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This meeting will be held online via Zoom.
Date Wednesday, June 13, 2018
Time 1:30PM - 3:30PM
Location Online Zoom
Click here to see the Zoom meeting information...
Join from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/612595691
MEETING ID: 612 595 691
Use VoiP or Call TOLL Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)
NOTE: Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP).
This meeting requires online and/or telephone access for up to 2 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session.
Agenda
TIME | DESCRIPTION | SPEAKER |
1:30PM | Roll Call Welcome Catherine Frost from Contra Costa College District. She is Robin Armour's replacement and specializes in residency! | Leahy |
TBD | /wiki/spaces/PD/pages/587432203 | Murguia |
| Nomination of 2018-2019 Steering Committee Officers - Term of Service from July 1 - June 30, 2019 | Leahy |
| 2019 Workshop - Secure a Host College (suggest Sac City) | Murguia |
| Update on CCCApply Residency Sub-Committee | Donohue, Pena |
| Update on CCCApply Redesign Workgroup | Donohue, Pena, Calhoon |
| Update on MIS Reporting Changes (report on meeting with Todd Hoig, CCCCO on May 14) | Pena |
| Update on CCCApply 2018 Release (and Roadmap Update) Recruiting colleges to TEST the new Administrator Upgrade features beginning June 29 - July 25 | Donohue |
| Update on Change Requests pending and discussion about Change Management process overhaul | Donohue |
| Sub-Committees Update: International Application | Alvarado |
3:30PM | Close Meeting | Murguia |
| PARKING LOT ITEMS - Workshop Survey Results - Need help reviewing and consolidating results
- Communication to the Workshop attendees about the Annual Update, Spam Filter, and how to participate in the Steering Committee
- Communication to colleges about the Public Documentation space & CCCApplyproject.org
| Murguia / Leahy / Pena |
Roll Call
2018 Steering Committee Member Roster
Click here to expand...
2018 - 2019 CCCApply STEERING COMMITTEE MEMBERS |
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✓ | Name | District | ✓ | Name | District | ✓ | Name | District |
X | Ali Salinas (IT) | Riverside City College - RCCD | X | Joshua Rosales | El Camino CCD |
| Richette Bell | Compton CCD |
| Anna Salazar | Los Angeles CCD - ELAC |
| Karen Sea | San Joaquin-Delta CCD |
|
|
|
X | Angela Embry | El Camino CCD |
| Leigh Ann Unger | Rio Hondo District | X | Rozen Bondoc | Chabot-Las Positas |
X | Ben Guzman | South Orange CCD |
| Mark DeAsis | Riverside CCD | X | Satish Warrier | Contra Costa CCD |
X | Betty Glyer-Culver | Los Rios CCD | X | MaryLou Leyba | San Francisco CCD | X | Stephanie Murguia | Cerritos CCD |
X | Chris Truong | Rancho Santiago CCD | X | Maury Pearl -Researcher | Los Angeles CCD |
|
|
|
| Christian Alvarado | South Orange CCD -Saddleback | X | Michael Ward | Rancho Santiago CCD |
| Tina Mani | San Joaquin Delta CCD |
| Cindy Gonzales | Los Rios CCD |
|
|
| X | Tuyen Nguyen | Rancho Santiago CCD |
| Clark Ray | Santa Rosa CCD | X | Michelle Pena | Kern CCD |
| Vince Orton | Cerritos CCD |
| Craig Hayward | Kern CCD |
| Mitchell Leahy | Santa Rosa CCD | X | Will Minnich/Susan Lorenzo | San Mateo CCD |
| Greg Aycock (research) | Riverside CCD (Norco) | X | Olivia Alvarado -IT | Los Angeles CCD |
| Catherine Frost | Contra Costa CCD |
X | Hieu Hoang | El Camino CCD |
| Pam Mery | San Francisco CCD |
|
| NEW! Replacing Robin Armour! |
| Janice Love (research) | Rancho Santiago CCD | X | Paulette Lino | Chabot-Las Positas CCD |
|
|
|
X | Jason Ralphs | Los Rios District - ARC |
| Quyen Lu/Wanda Wong | San Francisco CCD |
|
|
|
CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER |
| Gary Bird | CCCCO | X | Mike Quiaoit | CCCCO |
| Deb Barker-Garcia | CCCCO |
X | Tim Calhoon | CCCTC | X | Patty Donohue | CCCTC |
|
|
|
2018 Committee Meeting Schedule
Click here to expand...
Day | Date | Description | Type | Times | Location |
---|
Tues | January 30 | 2018 Appreciation Dinner | In-Person - Dinner Celebration | 7:00 pm - 10:00 pm | Mangia Mangia Restaurant, Albany, CA >> Directions |
Wed | January 31 | CCCApply Steering Committee Meeting - January 2018 | In-Person - Regular Meeting | 10:00 am - 3:30 pm | Contra Costa College - Room TBD |
Wed | March 28 | /wiki/spaces/PD/pages/228032712 | In-Person - Workshop | 9:00 am - 4:00 pm | Orange Coast College - Meeting Rooms & Cafeteria |
Tues | April 3 | UNPLANNED MEETING - Called to discuss MIS Data Changes | Online | 3:00 pm - 4:30 pm | ONLINE |
Tues | May 2 | Post CACCRAO Conference - April 29, 2018 - May 2, 2018 | In-Person - Short Meeting | 12:00 pm - 2:00 pm | Sacramento, CA - Holiday Inn Oldtown |
Wed | June 13 | CCCApply Steering Committee Meeting | Online - Regular Meeting | 1:30 pm - 3:30 pm | ONLINE |
Wed | July 25 | CCCApply Steering Committee Meeting | In-Person - Regular Meeting | 10:00am - 3:00pm | Norco College - Riverside CCD - close to Ontario Airport |
Wed | September 26 | CCCApply Steering Committee Meeting | Online - Regular Meeting | 1:30 pm - 3:30 pm | ONLINE |
Wed | November 14 | CCCApply Steering Committee Meeting (Set our 2019 calendar during this meeting) | Online - Regular Meeting | 1:30 ppm - 3:30pm | ONLINE |
Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Election of 2018-2019 Steering Officers
CCCApply Steering Committee Chair, Vice Chair, and Secretary need to be nominated and approved by early June - to give time for transition.
A description of the offices were provided in the survey.
Link to survey results:
Discussion:
Update: 2019 Workshop
What progress has been made?
Michelle Pena is current Vice Chair and comments that the role of the Vice Chair is a big job because it is responsible for the Annual Workshop. As we've experienced, rushing to put this together in a short amount of time is too hard, too onerous on the V.C. and we really need full participation from the committee at this Workshop, throughout the year and during the annual conference.
Confirm a HOST COLLEGE FOR 2019 by end of August 2018.
Update: MIS Reporting Requirements
Meeting held on May 15 with Todd Hoig and Bryan Dickason to discuss which MIS reporting requirements affect CCCApply and what we need to do to comply.
(Patty has notes from meeting - will add them here)
No changes are required to meet the required fields below.
Recap from Steering meeting on April 3
MIS Amended to include new reporting elements (SB amended)
- Sexual Orientation (Want added to downloads, (encrypted) but keep it out of the Report Center) (Adjust the onscreen language)
- Transgender (Want added to the downloads, (encrypted) but keep it out of the Report Center) (Adjust the onscreen language)
- CCCID - You're already getting this now.
- SSID (maybe needed for the on-boarding process) Need support from the CO (Ask Tim to take the lead on this).
- Apprenticeship status (different levels of apprenticeship and adult ed (maybe part of the AEBG stuff) SB23.pdf (review this at next meeting)
memo180302.docx
SB35.pdf
SB23.pdf
Other fields that follow Adult Ed (data elements) - intrusive list of questions that will add a great deal of questions to the application
Residency Review Sub-Committee Update
(Patty will add update information here. Sub-committee suspended for short-term until the CCCApply Redesign Workgroup has completed their work and new 18/19 workplan is confirmed.)
CCCApply Redesign Effort
(CC Foundation - Ideas42 - Behavior Science Study on CCCApply UX - AB3101 - Discuss the issues and the facts behind this bill. )
During the May 2 meeting, Omid Pourjanzani attended our meeting and discussed the importance of the CCCApply application and the focus it is getting across the state.
Based on legislation: AB3101
A grant ($500K) based on a student behavior
Where can changes be made in the application.
CCCApply Redesign Workgroup is underway. (Request to halt duplicate efforts
CCCApply 2018 Release Update
CCCApply June 2018 Release
The CCCApply annual update for June 2018 consists of:
New CCCApply Administrator
- Mostly feature parity (which mean, all the same feature functionality as currently exists in the current Administrator)
- New Features include:
- Major Category Filter - Major Category &
Ed Goal Alignment - SPAM Filter
NEED VOLUNTEERS TO TEST IN PILOT SITE.
NEW DATES!
Pilot Release - June 28 (Pilot Preview begins)
Production Release - July 27
(Click to see the 2018 Roadmap below)
Click here to expand...
Applications / Projects | Q3 Jan 1 - Mar 30 | Q4 Apr 1 - June 30 | Q1 July 1 - Sep 30 | Sub-Committee Projects
|
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OpenCCC Account | Development - Requirements for converting pages (UI and style guide) to responsive design
- Sprint development on responsive design
- Requirements for integration to MyPath
| Release: 2018 Annual Update - NEW DATES Pilot Release - JUNE 28 Prod Release - JULY 27 *Release timeline based on Admin launch | Requirements: Per TCI Grant Work Plan 17/18 - work to get CCCID registered as an official MIS Data Element. | CCCApply UX Review |
CCCApply Applications - Apply Standard
- Apply International
- CC Promise Grant
| Development - Requirements for UI upgrade across all three applications
- Administrator integration
- DW API
- SPAM Filter - Back-end / API
- SPAM Filter - Research PILOT
- Promise Grant Auto-population
- Promise Grant MyPath integration
- Requirements for converting all three apps to responsive design
- Sprint development on UI upgrade
| Release: 2018 Annual Update Development - Sprint development on approved CRs
- Finish remaining Administrator integration
- SPAM Filter UI complete
- Sprint development converting all three apps to responsive design
| Post-Release Activities - New UI + responsive design
- Integration of Promise Grant to MyPath
- Administrator integration
Development - Requirements for CCCApply 3.0
- MyPath Workflow Enhancements
| CCCApply UX Review Residency Review Promise Grant & IA UX Reviews Research & Data Security Review |
CCCApply Administrator | Development (Feature Parity) - Re-write all modules (database, API, backend code, integration, UI) in new architecture / infrastructure
- Majors Module - feature enhancements (implement new filters for meta majors & guided pathways)
| Release: MVP (CCCApply Modules) Development: 90% Feature parity of existing Admin modules 10% NEW features & functionality Final migration of User to new CCC Administrator Final migration of Data to CCCApply Admin 2.0 End of Life planning | (End of Life) | Administrator UX Review |
CCC Administrator | Admin Product Launches - CANVAS College Adapter (Glue) 2.5 - January
- Data Warehouse 1.0 = March
Ongoing Development - Sprint development continues for all CCCApply admin modules (UI screens, database conversion, API)
- CAP development continues for all shared/global features and functionality (User Management, authentication, navigation, page design templates, central interface)
- Requirements for central architecture re-design to support API framework and authentication for project integration
PMO - Accessibility Review (CCCApply UI screens) = January 21 (TBD)
- Security & ARC Review (All applications modules + CAP) = TBD, before end of February
TEST Release MVP to support ETL process, Accessibility Review - mid January 2018 Operations Steering sub-committee meetings; Review demos Documentation Drafts Enabling Services Transition Plan Communication Plan & Schedule Support & Training Plan Migration Planning
| Release: Admin Product Launch: CCCApply Modules: - PILOT = JUNE 28
- PROD = JULY 27*
Ongoing Development - Sprint development continues for all CCCApply admin modules (UI screens, database conversion, API)
- CAP development continues for all shared/global features and functionality (User Management, authentication, navigation, page design templates, central interface)
Operations Migration process complete on June 28 Proxy integrations complete by May 20 Documentation Final Drafts published June 28 Enabling Services Transition Plan Final June 15
| Admin Product Launches
| Administrator UX Review
|
CCC Report Center | On Deck: Jasper Upgrade (TBD) | Re-prioritized Move existing version to new SSO for Admin 2.0 Planning additional release during Summer 2018 to upgrade to latest version of Jasper Reports. | End-of-Life (EOL) |
|
CCC SSO Proxy | Release: SSO Proxy Upgrade 1.8.0 Enhancements & Bug Fixes Pilot Release: January 12 Prod Release: January 19 | Operations College/District proxy integrations continue NOTE: ALL CCCApply colleges MUST complete proxy integration for CCC Administrator release | Operations College/District proxy integrations continue |
|
Tech Projects - Ongoing
| Q3 | Q4 | Q1 2018/19 | Sub-Committee Projects |
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SPAM Filter Utility
| Research & Development - Continue project work with Seyvu (Infiniti) and Apply dev team on development (opt-in utility that will require commitment from PILOT colleges.
| Release Plan - SPAM Filter back-end API complete
- SPAM Filter user-interface screens in CCC Administrator complete
- Pilot colleges testing
- Documentation drafted
- Before & After research
|
| Admin UX Review CCCApply UX Review Research & Data Security Review |
Data Security | Spam Filter Web Service development CCCID registered in MIS Data Element Dictionary | Architectural Configurations |
| Research & Data Security Review |
MyPath Workflows & Integration | Continuous Improvement and Deployment of CCCApply > MyPath Workflows, data sharing, messaging, and user experience enhancements. - Integration of OpenCCC Account into MyPath
- Integration of CC Promise Grant into MyPath workflow
- Streamline workflows and re-directs
| Continuous Improvement and Deployment of CCCApply > MyPath Workflows, data sharing, messaging, and user experience enhancements. | Continuous Improvement and Deployment of CCCApply > MyPath Workflows, data sharing, messaging, and user experience enhancements. | CCCApply UX Review Residency Review Promise Grant & IA UX Reviews Research & Data Security Review Admin UX Review |
CCC Report Center | Requirements: Prepare for upgrade to Jasper 6.4.2 Plan, Test, Move, Test | Integrate existing version with new Admin SSO - June 29, 2018
| Upgrade planned to Jasper 6.4.2 Plan, Test, Move, Test |
Research & Data Security Review Admin UX Review |
Accessibility Priorities | Pre-Review Activities - Work with CAO on internal review of OpenCCC & CCCApply UI upgrade development (early)
- Work with CAO on internal review of CCCApply admin modules in CCCAdmin (early)
- Update report to punt major revisions of CCCApply to next version (3.0)
| Pre-Release Reviews - Schedule and pass internal review of OpenCCC & CCCApply UI upgrade screens;
- Schedule and pass internal review of CCCApply admin modules in CCCAdmin (early)
- Requirements: CCCApply 3.0 accessibility updates (where are we at wrt new direction?)
|
| CCCApply UX Review Admin UX Review |
2018 Sub-Committees
2019 Workshop
Planning for the 2019 Workshop
- The 2019 Workshop should be held in NorCal-Central-Bay Area this year (every year we alternate between NorCal, Bay Area, Central and SoCal.
- Last month the committee started the discussion of locating a host College for the 2019 Workshop. The ideal criteria that we need for the facility:
- Close to an Airport
- Break-out rooms that can hold 100
- General session room that can hold up to 300
Some of the suggestions to check out:
- Mission
- Sac City
- Chabot
- San Jose City
International Sub-Committee
On June 7, Patty met with Olivia Alvarado and Abby Watson from LACCD to discuss getting an International sub-committee meeting scheduled and outreach to the colleges who've adopted IA so far, as well as the colleges who are piloting or in-process of adoption. Suggestion was to make sure meetings are scheduled way in advance - especially during the summer months - and keep the meetings short, online, and around 3pm -out of respect for the colleges that only have one staff member working international admissions and can't leave their offices in the middle of the day.
International sub-committee should include a mix of users and other international admissions staff getting ready (adoptees).
Click here to see list of 2018 sub-committees...
Committee | Description | OBJECTIVES | Chair / Members |
---|
Annual Workshop | This committee provides coordination and planning support for the Annual CCCApply Workshops. | Objectives for 2019: Planning 2019 Workshop in Nor Cal Set location and host college Using feedback from past workshop and asking for sessions Try Sac City again. | - Rick S.
- Michelle
- Patty
- Stephanie
- Mitch
- Mark Cohen
- Christian Alvarado
|
CCC Administrator UX & Design Advisory Committee | HIGH PRIORITY A dedicated committee of IT and admission staff are needed to support the new CCC Administrator (new central admin configuration tool for CCCApply, Promise Grant, Canvas College Adapter, and all systemwide CCC Tech Center applications currently under-development and in-production for college admin, faculty and staff.
| Meet weekly (TBD) from May 26 through June 30, 2018 to support testing, migration, and implementation for colleges moving to the new CCCApply Administrator (Pilot). - Support CCCApply product manager with migration and implementation testing;
- Help gather requirements development effort / user stories / requirements
- Pilot colleges to support migration and implementation
- Help update User documentation drafts
will support the CCCApply product manager with design, user experience, workflows and migration testing. CCC Administrator
| - Richette
- Mitch
- Will M.
- MaryLou
- Michelle
- Tuyen
- LeeAnn
- Christian
- Ben Guzman
|
Residency Review Committee | Ongoing advisory committee to support and advise on CCCApply residency related issues and change requests. | - Short-term objective: Support Steering Committee and product manager on all residency logic issues, changes, and enhancements.
- Long-term objective: Deep dive analysis of current residency algorithm to recommend enhancements to streamline questions and steps to determine preliminary residency status in CCCApply.
- Can we shorten the residency questions and still calculate residency status accurately?
- Do we need all the existing questions?
| Need Advisory team leader and volunteers Stephanie Murguia Michael Q. Tina Mani Richette Bell Michelle Pena Mitch Leahy Jason Ralphs Chris Truong Jason Ralphs
Michael Q. will send out doodle poll for these interested folks soon. |
International Application UX & Design Advisory Committee | A sub-set of the CCCApply Steering Committee comprised of international admissions specialists - dedicated to the design, development, and details of the CCCApply International Application to ensure accuracy, user-efficiency, and compliance with state, local, and federal rules and regulations for international students. | Meet monthly (or more frequently) through December 31, 2018. - Support the greater CCCApply Steering Committee with state, federal, and local international admissions policy counsel
- Enhance design & user experience of the International Application
- Review and approve change requests pertaining to IA application
- Work on integration plan for incorporating IA questions & data fields into Standard Application for planned Universal Form Engine*
| - Olivia Alvarado
- Mitch Leahy
- Anna Salazar
|
Steering District Roster: Approval Poll Table
Click here to expand...
# | District |
| Vote |
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1 | Cerritos CCD | Southern |
|
2 | Chabot-Las Positas District | Southern |
|
3 | Contra Costa CCD | Bay Area |
|
4 | El Camino CCD | Southern |
|
5 | Kern CCD | Central |
|
6 | Los Angeles CCD | Southern |
|
7 | Los Rios CCD | Northern |
|
8 | Rancho Santiago CCD | Southern |
|
9 | Rio Hondo CCD | Southern |
|
10 | Riverside CCD | Southern |
|
11 | San Francisco CCD | Bay Area |
|
12 | San Joaquin-Delta CCD | Central |
|
13 | San Mateo CCD | Bay Area |
|
14 | Santa Rosa CCD | Northern |
|
15 | South Orange CCD | Southern |
|
16 | CCCTC |
|
17 | CCCCO |
|
2017 Steering Committee
3 = Bay Area Region
2 = Northern Region
2 = Central Region
8 = Southern Region