Request # | 2020-03 |
---|---|
Date of Request | Feb 10, 2020 |
Requester | CCCCO |
Application(s) | Standard Application |
Section/Page | Education |
Approval Status | Pending |
Changes to Download | TBD |
Changes to Logic | TBD |
What is the issue or problem?
What changes need to be implemented in CCCApply?
To comply with the new bill, the CCCApply Standard and Noncredit applications will need to be updated to identify these students* and capture their enrollment status (SB15) and their education level (SB11), as well as several other question changes and validity checks. All changes would be made to the Education page.
User Interface changes:
- Enrollment Status
- Add a new response option to the Enrollment Status question, "Enrolling in adult school / continuing education (or noncredit program) and college at the same time"
- Add a corresponding value to the <enroll_status> data field for the new response option
High School Education Level
Add a new response option to the High School Education Level question, "Will be enrolled in adult school/continuing education (or noncredit program) and college at the same time"
Last High School Attended
Revise the question label from Last High School Attended to Last School Attended
Change the field format from a radio-button field to a drop-down menu, and
- Add a new response option, "I attended an adult or continuing education school"
Changes to data field conditions, logic, and validations
In addition to user interface changes, these and several other dependent fields on the Education page will need to be updated to correspond with the new response options.
What other dependencies are there?
- Ensure the School Finder includes California and national adult education, noncredit, and continuing education schools with corresponding CDS/CEEB codes;
- Ensure the HS Transcript Information section is considered
- Notify the SuperGlue team
- Notify the Data Warehouse team
- Ensure all data documentation is updated accordingly
When do these changes need to be implemented?
SB554 takes affect on July 1, 2020. According to Raul A. and Devin Rodriguez, these changes should be implemented as soon as possible; however, based on current CCCApply release schedule, they are aware that these may not be able to be deployed until the next major CCCApply release (6.8.0) tentatively scheduled for September 2020.
MIS recently announced the changes they'll be implementing to comply with SB554 (see
Add a new value to the College Enrollment Status question in CCCApply to represent students who are concurrently enrolling in an Adult school and college.
Work with MIS to determine what the response option value should be for MIS reporting purposes
Talk to Apply dev team to determine restrictions / validity checks for response option value
Work on expanding the CDE schools subscription to include California adult schools ( https://www.cde.ca.gov/sp/ae/ds/ )
Maintain the HS Ed level value (review validity checks for current Special Admits - i.e., must select I attended Adult school
Ensure Adult Special Admits can report HS Trans Info, College Info,
Update the "Last High School Attended" question - this needs to be revised to a MENU with drop down options
Add option for MS - and if selected, display the input fields that appear for "My school is not on the list"
Add option for Adult / Continuation schools - display the input fields that appear for "My school is not on the list"
Change Impacts on Application Data Fields
How do these changes affect the other data fields on the Education page?
Description | Data Field | Impacts / Changes | Notes |
---|---|---|---|
College Enrollment Status | <enroll_status> | Yes | 1 = First-time student in college (after leaving high school) 2 = First time at this college; have attended another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time Z = Enrolling in adult school or continuing education high school and college at the same time
If College Enrollment Status is “Enrolling in adult school (or a continuing education program) and college at the same time”, then the High School Education Level must be 2 = Currently enrolled in adult school or continuing education program"; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.” If College Enrollment Status is “Enrolling in adult school (or continuing education program) and college at the same time” and data is present in Colleges Attended section, then applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and the number of colleges you've attended indicate that you have previously attended college prior to receiving a high school diploma, passing the GED, or receiving a high school Certificate of Equivalency,. If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” “I confirm that I previously attended college prior to receiving a high school diploma, passing the GED, or receiving a high school Certificate of Equivalency.” |
HS Education Level | <hs_edu_level> | Yes | 3 = Received high school diploma from U.S. school |
HS Completion Date | <hs_comp_date> | No | |
Attended CA HS 3 Years | <cahs_3year> | No | A factor in AB540 Waiver eligibility NOTE: DED condition is "Always" - is that the actual behavior? |
Graduated CA HS | <cahs_graduated> | No | Appears only if High School Education Level is one of the following:
Also, A factor in AB540 Waiver eligibility |
Last HS Attended | <hs_attendance> | Yes | Conditions: Always display PROPOSE change radio button format to drop down menu and add a response option for "I attended an adult school (or continuation high school) Validation looks at whether the HS ed level matches this response, see DED. 1 = I attended high school. 2 = I was homeschooled in a registered homeschool organization. 3 = I was independently homeschooled. 5 = I attended an adult school (or continuing education program) 4 = I did not attend high school and was not homeschooled. This will require new validation check to check that hs_ed_level and hs_attendance are matching. |
School Finder High School City | <hs_city> | Yes May need to update the Help text "Please make every effort to find your high school or homeschool using this school finder search field. Begin typing three or more characters of your school name, or the city name, into the search field to display a list of 25 schools that match the criteria. Continue typing to narrow your search results. You may navigate the list using the up and down arrow keys. If your school is not listed, select "My school is not in the list" at the bottom of the list. This field is required." | Appears if Country is United States, and hs_attendance is 1 = I attended high school or 2 = I was homeschooled in a registered homeschool organization User is prompted to enter their high school and/or city in the school search box. "Enter the name or city of your high school or homeschool organization. Then make a selection from the list." The hs_city ("City" field) is populated from the school lookup table when the user selects a school from the list. If the user clicks “My school is not in the list,”, then the user free-form enters the city in the "City" field. |
High School Country | <hs_country> <hs_cds> | Yes | Check validation ^ above |
Last HS Attended: CDS Code | <hs_cds> | Yes
| Null if ‘education: hs_name’ is null If State is California: CDS code from High School Finder, else if there is no CDS code in Finder or if the school is entered manually, then 600050 If Country is not US: 8XXXXX If Country is US but State is not California (whether the school is entered manually or found in the school table): |
Full HS CDS Code | <full_hs_cds> | NEED information from CCCCO | Do we need to incorporate Adult schools into CDE web service or CCGI? Ask John Hadad to help with this. See if he can take this action item. |
HS Not Listed | <hs_not_listed> | TBD | Note: Need same behavior as HS schools in the finder. If the Adult or Continuing Ed School is not found in the search results, display the HS not listed fields. From DED: Indicates if the applicant clicked that their high school was not listed when searching for the high school. When this is true, it means the high school was entered manually. Clicking this link will cause the high school name and city fields to open for manual entry. True = The high school not listed link was clicked False = The high school not listed link was not clicked. |
HS Transcript Info Section | Multiple - | Yes | John Hadad - see if he can take this action item: New conditions say: "ONLY display IF High School Education Level = "Will be enrolled in high school (or lower grade) and college at the same time" OR High School Education Level = "Not a graduate of, and no longer enrolled in high school " What needs to happen here? |
College Education Level | <higher_edu_level> | Yes | Hidden by default; Display if "College Enrollment Status" <enroll_status> is: THEN DISPLAY and require a response. ELSE do not display hidden college questions. |
Higher Ed Completion Date | <higher_comp_date> | Depends | Appears only if Higher Education Level is one of the following: Received an associate degree Received a bachelor’s degree or higher |
Highest Education Level | <highest_ed_level> |
| Correlates to SB11 - Derived from hs_edu_level + higher_edu_level - report the highest value |
College Degree Type | < | ||
Number of colleges attended | <college_count> |
| Number of colleges attended - select radio button 0 - 5 Hidden by default; Display if "College Enrollment Status" <enroll_status> is: THEN DISPLAY and require a response. ELSE do not display hidden college questions. We need to confirm the behavior on this once and for all. Must be ‘None’ if Enrollment Status is ‘First-time student in college (after leaving high school)’ or ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary. [checkbox] I confirm that I previously attended college while in high school or lower grades.” This edit will never get activated because the same edit related to college data present will get triggered first. It is the same confirmation/error message.>> |
College Country | <co1-4_country> | Yes | If user indicates they've attended college before, they will be presented with Col1-4_country. Defaults to U.S. |
College Finder |
| ||
College State College_city | <col1_state> <col1_city> | TBD | Can come from College Finder or from applicant entry User is prompted to enter the college name and/or city in the search box. The college name is populated from the school lookup table when the user selects a school from the list. If the user clicks “My school is not in the list” the user enters the field. |
College CDS Code | <col1_cds> | Can come from College Finder or from applicant entry colleges_attended table | |
College Note Listed | <col1_not_listed> | TBD | Clicking this link will open the Name and city fields for manual entry Indicates if the link “college not listed” was clicked after searching and not finding the college in the College finder. Means the school was manually entered by the applicant |
SB11
Integrity Checks:
- If Student Education Status (SB11) is coded as 7YYYY, 7XXXX, 8YYYY, 8XXXX, (indicating a degree), then SB15 must not be coded as “1” (first-time student).
- If Student Education Status (SB11) is coded as 10000 (special admit K-12), then this field must be coded as “Y”.
- If Student Education Status (SB11) is coded as 21000 (Adult Education Special Admit student), then this field must be coded as “Y”.
Data Quality Check:
(SB15) Enrollment status for CREDIT students must have: At least 50% coded “5” (continuing). 10% or less coded “X” (uncollected / unreported / unknown).
SB15
Coding
1,2,3,5,Y,X
Meaning
First-Time Student = 1 A Student enrolled in college for the first time after High School. The first time a student enrolls in a primary term, this element should be coded as '1', even if the student was previously enrolled in a summer or winter intersession. For example, if a student enrolls at the college for the first time during a summer term and subsequently enrolls during a fall term, the student should be coded as '1' for both terms.
First-Time Transfer Student = 2 A student enrolled at the reporting college for the first time and who transferred from another institution of higher education.
Returning Student = 3 A student enrolled at the reporting college after an absence of one or more primary terms.
Continuing Student = 5 A student enrolled in the current session and was enrolled in the previous regular session.
Not Applicable Y A Special Admit student (see Student Education Status SB11).
Uncollected / Unreported= X Uncollected / Unreported / Unknown
This element may be coded with "X" if a student is enrolled in only noncredit courses.
Change History:
Revision: Summer 2020 Updated meaning for code “Y” and referential edits related to new SB11 value ‘21000’ (Adult Education Special Admit student)
Additional Background Info & Feedback from Colleges
Email Dual Enrollment students enrolling in non-degree applicable courses for DSPS_.pdf
/wiki/spaces/PD/pages/97943858
Email discussion on the CCC-ADMISSIONS listserv - Feb 2020
Hello,
Here is an update for you.
On SB 554, we are currently working with MIS on an update to identifier SB 11, in order to track adult students. In addition, we are working with CCCApply with regards to the blocker that is currently in place that does not allow a special admit student to be over the age of 22. Once we have these issues addressed a guidance memo will be released.
Regarding AB 1729, legal is currently working on a legal opinion for dual enrollment and we are in discussion about what the content will include. We hope to have the legal opinion by the end of the month and then can issue the guidance.
Best regards,
Linda Vann, MBA
DSPS Specialist/Region A Programmatic Support
MIS Information
/wiki/spaces/PD/pages/97943858
< from email thread attached between Todd Hoig, MIS, and Raul Arambula, CCCCO>
FW_ SB 554 MIS Changes Discussion.pdf
Hi Raul,
I believe we can amend our SB11 STUDENT-EDUCATION-STATUS specification to allow districts to report adult education students enrolled as special part-time students as allowed by SB 554. We currently allow districts to report education status for students who are not high school graduates as “Not a graduate of, and no longer enrolled in high school”, “Special Admit student currently enrolled in K-12”, or “Currently enrolled in adult school”. If we need to be able to differentiate students who are in adult education programs and participating in special admit as provided by SB 554 from those students who are in adult education programs and enrolled in community college but not as special admit students, we can add a new code for SB11, such as “Currently enrolled in adult school and authorized as a special part-time community college student”
For example, the current SB11 STUDENT-EDUCATION-STATUS coding specification for non-high school graduates…
Not A High School Graduate | |
00000 | Not a graduate of, and no longer enrolled in high school |
10000 | Special Admit student currently enrolled in K-12 |
20000 | Currently enrolled in adult school |
would become…
Not A High School Graduate
MIS | MIS Values | Apply Value | CCCApply <hs_edu_level> response options | CCCApply Conditions / Logic |
00000 | Not a graduate of, and no longer enrolled in high school | |||
10000 | Special Admit student currently enrolled in K-12 | Enrolling in high school (or lower grade) and college at the same time | Only displays if applicant is under 22 yro at RDD | |
20000 | Currently enrolled in adult school | |||
21000 | Currently enrolled in adult school and authorized as a special part-time community college student | Enrolling in adult school and college at the same time | Displays |
Do we need to continue to allow reporting for adult education students who are not authorized as special admit students under SB 554?
Thanks,
Todd Hoig
Director of Management Information Systems
Digital Innovation & Infrastructure
O (916) 445-8505
California Community Colleges Chancellor’s Office
1102 Q Street, Sacramento, California 95811
Change Specifications
TBD
Data Element Changes (Aligns to MIS DED Reporting Changes)
Data Element: | enroll_status |
---|---|
Description: | Applicant’s response to College Enrollment Status question |
Format, Length: | bpchar, 1 |
Values: | 1 = First-time student in college (after leaving high school) 2 = Transfer student from another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time |
Allows Null: | No |
Default: | None |
Usage: | Correlates to MIS SB15 |
Notes: | education table |
Revision Log: | March 2019 |
Question Text: | As of <RDD>, I will have the following college enrollment status: [menu] |
Conditions: | Always |
Additional Text: | If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed. |
Response Options: | 1 = First-time student in college (after leaving high school) 2 = First time at this college; have attended another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time |
Help: | Select the response that best indicates your college enrollment status on <date> |
Field Error Check: | None |
Page Error Check: | Required selection; else error message, “You must select your College Enrollment Status.” |
If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”. Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” and data is present in Colleges Attended section, then applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” “I confirm that I previously attended college while in high school or lower grades.” | |
Notes: | Correlates to MIS SB15. Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. In June 2019 – added skip logic to hide the College Education Level and Colleges Attended section if the college enrollment status is “First time in college (after leaving high school)”. |
Data Element: | education: enroll_status |
High School Education Level CHANGES
Data Element: | hs_edu_level |
Description: | Applicant’s response to High School Education Level question |
Format, Length: | bpchar, 1 |
Values: | 3 = Received high school diploma from U.S. school |
Allows Null: | No |
Default: | None |
Usage: | |
Notes: | SB11, SB15 |
Xap Field: | highSchoolEdLevel |
Revision Log: | ~~ |
Question Text: | High School Education Level as of <RDD, or ‘July 1, RDDyear’ if RDDmonth is May or June> [menu] |
Conditions: | Always |
Response Options: |
|
Help | Select the High School Education Level you will have attained when you enroll. |
Field Error Check: | None |
Page Error Check: | Required selection; else error message, “You must select your High School Education Level.” If (RDD minus <birthdate>) => 22 years, then do not display the option “1 = Will be enrolled in high school (or lower grade) and college at the same time”. If High School Education Level is ‘Will be enrolled in high school (or lower grade) and college at the same time’, then College Enrollment Status must be ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your responses to the Enrollment Status and High School Education Level questions are contradictory. Please fix one or the other.” If High School Education Level is “Enrolled in high school (or lower grades) and college at the same time”, then Higher Education Level cannot be “Received an associate degree” or “Received a bachelor’s degree or higher”; else error message, “Your responses to the High School Education Level and College Education Level questions are contradictory. Please fix one or the other.” |
Notes: | Relates to SB11. Note: If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Will be enrolled in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. education table |
Data Element: | enroll_status |
---|---|
Description: | Applicant’s response to College Enrollment Status question |
Format, Length: | bpchar, 1 |
Values: | 1 = First-time student in college (after leaving high school) 2 = Transfer student from another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time X = Enrolling in adult school and college at the same time |
Allows Null: | No |
Default: | None |
Usage: | Correlates to MIS SB15 |
Notes: | education table |
Revision Log: | July 2020 |
Question Text: | As of <RDD>, I will have the following college enrollment status: [menu] |
Conditions: | Always |
Additional Text: | If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed. |
Response Options: | 1 = First-time student in college (after leaving high school) 2 = First time at this college; have attended another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time ? = Enrolling in adult school and college at the same time |
Help: | Select the response that best indicates your college enrollment status on <date> |
Field Error Check: | None |
Page Error Check: | Required selection; else error message, “You must select your College Enrollment Status.” |
If If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”. Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” and data is present in Colleges Attended section, then applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” “I confirm that I previously attended college while in high school or lower grades.” | |
Notes: | Correlates to MIS SB15. Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. In June 2019 – added skip logic to hide the College Education Level and Colleges Attended section if the college enrollment status is “First time in college (after leaving high school)”. |
Data Element: | education: enroll_status |
High School Education Level CHANGES
Data Element: | hs_edu_level |
Description: | Applicant’s response to High School Education Level question |
Format, Length: | bpchar, 1 |
Values: | 3 = Received high school diploma from U.S. school 7 = Will be enrolled in adult school and college at the same time. |
Allows Null: | No |
Default: | None |
Usage: | |
Notes: | SB11, SB15 |
Xap Field: | highSchoolEdLevel |
Revision Log: | ~~ |
Question Text: | High School Education Level as of <RDD, or ‘July 1, RDDyear’ if RDDmonth is May or June> [menu] |
Conditions: | Always |
Response Options: |
|
Help | Select the High School Education Level you will have attained when you enroll. |
Field Error Check: | None |
Page Error Check: | Required selection; else error message, “You must select your High School Education Level.” If (RDD minus <birthdate>) => 22 years, then do not display the option “1 = Will be enrolled in high school (or lower grade) and college at the same time”. If High School Education Level is ‘Will be enrolled in high school (or lower grade) and college at the same time’, then College Enrollment Status must be ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your responses to the Enrollment Status and High School Education Level questions are contradictory. Please fix one or the other.” If High School Education Level is “Enrolled in high school (or lower grades) and college at the same time”, then Higher Education Level cannot be “Received an associate degree” or “Received a bachelor’s degree or higher”; else error message, “Your responses to the High School Education Level and College Education Level questions are contradictory. Please fix one or the other.” |
Notes: | Relates to SB11. Note: If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Will be enrolled in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. education table |
High School Education Level
Data Element: | hs_edu_level |
Description: | Applicant’s response to High School Education Level question |
Format, Length: | bpchar, 1 |
Values: | 3 = Received high school diploma from U.S. school |
Allows Null: | No |
Default: | None |
Usage: | |
Notes: | SB11, SB15 |
Xap Field: | highSchoolEdLevel |
Revision Log: | ~~ |
Question Text: | High School Education Level as of <RDD, or ‘July 1, RDDyear’ if RDDmonth is May or June> [menu] |
Conditions: | Always |
Additional Text: If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed. | |
Response Options: |
|
Help | Select the High School Education Level you will have attained when you enroll. |
Field Error Check: | None |
Page Error Check: | Required selection; else error message, “You must select your High School Education Level.” If (RDD minus <birthdate>) => 22 years, then do not display the option “1 = Will be enrolled in high school (or lower grade) and college at the same time”. If High School Education Level is ‘Will be enrolled in high school (or lower grade) and college at the same time’, then College Enrollment Status must be ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your responses to the Enrollment Status and High School Education Level questions are contradictory. Please fix one or the other.” If High School Education Level is “Enrolled in high school (or lower grades) and college at the same time”, then Higher Education Level cannot be “Received an associate degree” or “Received a bachelor’s degree or higher”; else error message, “Your responses to the High School Education Level and College Education Level questions are contradictory. Please fix one or the other.” |
Notes: | Relates to SB11. Note: If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Will be enrolled in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. education table |
Data Element: | education: hs_edu_level |
High School Education Level
Data Element: | hs_edu_level |
Description: | Applicant’s response to High School Education Level question |
Format, Length: | bpchar, 1 |
Values: | 3 = Received high school diploma from U.S. school |
Allows Null: | No |
Default: | None |
Usage: | |
Notes: | SB11, SB15 |
Xap Field: | highSchoolEdLevel |
Revision Log: | ~~ |
Question Text: | High School Education Level as of <RDD, or ‘July 1, RDDyear’ if RDDmonth is May or June> [menu] |
Conditions: | Always |
Additional Text: If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed. | |
Response Options: |
|
Help | Select the High School Education Level you will have attained when you enroll. |
Field Error Check: | None |
Page Error Check: | Required selection; else error message, “You must select your High School Education Level.” If (RDD minus <birthdate>) => 22 years, then do not display the option “1 = Will be enrolled in high school (or lower grade) and college at the same time”. If High School Education Level is ‘Will be enrolled in high school (or lower grade) and college at the same time’, then College Enrollment Status must be ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your responses to the Enrollment Status and High School Education Level questions are contradictory. Please fix one or the other.” If High School Education Level is “Enrolled in high school (or lower grades) and college at the same time”, then Higher Education Level cannot be “Received an associate degree” or “Received a bachelor’s degree or higher”; else error message, “Your responses to the High School Education Level and College Education Level questions are contradictory. Please fix one or the other.” |
Notes: | Relates to SB11. Note: If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Will be enrolled in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. education table |
Data Element: | education: hs_edu_level |
Enrollment Status
Data Element: | enroll_status |
Description: | Applicant’s response to College Enrollment Status question |
Format, Length: | bpchar, 1 |
Values: | 1 = First-time student in college (after leaving high school) 2 = Transfer student from another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time |
Allows Null: | No |
Default: | None |
Usage: | Correlates to MIS SB15 |
Notes: | education table |
Xap Field: | enrollmentStatusOneChar |
Revision Log: | March 2019 |
Question Text: | As of <RDD>, I will have the following college enrollment status: [menu] |
Conditions: | Always |
Additional Text: If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed. | |
Response Options: | 1 = First-time student in college (after leaving high school) 2 = First time at this college; have attended another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time |
Help: | Select the response that best indicates your college enrollment status on <date> |
Field Error Check: | None |
Page Error Check: | Required selection; else error message, “You must select your College Enrollment Status.” |
If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”. Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” and data is present in Colleges Attended section, then applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” “I confirm that I previously attended college while in high school or lower grades.” | |
Notes: | Correlates to MIS SB15. Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. In June 2019 – added skip logic to hide the College Education Level and Colleges Attended section if the college enrollment status is “First time in college (after leaving high school)”. |
Data Element: | education: enroll_status |
Data Element: | enroll_status |
Description: | Applicant’s response to College Enrollment Status question |
Format, Length: | bpchar, 1 |
Values: | 1 = First-time student in college (after leaving high school) 2 = Transfer student from another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time Z = Enrolling in adult school or continuing education high school and college at the same time |
Allows Null: | No |
Default: | None |
Usage: | Correlates to MIS SB15 |
Notes: | education table |
Xap Field: | enrollmentStatusOneChar |
Revision Log: | March 2019 |
Question Text: | As of <RDD>, I will have the following college enrollment status: [menu] |
Conditions: | Always |
Additional Text: If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed. | |
Response Options: | 1 = First-time student in college (after leaving high school) 2 = First time at this college; have attended another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time Z = Enrolling in adult school or continuing education high school and college at the same time |
Help: | Select the response that best indicates your college enrollment status on <date> |
Field Error Check: | None |
Page Error Check: | Required selection; else error message, “You must select your College Enrollment Status.” |
If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”. Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” and data is present in Colleges Attended section, then applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” “I confirm that I previously attended college while in high school or lower grades.” | |
Notes: | Correlates to MIS SB15. Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. In June 2019 – added skip logic to hide the College Education Level and Colleges Attended section if the college enrollment status is “First time in college (after leaving high school)”. |
Data Element: | education: enroll_status |