Schedule
Description | Date & Time |
|---|---|
Release No. | 6.7.0 |
CCCApply Pilot Release | Friday, February 28 |
Production Release | Friday, March 27, 2020 - 5:00PM - 11:00PM PST |
Release Type | Maintenance Window | Major Release |
| Note |
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Glue for Apply Colleges - See required changes and |
Scope
Description | Scope |
|---|---|
Applications | CCCApply Standard Application (Apply) OpenCCC Account System |
Changes to Residency Logic | Yes |
Changes to Download Client | Yes |
Changes to Glue for Apply | Yes |
Contents
| Table of Contents | ||
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Summary
The CCCApply 2020 spring release is scheduled for March 27, 2020 - with a 30-day pilot preview release on February 28. This is a major release with a focus on user interface enhancements, bug fixes, and a handful of approved change requests in support of the CCCApply redesign effort, focused on breaking down barriers to student success and UI enhancements to streamline the student experience.
Schedule & Timeline
Pilot Release (College Preview): February 28, 2020 - 10:00 am - 4:00 pm PDT
Release 6.7.0 Preview Webinar - Wednesday, March 11 at 12:00 pm
Production Release: Friday, March 27 - 5:00 pm - 10:00 pm PST
| Info |
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Stay Informed during the release! Follow the "CCCApply System Alerts" page - and any other category, page or individual post, on CCCTechnology.info. |
CCCApply Redesign Project
Many of the enhancements being implemented in this release continue to meet the goals and objectives established in the CCCApply Redesign project which began in the spring of 2018. Those objectives include, but are not limited to:
Adopt a student-centric approach to design and development and commit to making every design decision with the student in mind.
Implement industry-standards, best practices, and design principles in support of the student journey and Vision for Success.
Collaborate and engage with more college faculty and staff working directly with students.
Include more subject matter experts from our Chancellor's Office to support legal and statutory guidance
Engage the expertise of our systemwide partners (i.e., Foundation of the CCC, Immigrants Rising, AB 705 committee, and the California Colleges Guidance Initiative) to facilitate opportunities for hands-on student feedback and testing.
Release Highlights
Spanish Translation Across CCCApply
New Spanish-Language Translation for OpenCCC and all CCCApply Applications
Summary with screen shots
Redesign Enhancements
in the OpenCCC Account System
Release Highlights
User Interface Enhancements
The majority of this release consists of user interface enhancements across CCCApply applications and the OpenCCC Account system.
Spanish Translation Across CCCApply and OpenCCC
Just in time for fall 2020 application season.
CCCApply is proud to join the statewide outreach effort in support of California's diverse student population with Spanish-language translationthroughout all the CCCApply online applications and the OpenCCC Student Account system.
All CCCApply applications and the Promise Grant application are now available in both English and Spanish - includingonscreen question text, labels, response options, Help information and error messages. By clicking the Cambiar A Espanol button from any page students can toggle to a full Spanish translation, giving ESL/Spanish-speaking students the ability to complete the entire application for admission completely in Spanish.
This enhancement aligns with our commitment to student success.
Mobile Support for OpenCCC
Now students can experience one cohesive mobile experience from creating their OpenCCC account through creation to CCCApply application submission to MyPath and beyond. All responsive design work is complete on the OpenCCC Account system, including Account Recovery and both Edit Account applications.
College Support Services supports Chrome for Windows and Safari for Mac. Explore the new mobile design today and preview the student user experience.
New Spanish-Language Translation for OpenCCC and all CCCApply Applications
Summary with screen shots
Changes to Support Student Success
| Tip |
|---|
Breaking Down Barriers in CCCApply: Milestones Achieved |
Revised Social Security Number Question - Layout & Language Updates
Residency Status Fix for California Homeless
Summary with screen shots
New “Highest Grade Completed” Question is Added to the High School Transcript Information (Self-Reported Multiple Measures) Section on the Education Page
BIG STORY
Only in the Standard/Noncredit App
New question is being added to collect the user’s “Highest Grade Completed”
New question REPLACES the existing “Completed Eleventh Grade” Y/N question. That field will be deprecated but remains backwards compatible (does not need to be removed from downloads but will no longer collect data). Field will also remain in the CCCApply Report Center and Data Warehouse. Field will be removed from the CCCApply Administrator Rules & Messages.
Additional changes include: NEW CONDITIONS FOR DISPLAY - this is important because the HSTI section will now be displayed and required for ALL applicants who have completed high school or equivalent in the US. This means every applicant who has completed high school (or equivalency test) regardless of age. This is a big change to the current implementation that only displays for applicants who are within 10 years of graduation or equivalent.
Language Updates to Support Undocumented Students
Summary with screen shotsContent Changes
New Social Security Number Question
The Social Security Number question that currently appears on page 1 of the OpenCCC Account application is getting a make-over. Seen as a barrier for some applicants - feedback from students says that the legal language is overwhelming and the layout is confusing. Many students, including noncredit students and non-U.S. residents (documented and undocumented) do not have a social security number and have been forced to navigate through the legal information and penalties - even though they are legitimate exceptions and are not required to have one or provide one. Although providing the social security number is optional, there are many reasons why students that have a SSN must provide it.
Residency Logic Fix for California Homeless
New “Highest Grade Completed” Question & Data Field
The updates introduced with CCCApply 6.7.0 include a new question and data field asking high school students the Highest Grade Completed. This new question will replace the existing question, "Have you Completed Eleventh Grade?". The Highest Grade Completed question will enable the collection of high school transcript information from applicants who have completed at least the 9th grade, and will no longer be limited to only applicants who have completed the 11th grade.
Updated High School Transcript Information and Multiple Measures Placement Service Enhancements
In conjunction with the CCCApply 6.7.0 release, the Multiple Measures Placement Service (MMPS) will release a new version of its software to take advantage of new data collected within the High School Transcript Information of the Standard Application.
As a result of the updates to CCCApply, the new version of MMPS will expand the student population for which it provides recommendations to include applicants who have completed at least the 9th grade. Prior to the updates, MMPS provided recommendations only to applicants who have completed the 11th grade. Additionally, MMPS will include the Highest Grade Completed field in the records delivered to colleges. The combined updates will expand the ability to support high school applicants applying to a California Community College.
| Info |
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Interested in learning more about MMPS? Please email crms@ccctechcenter.org for more details. |
Language & Text Changes
Application | Section | Description | What’s Changing? |
|---|---|---|---|
Standard | Citizenship | Citizenship & Immigration question text | Additional question text was added to the default view of the Citizenship & Immigration Status question. |
Standard | Citizenship | Citizenship Section & Question Label | The Citizenship section and question label was changed to: Citizenship & Immigration |
Standard | Special Links & Opportunities | New AB540 Affidavit PDF | The old version of the AB540 eligibility affidavit was replaced with the current 2018 AB540 affidavit PDF. |
Standard / Noncredit | Special Links & Opportunities | New California Dream Act Application URL |
A link to the California Dream Act Application was added to the Special Links & |
Changed the “Citizenship” section label to “Citizenship & Immigration” and changed the “Citizenship Status” question to: “Citizenship & Immigration Status” question in the CCCApply Standard Application.
Add sentence below the “Citizenship & Immigration Status” menu to support undocumented students
Language Change to Residency Section
Revise the “California Residence” question label to “California Residence for Tuition Purposes”
| Info |
|---|
What’s Next in the CCCApply Redesign Project? |
Opportunities page. |
Maintenance & Support
Bug Fixes & Other Changes
For information, contact CCCApply College Support staffsupportccctc@openccc.zendesk.com
ApplicationType | Description | Fix or Solution | Notes | Single Quotes in Hover Help will need to be changed to Double Quotes for screen-readers | Apostrophe Issue for Screenreader | Fieldset/legend markup used for presentation purposes||||
|---|---|---|---|---|---|---|---|---|---|
Promise Grant - Focus does not return to App Year for Homeless Address Change | Unexpected change of focus with some radio button sets | ||||||||
Auto-population color (blue) is not appearing on (Apply) Demographic page | |||||||||
Validation error appears for Other or None response in Visa type field in International App Question Marks Are Misaligned | |||||||||
English Text Appearing on Error Modal | Fix output from variable to spring:message value | Do not show the English Proficiency link if there is no text to show up in the modal (meaning the college did not provide text for this in CAP) | In the English Proficiency section, translate any test names that are not proper nouns | ||||||
International School Finder Should Search for Schools | Text is Appearing in Spanish and English, Regardless of Cambiar A Espanol Button Activation | Grade Point Average Appears Twice on Application Review | |||||||
SAC area code (279) has NOT been updated | Incorrect Label on Current Mailing Address | I8n Issue | Promise Grant - Cambiar a Espanol Button Does Not Work on Edit Account Page | Bad privacy policy link | Promise Grant - Spacing Issues on Certification Page | was added to the Main phone look-up library | ||||
Long Email Address Runs Off the Page | Accessibility and code clean up (Apply) | ||||||||
International Application Showing YYYY for Year Instead of AAAA for Spanish | Relocate help icon to be next to question instead of informational text (BOG) | Educational Goal Has Been Changed to Education Goal | International Contact Page State/Provence Help Text is Not Displaying | Question Mark (HH) Not Appearing Next to Statement | Race Ethnicity section not rendering correctly | NPE in Application renderer | Header Titles Are Misaligned & User Name & CCCID Should Not Have An Active State | ||
AXE Violation: Hamburger Menu Open - aria-hidden elements do not contain focusable elements | Java Script Issues | The Word Taxes Has Dropped Off Apply Out-of-State Activities Section | After login, the application appears in Spanish by default (intermittent) | Modal loop when you enter bad phone number, then click that you are homeless |
Change to Residency Logic
| Note |
|---|
California residents who are homeless |
Changes to Data Fields
For colleges using the CCCApply Download Client, there is one new data field to add to your Standard Application Format Definition XML and run the 6.7.0 Jar file in order to download the data in Pilot and Production. See the data specs in the CCCApply Standard & Noncredit Application Data Dictionary v.2020.1 (see below).
Type | Description | Data Field | App | Page / Section / Question | Download Client | Administrator Rules | Report Center | Notes |
|---|---|---|---|---|---|---|---|---|
NEW | Highest Grade Completed | <highest_grade_completed> | Standard | Education > HS Transcript Information | Yes | Yes | Yes | New Multiple Measures Question |
DEPRECATED | Completed Eleventh Grade | <completed_eleventh_grade> | Standard | REMOVED / Deprecated question & field from the HS Transcript Information section | No change | Removed from Administrator | No change | Removed from the Multiple Measures Question |
Removed from Administrator | Fraud Score | <fraud_status> | Standard | REMOVED from Administrator Rules & Messages | No change | REMOVE | No change | This field was added to the Rules App fields by mistake; Remove |
Removed from Administrator | Fraud Status | <fraud_score> | Standard | REMOVED from Administrator Rules & Messages | No change | REMOVE | No change | This field was added to the Rules App fields by mistake; Remove |
Data Changes for the CCCApply Download Client
The following data fields have been added or changed in the CCCApply applications. The section below pertains specifically to the CCCApply Download Client; see further below for information related to data fields being added to SuperGlue. For data specification documents, please see the CCCApply Data Dictionaries and User Guides space.
| Note |
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New Download Client Jar File for v.6.7.0Update your CCCApply Download XML files for the v.6.7.0 release in order to download new or revised data fields with your CCCApply Download Client. All changes must be made to your CCCApply Format Definition XML file(s) and the Download Client Jar file must be updated with the latest version = transfer-client.6.7.0.jar For more information, please see the CCCApply Download Client User Guide > User Guides |
Data Changes for SuperGlue for Apply
SuperGlue release 3.7.0 supports the student application data changes in CCCApply 6.7.0. Colleges using the SuperGlue College Adapter to stream student application data directly to their student information system (SIS) will need to upgrade to SuperGlue release 3.7.0. The SuperGlue 3.7.0 College Adapter will be available in advance of the CCCApply 6.7.0 pilot and production releases to allow college IT staff time to upgrade.
| Note |
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Click here for the required detailed instructions on how to upgrade your college’s SuperGlue college adapter. |
Description | Glue for Apply Field Name | Download Client Field Name | Application | Section / Page |
|---|---|---|---|---|
New Data Field | HighestGradeCompleted | <highest_grade_completed> | CCCApply Standard Application | High School Transcript Information section (Education Page) |
Deprecated Data Field | completedEleventhgrade | <completed_eleventh_grade> | CCCApply Standard Application | High School Transcript Information section (Education Page) |
| Info |
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Not yet receiving student application data directly to your SIS?Stream CCCApply 6.7.0 student application data directly to your college ERP/SIS with SuperGlue 3.7.0 Click here to contact the California Community Coll |
California College Promise Grant Application 2020-2021
The 2020-2021 CC Promise Grant Application is now available and deployed on January 1, 2020.
NEW! CC Promise Grant Application is now available in Spanish! Click on the “Cambiar A Espanol” button from any page in the application to switch the language to Spanish.
Data Documentation
Description | Version | File Type | Download or Link |
|---|---|---|---|
CCCApply Standard & Noncredit Application Data Dictionary | v.2020.1 | ||
CC Promise Grant Application Data Specification | v.2020-2021 | ||
CCCApply International Application Data Dictionary | v.2020.1 | ||
CCCApply Administrator 2.0 User Guide | v.2020.1 | Online Doc | |
CCCApply Download Client User Guide | v.2020.1 | Online Doc | |
Download Client Jar File v.6.7.0 | v.6.7.0 | Jar | |
CCCApply Report Center User Guide | v.2020.1 |