Date & Time: Tuesday, December 10, 2019 3:30 pm - 4:30 pm
Project Overview
In an effort to improve ambiguous and unwelcoming language in CCCApply in support of undocumented, DACA and nonresident aliens, Immigrants Rising has suggested a series of changes that include text changes in the Citizenship section, and several other related questions/areas.such as the Social Security Number and Parent/Guardian Information (dependency).
Sub-committee Objectives:
- Meet with sub-committee to review information collected so far
- Overview of the CCCApply Redesign project and the progress made so far (implemented and planned work)
- Contributors & stakeholder contributions: (Ideas42.org - 5 Key Barriers; Immigrants Rising - student advocacy group; etc.)
- Gather and document requirements by stakeholder, application, downstream impacts
- Review Language Changes Proposed by Immigrants Rising
- Social Security Number
- Citizenship language revisions
- Softening language around Parent/Guardian Information (Dependency Status)
- Related Language Changes: Date of Birth question
- Set priorities and f/u action items
WEDNESDAY MEETING 12/18
Continued discussion of pending issues.
- Social Security Number
- Review latest revisions approved by CO:
- proposed plan for phased roll-out
- Review language regarding "needed for federal financial aid"
- Review initial suggestion from Immigrants Rising:
- Review latest revisions approved by CO:
- Parent/Guardian Information:
- Review latest proposal for layout and language changes
- Review Immigrants Rising's original concerns and feedback:
- Students are worried to put in their parents’ information without knowing that it is protected under federal and state law. Information about residency could cause confusion about eligibility for AB540 and SB68.
- Revise the language in the Parent/Guardian Info question text (see below)
Title / Description | Change Suggestion | Our Response | Requirement Notes |
---|---|---|---|
Revise language in the Parent/Guardian Information section | Concern: Students fear of Disclosing Personal Information in Parent/Guardian Information Section Students are worried to put in their parents’ information without knowing that it is protected under federal and state law. Information about residency could cause confusion about eligibility for AB540 and SB68 Suggestions:
| Our Response: Update the text in the Parent/Guardian Information section (additional information) as suggested to support student identity and reduce ambiguity. By California law, determining your residency for tuition purposes is based on the residency of your parent(s) or guardian(s) until you are 19 years of age, except in certain special circumstances. This information is protected by federal and state laws. The following questions will be used to determine whether or not you need to provide your information or your parent or guardian's information for the purpose of determining residency for tuition purposes. This information is protected by federal and state laws and will not affect your admission to college. Nonresidents who meet eligibility requirements may apply for AB540/SB68 | Soften language - revise layout with goal on collecting Parent / Guardian information for minors. No data field changes |
Language Changes Deferred to January 2020
Title / Description | Change Suggestion | Our Response | Requirement Notes |
---|---|---|---|
Date of Birth | New OpenCCC design wants to remove the language for Birthdate question but the DED requires specific language and approval for changes by CO and the Office of Civil Rights. | In 2018, the logic to restrict users under age 13 from creating an OpenCCC account was removed; however, the DED was not updated and the hover help was not considered. Also, according to the legal disclaimer in the DED, we were required to get CO approval for any/all changes to the DOB language onscreen in OpenCCC. The DOB question is slated to be revised in the OpenCCC 2.0 system. This issue will need to be discussed with the CO and/or Office of Civil Rights. What are they required to disclose onscreen or in Help drawer? What is CCCApply (Edit Account) required to disclose onscreen or in Help drawer? Change language in the question for mobile and internationalization Current Language "This information is used for protection of minors in online transaction environments, as well as to differentiate between persons having the same name. It is also used to comply with state and federal law pertaining to residency, guardianship, and admission of minors to college. This information will not be used in making admission decisions except as permitted by law." | LEGAL Language See DED |
Previous Name(s) | OpenCCC 2.0 planning to remove this from the new Account system. | Is CCCApply required to collect this data? | |
Permanent Address | Change to "Primary Home Address" | Get feedback |
Changes Proposed - Discussion & Outcomes
The following changes were proposed by Immigrants Rising related to Language and question text to support undocumented students across the state.
Other pending changes proposed from Immigrants Rising:
Open Legal Questions
- What language is "required" for the DOB question? Who approves changes?
- Review history of changes made in 2018
- Review proposed changes for new OpenCCC account (under development)
- Should students under 13 yro be able to create an account? Does any language need to be changed?
- Can the Parent/Guardian Information (Dependency Status) question be shortened? Could text be implemented as Help text?
- What's the legal requirement for this question?
- Should the Privacy Policy be updated with FERPA and/or SB54 language?
- Privacy Policy is lacking certain federal requirements
- Add FERPA and SB 54 language to the privacy policy
- Who can be our ongoing project support /approves changes to the Consent / Submit language
SB54: Law enforcement; sharing data (SB 54; De Leon)
This bill amends Sections 7282 and 7282.5 of, adds to Chapter 17.25 to Division 7 of Title 1 of, the Government Code, and repeals Section 11369 of the Health and Safety Code. SB 54 establishes restrictions on the use of state agency or department money or personnel to investigate, interrogate, detain, detect, or arrest persons for immigration enforcement purposes. For the text of this bill, please see: http://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201720180SB54
Stakeholders
Who are the stakeholders?
At-risk Students Identified by Immigrants Rising:
Undocumented, Nonresident Alien Students
- Students eligible for AB540 / SB68
More Special Populations (see CCCCO info below)
International F1, M1, J1 Visa Holders
ESL Spanish-speaking Students
Homeless students (John Burton Foundation)
Foster Youth students (John Burton Foundation)
Noncredit (Academic Senate)
Adult Education
Dual Enrollment
Gainful Employment
First Time in College
DSPS
EOPS
Support Services
Marketing / Communications (Outreach & Recruitment)
User Stories
User / Stakeholder | Story |
---|---|
At a time when members of our undocumented communities are grappling with fear and uncertainty, the California Community Colleges has launched a number of initiatives to reassure everyone that our campuses will remain safe, welcoming places for people from all backgrounds to learn. Serving the largest number of undocumented students in the state, California Community Colleges are committed to serving all students, regardless of immigration status. Undocumented Student Action Week, October 14-18, 2019, is a systemwide campaign to advocate and provide support resources for our undocumented student population. During the week, California’s community colleges are encouraged to engage in advocacy and support efforts in solidarity with undocumented students throughout the state. |
Spring 2020 Release
2020 Development Roadmap (Tentative Projects for FY19/20)
California Community Colleges (CCC) is the largest system of public higher education in the United States. Our 115 colleges across 73 districts serve 2.2 million students, which includes two-thirds of the undergraduate students in the state of California. One in four community college students in the nation is enrolled at our colleges, and our tuition is the lowest in the country.
CCC institutions also serve the diverse needs of mid-career professionals looking to boost their skills as they move up the career ladder, immigrants striving to improve their English language skills, entrepreneurs looking to start a small business, and retirees looking to take up a new interest to maintain their cognitive skills