: mobile apps
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Reminder! Tuesday Evening, January 30 at 7:00 PM - Special Dinner Celebration |
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In-Person Meeting Information
Date January 31, 2018
Time 10:00AM - 3:30PM
Location Contra Costa College - Fireside Hall (Parking pass will be provided) -
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Zoom URL https://cccconfer.zoom.us/j/593404438
Meeting ID 593 404 438
Use VoiP or Call TOLL Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)
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This meeting requires online and/or telephone access for up to 6 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session. |
Agenda
Roll Call
Review minutes from last Steering meeting: November 8, 2017
2018 CCCApply Workshop Planning
Proposed Sessions: 2018 Workshop
Chancellor's Office Update
2018-2019 Roadmap & Deliverables
- CC Promise Grant (formerly known as the BOG Fee Waiver Application)
- CCC Administrator (CCCApply)
- CCC Report Center (CCCApply) Update
- MyPath Integration (Guided Pathways)
- Noncredit Application (again! Again, again!)
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Data Security Breach Protection
- Fraudulent Applications & SPAM Filter Project Update
Change Requests & Sub-Committees
Close Meeting
Murgia
Ongoing Items in the Parking Lot:
- Review of ByLaws & Constitution Progress
- Additional Steering Members
2018 Steering Committee Member Roster
2018 - 2019
CCCApply STEERING COMMITTEE MEMBERS
✓
Name
District
✓
Name
District
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Name
District
Karen Sea
San Joaquin-Delta CCD
Ben Guzman
South Orange CCD
Michael Ward
Rancho Santiago
Satish Warrier
Contra Costa CCD
Betty Glyer-Culver
Los Rios CCD
Quyen Lu
San Francisco CCD
Stephanie Murguia
Cerritos CCD
Chris Truong
Rancho Santiago CCD
Clark Ray
Santa Rosa CCD
Tuyen Nguyen
Rancho Santiago CCD
Craig Hayward
Kern CCD
Vince Orton
Cerritos CCD
Jason Ralphs
Los Rios District - ARC
Gary Bird
CCCCO
Mike Quiaoit
CCCCO
Keith Franco
Tim Calhoon
CCCTC
Patty Donohue
CCCTC
David Shippen
Please join us on Tuesday, January 30 at 7:00 pm for a special dinner in celebration of the CCCApply Steering Committee, past and present members. The dinner will be held at Mangia Mangia Restaurant in Albany, CA. If you have not yet responded, please RSVP to reserve your seat. Please click the link below for more information.
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Location: Mangia Mangia Restaurant "A warm, family-run hangout for Italian entrees, salads & desserts as well as an extensive wine list." Address: 755 San Pablo Ave, Albany, CA 94706 |
The chart below details the status of the committee after the outgoing members leave fall 2017.
#
District
# Open Seats
Cerritos CCD
Chabot-Las Positas District
Contra Costa CCD
Satish is staying (IT) Need replacement for Robin next spring, and 1 Researcher
El Camino CCD
Ben Guzman (AR) and Christian Alvarado has joined the committee. - Need 1 Researcher
Noncredit Application
**Get permission to identify the folks who were on the Non-Credit call to change Title V (to invite to a Steering meeting - to hear their goals and to express to them that we want to work with them but show the all the implications of what needs to happen and what needs to be fixed. Emphasizing that we aren't saying NO, it's that we want to ensure that everyone has all the facts. We could dedicate a special meeting to this issue (they present, we present). How do they suggest we collect IPEDS data, AB620 data, residency data).
Fraudulent Applications & /wiki/spaces/OPENAPPLY/pages/194412693 Update
Come in batches typically
AB620 (LGBT data) - Tech Center must transfer the data to the colleges. We (CCCTC) pass an anonymized file with fields for matching (First + Last = DOB + CCCID + Gender + Transgender + Sexual Orientation + CalPass Hash data (first, last, gender, DOB = encryption/hash put that into a field (key)
Mitch = recommendation is to change the data field name to something else unrecognizable.
Also Data Dictionary is too transparent. DON"T PUBLISH THIS ONLINE -MAKE THIS AVALABLE ONTHE
(Also see Tech Projects - Ongoing table below)
Applications / Projects
Q3 Jan 1 - Mar 30
Q4 Apr 1 - June 30
Q1 July 1 - Sep 30
OpenCCC Account
Development
- Requirements for converting pages (UI and style guide) to responsive design
- Sprint development on responsive design
- Requirements for integration to MyPath
Release: 2018 Annual Update - (TBD*)
Pilot Release - May 15
Prod Release - June 15
*Release timeline based on Admin launch
Requirements:
Per TCI Grant Work Plan 17/18 - work to get CCCID registered as an official MIS Data Element.
CCCApply Applications
- Apply Standard
- Apply International
- CC Promise Grant
Development
- Requirements for UI upgrade across all three applications
- Administrator integration
- DW API
- SPAM Filter - Back-end / API
- SPAM Filter - Research PILOT
- Promise Grant Auto-population
- Promise Grant MyPath integration
- Requirements for converting all three apps to responsive design
- Sprint development on UI upgrade
Release: 2018 Annual Update
Development
- Sprint development on approved CRs
- Finish remaining Administrator integration
- SPAM Filter UI complete
- Sprint development converting all three apps to responsive design
- International app enhancements
Post-Release Activities
- New UI + responsive design
- Integration of Promise Grant to MyPath
- Administrator integration
Development
- Requirements for CCCApply 3.0
- MyPath Workflow Enhancements
CCCApply UX Review
Residency Review
Promise Grant & IA UX Reviews
Research & Data Security Review
CCCApply Administrator
Development (Feature Parity)
- Re-write all modules (database, API, backend code, integration, UI) in new architecture / infrastructure
- Majors Module - feature enhancements (implement new filters for meta majors & guided pathways)
Release: MVP (CCCApply Modules)
Development:
Final migration to CCCAdmin
End of Life planning
(End of Life)
CCC Administrator
Admin Product Launches
- CANVAS College Adapter (Glue) 2.5 - January
- Data Warehouse 1.0 = March
Ongoing Development
- Sprint development continues for all CCCApply admin modules (UI screens, database conversion, API)
- CAP development continues for all shared/global features and functionality (User Management, authentication, navigation, page design templates, central interface)
- Requirements for central architecture re-design to support API framework and authentication for project integration
PMO
- Accessibility Review (CCCApply UI screens) = January 21 (TBD)
- Security & ARC Review (All applications modules + CAP) = TBD, before end of February
TEST Release MVP to support ETL process, Accessibility Review - mid January 2018
Operations
Steering sub-committee meetings; Review demos
Documentation Drafts
Enabling Services Transition Plan
Communication Plan & Schedule
Support & Training Plan
Migration Planning
Release: Admin Product Launch:
CCCApply Modules:
- PILOT = May 7*
- PROD = June 7*
Migration Project - ALL Colleges data & users ETL and testing
Ongoing Development
- Sprint development continues for all CCCApply admin modules (UI screens, database conversion, API)
- CAP development continues for all shared/global features and functionality (User Management, authentication, navigation, page design templates, central interface)
Migration process complete by April 1
Proxy integrations complete by April 1
Documentation Final Drafts published
Enabling Services Transition Plan Final
Release Phases of Communication Plan & Schedule
Admin Product Launches
- Course Exchange 3.0
- TBD
Administrator UX Review
CCC Report Center
Planned EOL - Move to new version of Jasper (TIBCO subscription)
End-of-Life (EOL)
TIBCO Jasper (AWS) Report Center
Planned Upgrade: CCC Report Center - TBD
CCC SSO Proxy
Release: SSO Proxy Upgrade 1.8.0
Enhancements & Bug Fixes
Pilot Release: January 12
Prod Release: January 19
Operations
College/District proxy integrations continue
NOTE: ALL CCCApply colleges MUST complete proxy integration for CCC Administrator release
Operations
College/District proxy integrations continue
Q3
Q4
Q1 2018/19
Sub-Committee Projects
SPAM Filter Utility
Research & Development
- Continue project work with Seyvu (Infiniti) and Apply dev team on development (opt-in utility that will require commitment from PILOT colleges.
Release Plan
- SPAM Filter back-end API complete
- SPAM Filter user-interface screens in CCC Administrator complete
- Pilot colleges testing
- Documentation drafted
- Before & After research
Admin UX Review
CCCApply UX Review
Research & Data Security Review
Data Security
Deep Freeze CCCApply Archives
CCCID registered in MIS Data Element Dictionary
MyPath Workflows & Integration
Continuous Improvement and Deployment of CCCApply > MyPath Workflows, data sharing, messaging, and user experience enhancements.
- Integration of OpenCCC Account into MyPath
- Integration of CC Promise Grant into MyPath workflow
- Streamline workflows and re-directs
CCCApply UX Review
Residency Review
Promise Grant & IA UX Reviews
Research & Data Security Review
Admin UX Review
CCC Report Center
Requirements:
Prepare for upgrade to Jasper 6.6.0
Plan, Test, Move, Test
Research & Data Security Review
Admin UX Review
Accessibility Priorities
Pre-Review Activities
- Work with CAO on internal review of OpenCCC & CCCApply UI upgrade development (early)
- Work with CAO on internal review of CCCApply admin modules in CCCAdmin (early)
- Update report to punt major revisions of CCCApply to next version (3.0)
Pre-Release Reviews
- Schedule and pass internal review of OpenCCC & CCCApply UI upgrade screens;
- Schedule and pass internal review of CCCApply admin modules in CCCAdmin (early)
- Requirements: CCCApply 3.0 accessibility updates (where are we at wrt new direction?)
CCCApply UX Review
Admin UX Review
CCCApply Admin Enhancements in CCC Administrator (v2.0)
Requirements
All CCCApply admin features in Epics/stories for v.1.1.0:
- Supplemental Questions module
- Rules Engine module
- Messaging module
- Interface enhancements (Application landing pages - links, secure documentation)
- College & District module enhancements (custom messaging, expanded contacts)
- User Account enhancements
Requirements
All CCCApply admin features in Epics/stories for v.1.1.0:
- Supplemental Questions module
- Rules Engine module
- Messaging module
- Interface enhancements (Application landing pages - links, secure documentation)
- College & District module enhancements (custom messaging, expanded contacts)
- User Account enhancements
CCCApply UX Review
Promise Grant & IA UX Reviews
Admin UX Review
Call for Volunteers: Please Support the CCCApply Steering Committee by volunteering for one or more sub-committees in 2018.
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The 2018 CCCApply Steering sub-committees are now accepting volunteers. Please support the greater committee by serving on one (or more) committees for the 2018 FY. With your support and expertise, many of the critical issues related to CCCApply are deferred until the greater committee to deep dive into issues that could be triaged and addressed quickly by a small group of experts. Please provide support the development team and : 2018 CCCApply Sub-Committees. |
Michelle
Patty
Stephanie
Mitch
Robin Armour
Christian Alvarado
HIGH PRIORITY
A dedicated committee of IT and admission staff are needed to support the new CCC Administrator (new central admin configuration tool for CCCApply, Promise Grant, Canvas College Adapter, and all systemwide CCC Tech Center applications currently under-development and in-production for college admin, faculty and staff.Meet weekly (TBD) through June 30, 2018 to support testing, migration, and implementation for colleges moving to the new CCC Administrator in May 2018 (Pilot).
- Support CCCApply product manager with migration and implementation testing;
- Help gather requirements development effort / user stories / requirements
- Pilot colleges to support migration and implementation
- Help update User documentation drafts
will support the CCCApply product manager with design, user experience, workflows and migration testing.
CCC Administrator
Mitch
Will
Robin
MaryLou
Michelle
Tuyen
Chris T
LeeAnn
Christian
Ben Guzman
- Short-term objective: Support Steering Committee and product manager on all residency logic issues, changes, and enhancements.
- Long-term objective: Deep dive analysis of current residency algorithm to recommend enhancements to streamline questions and steps to determine preliminary residency status in CCCApply.
- Can we shorten the residency questions and still calculate residency status accurately?
- Do we need all the existing questions?
Support and advise the CCCApply product manager and CCCTC executive leadership team on research and analysis related to legislation and systemwide mandates.
Areas to explore:
- Non-credit Admissions Application
- Can the language in Terms of Use be modified to better serve students, colleges, MyPath matriculation process, non-credit students? - what can be done within the parameters of FERPA, COPPA, and Ed Code/Title V
Ask Gerald Sequiera (also a lawyer) could he support this effort
Gerald Sequeria - Ask if he can participate
Olivia Alvarado - LACCD
Mitch Leahy - Santa Rosa
Will Minnich - San Mateo CCD
Support and advise the CCCApply product manager and development teams on enhancing the design and user experience of the existing CCCApply legacy applications to best support CCC students and comply with state, local, and federal education laws and regulations.
Meet monthly through June 30, 2018.
- Support design & development effort / requirements
- UI/UX innovations, ways to enhance existing app without full rewrite
- Requirements for next version of CCCApply (data collection / form engine)
Review change requests related to UI/UX
Moving the Personal Information
MaryLou
Mitch
Michelle
Betty
Anna
Jason
Paulette
Will - Skyline
Angela
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Reminder! Tuesday Evening, January 30 at 7:00 PM - Special Dinner Celebration |
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In-Person Meeting InformationDate January 31, 2018 Time 10:00AM - 3:30PM Location Contra Costa College - Fireside Hall (Parking pass will be provided) - Address: 2600 Mission Bell Dr, San Pablo, CA 94806 Room: Fireside Hall (map to be provided)
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Agenda
| TIME | DESCRIPTION | SPEAKER |
| 10:00 AM | Roll Call | Murguia / Pena |
Review minutes from last Steering meeting: November 8, 2017 | Murguia / Leahy | |
| 2018 Meeting Calendar | ||
| Pena / Donohue | ||
Chancellor's Office Update | Quaioit | |
| 12:30 PM | Lunch Break - 30 Mins | |
| 1:00 PM | Donohue | |
| Calhoon / Donohue | ||
| 2018 Sub-Committees | ||
| 2:30 PM | Donohue | |
| 3:30 PM | Close Meeting | Murgia |
PARKING LOT ITEMS
| Murguia / Leahy / Pena |
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2018 Steering Committee Member Roster
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Please join us on Tuesday, January 30 at 7:00 pm for a special dinner in celebration of the CCCApply Steering Committee, past and present members. The dinner will be held at Mangia Mangia Restaurant in Albany, CA. If you have not yet responded, please RSVP to reserve your seat. Please click the link below for more information.
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Location: Mangia Mangia Restaurant "A warm, family-run hangout for Italian entrees, salads & desserts as well as an extensive wine list." Address: 755 San Pablo Ave, Albany, CA 94706 |
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The chart below details the status of the committee after the outgoing members leave fall 2017.
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Anchor data-security data-security
Deeper Look: Data Security Issues
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- Data Security Breach Protection
- Noncredit Application
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Folks want us to NOT include residency questions for non-credit
- Tim recommended that if they want that they need to lobby to change Title V
**Get permission to identify the folks who were on the Non-Credit call to change Title V (to invite to a Steering meeting - to hear their goals and to express to them that we want to work with them but show the all the implications of what needs to happen and what needs to be fixed. Emphasizing that we aren't saying NO, it's that we want to ensure that everyone has all the facts. We could dedicate a special meeting to this issue (they present, we present). How do they suggest we collect IPEDS data, AB620 data, residency data).
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Fraudulent Applications & /wiki/spaces/OPENAPPLY/pages/194412693 Update
- Works exactly like your eMail SPAM folder - manually confirming spam - they get marked as "Bad" and the algorithm learns each new pattern/trend
- Time to Completion = If an application is submitted in under 1minute, high probability it's a spam app
- Other trends (path of least resistance > no education (homeschool, non-grad, non-Cali resident, etc.)
- Feedback from the Steering colleges - SSN duplicates, same DOB, same names
Come in batches typically - Human-beings using keyboard macros - get passed the Captcha -
- Feedback from the Steering colleges - SSN duplicates, same DOB, same names
- AB620 (LGBT data) - Tech Center must transfer the data to the colleges. We (CCCTC) pass an anonymized file with fields for matching (First + Last = DOB + CCCID + Gender + Transgender + Sexual Orientation + CalPass Hash data (first, last, gender, DOB = encryption/hash put that into a field (key)
Mitch = recommendation is to change the data field name to something else unrecognizable.
Also Data Dictionary is too transparent. DON"T PUBLISH THIS ONLINE -MAKE THIS AVALABLE ONTHE - CCCCO + CDE (CalPADS) CDE K12 data = to get HS transcript data for multiple measures
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- CC Promise Grant (formerly known as the BOG Fee Waiver Application)
- CCC Administrator (CCCApply)
- CCC Report Center (CCCApply) Update
- MyPath Integration (Guided Pathways)
(Also see Tech Projects - Ongoing table below)
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Call for Volunteers: Please Support the CCCApply Steering Committee by volunteering for one or more sub-committees in 2018.
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The 2018 CCCApply Steering sub-committees are now accepting volunteers. Please support the greater committee by serving on one (or more) committees for the 2018 FY. With your support and expertise, many of the critical issues related to CCCApply are deferred until the greater committee to deep dive into issues that could be triaged and addressed quickly by a small group of experts. Please provide support the development team and : 2018 CCCApply Sub-Committees. |
Stephanie
Christian Alvarado -
Michelle
Mitch
Robin
Ask Gerald Sequiera (also a lawyer) could he support this effort
Gerald Sequeria - Ask if he can participate
Olivia Alvarado - LACCD
Mitch Leahy - Santa Rosa
Will Minnich - San Mateo CCD
MaryLou
Mitch
Michelle
Betty
Anna
Jason
Paulette
Will - Skyline
Angela
Mitch
Will
Robin
MaryLou
Michelle
Tuyen
Chris T
LeeAnn
Christian
Ben Guzman| Committee | Description | OBJECTIVES | Chair / Members | |||
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| 2018 Workshop | This committee provides coordination and planning support for the 2018 Annual CCCApply Workshop. | Meet weekly on Fridays at 11:00AM between January 19 - March 23, 2018, to stay on top of all workshop details. |
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| CCC Administrator UX & Design Advisory Committee | HIGH PRIORITY A dedicated committee of IT and admission staff are needed to support the new CCC Administrator (new central admin configuration tool for CCCApply, Promise Grant, Canvas College Adapter, and all systemwide CCC Tech Center applications currently under-development and in-production for college admin, faculty and staff. | Meet weekly (TBD) through June 30, 2018 to support testing, migration, and implementation for colleges moving to the new CCC Administrator in May 2018 (Pilot).
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| Residency Review Committee | Ongoing advisory committee to support and advise on CCCApply residency related issues and change requests. |
| Need Advisory team leader and volunteers | |||
| CCCApply Research & Legislation Advisory Committee | Support and advise the CCCApply product manager and CCCTC executive leadership team on critical issuesresearch and analysis related to OpenCCC and CCCApply data, security, and other system-wide data issues, | Meet monthly through June 30, 2018.
| International Application UX & Design Advisory Committee | A sub-set of the CCCApply Steering Committee comprised of international admissions specialists - dedicated to the design, development, and details of the CCCApply International Application to ensure accuracy, user-efficiency, and compliance legislation and systemwide mandates. | Areas to explore:
Ask Gerald Sequiera (also a lawyer) could he support this effort | Gerald Sequeria - Ask if he can participate
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| CCCApply User Experience (UX) & Design Advisory Committee | Support and advise the CCCApply product manager and development teams on enhancing the design and user experience of the existing CCCApply legacy applications to best support CCC students and comply with state, local, and federal ruleseducation laws and regulations for international students. | Meet monthly (or more frequently) through June 30, 2018.
| Olivia Alvarado | OpenCCCApply MyPath Integration Advisory Committee | Work together with the CCCApply UX committee to advise design user interface and user experience for integration of OpenCCC & CCCApply applications into the MyPath matriculation workflow. | Meet monthly (or more frequently) through June 30, 2018.
*Work with OpenCCCApply MyPath Integration advisory committee on requirements gathering. |
- 2018 NEW (Unheard) Change Requests
- Approved Changes Deferred - Discussion Pending
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Review change requests related to UI/UX Moving the Personal Information |
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| NEW! CC Promise Grant Application UX & Design Advisory Committee | Provide support and feedback to the CCCApply product manager as we work with the CCC Chancellor's Office to streamline the CC Promise Grant application process. The 2018 roadmap includes auto-population of data from most recent CCCApply admission application, OpenCCC Account information, and previous year's BOG application to expedite the student user experience. | Meet monthly through June 30, 2018 to gather requirements for September 2018 release. Need a dedicated team of review existing logic, design, experience, data fields and documentation to suggest enhancements. | |
| CCCApply Data Security Advisory Committee | Support and advise the CCCApply product manager and CCCTC executive leadership team on critical issues related to OpenCCC and CCCApply data, security, and other system-wide data issues, | Meet monthly through June 30, 2018.
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| International Application UX & Design Advisory Committee | A sub-set of the CCCApply Steering Committee comprised of international admissions specialists - dedicated to the design, development, and details of the CCCApply International Application to ensure accuracy, user-efficiency, and compliance with state, local, and federal rules and regulations for international students. | Meet monthly (or more frequently) through June 30, 2018.
| Olivia Alvarado |
| OpenCCCApply MyPath Integration Advisory Committee | Work together with the CCCApply UX committee to advise design user interface and user experience for integration of OpenCCC & CCCApply applications into the MyPath matriculation workflow. | Meet monthly (or more frequently) through June 30, 2018.
*Work with OpenCCCApply MyPath Integration advisory committee on requirements gathering. |
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- 2018 NEW (Unheard) Change Requests
- Approved Changes Deferred - Discussion Pending
Steering District Roster: Approval Poll Table
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2017 Steering Committee 3 = Bay Area Region 2 = Northern Region 2 = Central Region 8 = Southern Region |