Contents

Release Scope  

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Release Summary & Strategy

The purpose of this release is to deploy changes to the Race & Ethnicity section in the CCCApply (Standard & International applications) which were originally intended to be released in the September highly anticipated Ethnicity-Ancestry Expansion Project implementation - approved and sponsored by the Chancellor's Office in support of the Student Equity Planning workgroup's research to close the gap in student equity. This feature enhancement was scheduled to be included in the September 2018 release (6.2.0) release earlier this year. The extent of these changes include a revision to the layout (user interface) and an expansion to the number of ethnicity/ancestry categories that are currently collected in CCCApply.. Approximately 194 new ethnicity options/values have been added to the database as part of this expansion, and will display in accordion-style format when a user selects one of the six, higher-level race groups. Ironically this new layout design takes up less onscreen real estate than the previous (legacy) layout, and all the new data values can be downloaded in a single new data field, Race Ethnicity Full. 

NOTE: Both the front-end (user interface) and back-end (data changes) parts of this implementation have been designed to be seamlessly backwards compatible. There are no actions required by the colleges..

For more information about this implementation, please see CCCApply as part of the initial CCCApply Redesign deployments; however it was postponed in order to honor our commitment to implement this change free from any impact to the colleges IT staff.  The new Race & Ethnicity Implementation 2018 includes: one new, optional data field to collect all the new response options included in the expansion (Race Ethnicity Full); a new streamline layout to the Race & Ethnicity section in the Standard & International applications; and 194 new race and ethnicity-ancestry checkbox options in an accordion-style format.

• To read the approved change request: 2018-18R: New Race & Ethnicity Implementation 2018
• To reach the research background information: Ethnicity/Ancestry Expansion Project
• For step by step UAT guide: UAT: Race & Ethnicity Implementation 2018

Also in this release:

• An upgrade to the user User-interface styling upgrade across OpenCCC and the all CCCApply applications , effectively aligning the for the purpose of aligning our look and feel of CCCApply to the CCCMyPath portal. No action is required on the part of the colleges or end usersstudent portal.
• The annual CC Promise Grant Application for 2019-2020 is also being deployed, which will be active for colleges on January 1, 2019.
  

Pilot Preview 

Pilot Preview

Due to the short timeline for this release, the Pilot preview period - the time during period in which the our two external-facing CCCApply environments are not in synch for the purpose of giving aligned, providing colleges user preview and implementation support prior to an upcoming production release - will begin Monday, November 19 through December 7, 2018. The CCCApply Support Services team will be monitoring feedback on the CCCTechnology.info support site and additional online support documentation and training will be available.

Release Schedule & Timeline

• November 1920 - 9:00AM - 4:00PM (Note the Pilot Site will be down during this release).
• December 714 - 6:00PM - 11:00PM - Production Maintenance Window

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User Acceptance Testing (Pilot)

User acceptance testing and implementation support for colleges in the Pilot Environment can begin on November 20 upon the completion of the Pilot deployment activities. 

• UAT GOALS & OBJECTIVES 
• UAT SUCCESS CRITERIA
• UAT STEPS
  • Testing in the Pilot Environment
  • Data Field Specifications & Mapping

Feedback & Resolution Process 

• Feedback should be categorized as bugs and enhancements. Only Severity 1 issues (issues that prevent critical business functions from being accomplished) will be considered as release blockers.
• Reporting: User feedback should be noted in the result section. The following criteria should be followed and documented:
  • Any identified bugs with severity and priority 
  • Enhancement requests with priority identified

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Data Dictionaries & Release Documentation

The following links point to the most current versions of the CCCApply Data Dictionaries and User Guides.

Changes to the CCCApply Standard Application

The following changes and enhancements were approved for development and implemented in the 6.3.0 release code.

Changes to the International Application (BOG)

The following changes were approved and implemented in the 6.3.0 release code.

Changes to "Glue for Apply" and the SuperGlue College Adapter

Changes to the Promise Grant Application (BOG)

The following changes were implemented in the 6.3.0 release code.2019-2020 CC Promise Grant Application was updated and deployed to the BOG database in this release. It will be enabled automatically on January 1, 2019 for those colleges who've adopted the online Promise Grant Application. 

Changes to

the CCCApply Download Client

The following fields have been added or have been revised in the database The following data field has been added to the CCCApply Standard & International submitted_applications databases. Please see specific implementation steps to update your Format XML files and download client below.

CCCApply Data Field Information  

The table below provides an overview of all the Race & Ethnicity section data fields in CCCApply Standard, International, and "Glue for Apply".

User Acceptance Testing (Pilot)

User acceptance testing and implementation support for this release is focused on the Race & Ethnicity Implementation 2018. Colleges are encouraged to preview the new implementation in the Pilot Environment on November 20 upon completion of the Pilot deployment activities.  For all release announcements and system alerts, please follow "CCCApply System Alerts" on CCCTechnology.info.

• UAT GOALS & OBJECTIVES 
• UAT SUCCESS CRITERIA
• UAT STEPS
  • Testing in the Pilot Environment
  • Data Field Specifications & Mapping
    

Feedback & Resolution Process 

• Feedback should be categorized as bugs and enhancements. Only Severity 1 issues (issues that prevent critical business functions from being accomplished) will be considered as release blockers.
• Reporting: User feedback should be noted in the result section. The following criteria should be followed and documented:
  • Any identified bugs with severity and priority 
  • Enhancement requests with priority identified

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Data Dictionaries & Release Documentation

The following links point to the most current versions of the CCCApply Data Dictionaries and User Guides.