Online Meeting Information
This meeting will be held online via Zoom.
Meeting Information
Date Tuesday, May 12, 2020
Time 1:00 pm - 3:30 pm
Location ONLINE
Agenda
1:00 pm - Welcome, Roll, News & Updates
- Discussion: Impacts of Covid-19 on CCC Admissions, working remotely, etc.
- Discussion: Leveraging opportunities for student feedback
1:20 pm - CCCApply Release 6.7.0 Recap (Prod release scheduled for next Friday, May 15)
1:30 pm - Update on Other Products & Ongoing Projects
2:00 pm - Roadmap & Development DRAFT for FY20-21
- Recap FY19-20 Q4
- Review Fall 2020 Release (6.8.0)
- NEED feedback
- SB554 - Adult School Special Admit
- Parent/Guardian Info Layout changes
- Noncredit Application enhancements
- Scope & Schedule
- Review Slides: Changes to Integrate with OpenCCC 2.0
- Review Slides: Application Changes
2:45 pm - Priorities & Planning for Spring 2021 Release
3:15 pm - Review 2020-2021 Meeting Schedule
3:20 pm - Close meeting
| TIME | AGENDA ITEM | Talking Points / Visuals | ||
| 1:00 pm | Welcome & Roll Call | |||
| News & Updates | Product Marketing Presentations (slide decks) | |||
| 1:15 pm | Discussion: Impacts of Covid-19 on CCC (Quick survey) | What could we be doing to support the changes coming with online learning? | ||
| Discussion: Leveraging User Feedback - Students & Colleges | Share survey results | |||
| 1:30 pm | Release 6.7.0 Recap | |||
| Highlights: Spanish & Mobile Design | Other notables: SSN, Homeless logic fix, Multiple Measures | |||
Implementation Notes & UAT | Translation of Supplemental Questions (User Guide update) | |||
| 1:40 pm | Other Active Projects | |||
| In-Progress App Data to Report Center | Status? | |||
| Data Metrics Dashboard | ||||
| Report Center Upgrade Status | Survey | |||
| 2:00pm | Roadmap & Development (FY20-21 DRAFT) | Review draft for whole year, Releases: September2020 & March 2021- focus on Q1 and Q2 | ||
6.8.0 September 2020: Highlights - Styles, 6.8.0 and Integration with OpenCCC 2.0 | ||||
Planned Projects
|
| |||
Planned Changes | Review SB 554 (Adult School Special Admit( Changes | |||
| Planned Maintenance (Infrastructure, Architecture, etc.) | Support for Glue (Delivery Flag) - Other infrastructure WIP | |||
| 6.9.0 March 2021 Release | Show draft plan for Q3 / Q4 | |||
| Proposed Projects | In-Progress Apps in Administrator, Promise Grant Redesgin, MyApplications P2 | |||
| Need to organize sub-committee now | |||
| Proposed Changes | Gender changes, International App focus - integration with MyPath | |||
| Proposed Maintenance | Highlights - Retire Download Client, Dockerize, micro-services, etc. | |||
| 3:10 pm | Parking Lot - Needs Attention |
| ||
| 3:20 pm | Schedule 2020 quarterly online meeting schedule | |||
3:30 pm | Close Meeting - Next meeting reminder | |||
Roll Call
News & Updates
Discussion Notes & Resources
CCCApply Spring 2020 Release (6.7.0)
Schedule
- PRODUCTION Release: May 15, 2020 - 5:00pm
- Pilot Release: March 4, 2020
- Pilot Update: May 13, 2020 - 5pm
Highlights
Spanish Support for All CCCApply Applications
- Spanish translation for Standard & Noncredit Applications
- Spanish translation for International Application
- Spanish translation for CC Promise Grant Application
Mobile & Spanish Support for OpenCCC System
- Mobile-friendly User-Interface
- Spanish-language translation throughout the OpenCCC Account creation & recovery
New Social Security Number Question - Language & Layout
- Shortened and streamlined all onscreen language, including legalese
- Simplified the layout with unambiguous Yes/No format
- Removed SSN Type and SSN Exceptions from layout
- No backend data field changes - No IT hassles for colleges
New Highest Grade Completed Question in HS Transcript Info Section
- New question and data field: Highest Grade Completed
- Replaced question: Completed Eleventh Grade
- Revised display conditions for "all US high school graduates or equivalent"
Redesign Enhancements
- Revised residency logic to support Homeless
- Replaced AB540 Eligibility Affidavit on Special Links Page
- Added URL for California Dream Act Application in Special Links & Opportunities
- Bug Fixes
Glue for Apply 3.7.0 - Find out more here
Update: Ongoing Projects
Alignment to Chancellor's Office Styles & Brand Guide | |
Sharing In-Progress Application Data - Phase 1 | |
CCCApply Report Center Upgrade |
Update: Student-Facing Applications
MyPath Release - June 2020 | |
Data Warehouse | |
New OpenCCC 2.0 |
Roadmap & Development
Goals & Milestones: Addressing Key Concerns
| GOAL | MILESTONE & OUTCOME | TIMELINE | |
|---|---|---|---|
| AB3101: Redesign CCCApply / Shorten & Streamline Standard Application | Styles alignment to new Chancellor's Office website & style guide |
| |
| AB3101: Eliminate Residency Requirement for Noncredit Students | Launched new CCCApply Noncredit Application | Summer 2019 - Release 6.5.0 | |
| Deliver CCCApply on mobile-friendly devices | Implemented mobile-friendly CCCApply Applications | Fall 2019 - Release 6.6.0 | |
| Deliver OpenCCC on mobile-friendly devices | Students can create an account online with easy mobile interface | Spring 2020 - Release 6.7.0 | |
| Support ESL/Spanish-speaking Students Using CCCApply. Promise Grant | Implemented Spanish-language translations in all CCCApply Applications | Spring 2020 - Release 6.7.0 | |
| Support ESL/Spanish-speaking Students Using OpenCCC | Implemented Spanish-language translations in all CCCApply Applications | Spring 2020 - Release 6.7.0 | |
| Deliver CCCApply data to colleges sooner to minimize abandonment | PENDING FINAL REQUIREMENTS | ||
| All New OpenCCC Account system | Styles alignment to new Chancellor's Office website & style guide | Summer 2020 - Release 6.8.0 | |
| Continuous improvement - more frequent updates | ONGOING |
Discussion Notes
SB554 - What needs to be changed in CCCApply to identify Special Adult Admits (dual enrollment)?
- Patty will contact Linda Vann, V.C., to setup call to discuss alignment with MIS
Users of the Noncredit Application proposed two change requests to be reviewed by Noncredit App sub-committee:
- App-specific Terms (Noncredit needs to be able to have different terms than the Standard App)
- Different language needs to be used in the Abandoned Application emails (24hr/7d) for the Noncredit Application
2020 Steering/User Group Meeting Schedule
Date | Time | Description | Location | |
|---|---|---|---|---|
| February 11, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - 2020 Q3 | Online | Meeting Chat: Feb2020-steering-meeting_saved_chat.txt |
| April 22, 2020 | TBD - Usually 12:00pm | CACCRAO Conference 2020 - Sacramento Hyatt Regency | In-Person - TBD | |
| May 12, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - FY19/20 - Q4 | Online | |
| August 11, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - FY20/21 - Q1 | Online | |
| November 10, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - FY20/21 - Q2 | Online |