPath (SuperGlue for CCCApply)
- Requirements for the multi-language version
- Requirements for MyPath integration
- Requirements for new Form Generating Engine / back-end micro-services
2019
WorkshopWorkshop Planning
What progress has been made since July 25?
Where: Sacramento City College has agreed to host the 2019 CCCApply Workshop. (Thank you Michelle!)
When: TBD Note: Sac City Spring Break - April 15 - 21. Our workshops are traditionally held on Wednesdays.
Next steps:
- Vice Chair organizes a sub-committee to begin planning Secure
- Discuss 2019 budget impact on Workshop
- Confirm host college Contact and and primary contacts (facilities & IT)
- schedule meeting to discuss
- lecture hall, breakout rooms, computer lab, dining area
- Start working on theme and format
- Finalize tracks and sessions
- Start working on a surveysurveys (see below)
** Discussion from July 25th meeting **
- When discussing the question, "will we be combining eTran and CCCApply into one day or not?", the feedback is that we want two separate workshops. The feeling was that combining both into one day, cut into the amount of sessions that we could have and that if given the choice, we don't want to combine again.
- Plan Requests for more report center training sessions. The feedback on from last year was that the one combo (Beg/Adv) session was too high level for many newbies. Plan for several sessions; have a track for Report Center sessions
- Feedback wants: Report Center Track dedicated to several different level sessions with variety of facilitators;
- Computer Lab - have an event or events planned in the lab during the day.
- A couple Hands-on report center workshop/training sessions
- Suggestion: "Reserve time with a tech expert - in advance?" for example Ellucian Live - would have you reserve time in advance (weeks/months) -
- Set it up so people can reserve time on specific subject area areas and include their skill level
- Setup Google Form soon if we decide to go this route ^^ (volunteer?)
- MUST DO: Have attendees/invitees sign up for sessions in advance so we can better gauge room size and need/interest
Change Requests Parking Lot
Change Requests Proposed during the CCCApply Redesign Workgroup update discussion:
- Continue working moving the Consent to Release mechanism to the beginning of the application.
- Add a survey to the Abandonment email or somewhere - asking for feedback on why they abandoned the application. Great suggestion.
- For research purposes, review *Google analytics data to determine if colleges are lingering on this page (Review Application) OR if we know if students are going back to fix or change anything? Look into it.
Implemented
- Implement logic that will auto-direct applicants to MyPath after they submit a CCCApply application. This change is for colleges using MyPath ONLY . Ensure that the Back button cannot return the user to CCCApply or Account and that their session has ended (timed out) to ensure privacy of the applicant. (shared computer terminals, etc.)
- Remove the Step Forward link (displaying as "Keep Moving > " from the Links & Opps page for ALL users
- Expand the request to remove the Review Application page and combine that with the other change request to combine the Consent & Submission pages. “Language should include “it’s recommended that you review your application” (See CR# 2018-28: Combine Review App, Consent & Submission pages in CCCApply )
- Another suggestion is to zip up the Review App page and give students the option to view the Review the page.
Archive
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Topic: CCCApply Steering Committee Meeting - July 25 Residency Review Session Meeting Recording: |
Note: This recording is over 2.5 hours.
Review goals & objectives for this discussion- SAAM
- Ed Code & Title V
- CCC Residency Questionnaire
- http://www.caccrao.org/wp-content/uploads/2016/01/AR_New-Directors_Manual_2016_Final.pdf
Archive & Parking Lot
Residency Review Sub-Committee - July 25, 2018 - Meeting Recording
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Topic: CCCApply Steering Committee Meeting - July 25 Residency Review Session Meeting Recording: |
Note: This recording is over 2.5 hours.
- Review goals & objectives for this discussion
- Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
- SAAM
- Ed Code & Title V
- CCC Residency Questionnaire
- http://www.caccrao.org/wp-content/uploads/2016/01/AR_New-Directors_Manual_2016_Final.pdf
- Review language pertaining to CCCApply in new AB3101 to identify ways to support that effort.
- Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
Change Request Parking Lot
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Change discussed during July 25 meeting:
Implemented in September Release 6.2.0
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Steering District Roster: Approval Poll Table
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2017 Steering Committee 3 = Bay Area Region 2 = Northern Region 2 = Central Region 8 = Southern Region |