Release Schedule
Description | Date & Time |
---|---|
Release No. | 6.3.0 |
UAT Pilot Release | 11.1920.18 - 9:00AM PST |
Production Release | 12.0714.18 - 6:00PM PST |
Release Type | Maintenance Window | Minor Release |
Release Scope
Description | Scope | ||
---|---|---|---|
Applications | OpenCCC Account | ||
Changes to Residency Logic | No | ||
Changes to Download Client | Yes - (Download Client Jar 6.3.0) | Changes to Administrator | No|
Changes to Report Center | No | Changes to Documentation | Yes - Data Dictionaries & User Guides |
Contents
Table of Contents | ||||||
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Release Scope
# | Change Requirement | Application | Notes |
---|---|---|---|
1 | New Race & Ethnicity Disaggregation Implementation Implementation 2018 | CCCApply Standard & International Applications | See "Ethnicity/Ancestry Expansion Proposal 2018" for background information Approved Change Request: 2018-18R: New Race & Ethnicity Implementation 2018 |
2 | 2019-2029 CC Promise Grant Application | CC Promise Grant Application | Will become available on January 1, 2019 |
3 | OpenCCC User Interface Update - Align to MyPath Styles | OpenCCC Account Creation, Edit Account, Recover Account | Approved Change Request: 2018-36: Refresh the CCCApply User Interface (Phase 1) |
4 | CCCApply Standard App - User Interface Update - Align to MyPath Styles | CCCApply Standard Application | Approved Change Request: 2018-36: Refresh the CCCApply User Interface (Phase 1) |
5 | CC Promise Grant - User Interface Update - Align to MyPath Styles | CC Promise Grant Application | Approved Change Request: 2018-36: Refresh the CCCApply User Interface (Phase 1) |
6 | International App - User Interface Update - Align to MyPath Styles | CCCApply International Application | Approved Change Request: 2018-36: Refresh the CCCApply User Interface (Phase 1) |
7 | Bug Fix: Fraud Web Service - App Export Hotfix | CCCApply Standard Application | |
Release Summary & Strategy
Release 6.3.0 is a minor release scheduled for the purpose of deploying the new Race & Ethnicity section changes in CCCApply (Standard & International). This change, which includes an updated layout and an expansion to the ethnicity/ancestry data currently collected in CCCApply, is an important initiative supported The purpose of this release is to deploy the highly anticipated Ethnicity-Ancestry Expansion Project implementation - approved and sponsored by the Chancellor's Office based on over two years of research by in support of the Student Equity Planning workgroup in collaboration with dozens of systemwide stakeholders across all 115 colleges. Although the new design is effectively an expansion to the overall data currently collected in the Race & Ethnicity section now, it has been designed specifically to give colleges the both the new data, in a new data field, while purposely maintaining the existing data fields and formats currently downloaded now and used for MIS reporting.
Also included in this release is an overall upgrade to the user interface styling across OpenCCC and the CCCApply applications, effectively aligning the look and feel of CCCApply to the CCCMyPath portal.
Finally, we will be deploying the 2019-2020 CC Promise Grant Application, which will be active on January 1, 2019.
Pilot Preview
Due to the compressed timeline of 's research to close the gap in student equity. This feature enhancement was scheduled to be included in the September 2018 release (6.2.0) as part of the initial CCCApply Redesign deployments; however it was postponed in order to honor our commitment to implement this change free from any impact to the colleges IT staff. The new Race & Ethnicity Implementation 2018 includes: one new, optional data field to collect all the new response options included in the expansion (Race Ethnicity Full); a new streamline layout to the Race & Ethnicity section in the Standard & International applications; and 194 new race and ethnicity-ancestry checkbox options in an accordion-style format.
- To read the approved change request: 2018-18R: New Race & Ethnicity Implementation 2018
- To reach the research background information: Ethnicity/Ancestry Expansion Project
- For step by step UAT guide: UAT: Race & Ethnicity Implementation 2018
Also in this release:
- User-interface styling upgrade across OpenCCC and all CCCApply applications for the purpose of aligning our look and feel to the CCCMyPath student portal.
- The annual CC Promise Grant Application for 2019-2020 is also being deployed, which will be active for colleges on January 1, 2019.
Note |
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All Changes Are Backwards Compatible - No Actions Required: All the front-end changes (user interface upgrades, race/ethnicity layout) and all back-end changes (194 new race/ethnicity response options and new optional "Full" data field) being implemented in this release are designed to be seamlessly backwards compatible. Admissions, Financial Aid, and IT staff can rest assured there is no action required by the colleges in this release. |
Pilot Preview
Due to the short timeline for this release, the Pilot preview period - the time during period in which the our two external-facing CCCApply environments are not in synch for the purpose of giving aligned, providing colleges user preview and implementation support prior to an upcoming production release - will begin Monday, November 19 through December 7, 2018. The CCCApply Support Services team will be monitoring feedback on the CCCTechnology.info support site and additional online support documentation and training will be available.
Release Schedule & Timeline
- November 1920 - 9:00AM - 4:00PM (Note the Pilot Site will be down during this release).
- December 714 - 6:00PM - 11:00PM - Production Maintenance Window
Info |
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Stay Informed! For all the news, release announcements, updates, and CCCApply System Alerts, follow us on "CCCApply System Alerts" on CCCTechnology.info. |
Pilot User Acceptance Testing
UAT and implementation support in the Pilot Environment will commence as early as the evening of November 19, following the Pilot release scheduled for morning.
The objectives for the user testing include:
- Ensure colleges are able to get race group, hispanic, and race ethnicity data in a format consistent with their legacy format when they add the new data field to their downloads or not
- Ensure colleges are able to get the legacy data formats if they do nothing - if they don't add the new field and they don't run the jar file
- Colleges are able to get the legacy R&E data format in addition to the new Full R&E data if they add the new field and run the jar file
Summary
The new Race & Ethnicity Implementation 2018 is a revision to the highly regulated, Race & Ethnicity section in CCCApply which is protected by federal law and the Office of Civil Rights and aligns to MIS reporting requirements (SB29). The new implementation will be in place before the MIS requirements, which will align closely to these changes but will not be instituted until Fall 2019. Therefore our goal for this roll-out is twofold: 1) implement the new layout, race groups and extensive ethnicity values so that researchers can start collecting data in this area; and 2) but provide colleges with a smooth transition relative to data collection by giving them the same download formats they are getting now in addition to the new data, by way of a new data field (race_ethnic_full).
Colleges that want to collect the new data should add the new data field to their download files and update the download jar file.
Participating Colleges
User acceptance testing will be performed across the three main SIS systems, as well as one or more custom systems.
Colleges are being solicited to volunteer for this effort.
Pilot Success Criteria
For the new Race & Ethnicity changes, our goals for pre-release implementation testing are:
- Colleges can continue to download the original (legacy) race and ethnicity data field formats for:
- hispanic
- race_group
- race_ethnic (CCCApply)
- race_ethnicity (International only)
- Colleges are able to add the new data field to their Format XML files, update the transfer-client.jar file (v.6.3.0), and download the new expanded data:
- race_ethnic_full
- Colleges are able to get the legacy data fields and formats AND the new field/data
- Colleges can still comply with MIS data requirements successfully with the new Race & Ethnicity implementation in place
UAT Instructions to Colleges
- Use the updated specs for each repurposed and new data field and make necessary changes specified in the CCCApply & International Data Dictionary (v.6.3.0)
- Update your Pilot Standard App & International App Format Definition XML files - as detailed below:
- Add the new race & ethnicity FULL data field to the Format XML
- CCCApply: <race_ethnic_full>
- International: <race_ethnic_full>
- Update the format spec for the existing <race_ethnic> fields in both applications:
- remove spaces in the comma-delimited format
- Note: the data field has a slightly different name in the International application: <race_ethnicity>
- Add the new race & ethnicity FULL data field to the Format XML
- Update your custom Import file or process to absorb the changes and the new FULL data field - for Pilot & Production
- Update the Pilot Download Jar file with the latest version (v.6.3.0)
- Run a test download Job in the Pilot environment
UAT Steps for Colleges
Follow the steps below for successful user acceptance testing: add the new Race & Ethnicity Full data field to your CCCApply Format Definitions XML file for both Pilot and Production environments.
- Log in to your college /wiki/spaces/PD/pages/131465676 and start a new CCCApply Standard application from your My Applications page.
- Complete the new application from the Enrollment page to the Needs & Interests page. Continue on to the Demographic Information page.
- Note: This includes the Account Information/Mailing, Education, Citizenship/Military, Residency pages.
- Complete the Gender/Transgender section;
- Complete the Parent/Guardian Education Level;
- Review the new Race & Ethnicity layout changes and enter the following information:
- Hispanic/Latino question: Select the Yes radio button to expand the Hispanic/Latino sub-categories. Select one or more checkbox options.
- Race Group categories: Select one or more of the race group checkboxes to expand the corresponding ethnicity sub-categories.
- Click Continue to go to the last page;
- Complete the remaining required portions of the application and submit the application
- This includes the Submission page sections: Review App, Consent to Release Information, and Submission
- After submission, note the application's Confirmation number (App_id) and your CCCID.
Reference the CCCApply Standard Application Data Dictionary (v.2018.2) Pilot Version
- Follow the data specs for <race_ethnic_full> in the updated DED (CCCApply Standard Data Dictionary (v.6.3.0)
- For CCCApply & International: The new data field has the same name for both application: <race_ethnic_full>
- For help updating your Format Definition file, see the CCCApply Download Client User Guide
- Find and replace the "transfer-client.jar" file in your CCCApply Download Client with the latest version for this release (v.6.3.0).
- NOTE: The 'transfer-client.jar" file is the same as the Download Client Jar file.
- Refer to the Download Client User Guide for instructions on replacing and running the Jar file for each application in each environment (Pilot and Production).
- Run a test download Job in the Pilot environment.
Changes to the CCCApply Standard Application
The following changes and enhancements were approved for development and implemented in the 6.3.0 release code.
Change Specification | Description | New Data Fields or Changes to Data Values | Change to Logic |
---|---|---|---|
New Race & Ethnicity Implementation 2018 | NEW <race_ethnic_full> | N/A | |
2018-36: Refresh the CCCApply User Interface (Phase 1) | CCCApply User Interface Styles Refresh | N/A | N/A |
Note |
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All Changes Are Backwards Compatible - No Actions Required: All the front-end changes (user interface upgrades, race/ethnicity layout) and all back-end changes (194 new race/ethnicity response options and new optional "Full" data field) being implemented in this release are designed to be seamlessly backwards compatible. Admissions, Financial Aid, and IT staff can rest assured there is no action required by the colleges in this release. |
Changes to the International Application (BOG)
The following changes were approved and implemented in the 6.3.0 release code.
Change Specification | Description | New Data Fields or Changes to Data Values | Change to Logic |
---|---|---|---|
2018-18R: New Race & Ethnicity Implementation 2018 | New Race & Ethnicity Implementation 2018 | NEW <race_ethnicity_full> | N/A |
2018-36: Refresh the CCCApply User Interface (Phase 1) | International Application User Interface Styles Refresh | N/A | N/A |
Changes to "Glue for Apply" and the SuperGlue College Adapter
Description | Data Field | Format / Length | Required | Notes |
---|---|---|---|---|
Race Ethnicity Full | <raceEthnicFull> | CSV delimited Maximum Expected Width: 805 characters (201 * 3 character long values + 200 commas + 2 surrounding quote marks for CSV delimiting in the output format) | No | NOT AVAILABLE in the Release 6.3.0. |
Note |
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Race Ethnicity Full Data in Glue for Apply The new Race & Ethnicity values included in this release will be passed directly to colleges using the Glue for Apply feature. However, the new full Race & Ethnicity field is not yet available through Glue for Apply at this time. An upcoming release of the SuperGlue College Adaptor will include this new data. |
Changes to the Promise Grant Application (BOG)
The 2019-2020 CC Promise Grant Application was updated and deployed to the BOG database in this release. It will be enabled automatically on January 1, 2019 for those colleges who've adopted the online Promise Grant Application.
Change Specification | Description | New Data Fields or Changes to Data Values | Change to Logic |
---|---|---|---|
Implement 2019-2020 CC Promise Grant Application | 2019-2020 CC Promise Grant Application. | N/A | N/A |
2018-36: Refresh the CCCApply User Interface (Phase 1) | CC Promise Grant Application User Interface Styles Refresh | N/A | N/A |
Changes to the CCCApply Download Client
The following data field has been added to the CCCApply Standard & International submitted_applications databases. Please see specific implementation steps to update your Format XML files and download client below.
Note |
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Update Your Download Files: In order to collect and download the new race and ethnicity-ancestry response options (2018), you must add the new Race Ethnicity Full <race_ethnic_full> field to your Standard and/or International CCCApply Format Definitions XML file(s) and update/replace your current jar file with the latest version = < transfer-client.jar v.6.3.0 > For more information, please see the CCCApply Download Client User Guide > User Guides |
Description | Data Field | Format / Length | Required | Notes |
---|---|---|---|---|
Race Ethnicity Full | <race_ethnic_full> (Standard & International) | CSV delimited Maximum Expected Width: 805 characters (201 * 3 character long values + 200 commas + 2 surrounding quote marks for CSV delimiting in the output format) | No |
CCCApply Data Field Information
The table below provides an overview of all the Race & Ethnicity section data fields in CCCApply Standard, International, and "Glue for Apply".
Data Field Name | Type | Data Element | Format / Length | Downloadable | Report Center / Admin Rules | Application |
Hispanic / Latino | Unchanged, existing field | hispanic | boolean Yes / No / X | Yes | Coming Soon | CCCApply Standard & International |
Race Group | Unchanged, existing field | race_group | CSV string | Yes | Coming Soon | CCCApply Standard & International |
Race Ethnicity | Unchanged, existing field | race_ethnic | bpchar, 22 | Yes | Coming Soon | CCCApply Standard Only |
Race Ethnicity | Unchanged, existing field | race_ethnicity | bpchar, 22 | Yes | Coming Soon | CCCApply International Only |
Race Ethnicity Full | NEW data field | race_ethnic_full | CSV string, no spaces | Yes (Must be added) | Coming Soon | CCCApply Standard & International |
Race Ethnicity Full | NEW - SuperGlue* | raceEthnicFull | CSV string | Yes (Must be added) | Coming Soon | Glue for Apply* |
*NOTE: The new Race Ethnicity Full field will not be available in the "Glue for Apply" SuperGlue application in this release 6.3.0.
User Acceptance Testing (Pilot)
User acceptance testing and implementation support for this release is focused on the Race & Ethnicity Implementation 2018. Colleges are encouraged to preview the new implementation in the Pilot Environment on November 20 upon completion of the Pilot deployment activities. For all release announcements and system alerts, please follow "CCCApply System Alerts" on CCCTechnology.info.
Feedback & Resolution Process
- Feedback should be categorized as bugs and enhancements. Only Severity 1 issues (issues that prevent critical business functions from being accomplished) will be considered as release blockers.
- Reporting: User feedback should be noted in the result section. The following criteria should be followed and documented:
- Any identified bugs with severity and priority
- Enhancement requests with priority identified
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Preview & Send Us Feedback: During the Pilot preview, your feedback is especially welcome. If you find a bug, or experience any issues, please let us know by posting on CCCApply Support or any category on CCCTechnology.info. |
Data Dictionaries & Release Documentation
The following links point to the most current versions of the CCCApply Data Dictionaries and User Guides.
General Application
Implemented logic to make checkbox fields behave consistently throughout the application and across applications. Any time a checkbox hides a field, and the checkbox is cleared, the data will be restored to the field if they re-check the box if the page hasn't been Saved first.
Changes to the Download Client
The following fields have been added or have been revised in the database. Please see specific implementation steps to update your files and download client below.
Note |
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Reminder: In order for your college to download the new Race & Ethnicities added to the legacy race & ethnicity section in this release, you must update your Download Format Definitions XML file(s) for CCCApply Standard and International Applications, AND you must update your Download Client with the new Jar file v.6.3.0. Find the latest Jar file here: User Guides |
Description
Data Field
Format
Notes
No
<race_ethnic>
<race_ethnicity>
OPTIONAL field added to the Majors module in the Administrator.
NOTE: Major categories must be separated by a comma in the export formatting.
<race_ethnic_full>
<race_ethnic_full>
OPTIONAL field added to the Majors module in the Administrator.
NOTE: Major categories must be separated by a comma in the export formatting.
Description | Version / FILE | Format | Release | Date Published |
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CCCApply Standard Application Data Dictionary | V.2018.12 | Release 6.23.0 | 911.1420.18 | |
Download Client transfer-client-V.6.23.0 | V.6.23.0.0 | jar | Release 6Release 6.23.0 | 911.1419.182018-2019_CCPG_Specification.pdf |
2019-2020 CC Promise Grant Data Dictionary | CCPG-V2018V2019 | 20182019-20192020 | 111.1220.18 | |
CCCApply International Application Data Dictionary | V2017V.2018.2 | Release 6.1.0 | No change for 6.1.2 |
Changes to the OpenCCC Account
The following changes were implemented in the 6.2.0 release.
Update logic and text in the Birthdate <birthdate> field to allow users under the age of 13 to create an OpenCCC Account
Per clarification of the COPPA laws, students under the age of 13 are eligible to create an OpenCCC account as the purpose of the account is related to educational institutions, and the educational journey of the student, and required to apply to a California Community College.
Removed logic that prevents users under the age of 13 to create an OpenCCC Account based on their date of birth.
Changes to the CCCApply Standard & International Applications
The following changes were implemented in the 6.2.0 release code.
Changes to Data Values
Standard Application Only. To support college's adapt to the new spam filter, monitoring has been implemented to alert the college by email if one or more submitted applications has been suspended in the Spam Filter (Summary Table). The two email messages are:
- Daily Spam Alert Email: Sends an email to the Admissions Office Contact Email" to alert the college that one or more applications have been suspended from the post-submission download process and need to be managed in the Spam Filter User Interface in the new CCCApply Admin 2.0.
- Reminder Spam Alert Email: Sends an email to the Admissions Office Contact Email" to alert the college that one or more applications has been sitting in the suspension folder (Spam Filter User Interface) for 3 days or more. This email alert is a reminder to the college that all applications suspended in the Spam Filter need to be "confirmed" by the college in order for the model to continue to grow and learn.
Changes to the Promise Grant Application (BOG)
The following changes were implemented in the 6.2.0 release code.
Changes to Data Values
2019-2020 CC Promise Grant Application.
All Bug Fixes
The following bugs or defects were fixed in this release. They are displayed below
Area or Section
OpenCCC Account Bugs
Standard Application Bugs
Post Submission
Application surveys are not being pushed to submitted_applications database
CC Promise Grant Application Bugs
Account / Mailing Information
Fixed issue where editing the Date of Birth Year didn't change options in the BOG Application
International Application Bugs
Release 6.3.0 | 11.20.18 |