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Approved Change Requests
Deferred Change Requests
Sub-Committee Projects & Issues
Declined Change Requests
New Change Requests
New Change Requests
Approved Change Requests
The nested tables below include the change request number, description links to the change requirements & specifications, and whether the change includes a new downloadable data field or new residency logic, and the year the change was released.
2016 Approved Change Requests
The following changes were implemented in the 5.4.0 Release (2016 Annual Update) March 31, 2016.
2015 Approved Change Requests Implemented
Deferred Change Requests
The following change requests were deferred by the CCCApply Steering Committee at the time of the 5.4.0 Release (2016 Annual Update) March 31, 2016.
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| CR Number | Description | Reason for
Deferral | Sub-Committee | Target Development Date |
|---|
| 2013-24 | Web services to pull Statewide Student Identifier (SSID) from CSIS into CCCApply | | | |
| 2014-01 | Ed Goal Alignment Project | Scope of Project
Requires Research | Ed Goal Alignment
Sub-Committee | 2017 - Portal Integration |
| 2014-12 | College Control of Needs & Interests - Add Needs Only | Scope of Project
Can use supp questions | | Student Svc Portal (SSP) can provide this functionality |
| 2014-20 | Vietnamese Language for Hover Help | Scope of project. Application would need to be internationalized. Resources unavailable at this time. | | |
Declined Change Requests
The following change requests were declined by the CCCApply Steering Committee. More information is available upon request.
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| CR Number | Description | Steering Response | Requester | Decline Date |
|---|
| 2014-05 | Modify Review Application Page with Edit Links or Tabs | Scope / Resources | | 2014 |
| 2014-09 | Collect MIS Military Data (SG01 & SG02) in OpenCCCApply | Scope / Term based data
Not appropriate for admissions application | | 2014 |
| 2014-20 | Vietnamese Language for Hover Help | Scope of project. Application would need to be internationalized.
Resources unavailable at this time. Declined 9.14.15: Accessibility requirements determined that
hover help in CCCApply is not compliant with 508 standards. All hover help - except for used in
"Input Freeform Text" fields is being removed from CCCApply. Steering is considering another type of translation functionality for the Portal integration. | Rio Hondo College | 2014 |
| 2014-25 | Add Question "Prior State of Residence" for Applicants from Out of State | | | |
| 2014-32 | Add Nickname Field to OpenCCC Account | | | |
| 2014-37 | Clarify Language Relative to <RDD> Throughout the Application | Scope of project. Lack of resources. | | |
| 2014-41 | Change the Criteria for Integrity Flag 61 - Add Field for GED or Equivalent Completion State & Date of Last HS | | | |
| 2014-43 | Student Information Update Application - Short Form Supplement to CCCApply | | | |
| 2014-45 | Integrate Google Analytics for Colleges Tracking OpenCCCApply | | | |
| 2014-46 | Steering To Consider ByLaw Policy To Decline A Request | | | |
| 2014-47 | CA Veterans New 15 Yr Limitation on Priority Registration | | | |
| 2014-48 | Add Question for DACA Worker Status for Residency | | | |
| 2014-50 | Set Parent Education Level Questions to Not Required | | | |
| 2014-63 | Make Gender Field Required on Application | | | |
| 2014-69 | Develop Non-Credit ONLINE Application | | | |
| 2014-80 | Add Transgender to Gender Field | | | |
| 2015-08 | South Bay Consortium - New MIS District for Special CCCApply Application for Public Safety JBL | This request is being denied due to complexities relative to Terms and RDD dates amongst the various colleges participating in the JBL. | Linda Vaughn, FHDA | |
| 2015-11 | Add Hmong as a population to Ethnicity Question | Supplemental questions can be used for these types of questions. | | |
| 2015-24 | Add SG04 Incarcerated Students to Application | Term-based data | | |
| 2016-01 | Visually Display Asterisks on All Required Fields in Application | | | |
| IA-2016-01 | Make Required Questions Visable with an Asterisk | | | |
| 2016-06 | Make First Name Field Required | This was declined because we cannot require a student to have a first name. | Henry Villareal | |
| 2016-10 | Add Questions to Needs & Intersts for Teaching | Supplemental questions can be used for these types of questions. LOs Rios, Riverside and El Camino declined. Rio Hondo uses sup question | Bill Mulrooney | |
Sub-Committee Projects & Issues
Currently there are several projects and high-priority issues that are being reviewed or investigated through sub-committees of the CCCApply Steering Committee. Sub-committees include members of the CCCApply Steering Committee, as well as Subject Matter Experts (SME) from the Chancellor's Office, the California Department of Education (CDE), CCC Academic Senate, technology vendors, and other stakeholders with vested interest in the resolution or implementation of various projects or initiatives relative to OpenCCCApply.
Sub-committee projects are approved by the Steering Committee, however the project objectives, goals, agendas and meeting schedules are determined by the sub-committee members themselves. Below is a list of the issues that are currently being reviewed. Sub-committees will report up to the Steering body during bi-monthly meetings.
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| Description | Sub-Committee Lead | Objective or Issue | Status |
|---|
| Gender & AB620 Issues | Bill Mulrooney | Currently reviewing the 2013 implementation of AB620 questions in CCCApply Standard Application. Sub-committee last met in October 2015 with members of the Academic Senate, CCC LGBT community, and CCCApply Steering Committee, to discuss issues and change requests that have been submitted for review. | In-Progress.
Proposal has been drafted and presented to the state legislature for additional guidance interpreting the bill and better understanding of how CCCApply can and should be updated to meet the changing needs of the LGBT student population. |
| CCCApply Residency Algorithm Review | Bill Mulrooney | Suggestions have been made to review the CCCApply residency logic to ensure it is up-to-date, accurate, and meeting the Ed Code and CACCRAO standards for residency in the CCC system. A request was made to have an outside expert review the algorithm; however, due to budget constraints, Steering voted to do an internal sub-committee review first. Based on the findings of the internal review, a second request for external will be presented for approval. | NEW. This committee was just approved to begin during the March 3, 2016 steering meeting. Members have not yet been finalized; however a preliminary list of names was taken during the meeting. The issue will be placed on the agenda for the May meeting where the sub-committee members will be confirmed. |
| Ed Goal Alignment to Programs of Study Projet | KC Greaney | This project has been discussed many times over the last few years; however it continues to be deferred due to differences of opinions on how it should be approached across the colleges and the Steering Committee. Within the sub-committee itself, several votes for incorporating the CCCCO POS list into the Majors field in the Standard Application versus opposing votes for not incorporating the Chancellor's Office feed and allowing colleges to have more functionality within the Administrator. | Stalled. This project has been stalled for several months due to differing opinions and needs across the Steering Committee and the colleges in general. |
| MIS Code / Data Field Alignment Matrix | Mitch Leahy | This project would produce a matrix aligning each question and data field on the CCCApply Standard Application to corresponding MIS codes and reporting requirements. The purpose of this alignment is to ensure that the questions and data fields being presented in the Standard Application are accurate and compliant with MIS reporting requirements, including response values aligning to MIS reporting values. | In-Progress. This is a labor intensive project that requires extensive research and ongoing updates. According to the last update from the sub-committee, it is slowly reaching completion but currently only being worked on as time permits. |
| Develop Non-Credit Application | Alicia Terry | This project included a review of the technical and legal requirements for developing a separate "non-credit" version of the Standard Application that is shorter and less time-consuming for non-credit students, seniors, and students who are not computer literate. The objective was to create a "short form" type electronic application to better serve this student demographic. | DECLINED. Per the CCCCO residency expert, Elias Regalado, and CCCCO Legal opinion, a non-credit application would not be functionally or fiscally recommended because non-credit students still have to be classified for residency when applying to a California Community College. According to Elias, every question on the Standard Application, save for the Needs & Interests, and some other supplemental questions, are required for ALL applicants, regardless of their education goal or non-credit status. Colleges should be classifying all students based on the CCCApply residency algorithm or equivalent before admission to their college. |
| Document Gathering Tool (Workflow Engine) | Bill Mulrooney | The purpose of this committee is to gather requirements to add a document gathering tool to the CCCApply Administrator. | This committee deferred this enhancement to the new Student Services Portal (MyPath). |