Contents

Release Scope  

Back to Top

Release Summary & Strategy

The purpose of this release is to deploy the new Race & Ethnicity section changes in CCCApply (Standard & International). This change, which includes an updated layout and an expansion to the ethnicity/ancestry data currently collected in CCCApply, is an important initiative supported highly anticipated Ethnicity-Ancestry Expansion Project implementation - approved and sponsored by the Chancellor's Office and based on over two years of research by in support of the Student Equity Planning workgroup. Although the new design is effectively an expansion to the overall data currently collected in the application now, it is designed specifically to give colleges the new data in a new data field, while intentionally leaving the legacy fields unchanged for the purpose of MIS reporting. 

Also in this release:

's research to close the gap in student equity. This feature enhancement was scheduled to be included in the September 2018 release (6.2.0) as part of the initial CCCApply Redesign deployments; however it was postponed in order to honor our commitment to implement this change free from any impact to the colleges IT staff.  The new Race & Ethnicity Implementation 2018 includes: one new, optional data field to collect all the new response options included in the expansion (Race Ethnicity Full); a new streamline layout to the Race & Ethnicity section in the Standard & International applications; and 194 new race and ethnicity-ancestry checkbox options in an accordion-style format.

• To read the approved change request: 2018-18R: New Race & Ethnicity Implementation 2018
• To reach the research background information: Ethnicity/Ancestry Expansion Project
• For step by step UAT guide: UAT: Race & Ethnicity Implementation 2018

Also in this release:

• User-interface styling upgrade across OpenCCC and all CCCApply applications for the purpose of aligning our look and feel to the CCCMyPath student portal.
• The annual CC Promise Grant Application for 2019-2020 is also being deployed, which will be active for colleges on January 1, 2019.
  
  

Pilot Preview

Due to the compressed short timeline of for this release, the Pilot preview period - the time during period in which the our two external-facing CCCApply environments are not in synch for the purpose of giving aligned, providing colleges user preview and implementation support prior to an upcoming production release - will begin Monday, November 19 through December 7, 2018. The CCCApply Support Services team will be monitoring feedback on the CCCTechnology.info support site and additional online support documentation and training will be available.

Release Schedule & Timeline

• November 1920 - 9:00AM - 4:00PM (Note the Pilot Site will be down during this release).
• December 714 - 6:00PM - 11:00PM - Production Maintenance Window

Back to Top

Pilot User Acceptance Testing

UAT and implementation support in the Pilot Environment can begin on November 19 upon the completion of the deployment activities. 

The objectives for college user testing are:  

• Ensure colleges are able to get race group, hispanic, and race ethnicity data in a format consistent with their legacy format when they add the new data field to their downloads or not
• Ensure colleges are able to get the legacy data formats if they do nothing - if they don't add the new field and they don't run the jar file
• Colleges are able to get the legacy R&E data format in addition to the new Full R&E data if they add the new field and run the jar file

Participating Colleges

User acceptance testing will be supported across the three main SIS systems. Support is also available for colleges with custom SIS systems. 

Colleges are being solicited to volunteer for this effort.

Pilot Success Criteria

For the new Race & Ethnicity changes, our goals for pre-release user testing are:

• Colleges can continue to download the original (legacy) race and ethnicity data field formats for:
  • hispanic
  • race_group
  • race_ethnic    (CCCApply)
  • race_ethnicity (International only) 
• Colleges are able to add the new data field to their Format XML files, update the transfer-client.jar file (v.6.3.0), and download the new expanded data:
  • race_ethnic_full
• Colleges are able to get the legacy data fields and formats AND the new field/data 
• Colleges can still comply with MIS data requirements successfully with the new Race & Ethnicity implementation in place

UAT Steps for Colleges

Follow the steps below for successful user acceptance testing:  add the new Race & Ethnicity Full data field to your CCCApply Format Definitions XML file for both Pilot and Production environments.

1. Log in to your college /wiki/spaces/PD/pages/131465676 and start a new CCCApply Standard application from your My Applications page.
2. Complete the new application from the Enrollment page to the Needs & Interests page. Continue on to the Demographic Information page.
   1. Note: This includes the Account Information/Mailing, Education, Citizenship/Military, Residency pages.
   2. Complete the Gender/Transgender section;
   3. Complete the Parent/Guardian Education Level;
3. Review the new Race & Ethnicity layout changes and enter the following information:
   1. Hispanic/Latino question: Select the Yes radio button to expand the Hispanic/Latino sub-categories. Select one or more checkbox options.
   2. Race Group categories: Select one or more of the race group checkboxes to expand the corresponding ethnicity sub-categories.
   3. Click Continue to go to the last page;
4. Complete the remaining required portions of the application and submit the application 
   1. This includes the Submission page sections: Review App, Consent to Release Information, and Submission
   2. After submission, note the application's Confirmation number (App_id) and your CCCID.

Changes to the CCCApply Standard Application

The following changes and enhancements were approved for development and implemented in the 6.3.0 release code.

Changes to the International Application (BOG)

The following changes were approved and implemented in the 6.3.0 release code.

Changes to "Glue for Apply" and the SuperGlue College Adapter

Changes to the Promise Grant Application (BOG)

The 2019-2020 CC Promise Grant Application was updated and deployed to the BOG database in this release. It will be enabled automatically on January 1, 2019 for those colleges who've adopted the online Promise Grant Application. 

Changes to the CCCApply Download Client

 The following data field has been added to the CCCApply Standard & International submitted_applications databases. Please see specific implementation steps to update your Format XML files and download client below.

CCCApply Data Field Information  

The table below provides an overview of all the Race & Ethnicity section data fields in CCCApply Standard, International, and "Glue for Apply".

User Acceptance Testing (Pilot)

User acceptance testing and implementation support for this release is focused on the Race & Ethnicity Implementation 2018. Colleges are encouraged to preview the new implementation in the Pilot Environment on November 20 upon completion of the Pilot deployment activities.  For all release announcements and system alerts, please follow "CCCApply System Alerts" on CCCTechnology.info.

• UAT GOALS & OBJECTIVES 
• UAT SUCCESS CRITERIA
• UAT STEPS
  • Testing in the Pilot Environment
  • Data Field Specifications & Mapping
    

Feedback & Resolution Process 

• Feedback should be categorized as bugs and enhancements. Only Severity 1 issues (issues that prevent critical business functions from being accomplished) will be considered as release blockers.
• Reporting: User feedback should be noted in the result section. The following criteria should be followed and documented:
  • Any identified bugs with severity and priority 
  • Enhancement requests with priority identified

Back to Top

Data Dictionaries & Release Documentation

The following links point to the most current versions of the CCCApply Data Dictionaries and User Guides.

Changes to the Promise Grant Application (BOG)

The following changes were implemented in the 6.3.0 release code.

2019-2020 CC Promise Grant Application. 

Changes to the Download Client

The following fields have been added or have been revised in the database. Please see specific implementation steps to update your files and download client below.

<race_ethnic_full>

<race_ethnic_full>

OPTIONAL field added to the Race & Ethnicity section of the Demographics Information. 

NOTE:  The same field is named "race_ethnicity_full" in the International Application.