CCCApply Sub-Committee - 2020 International Application

International Application Sub-Committee

Schedule - Friday, April 3, 10:00AM

Zoom Recording: CCCApply International Application - User Group Discussion 04.03.20

International App Stats - Data

Colleges Live on IA: 17
Colleges Implementing Now: 11
Colleges using IA with MyPath
IA applications submitted YTD:
Colleges that have an IA Admissions Process: TBD

17 Colleges are currently live on the CCCApply International Application

Open Questions

Are there specific admission requirements for international students in California? National? At your college?
1. Federal requirements are foremost - SEVIS (VISAs, etc.) USCIS website
2. They change them with updates all the time
3. Online classes are limited - for example
4. Consider having someone monitor all updates and news (from USCIS, Sevis, and
5. DVC has a field agent come around to the colleges - to go through SEVIS account and make sure they comply
Are you using the CCCApply Rules with your International application? Which ones are most valuable?
1. Santa Rosa: put in a rule that come up early - Error - only select F1 visa type to submit the Application (J1 is another).
2. NEED: Run rules sooner in the app process - if you are blocking a student - run the Rules and display the error message
3. LACCD: Looked at these
Are you asking Supplemental Questions in your International application? Are these questions common/required for all college international admissions or on-boarding programs?
1. LACCD - does ask 7-10 supplemental questions
Do you use the reports in the Report Center for your international applications? Which ones? Which reports are most valuable? Are there reports that are needed?
What other data/metrics do you track on your international student admissions? How do you track it? Google Analytics?
Do you have an pre-application International student process/checklist? Can you share that with us?
Do you have a post-submission on-boarding process/checklist? Can you share that with us?
How many International students apply to your college annually? Term?
Is there a version of SAAM for International student admissions?
1. No, see 1 above.
English Proficiency section: what needs to change?
1. Do we need to validate test scores at all?
2. Did they take a test and what was the score. (this documentation needs to be submitted anyway)

Discussion Feedback from International App User Group Attendees

J1 students do NOT have the same requirements as F1 students. They don’t have to go through SEVIS requirements.
DVC says most are Au Pairs -

If they want to change to F1 visa - they can apply but they have to leave the US and come back.

Emailing in documents (required docs)
Collecting Application fees associated with admission

DVC is creating an invoice to add the fee to their account

Three step process

Complete App
Send Docs
When account is created in Colleague, pay fees (through colleague) - Nice to Have - if the fees were part of the application process

Santa Rosa College

Guarantee of financial support - they are required to ensure that the student is financial able to attend the college - they want to collect that information at the time of application

Any forms that students uploads - they want some way to get that information in to their system (SIS) via Glue? via some API?

Every international student needs to have a Sponsor - a financial sponsor - someone who is financials

Students must have a certain amount of money in the bank - must cover all expenses per year (sponsor validates the student has the money in the bank)

Match the dollar amount to the college they are attending (each college has different expenses) - let the colleges determine what that threshhold is and require the student to provide documentation to prove they can meet this threshold.

Need some way to upload forms

Allow student to establish a financial sponsor (student receives an email, they log in, they provide their piece of info and signature (electronic) - would support being able to collect info from a 3rd party

This could (explore) incorproating this into the Authorized Agent portion
All financial security precautions would need to be included

Another suggestion from Mitch: Portal for Recruiters - where we can track progress. Give recruiters a short-form version of the application - they give out and invites the student to fill out the rest of the application. Then we can track the progress of the recruiter and the follow-up reminders would do the rest. (look into how the OpenCCC account would be incorporated). This would support recruitment.

Open Items & Change Requests

CR #	Description	Steering Review Date	New Data Fields / New Logic	Proposed Release Date	Status - Release Notes Link
	Authorized Agent Email		Yes - New field	6.8.0
4.23.17	2017-17: Various International Application Changes 2017-17A: International App Bugs & Other Change Requests	CR-Survey-04.2017.pdf	International	April 26, 2107	Review NEW
3.01.17	2017-18: International Students	03.06.17	TBD	TBD	Questions submitted by colleges
TBD	Can there be a red asterisk to indicate which fields are mandatory in the International Application (only)?	CR Survey says: Defer to IA sub-committee	TBD	TBD
	On the Personal Information page: Given this is a requirement for SEVIS, can we remove the value for "Decline to State" in the Gender question response options?	CR Survey says: Defer to IA sub-committee
	Can we add a checkbox question and data field for International Phone Numbers: “I do not have a US phone number”	CR Survey says: Defer to IA sub-committee			Consider the new international phone number format implemented in Oct 2017. Is this enough?
	On the Visa/Dependents page: Can we change the Visa Type list to only display “F-1” or “No Visa Yet”. Can we remove or hide all the other visas listed?	CR Survey says: Defer to IA sub-committee			Consider: Visa Types field values were revised in Oct 2017 to remove everything except: F1, M1, J1, or Other or None. Should we remove these?
	On the Visa/Dependents page: Can we remove or hide I-94 number questions?	CR Survey says: Defer to IA sub-committee			Consider: I-94 section was revised in Oct 2017. Sub-committee should review and see if this is enough.
	On the SEVIS page: Can we change “How many OPT/CPT do you have?” to “how many OPT/CPT have you had”?	CR Survey says: Defer to IA sub-committee
	On the SEVIS page: Can we add a checkbox for “I’m currently on OPT”?	CR Survey says: Defer to IA sub-committee
2017-28	Add "Intended Major for Transfer" to Majors Section	04.23.17	CCCApply	January 2018	APPROVED

Problems with the Current Application

The current International Application has the following issues:

LANGUAGE

LAYOUT

What Do We Need to Change?

Review & Feedback

Who	Feedback	Notes
Debbie Raucher, Burton Foundation re: Foster Youth	Thank you Patty for giving me an opportunity to weigh in. I read this with the lens of the potential impact on foster youth and have the following thoughts. Regarding the sentence “Enter the name of your parent or guardian below, or check the box indicating you do not have a parent or guardian.” I would recommend adding to that sentence “…or otherwise qualify as an independent student.” It’s a little confusing for someone who is in foster care (or potentially someone qualifying as independent in some other way but who has a parent), because that first sentence implies that the box should be checked only if you don’t have a parent or guardian. You say that if someone enters a parent or guardian name, the box below with options for independent status disappears. This is concerning to me. I could easily see a foster youth entering a name in that space not realizing that if they go further down, they can check the box for being independent, despite the instructions. Once they’ve completed those fields, if the checkbox disappears before they get to the place where they’re reading the qualifications for the check box, they may not realize they should have checked the box. As we’ve discussed before, many enter “guardian” as a default when they don’t live with their bio parent, which then triggers additional verification. Could there instead be an initial question that offers two check boxes – one for I have a parent or guardian and one for I qualify as independent? That way they have to make a choice between two options and might be less likely to inadvertently check the independent box?
Mitch Leahy, Admissions & Records, Santa Rosa College	I am concerned with item #2 when you say “Could there instead be an initial question that offers two check boxes – one for I have a parent or guardian and one for I qualify as independent?”. Through the lens of non-foster youth 18 years olds, they feel that they do qualify as an independent which is incorrect for the purposes of residency determination. This results in barriers for the majority of our non-foster youth students who have to followup with more paperwork.
Mia Keeley, CCCCO	I have the same concern as Mitchell. Do want to schedule a call? Will that be easier than discussing by email?
Debbie Raucher	In lieu of a call, I have another suggestion to offer. What if there was a sentence after “Enter the name of…” in bold that says something like “Do not enter a name below if any of the special circumstances described below apply to you.”

Reference: Legal Information

Everything below is for reference only.

From the SAAM:

Self-Supporting Student
Two-Year Care & Control:
Residency for Minor