2020-03: Changes to Comply with SB554 - Special Admit Adult

Request #	2020-03
Date of Request	Feb 10, 2020
Requester	CCCCO
Application(s)	Standard Application
Section/Page	Education
Approval Status	Pending
Changes to Download	TBD
Changes to Logic	TBD

What is the issue or problem?

SB 554, Roth. Public schools: adult school students: Advanced Scholastic and Vocational Training Program.

Existing law authorizes the governing board of a school district to allow pupils whom the district has determined would benefit from advanced scholastic or vocational work to attend community college as special part-time or full-time students, subject to parental permission.

(SB554) authorizes the governing board of a school district overseeing an adult education program or the governing board of a community college district overseeing a noncredit program to authorize a student pursuing a high school diploma or a high school equivalency certificate to enroll as a special part-time student at a community college, as provided.

This bill will allow students enrolled in adult education or a noncredit program pursuing a high school diploma or equivalent (certificate) to attend college at the same time.

CCCApply needs to be updated to identify these students and capture their enrollment status (SB15) and their education level (SB11).

When do

What changes need to be implemented in CCCApply?

To comply with the new bill, the CCCApply Standard and Noncredit applications will need to be updated to identify these students* and capture their enrollment status (SB15) and their education level (SB11), as well as several other question changes and validity checks. All changes would be made to the Education page.

User Interface changes:

Enrollment Status
- Add a new response option to the Enrollment Status question, "Enrolling in adult school / continuing education (or noncredit program) and college at the same time"
- Add a corresponding value to the <enroll_status> data field for the new response option
High School Education Level
- Add a new response option to the High School Education Level question, "Will be enrolled in adult school/continuing education (or noncredit program) and college at the same time"
Last High School Attended
- Revise the question label from Last High School Attended to Last School Attended
- Change the field format from a radio-button field to a drop-down menu, and
- Add a new response option, "I attended an adult or continuing education school"

Changes to data field conditions, logic, and validations

In addition to user interface changes, these and several other dependent fields on the Education page will need to be updated to correspond with the new response options.

What other dependencies are there?

Ensure the School Finder includes California and national adult education, noncredit, and continuing education schools with corresponding CDS/CEEB codes;
Ensure the HS Transcript Information section is considered
Notify the SuperGlue team
Notify the Data Warehouse team
Ensure all data documentation is updated accordingly

When do these changes need to be implemented?

SB554 takes affect on July 1, 2020. According to Raul A. and Devin Rodriguez, these changes should be implemented as soon as possible; however, based on current CCCApply release schedule, they are aware that these may not be able to be deployed until the next major CCCApply release (6.8.0) tentatively scheduled for September 2020.

Coding Meaning

The year in which the degree or status was achieved is entered in the last four positions

.

Not A High School Graduate 0

0000 Not a graduate of, and no longer enrolled in high school.

10000 Special Admit student currently enrolled in K-12.

20000 Currently enrolled in adult school.

21000 Adult Education Special Admit student

.

High School Graduate Without A College Degree "YYYY”= year received diploma or certificate

3 YYYY Received High School Diploma.

4 YYYY Passed the GED, or received a High School Certificate of Equivalency / Completion / Completion.

5YYYY Received a California High School Proficiency Certificate

.

6 YYYY Foreign Secondary School Diploma/Certificate of Graduation. College Degree “YYYY” = year received degree

7YYYY Received an Associate Degree

.

8YYYY Received a Bachelor degree or higher.

Unknown XXXXX Unknown / unreported

.

If only the year is unknown, enter the appropriate value for the highest educational status attained followed by "XXXX".

MIS recently announced the changes they'll be implementing to comply with SB554 (see

Add a new value to the College Enrollment Status question in CCCApply to represent students who are concurrently enrolling in an Adult school and college.

Work with MIS to determine what the response option value should be for MIS reporting purposes

Talk to Apply dev team to determine restrictions / validity checks for response option value

Work on expanding the CDE schools subscription to include California adult schools ( https://www.cde.ca.gov/sp/ae/ds/ )

Maintain the HS Ed level value (review validity checks for current Special Admits - i.e., must select I attended Adult school

Ensure Adult Special Admits can report HS Trans Info, College Info,

Update the "Last High School Attended" question - this needs to be revised to a MENU with drop down options
Add option for MS - and if selected, display the input fields that appear for "My school is not on the list"
Add option for Adult / Continuation schools - display the input fields that appear for "My school is not on the list"

Change Impacts on Application Data Fields

How do these changes affect the other data fields on the Education page?

Description	Data Field	Impacts / Changes	Notes
College Enrollment Status	<enroll_status>	Yes	1 = First-time student in college (after leaving high school) 2 = First time at this college; have attended another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time Z = Enrolling in adult school or continuing education high school and college at the same time NEW Value & Validation / Messages If College Enrollment Status is “Enrolling in adult school (or a continuing education program) and college at the same time”, then the High School Education Level must be 2 = Currently enrolled in adult school or continuing education program"; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.” If College Enrollment Status is “Enrolling in adult school (or continuing education program) and college at the same time” and data is present in Colleges Attended section, then applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and the number of colleges you've attended indicate that you have previously attended college prior to receiving a high school diploma, passing the GED, or receiving a high school Certificate of Equivalency,. If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” “I confirm that I previously attended college prior to receiving a high school diploma, passing the GED, or receiving a high school Certificate of Equivalency.”
HS Education Level	<hs_edu_level>	Yes	3 = Received high school diploma from U.S. school 4 = Passed a high school equivalency test and received a certificate of high school equivalency 5 = Received a Certificate of California High School Proficiency 6 = Received a diploma/certificate of graduation from a Foreign secondary school 1 = Will be enrolled in high school (or lower grade) and college at the same time 2 = Currently enrolled in adult school or continuing education program 0 = Not a graduate of, and no longer enrolled in high school
HS Completion Date	<hs_comp_date>	No
Attended CA HS 3 Years	<cahs_3year>	No	A factor in AB540 Waiver eligibility NOTE: DED condition is "Always" - is that the actual behavior?
Graduated CA HS	<cahs_graduated>	No	Appears only if High School Education Level is one of the following: Received high school diploma from U.S. school Passed the GED, or received a High School Certificate of Equivalency Also, A factor in AB540 Waiver eligibility
Last HS Attended	<hs_attendance>	Yes	Conditions: Always display PROPOSE change radio button format to drop down menu and add a response option for "I attended an adult school (or continuation high school) Validation looks at whether the HS ed level matches this response, see DED. 1 = I attended high school. 2 = I was homeschooled in a registered homeschool organization. 3 = I was independently homeschooled. 5 = I attended an adult school (or continuing education program) 4 = I did not attend high school and was not homeschooled. This will require new validation check to check that hs_ed_level and hs_attendance are matching. Must be "5 - attended adult school/..." if hs ed level is 2 or <enroll_status> = Z
School Finder High School City	<hs_city>	Yes May need to update the Help text "Please make every effort to find your high school or homeschool using this school finder search field. Begin typing three or more characters of your school name, or the city name, into the search field to display a list of 25 schools that match the criteria. Continue typing to narrow your search results. You may navigate the list using the up and down arrow keys. If your school is not listed, select "My school is not in the list" at the bottom of the list. This field is required."	Appears if Country is United States, and hs_attendance is 1 = I attended high school or 2 = I was homeschooled in a registered homeschool organization User is prompted to enter their high school and/or city in the school search box. "Enter the name or city of your high school or homeschool organization. Then make a selection from the list." The hs_city ("City" field) is populated from the school lookup table when the user selects a school from the list. If the user clicks “My school is not in the list,”, then the user free-form enters the city in the "City" field.
High School Country	<hs_country> <hs_cds>	Yes	Check validation ^ above
Last HS Attended: CDS Code	<hs_cds>	Yes Confirm the Adult Schools & Continuing Ed HS are listed in the School Finder CDS list (we have already seen many Adult Schools show up, but not sure if we have the CDS codes listed or what we need for that). Are national adults schools needed?	Null if ‘education: hs_name’ is null If State is California: CDS code from High School Finder, else if there is no CDS code in Finder or if the school is entered manually, then 600050 If Country is not US: 8XXXXX If Country is US but State is not California (whether the school is entered manually or found in the school table):
Full HS CDS Code	<full_hs_cds>	NEED information from CCCCO	Do we need to incorporate Adult schools into CDE web service or CCGI? Ask John Hadad to help with this. See if he can take this action item.
HS Not Listed	<hs_not_listed>	TBD	Note: Need same behavior as HS schools in the finder. If the Adult or Continuing Ed School is not found in the search results, display the HS not listed fields. From DED: Indicates if the applicant clicked that their high school was not listed when searching for the high school. When this is true, it means the high school was entered manually. Clicking this link will cause the high school name and city fields to open for manual entry. True = The high school not listed link was clicked False = The high school not listed link was not clicked.
HS Transcript Info Section	Multiple -	Yes	John Hadad - see if he can take this action item: New conditions say: "ONLY display IF High School Education Level = "Will be enrolled in high school (or lower grade) and college at the same time" OR High School Education Level = "Not a graduate of, and no longer enrolled in high school " Should this be expanded to include this Adult special admit populations?" What needs to happen here? Do adult school applicants provide info on highest grade completed and HS transcript info?
College Education Level	<higher_edu_level>	Yes	Hidden by default; Display if "College Enrollment Status" <enroll_status> is: "2 = Transfer student from another college (Keep existing logic)" OR "3 = Returning student to this college after absent for a main term" OR "Y = Enrolling in high school (or lower grade) and college at the same time" THEN DISPLAY and require a response. ELSE do not display hidden college questions.
Higher Ed Completion Date	<higher_comp_date>	Depends	Appears only if Higher Education Level is one of the following: Received an associate degree Received a bachelor’s degree or higher
Highest Education Level	<highest_ed_level>	Check on this derived field. Does something need to be changed?	Correlates to SB11 - Derived from hs_edu_level + higher_edu_level - report the highest value
College Degree Type	<
Number of colleges attended	<college_count>	Do we want a confirmation box to appear if the user is either a concurrent HS or Adult school enrollee - to ensure they have no other college attendance to report?	Number of colleges attended - select radio button 0 - 5 Hidden by default; Display if "College Enrollment Status" <enroll_status> is: "2 = Transfer student from another college (Keep existing logic)" OR "3 = Returning student to this college after absent for a main term" OR "Y = Enrolling in high school (or lower grade) and college at the same time" THEN DISPLAY and require a response. ELSE do not display hidden college questions. We need to confirm the behavior on this once and for all. << Must be ‘None’ if Enrollment Status is ‘First-time student in college (after leaving high school)’ or ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary. [checkbox] I confirm that I previously attended college while in high school or lower grades.” This edit will never get activated because the same edit related to college data present will get triggered first. It is the same confirmation/error message.>> Do we want a confirmation box to appear if the user is either a concurrent HS or Adult school enrollee - to ensure they have no other college attendance to report?
College Country	<co1-4_country>	Yes	If user indicates they've attended college before, they will be presented with Col1-4_country. Defaults to U.S.
College Finder		Confirm that the College finder has the same Adult Schools as listed in the HS finder
College State College_city	<col1_state> <col1_city>	TBD	Can come from College Finder or from applicant entry User is prompted to enter the college name and/or city in the search box. The college name is populated from the school lookup table when the user selects a school from the list. If the user clicks “My school is not in the list” the user enters the field.
College CDS Code	<col1_cds>		Can come from College Finder or from applicant entry colleges_attended table
College Note Listed	<col1_not_listed>	TBD	Clicking this link will open the Name and city fields for manual entry Indicates if the link “college not listed” was clicked after searching and not finding the college in the College finder. Means the school was manually entered by the applicant

SB11

SB11.pdf

Integrity Checks:

If Student Education Status (SB11) is coded as 7YYYY, 7XXXX, 8YYYY, 8XXXX, (indicating a degree), then SB15 must not be coded as “1” (first-time student).
If Student Education Status (SB11) is coded as 10000 (special admit K-12), then this field must be coded as “Y”.
If Student Education Status (SB11) is coded as 21000 (Adult Education Special Admit student), then this field must be coded as “Y”.

Data Quality Check:

(SB15) Enrollment status for CREDIT students must have: At least 50% coded “5” (continuing). 10% or less coded “X” (uncollected / unreported / unknown).

SB15

SB15.pdf

Coding
1,2,3,5,Y,X

Meaning

First-Time Student = 1 A Student enrolled in college for the first time after High School. The first time a student enrolls in a primary term, this element should be coded as '1', even if the student was previously enrolled in a summer or winter intersession. For example, if a student enrolls at the college for the first time during a summer term and subsequently enrolls during a fall term, the student should be coded as '1' for both terms.

First-Time Transfer Student = 2 A student enrolled at the reporting college for the first time and who transferred from another institution of higher education.

Returning Student = 3 A student enrolled at the reporting college after an absence of one or more primary terms.

Continuing Student = 5 A student enrolled in the current session and was enrolled in the previous regular session.

Not Applicable Y A Special Admit student (see Student Education Status SB11).

Uncollected / Unreported= X Uncollected / Unreported / Unknown

This element may be coded with "X" if a student is enrolled in only noncredit courses.

Change History:
Revision: Summer 2020 Updated meaning for code “Y” and referential edits related to new SB11 value ‘21000’ (Adult Education Special Admit student)

Additional Background Info & Feedback from Colleges

Email Dual Enrollment students enrolling in non-degree applicable courses for DSPS_.pdf

/wiki/spaces/PD/pages/97943858

Email discussion on the CCC-ADMISSIONS listserv - Feb 2020

Click here to expand...

Hello Folks,

During a meeting last week, a question came up regarding dual enrollment students utilizing DSPS services. Currently, the DSPS department has students enroll in a non-degree applicable course (EA-907), which allows the student to schedule meetings in the DSPS office throughout the semester to complete learning disability testing.

Current policy does not allow dual enrollment students to enroll in non-degree applicable, or non-college level courses. Since the EA-907 course is not degree-applicable, my first thought is we shouldn’t allow dual enrollment students to enroll. However, this course is used as a means of providing DSPS services to students. Education code 48800 states the “school district may determine which pupils would benefit from advanced scholastic or vocational work.” The term “advanced scholastic” is what concerns me as the non-degree applicable course would not fit into this category. That being said, can students who are enrolled with DSPS, and who are dual enrollment, enroll in a non-degree applicable course if the course is used to assess DSPS needs?

Hi Larry,

This is an interesting question. We allow high school students to take non credit classes (there’s ed code that supports this but I can’t lay my hands on it at the moment). We do NOT allow high school students to take non transferable credit courses based on ed code. And our AEC (Accessible Education Center aka DSPS) does not allow high school students to participate in AEC classes because the thought is that they are receiving services/learning evaluation from their primary high school. AEC would help the high school students receive accommodations in any college classes they were taking, based on the IEP from the student’s High school. The premise of college classes not “supplanting” what is available to high school students through their high schools is the guiding force for us.

Candice Whitney, M.Ed., M.A.

Registrar/Director of Admissions & Records

Candice Et Al,

Thank you all for the feedback. Linda Vann from the CCCO replied directly to me with some of the same information regarding the students receiving those services at the high school. Below is a copy of what I sent to her in my response, which may muddy the waters, but also help clarify my question.

Let me muddy the waters a little more by altering the scenario. New legislation allows students attending an Adult School enrolled in a program leading toward a high school diploma or certificate of proficiency, to enroll in courses at the college as a dual enrollment student. Thus, these students would not be charged enrollment or non-resident fees, which is a big deal since a lot of our adult learners may be undocumented. This is actually where the question came from. Can an adult learner, who is attending courses as a dual enrollment student, enroll in a non-degree applicable course if it is used for LD testing?

In this scenario, the student may not have testing options at the high school because they are not enrolled in a high school, and as such, may not have an IEP or 504 plan. However, since they are admitted to the college as a dual enrolled student, they must abide by all requirements of the dual enrollment program. This is why I posed the question a little more generic because it could be an issue for high school students, but the original scenario that prompted the question was regarding adult learners attending an adult school as dual enrollment.

Now that I’ve muddied the waters a bit more, do you have any thoughts or suggestions?

Hello,

Here is an update for you.

On SB 554, we are currently working with MIS on an update to identifier SB 11, in order to track adult students. In addition, we are working with CCCApply with regards to the blocker that is currently in place that does not allow a special admit student to be over the age of 22. Once we have these issues addressed a guidance memo will be released.

Regarding AB 1729, legal is currently working on a legal opinion for dual enrollment and we are in discussion about what the content will include. We hope to have the legal opinion by the end of the month and then can issue the guidance.

Best regards,

Linda Vann, MBA

DSPS Specialist/Region A Programmatic Support

MIS Information

/wiki/spaces/PD/pages/97943858

SB_Student_Basic_Domain.pdf

SB12.pdf

MIS-Data-Structure.pdf

< from email thread attached between Todd Hoig, MIS, and Raul Arambula, CCCCO>

FW_ SB 554 MIS Changes Discussion.pdf

Hi Raul,

I believe we can amend our SB11 STUDENT-EDUCATION-STATUS specification to allow districts to report adult education students enrolled as special part-time students as allowed by SB 554. We currently allow districts to report education status for students who are not high school graduates as “Not a graduate of, and no longer enrolled in high school”, “Special Admit student currently enrolled in K-12”, or “Currently enrolled in adult school”. If we need to be able to differentiate students who are in adult education programs and participating in special admit as provided by SB 554 from those students who are in adult education programs and enrolled in community college but not as special admit students, we can add a new code for SB11, such as “Currently enrolled in adult school and authorized as a special part-time community college student”

For example, the current SB11 STUDENT-EDUCATION-STATUS coding specification for non-high school graduates…

Not A High School Graduate
00000	Not a graduate of, and no longer enrolled in high school
10000	Special Admit student currently enrolled in K-12
20000	Currently enrolled in adult school

would become…

Not A High School Graduate

MIS	MIS Values	Apply Value	CCCApply <hs_edu_level> response options	CCCApply Conditions / Logic
00000	Not a graduate of, and no longer enrolled in high school
10000	Special Admit student currently enrolled in K-12		Enrolling in high school (or lower grade) and college at the same time	Only displays if applicant is under 22 yro at RDD
20000	Currently enrolled in adult school
21000	Currently enrolled in adult school and authorized as a special part-time community college student		Enrolling in adult school and college at the same time	Displays

Do we need to continue to allow reporting for adult education students who are not authorized as special admit students under SB 554?

Thanks,

Todd Hoig

Director of Management Information Systems

Digital Innovation & Infrastructure

O (916) 445-8505

thoig@cccco.edu

California Community Colleges Chancellor’s Office

1102 Q Street, Sacramento, California 95811

www.cccco.edu

Change Specifications

TBD

Data Element Changes (Aligns to MIS DED Reporting Changes)

Data Element:	enroll_status
Description:	Applicant’s response to College Enrollment Status question
Format, Length:	bpchar, 1
Values:	1 = First-time student in college (after leaving high school) 2 = Transfer student from another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time
Allows Null:	No
Default:	None
Usage:	Correlates to MIS SB15
Notes:	education table
Revision Log:	March 2019
Question Text:	As of <RDD>, I will have the following college enrollment status: [menu]
Conditions:	Always
Additional Text:	If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed.
Response Options:	1 = First-time student in college (after leaving high school) 2 = First time at this college; have attended another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time
Help:	Select the response that best indicates your college enrollment status on <date>
Field Error Check:	None
Page Error Check:	Required selection; else error message, “You must select your College Enrollment Status.”
	If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”. Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” and data is present in Colleges Attended section, then applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” “I confirm that I previously attended college while in high school or lower grades.”
Notes:	Correlates to MIS SB15. Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. In June 2019 – added skip logic to hide the College Education Level and Colleges Attended section if the college enrollment status is “First time in college (after leaving high school)”.
Data Element:	education: enroll_status

High School Education Level CHANGES

Data Element:	hs_edu_level
Description:	Applicant’s response to High School Education Level question
Format, Length:	bpchar, 1
Values:	3 = Received high school diploma from U.S. school 4 = Passed a high school equivalency test and received a certificate of high school equivalency 5 = Received a Certificate of California High School Proficiency 6 = Received a diploma/certificate of graduation from a Foreign secondary school 1 = Will be enrolled in high school (or lower grade) and college at the same time 2 = Currently enrolled in adult school 0 = Not a graduate of, and no longer enrolled in high school
Allows Null:	No
Default:	None
Usage:
Notes:	SB11, SB15
Xap Field:	highSchoolEdLevel
Revision Log:	~~
Question Text:	High School Education Level as of <RDD, or ‘July 1, RDDyear’ if RDDmonth is May or June> [menu]
Conditions:	Always

Response Options:	3 = Received high school diploma from U.S. school 4 = Passed a high school equivalency test and received a certificate of high school equivalency 5 = Received a Certificate of California High School Proficiency 6 = Received a diploma/certificate of graduation from a Foreign secondary school 1 = Will be enrolled in high school (or lower grade) and college at the same time 2 = Currently enrolled in adult school 0 = Not a graduate of, and no longer enrolled in high school
Help	Select the High School Education Level you will have attained when you enroll.
Field Error Check:	None
Page Error Check:	Required selection; else error message, “You must select your High School Education Level.” If (RDD minus <birthdate>) => 22 years, then do not display the option “1 = Will be enrolled in high school (or lower grade) and college at the same time”. If High School Education Level is ‘Will be enrolled in high school (or lower grade) and college at the same time’, then College Enrollment Status must be ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your responses to the Enrollment Status and High School Education Level questions are contradictory. Please fix one or the other.” If High School Education Level is “Enrolled in high school (or lower grades) and college at the same time”, then Higher Education Level cannot be “Received an associate degree” or “Received a bachelor’s degree or higher”; else error message, “Your responses to the High School Education Level and College Education Level questions are contradictory. Please fix one or the other.”
Notes:	Relates to SB11. Note: If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Will be enrolled in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. education table

Data Element:	enroll_status
Description:	Applicant’s response to College Enrollment Status question
Format, Length:	bpchar, 1
Values:	1 = First-time student in college (after leaving high school) 2 = Transfer student from another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time X = Enrolling in adult school and college at the same time
Allows Null:	No
Default:	None
Usage:	Correlates to MIS SB15
Notes:	education table
Revision Log:	July 2020
Question Text:	As of <RDD>, I will have the following college enrollment status: [menu]
Conditions:	Always
Additional Text:	If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed.
Response Options:	1 = First-time student in college (after leaving high school) 2 = First time at this college; have attended another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time ? = Enrolling in adult school and college at the same time
Help:	Select the response that best indicates your college enrollment status on <date>
Field Error Check:	None
Page Error Check:	Required selection; else error message, “You must select your College Enrollment Status.”
	If If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”. Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” and data is present in Colleges Attended section, then applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” “I confirm that I previously attended college while in high school or lower grades.”
Notes:	Correlates to MIS SB15. Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. In June 2019 – added skip logic to hide the College Education Level and Colleges Attended section if the college enrollment status is “First time in college (after leaving high school)”.
Data Element:	education: enroll_status

High School Education Level CHANGES

Data Element:	hs_edu_level
Description:	Applicant’s response to High School Education Level question
Format, Length:	bpchar, 1
Values:	3 = Received high school diploma from U.S. school 4 = Passed a high school equivalency test and received a certificate of high school equivalency 5 = Received a Certificate of California High School Proficiency 6 = Received a diploma/certificate of graduation from a Foreign secondary school 1 = Will be enrolled in high school (or lower grade) and college at the same time 2 = Currently enrolled in adult school 0 = Not a graduate of, and no longer enrolled in high school 7 = Will be enrolled in adult school and college at the same time.
Allows Null:	No
Default:	None
Usage:
Notes:	SB11, SB15
Xap Field:	highSchoolEdLevel
Revision Log:	~~
Question Text:	High School Education Level as of <RDD, or ‘July 1, RDDyear’ if RDDmonth is May or June> [menu]
Conditions:	Always

Response Options:	3 = Received high school diploma from U.S. school 4 = Passed a high school equivalency test and received a certificate of high school equivalency 5 = Received a Certificate of California High School Proficiency 6 = Received a diploma/certificate of graduation from a Foreign secondary school 1 = Will be enrolled in high school (or lower grade) and college at the same time 2 = Currently enrolled in adult school 0 = Not a graduate of, and no longer enrolled in high school
Help	Select the High School Education Level you will have attained when you enroll.
Field Error Check:	None
Page Error Check:	Required selection; else error message, “You must select your High School Education Level.” If (RDD minus <birthdate>) => 22 years, then do not display the option “1 = Will be enrolled in high school (or lower grade) and college at the same time”. If High School Education Level is ‘Will be enrolled in high school (or lower grade) and college at the same time’, then College Enrollment Status must be ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your responses to the Enrollment Status and High School Education Level questions are contradictory. Please fix one or the other.” If High School Education Level is “Enrolled in high school (or lower grades) and college at the same time”, then Higher Education Level cannot be “Received an associate degree” or “Received a bachelor’s degree or higher”; else error message, “Your responses to the High School Education Level and College Education Level questions are contradictory. Please fix one or the other.”
Notes:	Relates to SB11. Note: If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Will be enrolled in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. education table

High School Education Level

Data Element:	hs_edu_level
Description:	Applicant’s response to High School Education Level question
Format, Length:	bpchar, 1
Values:	3 = Received high school diploma from U.S. school 4 = Passed a high school equivalency test and received a certificate of high school equivalency 5 = Received a Certificate of California High School Proficiency 6 = Received a diploma/certificate of graduation from a Foreign secondary school 1 = Will be enrolled in high school (or lower grade) and college at the same time 2 = Currently enrolled in adult school 0 = Not a graduate of, and no longer enrolled in high school
Allows Null:	No
Default:	None
Usage:
Notes:	SB11, SB15
Xap Field:	highSchoolEdLevel
Revision Log:	~~
Question Text:	High School Education Level as of <RDD, or ‘July 1, RDDyear’ if RDDmonth is May or June> [menu]
Conditions:	Always
Additional Text: If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed.
Response Options:	3 = Received high school diploma from U.S. school 4 = Passed a high school equivalency test and received a certificate of high school equivalency 5 = Received a Certificate of California High School Proficiency 6 = Received a diploma/certificate of graduation from a Foreign secondary school 1 = Will be enrolled in high school (or lower grade) and college at the same time 2 = Currently enrolled in adult school 0 = Not a graduate of, and no longer enrolled in high school
Help	Select the High School Education Level you will have attained when you enroll.
Field Error Check:	None
Page Error Check:	Required selection; else error message, “You must select your High School Education Level.” If (RDD minus <birthdate>) => 22 years, then do not display the option “1 = Will be enrolled in high school (or lower grade) and college at the same time”. If High School Education Level is ‘Will be enrolled in high school (or lower grade) and college at the same time’, then College Enrollment Status must be ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your responses to the Enrollment Status and High School Education Level questions are contradictory. Please fix one or the other.” If High School Education Level is “Enrolled in high school (or lower grades) and college at the same time”, then Higher Education Level cannot be “Received an associate degree” or “Received a bachelor’s degree or higher”; else error message, “Your responses to the High School Education Level and College Education Level questions are contradictory. Please fix one or the other.”
Notes:	Relates to SB11. Note: If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Will be enrolled in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. education table
Data Element:	education: hs_edu_level

High School Education Level

Data Element:	hs_edu_level
Description:	Applicant’s response to High School Education Level question
Format, Length:	bpchar, 1
Values:	3 = Received high school diploma from U.S. school 4 = Passed a high school equivalency test and received a certificate of high school equivalency 5 = Received a Certificate of California High School Proficiency 6 = Received a diploma/certificate of graduation from a Foreign secondary school 1 = Will be enrolled in high school (or lower grade) and college at the same time 2 = Currently enrolled in adult school 0 = Not a graduate of, and no longer enrolled in high school
Allows Null:	No
Default:	None
Usage:
Notes:	SB11, SB15
Xap Field:	highSchoolEdLevel
Revision Log:	~~
Question Text:	High School Education Level as of <RDD, or ‘July 1, RDDyear’ if RDDmonth is May or June> [menu]
Conditions:	Always
Additional Text: If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed.
Response Options:	3 = Received high school diploma from U.S. school 4 = Passed a high school equivalency test and received a certificate of high school equivalency 5 = Received a Certificate of California High School Proficiency 6 = Received a diploma/certificate of graduation from a Foreign secondary school 1 = Will be enrolled in high school (or lower grade) and college at the same time 2 = Currently enrolled in adult school 0 = Not a graduate of, and no longer enrolled in high school
Help	Select the High School Education Level you will have attained when you enroll.
Field Error Check:	None
Page Error Check:	Required selection; else error message, “You must select your High School Education Level.” If (RDD minus <birthdate>) => 22 years, then do not display the option “1 = Will be enrolled in high school (or lower grade) and college at the same time”. If High School Education Level is ‘Will be enrolled in high school (or lower grade) and college at the same time’, then College Enrollment Status must be ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your responses to the Enrollment Status and High School Education Level questions are contradictory. Please fix one or the other.” If High School Education Level is “Enrolled in high school (or lower grades) and college at the same time”, then Higher Education Level cannot be “Received an associate degree” or “Received a bachelor’s degree or higher”; else error message, “Your responses to the High School Education Level and College Education Level questions are contradictory. Please fix one or the other.”
Notes:	Relates to SB11. Note: If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Will be enrolled in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. education table
Data Element:	education: hs_edu_level

Enrollment Status

Data Element:	enroll_status
Description:	Applicant’s response to College Enrollment Status question
Format, Length:	bpchar, 1
Values:	1 = First-time student in college (after leaving high school) 2 = Transfer student from another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time
Allows Null:	No
Default:	None
Usage:	Correlates to MIS SB15
Notes:	education table
Xap Field:	enrollmentStatusOneChar
Revision Log:	March 2019
Question Text:	As of <RDD>, I will have the following college enrollment status: [menu]
Conditions:	Always
Additional Text: If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed.
Response Options:	1 = First-time student in college (after leaving high school) 2 = First time at this college; have attended another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time
Help:	Select the response that best indicates your college enrollment status on <date>
Field Error Check:	None
Page Error Check:	Required selection; else error message, “You must select your College Enrollment Status.”
	If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”. Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” and data is present in Colleges Attended section, then applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” “I confirm that I previously attended college while in high school or lower grades.”
Notes:	Correlates to MIS SB15. Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. In June 2019 – added skip logic to hide the College Education Level and Colleges Attended section if the college enrollment status is “First time in college (after leaving high school)”.
Data Element:	education: enroll_status

Data Element:	enroll_status
Description:	Applicant’s response to College Enrollment Status question
Format, Length:	bpchar, 1
Values:	1 = First-time student in college (after leaving high school) 2 = Transfer student from another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time Z = Enrolling in adult school or continuing education high school and college at the same time
Allows Null:	No
Default:	None
Usage:	Correlates to MIS SB15
Notes:	education table
Xap Field:	enrollmentStatusOneChar
Revision Log:	March 2019
Question Text:	As of <RDD>, I will have the following college enrollment status: [menu]
Conditions:	Always
Additional Text: If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed.
Response Options:	1 = First-time student in college (after leaving high school) 2 = First time at this college; have attended another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time Z = Enrolling in adult school or continuing education high school and college at the same time
Help:	Select the response that best indicates your college enrollment status on <date>
Field Error Check:	None
Page Error Check:	Required selection; else error message, “You must select your College Enrollment Status.”
	If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”. Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” and data is present in Colleges Attended section, then applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” “I confirm that I previously attended college while in high school or lower grades.”
Notes:	Correlates to MIS SB15. Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. In June 2019 – added skip logic to hide the College Education Level and Colleges Attended section if the college enrollment status is “First time in college (after leaving high school)”.
Data Element:	education: enroll_status