Online Meeting Information
This meeting will be held online via Zoom.
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Date Wednesday, June 13, 2018
Time 1:30PM - 3:30PM
Location Online Zoom| Expand | ||
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Zoom InformationJoin from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/612595691 MEETING ID: 612 595 691 Use VoiP or Call TOLL Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll) NOTE: Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP). This meeting requires online and/or telephone access for up to 2 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session. |
Agenda
1:30PM
Roll Call
Welcome Catherine Frost from Contra Costa College District. She is Robin Armour's replacement and specializes in residency!
Nomination of 2018-2019 Steering Committee Officers - Term of Service from July 1 - June 30, 2019
Update on CCCApply Residency Sub-Committee
Update on CCCApply Redesign Workgroup
Update on MIS Reporting Changes (report on meeting with Todd Hoig, CCCCO on May 14)
Update on CCCApply 2018 Release (and Roadmap Update) See below.
Recruiting colleges to TEST the new Administrator Upgrade features beginning June 29 - July 25
Update on Change Requests pending: /wiki/spaces/PD/pages/640221194 enhancement in-progress (requested by CO by a team)
Check with Betty on the other federal level changes that are being proposed (or approved?) for Race / Ethnicity (OMB in conjunction with the Census Bureau). Find out what changes are happening at that level and work that into any CCC changes.
Close Meeting
Chat from meeting:
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From smurguia to Everyone: (01:24 PM) |
PARKING LOT ITEMS
- Workshop Survey Results - Need help reviewing and consolidating results
- Communication to the Workshop attendees about the Annual Update, Spam Filter, and how to participate in the Steering Committee
- Communication to colleges about the Public Documentation space & CCCApplyproject.org
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2018 Steering Committee Member Roster
2018 - 2019
CCCApply STEERING COMMITTEE MEMBERS
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Name
District
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Name
District
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Name
District
Quyen Lu/Wanda Wong
Joshua Rosales
El Camino CCD
Richette Bell
Compton CCD
Angela Embry
El Camino CCD
Karen Sea
San Joaquin-Delta CCD
Rozen Bondoc
Chabot-Las Positas
Ben Guzman
South Orange CCD
Leigh Ann Unger
Rio Hondo District
Satish Warrier
Online Meeting Information
This meeting will be held online via Zoom.
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Date Wednesday, July 25, 2018 Time 10:00am - 3:00pm Location ONLINE (NOTE: Due to low number of confirmed in-person attendance, this meeting was changed from Norco College to an ONLINE only meeting.)
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Agenda
| TIME | DESCRIPTION | SPEAKER |
10:00AM | Roll Call | Leahy |
| 10:10AM | Approval of June 13, 2018 Minutes Motion to approve: Will Minnich Approved | Pena |
| 10:15AM | Election of 2018-2019 Steering Committee Officers - Term of Service from July 1 - June 30, 2019 | Donohue |
| 10:30AM | 2019 Workshop Update | Pena / Donohue |
| 10:45AM | Recap of MIS Requirements | Donohue |
| 11:00AM | Update on CCCApply 2018 Release | Donohue |
| 11:15AM | Update on CCCApply Redesign Workgroup | Calhoon / Pena / Donohue |
| 12:30PM | CCCApply Residency & Legal Questions Review | Pena / Leahy / Donohue |
| 3:00PM | Close Meeting | Pena |
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2018 Steering Committee Member Roster
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San Francisco CCD | NEW! Replacing Robin Armour!
CCCCO | Tim Calhoon CCCTC Patty Donohue CCCTC | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Post CACCRAO Conference - April 29, 2018 - May 2, 2018
Sacramento, CA - Holiday Inn Oldtown
CCCApply Steering Committee Meeting
(Set our 2019 calendar during this meeting)
Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Election of 2018-2019 Steering Officers
CCCApply Steering Committee Chair, Vice Chair, and Secretary need to be nominated and approved by early June - to give time for transition.
A description of the offices were provided in the survey.
June 13 Discussion:
Link to survey results: 2018-2019 Steering Officers Election Survey Results
The way the survey was done didn't take in to consideration that only ONE vote per District should be counted. However, we discussed as a committee and decided that the number of votes for Michelle Pena for Chair was sufficient enough to confirm this appointment here and now. Michelle accepted the nomination and position.
However, the committee decided to defer the appointment of Vice Chair and Secretary because several of the nominees were not present for this meeting. Send out survey to collect votes. One vote per district.
Election of CHAIR was confirmed: Michelle Pena, Bakersfield College
Congratulations Michelle!
- Nominees must accept the nomination before we can vote them into office.
- Only one vote per District will be counted (per the Bylaws)
- The Chair and Vice Chair offices must be an Admissions & Records representative from your District.
- Mitch Leahy - Santa Rosa
- Leigh Ann Unger - Rio Hondo
- Michael Ward - Rancho Santiago CCD
- Tuyen Nguyen - Rancho Santiago CCD
- Richette Bell - Compton College
- Paulette Lino - Chabot-Las Positas District
- Stephanie Murguia - Cerritos
- Hieu Hoang -- El Camino College
- Olivia Alvarado - Los Angeles CCD
- Cindy Gonzales - Los Rios CCD
- Michael Ward - Rancho Santiago CCD
- Ali Salinas - Riverside CCD
- Mitch Leahy - Santa Rosa
- Leigh Ann Unger - Rio Hondo
Update: 2019 Workshop
What progress has been made?
Michelle Pena is current Vice Chair and comments that the role of the Vice Chair is a big job because it is responsible for the Annual Workshop. As we've experienced, rushing to put this together in a short amount of time is too hard, too onerous on the V.C. and we really need full participation from the committee at this Workshop, throughout the year and during the annual conference.
Confirm a HOST COLLEGE FOR 2019 by end of August 2018.
Sac City Spring Break - April 15 - 21 - Stephanie is trying to get ahold of someone there. Betty GC will follow up on behalf of the Committee.
Unsure if we are doing two days or one day.
Patty will contact Mark Cohen, eTran PM -to inquire on whether they plan a Workshop DAY or not. If not, would they want to combo
Computer Lab discussion - should we or shouldn't we? Have folks RSVP for or against in the Registration form? and what they are interested in for that lab environment.
Residency Review Sub-Committee Update
This sub-committee has been delayed due to the parallel efforts underway by the Chancellor's Office, "CCCApply Redesign Workgroup". This delay is temporarily suspended for short-term until the CCCApply Redesign Workgroup has completed their work and new 18/19 workplan is confirmed.) See "CCCApply Redesign Workgroup" information below.
Patty explained to the committee that because of this workgroup, she was respectfully asked by the VC to halt our duplicate efforts regarding moving forward with the Residency Review sub-committee which was in process of convening the first meeting with committee members and experts in the field of residency outside the committee. This request was to not confuse or duplicate efforts underway by the workgroup.
Update on CCCApply Redesign Workgroup
(CC Foundation - Ideas42 - Behavior Science Study on CCCApply UX - AB3101 - Discuss the issues and the facts behind this bill. )
During the May 2 meeting, Omid Pourjanzani attended our meeting and discussed the importance of the CCCApply application and the focus it is getting across the state.
Based on legislation: AB3101
A grant ($500K) based on a student behavior
Where can changes be made in the application.
June 13 discussion:
A CCCApply Redesign Workgroup is underway and had a kick-off meeting on June 1, 2018. (Request to halt duplicate efforts
Patty explained to the committee that because of this workgroup, she was respectfully asked by the VC to halt our duplicate efforts regarding moving forward with the Residency Review sub-committee which was in process of convening the first meeting with committee members and experts in the field of residency outside the committee. This request was to not confuse or duplicate efforts underway by the workgroup.
- Low hanging fruit
- Review of all the questions - streamline, revise the language, residency questions SSN number collection (noncredit students)
- Revise technically, formats and other ways to make the workflow of application
- Review other vendor/commercial applications to do what we need for Admissions
- Calender/schedule of cyclical releases for OpenCCCApply
- Profiles of noncredit and adult ed students (remote, lack of basic skills, ESL, language barriers,
What residency questions could be replaced? Could be collected later? Do we need all those questions?
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Note: The above sub-group dedicated to reviewing the questions in CCCApply (bullet number #2 above) had it's first meeting on the morning of June 13 and Patty informed them about the Steering's sub-committee on Residency Review and our objective to deep dive the CCCApply residency logic and questions for accuracy, currency and compliance with collecting exactly what is required to determine residency at the time of admission. This sub-group endorses this effort and called to bring that recommendation back to Omid and the main group. Once that has been accomplished, Patty will reach out to the residency sub-committee with an update and hopefully with a meeting invite. |
CCCApply 2018 Release Update
CCCApply June 2018 Release
The CCCApply PILOT annual update for June 2018 consists of:
New CCCApply Administrator
- Mostly feature parity (which mean, all the same feature functionality as currently exists in the current Administrator)
- New Features include:
- Major Category Filter - Major Category &
Ed Goal Alignment - SPAM Filter
- Major Category Filter - Major Category &
NEED VOLUNTEERS TO TEST IN PILOT SITE.
NEW DATES!
Pilot Release - June 28 (Pilot Preview begins)
Production Release - July 27
June 13 Discussion:
Tim and Patty updated the committee on another effort underway to get colleges the LGBT data with
Project Glue for CCCApply (to get LGBT data)
- Replace the Download Client with a process that pushes data directly into your SIS
- DLC - when it drops the file on your college server, it's UNencrypted. This is a security risk.
- Phase 1: Create a db table that Project Glue (loading or temp table) that will put the data into that staging area encrypted. Colleges can continue to use their upload process (using the data from the table instead of current process/file). Dovetail with current processes.
- Requires some IT work to wire up
- Requires the College Adapter tool to be implemented. College Adapter is the piece in glue that resides behind your firewall. Many colleges have stood this up for Canvas. If not, we will set it up for you. Contact our Enabling Services Division. Not a big impact on IT to set up Glue College Adapter.
- Phase 2: Colleges that want to implement Project Glue (College Adapter) take data right out of CCCApply and populated your SIS (via real-time web service). P1 facilitates P2.
YOUR DOWNLOAD CLIENT WILL CONTINUE TO WORK
In the meantime - colleges that need the LGBT data, the Data Warehouse system is in the final stages (next few weeks) and with that approval, access to the data. Researchers Only.
Enabling Services - All colleges have an CRM assigned to their college
(Click to see the 2018 Roadmap below)
Applications / Projects
Q3 Jan 1 - Mar 30
Q4 Apr 1 - June 30
Q1 July 1 - Sep 30
OpenCCC Account
Development
- Requirements for converting pages (UI and style guide) to responsive design
- Sprint development on responsive design
- Requirements for integration to MyPath
Release: 2018 Annual Update - NEW DATES
Pilot Release - JUNE 28
Prod Release - JULY 27
*Release timeline based on Admin launch
Requirements:
Per TCI Grant Work Plan 17/18 - work to get CCCID registered as an official MIS Data Element.
CCCApply Applications
- Apply Standard
- Apply International
- CC Promise Grant
Development
- Requirements for UI upgrade across all three applications
- Administrator integration
- DW API
- SPAM Filter - Back-end / API
- SPAM Filter - Research PILOT
- Promise Grant Auto-population
- Promise Grant MyPath integration
- Requirements for converting all three apps to responsive design
- Sprint development on UI upgrade
Release: 2018 Annual Update
Development
- Sprint development on approved CRs
- Finish remaining Administrator integration
- SPAM Filter UI complete
- Sprint development converting all three apps to responsive design
Post-Release Activities
- New UI + responsive design
- Integration of Promise Grant to MyPath
- Administrator integration
Development
- Requirements for CCCApply 3.0
- MyPath Workflow Enhancements
CCCApply UX Review
Residency Review
Promise Grant & IA UX Reviews
Research & Data Security Review
CCCApply Administrator
Development (Feature Parity)
- Re-write all modules (database, API, backend code, integration, UI) in new architecture / infrastructure
- Majors Module - feature enhancements (implement new filters for meta majors & guided pathways)
Release: MVP (CCCApply Modules)
Development:
90% Feature parity of existing Admin modules
10% NEW features & functionality
Final migration of User to new CCC Administrator
Final migration of Data to CCCApply Admin 2.0
End of Life planning
(End of Life)
CCC Administrator
Admin Product Launches
- CANVAS College Adapter (Glue) 2.5 - January
- Data Warehouse 1.0 = March
Ongoing Development
- Sprint development continues for all CCCApply admin modules (UI screens, database conversion, API)
- CAP development continues for all shared/global features and functionality (User Management, authentication, navigation, page design templates, central interface)
- Requirements for central architecture re-design to support API framework and authentication for project integration
PMO
- Accessibility Review (CCCApply UI screens) = January 21 (TBD)
- Security & ARC Review (All applications modules + CAP) = TBD, before end of February
TEST Release MVP to support ETL process, Accessibility Review - mid January 2018
Operations
Steering sub-committee meetings; Review demos
Documentation Drafts
Enabling Services Transition Plan
Communication Plan & Schedule
Support & Training Plan
Migration Planning
Release: Admin Product Launch:
CCCApply Modules:
- PILOT = JUNE 28
- PROD = JULY 27*
Ongoing Development
- Sprint development continues for all CCCApply admin modules (UI screens, database conversion, API)
- CAP development continues for all shared/global features and functionality (User Management, authentication, navigation, page design templates, central interface)
Migration process complete on June 28
Proxy integrations complete by May 20
Documentation Final Drafts published June 28
Enabling Services Transition Plan Final June 15
Admin Product Launches
- Course Exchange 3.0
- TBD
Administrator UX Review
CCC Report Center
Re-prioritized
Move existing version to new SSO for Admin 2.0
Planning additional release during Summer 2018 to upgrade to latest version of Jasper Reports.
End-of-Life (EOL)
CCC SSO Proxy
Release: SSO Proxy Upgrade 1.8.0
Enhancements & Bug Fixes
Pilot Release: January 12
Prod Release: January 19
Operations
College/District proxy integrations continue
NOTE: ALL CCCApply colleges MUST complete proxy integration for CCC Administrator release
Operations
College/District proxy integrations continue
Tech Projects - Ongoing
Q3
Q4
Q1 2018/19
Sub-Committee Projects
SPAM Filter Utility
View file name CCCTC Spam Filter Status Update.pptx height 150
Research & Development
- Continue project work with Seyvu (Infiniti) and Apply dev team on development (opt-in utility that will require commitment from PILOT colleges.
Release Plan
- SPAM Filter back-end API complete
- SPAM Filter user-interface screens in CCC Administrator complete
- Pilot colleges testing
- Documentation drafted
- Before & After research
Admin UX Review
CCCApply UX Review
Research & Data Security Review
Data Security
Spam Filter Web Service development
CCCID registered in MIS Data Element Dictionary
MyPath Workflows & Integration
Continuous Improvement and Deployment of CCCApply > MyPath Workflows, data sharing, messaging, and user experience enhancements.
- Integration of OpenCCC Account into MyPath
- Integration of CC Promise Grant into MyPath workflow
- Streamline workflows and re-directs
CCCApply UX Review
Residency Review
Promise Grant & IA UX Reviews
Research & Data Security Review
Admin UX Review
CCC Report Center
Requirements:
Prepare for upgrade to Jasper 6.4.2
Plan, Test, Move, Test
Integrate existing version with new Admin SSO - June 29, 2018
Upgrade planned to Jasper 6.4.2
Plan, Test, Move, Test
Research & Data Security Review
Admin UX Review
Accessibility Priorities
Pre-Review Activities
- Work with CAO on internal review of OpenCCC & CCCApply UI upgrade development (early)
- Work with CAO on internal review of CCCApply admin modules in CCCAdmin (early)
- Update report to punt major revisions of CCCApply to next version (3.0)
Pre-Release Reviews
- Schedule and pass internal review of OpenCCC & CCCApply UI upgrade screens;
- Schedule and pass internal review of CCCApply admin modules in CCCAdmin (early)
- Requirements: CCCApply 3.0 accessibility updates (where are we at wrt new direction?)
CCCApply UX Review
Admin UX Review
2018 Sub-Committees
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Call for Volunteers: Please Support the CCCApply Steering Committee by volunteering for one or more sub-committees in 2018. |
2019 Workshop
Planning for the 2019 Workshop
- The 2019 Workshop should be held in NorCal-Central-Bay Area this year (every year we alternate between NorCal, Bay Area, Central and SoCal.
- Last month the committee started the discussion of locating a host College for the 2019 Workshop. The ideal criteria that we need for the facility:
- Close to an Airport
- Break-out rooms that can hold 100
- General session room that can hold up to 300
Some of the suggestions to check out:
- Mission
- Sac City
- Chabot
- San Jose City
International Sub-Committee
On June 7, Patty met with Olivia Alvarado and Abby Watson from LACCD to discuss getting an International sub-committee meeting scheduled and outreach to the colleges who've adopted IA so far, as well as the colleges who are piloting or in-process of adoption. Suggestion was to make sure meetings are scheduled way in advance - especially during the summer months - and keep the meetings short, online, and around 3pm -out of respect for the colleges that only have one staff member working international admissions and can't leave their offices in the middle of the day.
International sub-committee should include a mix of users and other international admissions staff getting ready (adoptees).
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Objectives for 2019:
Planning 2019 Workshop in Nor Cal
Set location and host college
Using feedback from past workshop and asking for sessions
Try Sac City again.
- Rick S.
- Michelle
- Patty
- Stephanie
- Mitch
- Mark Cohen
- Christian Alvarado
HIGH PRIORITY
A dedicated committee of IT and admission staff are needed to support the new CCC Administrator (new central admin configuration tool for CCCApply, Promise Grant, Canvas College Adapter, and all systemwide CCC Tech Center applications currently under-development and in-production for college admin, faculty and staff.Meet weekly (TBD) from May 26 through June 30, 2018 to support testing, migration, and implementation for colleges moving to the new CCCApply Administrator (Pilot).
- Support CCCApply product manager with migration and implementation testing;
- Help gather requirements development effort / user stories / requirements
- Pilot colleges to support migration and implementation
- Help update User documentation drafts
will support the CCCApply product manager with design, user experience, workflows and migration testing.
CCC Administrator
- Richette
- Mitch
- Will M.
- MaryLou
- Michelle
- Tuyen
- LeeAnn
- Christian
- Ben Guzman
- Short-term objective: Support Steering Committee and product manager on all residency logic issues, changes, and enhancements.
- Long-term objective: Deep dive analysis of current residency algorithm to recommend enhancements to streamline questions and steps to determine preliminary residency status in CCCApply.
- Can we shorten the residency questions and still calculate residency status accurately?
- Do we need all the existing questions?
Need Advisory team leader and volunteers
Stephanie Murguia
Michael Q.
Tina Mani
Richette Bell
Michelle Pena
Mitch Leahy
Jason Ralphs
Chris Truong
Jason Ralphs
Michael Q. will send out doodle poll for these interested folks soon.
Meet monthly (or more frequently) through December 31, 2018.
- Support the greater CCCApply Steering Committee with state, federal, and local international admissions policy counsel
- Enhance design & user experience of the International Application
- Review and approve change requests pertaining to IA application
- Work on integration plan for incorporating IA questions & data fields into Standard Application for planned Universal Form Engine*
- Olivia Alvarado
- Mitch Leahy
- Anna Salazar
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Steering Committee Members Email List
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2018-2019 |
| Email Address | Name | Title/Office | District | College | Notes |
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| ali.salinas@norcocollege.edu | Ali Salinas | Appl Support Technician (IT) | Riverside CCD | Riverside City College | |
| aembry@ELCAMINO.EDU | Angela Embry | Admissions & Records | El Camino CCD | El Camino College | |
| salazaal@elac.edu | Anna Salazar | Admissions & Records | Los Angeles CCD | East LA College | New October 2017 |
| rguzman@IVC.EDU | Ben Guzman | Admissions & Records | South Orange CCD | Irvine Valley College | |
| glyercb@LOSRIOS.EDU | Betty Glyer-Culver | Researcher | Los Rios CCD | ||
| cfrost@contracosta.edu | Catherine Frost | Admissions | Contra Costa CCD | Contra Costa College | |
| calvarado@saddleback.edu | Christian Alvarado | Admissions & Records | South Orange CCD | Saddleback College | |
| truong_chris@SAC.EDU | Christopher Truong | Admissions & Records | Rancho Santiago CCD | Santa Ana College | |
| gonzalc@losrios.edu | Cindy Gonzales | IT Technical Analyst | Los Rios CCD | ||
| cray@SANTAROSA.EDU | Clark Ray | IT Dept Staff | Sonoma CCD | Santa Rosa Jr. College | |
| craig.hayward@bakersfieldcollege.edu | Craig Hayward | Researcher | Kern CCD | Bakersfield College | |
| gbird@CCCCO.EDU | Gary Bird | Asst Vice Chancellor | CCCCO | ||
| greg.aycock@norcocollege.edu | Greg Aycock | Dean of Instit Effectiveness | Riverside CCD | Norco College | |
| hhoang@ELCAMINO.EDU | Hieu Hoang | IT Dept Staff | El Camino CCD | El Camino College | |
| love_janice@sac.edu | Janice Love | Researcher | Rancho Santiago CCD | Santa Ana College | New Jan 31, 2018 |
| ralphsj@losrios.edu | Jason Ralphs | Admissions & Records | Los Rios CCD | District Office | |
| jrosales@elcamino.edu | Joshua Rosales | Researcher | El Camino CCD | El Camino College | New Jan 31, 2018 |
| ksea@DELTACOLLEGE.EDU | Karen Sea | IT (cross over A&R) | San Joaquin-Delta CCD | Delta College | |
| LUnger@RIOHONDO.EDU | Leigh Ann Unger | Admissions & Records | Rio Hondo CCD | Rio Hondo College | |
| mark.deasis@norcocollege.edu | Mark DeAsis | Admissions & Records | Riverside CCD | Norco College | Replaced William Diehl |
| mleyba@CCSF.EDU | Mary Lou Leyba | Admission & Records | San Francisco CCD | City College of SF | |
| pearlmy@email.laccd.edu | Maury Pearl | Researcher | Los Angeles CCD | ||
| mquiaoit@CCCCO.EDU | Michael Quiaoit | Support Specialist | CCCCO | ||
| Ward_Michael@RSCCD.EDU | Michael Ward | IT Dept Staff | Rancho Santiago CCD | ||
| michelle.pena@BAKERSFIELDCOLLEGE.EDU | Michelle Pena | Admissions & Records | Kern CCD | Bakersfield College | |
| mleahy@SANTAROSA.EDU | Mitchell Leahy | Admission & Records | Sonoma CCD | Santa Rosa Jr. College | |
| alvarao@EMAIL.LACCD.EDU | Olivia Alvarado | IT | Los Angeles CCD | ||
| pmery@CCSF.EDU | Pam Mery | Research | San Francisco CCD | City College of SF | |
| pdonohue@CCCTECHCENTER.ORG | Patty Donohue | Product Manager | CCCTC | ||
| plino@CHABOTCOLLEGE.EDU | Paulette Lino | Admission & Records | Chabot-Las Positas CCD | Chabot College | |
| qlu@CCSF.EDU | Quyen Lu | District IT | San Francisco CCD | City College of SF | Replaced Garret Wong |
| rbell@compton.edu | Richette Bell | Admissions & Records | Compton CCD | El Camino College | |
| rbondoc@CHABOTCOLLEGE.EDU | Rosen Bondoc | Chabot-Las Positas CCD | Compton College | ||
| swarrier@4CD.EDU | Satish Warrier | Director of IT | Contra Costa CCD | District Office | |
| sfollowill@clpccd.edu | Stacey Followill | Sr. Programmer Analyst, ITS | Chabot-Las Positas CCD | ||
| smurguia@CERRITOS.EDU | Stephanie Murguia | Admissions & Records | Cerritos CCD | Cerritos College | |
| tcalhoon@CCCTECHCENTER.ORG | Tim Calhoon | Executive Director | CCCTC | ||
| tmani@DELTACOLLEGE.EDU | Tina Mani | Admissions & Records | San Joaquin-Delta CCD | Delta College | |
| nguyen_tuyen@SCCOLLEGE.EDU | Tuyen Nguyen | Admissions & Records | Rancho Santiago CCD | Santiago Canyon College | |
| tn13666@SCCOLLEGE.EDU | Tuyen Nguyen | Admissions & Records | Rancho Santiago CCD | Santiago Canyon College | |
| vorton@CERRITOS.EDU | Vince Orton | IT Dept Staff | Cerritos CCD | Cerritos College | |
| minnichw@smccd.edu | Will Minnich | Admissions & Records | San Mateo CCD | Skyline College |
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All Steering members above are officially members of the CCCAPPLYSTEERING listserv. Email: cccapplysteering@listserv.cccnext.net |
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Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Election of 2018-2019 Steering Officers
In May 2018, the committee voted by online survey to nominate/elect officers for the 2018-2019 fiscal year. Descriptions of the duties of offices were provided in the survey.
The results of the first online survey were discussed during the June 13 meeting and the following decisions were made:
- For the office of Chair, the survey results showed a majority of votes were cast for Michelle Pena of Bakersfield College. The committee decided to honor that outcome on June 13.
- For the offices of Vice Chair & Secretary, the survey results were thrown out because:
- There were several tie votes for several nominees for both offices;
- The nominees had not accepted their nominations first;
- The voting instructions did not clearly specify that the votes should be cast and counted as one vote per District, instead of one vote per person.
- Only one vote per District will be counted (per the Bylaws)
- Officers elected for Chair and Vice Chair must be from Admissions & Records within your District.
Therefore a decision was made to send out a second online survey for the election of the Vice Chair & Secretary and the results will be discussed at the next meeting (November 14, 2018). But first, nominees must accept the nomination. An email was sent out on July 26 with the names of the nominees that received any votes in the previous survey.
The following nominees accepted their nominations:
Vice Chair Nominees:
- Richette Bell - Compton College
Secretary Nominees:
- Paulette Lino - Chabot-Las Positas District
- Stephanie Murguia - Cerritos
- Hieu Hoang -- El Camino College
- Cindy Gonzales - Los Rios CCD
- Mitch Leahy - Santa Rosa
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CAST YOUR DISTRICT VOTE - Election of Vice Chair & Secretary - Online Survey - Please cast your District's vote. |
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Decision from July 25 Meeting: Due to problems with the CCCApplySteering Listserv, postpone the results to give folks a final chance to vote through August 31. Send out results via email. |
Update: 2019 Workshop
What progress has been made since June 13?
Sacramento City College has agreed to host the 2019 CCCApply Workshop. (Thank you Michelle!)
Sac City Spring Break - April 15 - 21. Our workshops are traditionally held on Wednesdays.
Next steps:
- Vice Chair organizes a sub-committee to begin planning
- Secure host college Contact and schedule meeting to discuss facility and meals planning
- Start working on theme and format
- Start working on a survey
** Discussion from July 25th meeting **
- When discussing the question, "will we be combining eTran and CCCApply into one day or not?", the feedback is that we want two separate workshops. The feeling was that combining both into one day, cut into the amount of sessions that we could have and that if given the choice, we don't want to combine again.
- Plan for more report center sessions. The feedback on last year was that the session was too high level for many newbies. Plan for several sessions; have a track for Report Center sessions
- Computer Lab - have an event or events planned in the lab during the day.
- A couple report center sessions
- Reserve time with a tech expert - in advance? for example Ellucian Live - would have you reserve time in advance (weeks/months) -
- Set it up so people can reserve time on specific subject area and include their skill level
- Have attendees/invitees sign up for sessions in advance so we can better gauge room size and need/interest
Update: MIS Reporting Requirements
New Chair, Michelle Pena, has requested one final review and discussion of the recently approved MIS data reporting requirements as they pertain to CCCApply application.
- Review MIS reporting requirements per MIS memo (Link: 180302.docx)
- Review notes from April 3 special steering call with Todd Hoig, MIS
- Review notes from June 13 Steering Committee meeting on MIS requirements
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Recap from Steering meeting on April 3MIS Amended to include new reporting elements (SB amended)
Note: Betty Glyer-Culver added that other fields are now required for Adult Ed (data elements); she adds, "It is an intrusive list of questions that will add a great deal of questions to the application." |
DATA WAREHOUSE - Approved for release by the CO - two weeks ago. Communication went out to Researchers to give access to the DW Report Center (just for researchers).
SSID = Agreement with the CDE to get the SSID is still in process. The Chancellor's Office is working with the State to make an adjustment to the Data Sharing Agreement to allow colleges to download.
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May 15 - Call with Todd Hoig, MIS Stephanie, Patty, and Michelle met with Todd Hoig and Bryan Dickason of MIS on May 15 to discuss which new MIS reporting requirements affect CCCApply and what we need to do to comply. Objective of the call: What, if anything, needs to be added to CCCApply? Timeline is VERY short. Answer: Not much. Response from MIS: "No changes are required to meet the (requirements). |
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June 13 discussion about the new elements that are now required by MIS. (See memo130302.docx above). AEBG elements - Not needed to be added to CCCApply (colleges can get data in other places) Per Betty, MIS will allow an "Unknown" value can be pushed up to MIS for this first year reporting requirements. Go search for the PPT that the CO did on these requirements for language and reference. In response to Michael Q's comment: Per Will Minnich: We recommend that the the CO send out a memo to allow colleges time to get that data process implemented.
Tim Calhoon updated the Committee on a new agreement underway with CDE to get CalPass, MM data, and SSID (and make that available to the colleges). |
7.25.18: Regarding getting your LGBTQ (AB620) data - colleges do not have to implement Project Glue to get this data. The alternative way is to use the Data Warehouse report tool to gain that information.
CCCApply 2018 Release Update
- CCCApply June 2018 PILOT Release
- Release notes are posted: Release 6.2.0 Summary Notes
- Communication: Weekly email campaign with links to supplemental information on CCCApply Public Documentation
- Implementation: User Acceptance Testing (UAT) & Migration Verification Sessions are in-progress.
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Colleges are asked to schedule this mandatory UAT session as soon as possible. |
Release NEWS
- Production release - postponed until the completion of UAT sessions
- Feature revision - Ed Goal Alignment Filter will not be released to production per recommendation from testers feedback
- Working on changes to enhance this filter functionality
- Review with Steering
- Need volunteer to work with product manager to propose changes needed
- Work with CCCApply redesign workgroup on enhancing for Non-Credit Application
- Working on changes to enhance this filter functionality
Update on CCCApply Redesign Workgroup
- Update Share Redesign Workgroup mission and objectives
- AB3101 - Discuss the issues and the facts behind this bill.
- Workgroup sub-committees
- Fields & Questions committee
- Low-hanging Fruit Changes
- Deployment Schedule
- Other workgroups
- Update on the Ideas42 Study on CCCApply
- Objectives and timeline
- Ways to collaborate now
Phase 1: CCCApply Application Changes Approved for September 2018.
Next steps?
Notes:
Ensure our Standard Application paper version is ADA compliant. Per Catherine Frost, Contra Costa College, they are saying it's not ADA compliant. Get in front of Sean Keegan for verification and if we need to update it.
Change Requests Proposed during the CCCApply Redesign Workgroup update discussion:
- Implement logic that will auto-direct applicants to MyPath after they submit a CCCApply application. This change is for colleges using MyPath ONLY . Ensure that the Back button cannot return the user to CCCApply or Account and that their session has ended (timed out) to ensure privacy of the applicant. (shared computer terminals, etc.)
- Remove the Step Forward link (displaying as "Keep Moving > " from the Links & Opps page for ALL users
- Continue working moving the Consent to Release mechanism to the beginning of the application.
- Add a survey to the Abandonment email or somewhere - asking for feedback on why they abandoned the application. Great suggestion.
- For research purposes, review *Google analytics data to determine if colleges are lingering on this page (Review Application) OR if we know if students are going back to fix or change anything? Look into it.
- Another suggestion is to zip up the Review App page and give students the option to view the Review the page.
- Expand the request to remove the Review Application page and combine that with the other change request to combine the Consent & Submission pages. “Language should include “it’s recommended that you review your application” (See CR# 2018-28: Combine Review App, Consent & Submission pages in CCCApply )
INTERMISSION - LUNCH BREAK 12:00pm - 12:30pm
Residency Review Sub-Committee
- Review goals & objectives for this discussion
- Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
- SAAM
- Ed Code & Title V
- CCC Residency Questionnaire
- http://www.caccrao.org/wp-content/uploads/2016/01/AR_New-Directors_Manual_2016_Final.pdf
- Review language pertaining to CCCApply in new AB3101 to identify ways to support that effort.
- Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
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Topic: CCCApply Steering Committee Meeting - July 25 Residency Review Session Meeting Recording: |
Note: This recording is over 2.5 hours.
Changes & Notes from the Residency Review Discussion
Attendees:
Thank you for joining us for this deep dive into the current residency questions that are in CCCApply standard application:
Notes will be aggregated on everything we discussed and shared back with the committee. I did record this call!
Steering District Roster: Approval Poll Table
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2017 Steering Committee 3 = Bay Area Region 2 = Northern Region 2 = Central Region 8 = Southern Region |