Page Comparison

This User Acceptance Testing (UAT) Guide is designed to help colleges understand the user interface and back-end data changes made to CCCApply Standard Application in the v.6.4.0 version release (Pilot environment release 2.19.19, and Production release 3.16.19) and provide acceptance criteria to support college implementation of those changes.

Pilot College Participation

The CCCApply Release 6.4.0 UAT will consist of 3* district colleges from the CCCApply Redesign Workgroup. 

Participating Colleges

Colleges from the CCCApply Redesign Workgroup will participate in Release 6.4.0 UAT activities:

• Santa Rosa College
• Bakersfield College
• Cerritos College

...

The minimum number of pilot participants to provide validation is 3. Pilot project activities are scheduled between February 19 - March 16, 2019.   

Participation activities and requirements include:

• Complete all UAT Implementation activities and testing goals
• Provide feedback and support only as needed
• Optional: Contribute to the development of best practices and support materials 

Pilot UAT Plan

The user acceptance testing (UAT) plan, process and objectives for the CCCApply Release 6.4.0 Pilot are listed below. 

• UAT Objectives & Success Criteria
• Required Documentation 
• Getting to the Pilot Application 
• IT Implementation Steps
• Data Fields & Downloads
• Admin Configuration 
• Reports
• Feedback & Support Processes

UAT Objectives & Success Criteria 

...

Ensure college admissions and support services staff have all release notes, change specifications, and project implementation materials needed to update existing business operations and support services processes, data reporting requirements, and outreach activities based on the new user interface changes implemented  as part of the CCCApply Redesign - Release 3 project enhancements. 

...

• College admission and support staff have reviewed the CCCApply 6.4.0 release notes
• including the detailed Release 3 User Interface changes deployed as part of the CCCApply Redesign Project
• Colleges have bookmarked the CCCApply Redesign Project Dashboard and reviewed the Release 3 specific user interface changes

...

Ensure college IT staff have all required release notes, change request specs, and data spec documentation needed to update data downloads and Glue export processes for the updated Race & Ethnicity fields bug fixes resolved in the 6.4.0 release.

...

• Colleges have downloaded and reviewed the CCCApply 6.4.0 release notes including the section detailing the Race & Ethnicity Bug Fix specifications
• Colleges IT staff have downloaded the CCCApply Standard Application Data Dictionary v.2019.1, and reviewed the 6.4.0 updates documented in the Change Log
• Colleges IT staff have bookmarked the link to the online CCCApply Download Client User Guide v.2019.1 and reviewed 6.4.0 updates documented in the Change Log 
• Colleges have updated their current Download Client with the 6.4.0 transfer-client.jar file.

...

• College admission staff have created a new email Rule and Message in the CCCApply Administrator based on the new Race & Ethnicity Full data field <race_ethnic_full> (v.6.3.0) 
• College admission staff have run the Standard Application Full Application Report that includes the Spam Filter data fields (v.6.2.0), and the Race & Ethnicity Full field (v.6.3.0):
  • Fraud Score <fraud_score>
  • Race & Ethnicity Full <race_ethnic_full>

Required Documentation

The following documentation is required for the CCCApply Release 6.4.0 implementation plan:

• CCCApply Release 6.4.0 Notes Summary
• CCCApply Redesign Project
• CCCApply Redesign Project Dashboard
• CCCApply Standard Application Data Dictionary v.2019.1
• /wiki/spaces/PD/pages/758546724
• CCCApply Download Client User Guide v.2019.1 
• CCCApply Redesign Project - Q3 User Interface Changes (PPT)

Additional Docs

• All CCCApply Data Dictionaries  
• All CCCApply User Guides

Getting to the Pilot Environment

Pilot colleges can begin previewing and testing the CCCApply 6.4.0 pilot release items on February 19, 2019.  

• CCCApply Pilot Environment
• Pilot Application URLs

Pilot IT Implementation Steps

Follow the steps below to conduct user acceptance testing meet the expected success criteria for the UAT objectives.

...

1. Select a Term
2. Select an Education Goal
3. Select a Major Category
4. Select an Intended Major/Program of Study

...

1. Review OpenCCC Account Information section and make any edits or changes are needed;
2. Review the Current Mailing Address section and make any edits or changes as needed.
   

...

1. Hide the College Education Level section by default for all users
2. Hide the Colleges/Universities Attended section by default for all users

...

1. select "1 = First time in college, after leaving high school"
2. New expected results:
   1. College Education Level question/field remains hidden to user and response defaults to "Null"

...

1. If <enroll_status> = First time in college, after leaving high school then keep college sections hidden
2. Add College Enrollment Status = First time in college, after leaving high school

...

This User Acceptance Testing (UAT) Guide is designed to help colleges understand the user interface and back-end data changes made to CCCApply Standard Application in the v.6.4.0 version release (Pilot environment release 2.19.19, and Production release 3.16.19) and provide acceptance criteria to support college implementation of those changes.

...

...

Pilot College Participation

The CCCApply Release 6.4.0 UAT will consist of 3* district colleges from the CCCApply Redesign Workgroup. 

Participating Colleges

Colleges from the CCCApply Redesign Workgroup will participate in Release 6.4.0 UAT activities:

• Santa Rosa College
• Bakersfield College
• Cerritos College

Minimum Participation Requirements

The minimum number of pilot participants to provide validation is 3. Pilot project activities are scheduled between February 19 - March 16, 2019.   

Participation activities and requirements include:

• Complete all UAT Implementation activities and testing goals
• Provide feedback and support only as needed
• Optional: Contribute to the development of best practices and support materials 

...

Pilot UAT Plan

The user acceptance testing (UAT) plan, process and objectives for the CCCApply Release 6.4.0 Pilot are listed below. 

• UAT Objectives & Success Criteria
• Required Documentation 
• Getting to the Pilot Application 
• IT Implementation Steps
• Data Fields & Downloads
• Admin Configuration 
• Reports
• Feedback & Support Processes

UAT Objectives & Success Criteria 

The objectives and success criteria for college user testing across the 6.4.0 release are detailed below.

Required Documentation

The following documentation is required for the CCCApply Release 6.4.0 implementation plan:

• CCCApply Release 6.4.0 Notes Summary
• CCCApply Redesign Project
• CCCApply Redesign Project Dashboard
• CCCApply Standard Application Data Dictionary v.2019.1
• /wiki/spaces/PD/pages/758546724
• CCCApply Download Client User Guide v.2019.1 
• CCCApply Redesign Project - Q3 User Interface Changes (PPT)

Additional Docs

• All CCCApply Data Dictionaries  
• All CCCApply User Guides

...

Getting to the Pilot Environment

Pilot colleges can begin previewing and testing the CCCApply 6.4.0 pilot release items on February 19, 2019.  

• CCCApply Pilot Environment
• Pilot Application URLs

...

Pilot UAT Implementation Steps

INSTRUCTIONS: Follow the steps and complete the activities below to conduct user acceptance testing of the changes deployed in release 6.4.0.
EXPECTED RESULTS: Testing outcomes confirm changes meet the proposed success criteria for the UAT objectives.

1. Using a new Chrome browser window, navigate to your college (MIS code-specific) version of the /wiki/spaces/PD/pages/131465676 
2. Sign in to CCCApply My Applications page and start a new CCCApply Standard application
   1. From OpenCCC Sign-in page:
      1. If you have a Pilot OpenCCC test account, click "Sign In"; land in your My Applications page, and click on "Start a New Application" to reach Enrollment page.
      2. If you don't have a Pilot OpenCCC test account, click on "Create an Account"; complete process to create a new account; and auto-direct to the Enrollment page. 
         
         
3. On the Enrollment page, complete all required fields and continue to the Account Information/Mailing page:
   
   1. Select a Term
   2. Select an Education Goal
   3. Select a Major Category
   4. Select an Intended Major/Program of Study
4. On the Account Information/Mailing page, complete all required fields and continue to the Education page. 
   1. Review OpenCCC Account Information section and make any edits or changes as needed;
   2. Confirm that "My Current Mailing Address is the same as my Permanent Address" checkbox response is accurate; if needed, update current mailing address
      
      .
      
5. UAT Activity: Review the user interface changes implemented on the Education page; and test skip logic functionality on the Education page to meet release objectives. 
   SUCCESS CRITERIA: Application time is shortened for 50-75% of applicants (based on percentage of applicants who identified as "First time in college, after leaving high school" in 2018.
   
   
   1. Change Implemented: Two sections of college education questions are now hidden for all users (do not display) by default when users land on the Education page
      1. The College Education Level section is hidden from display from all users by default 
      2. The Colleges/Universities Attended section is hidden from display from all users by default
         
         
   2. Change Implemented: Skip logic validation was added to the College Enrollment Status field <enroll_status> to Hide/Show college sections based on College Enrollment Status response option.
      
      1. From the College Enrollment Status field, test the four response options to confirm logic behavior:
         1. Select the following response from menu: "1 = First time in college, after leaving high school"
            1. New expected results:
               1. Both college sections remain hidden
               2.  College Education Level <higher_edu_level> field defaults to "Null" in download file
               3. Colleges/Universities Attended count <college_count> field defaults to "0" in download fileSele
         2. Select any response option other than "1 = First time in college, after leaving high school."
            1. New expected results:
               1. Both college sections DISPLAY to user
               2. All previously existing data field logic and validation persists
   3. Complete remaining questions on the Education page and click "Continue" to go to Citizenship & Military page.
6. On the Citizenship & Military page, complete all required questions and continue to the Residency page.
   
   
7. UAT Activity: Residency Page Changes
   Review the new layout format of the Residency page;
   Review the user interface change to hide the first three Special Residency questions from display to all users by default; 
   Review the new format of the Out-of-State Activities section with new optional checkbox response format;
   Test the new skip logic functionality added to the new Out-of-State Activities question
    
   SUCCESS CRITERIA: Application time has been shortened for up to 98% of all applicants landing on the Residency page (based on percentage of applicants who have self-identified as having one or more "out-of-state" activity in 2018 (1.2%)  
   
   
   1. Change Implemented:  A new layout for the Residency page now appears to all users. The Special Residency section has been moved to the bottom of the page, below the Out-of-State Activities section. 
   2. Change Implemented: The first three questions at the top of the Special Residency section have been hidden for all users by default;
   3.  otherwise keep the sections hidden and default value to Null. 
8.  
   1. Complete the Needs & Interests page (optional)
   2. Complete the Demographic Information page (optional)
      
      
9. Complete all remaining required portions of the application and submit the application 
   1. Review your application responses on the Submission page (optional)
   2. Complete the Consent to Release Information checkboxes (required)
   3. Complete the Submission requirements (required)
   4. After submission, note the application's Confirmation number (App_id) and your CCCID.
      
      
10. Review the confirmation screen and note your confirmation number for the Non-Credit application version you just submitted:
    1. Note that the Confirmation number begins with a "NC-" preview
    Continue to the reference. Click "Continue" to move to the Satisfaction Survey / Special Links & Opportunities Page
11. Navigate to Student Satisfaction Survey and complete the survey (optional)
12. Continue down the page and review the Special Links & Opportunities for your application
13. Click "Finish & Sign-Out" or if MyPath college, click "Finish and continue to MyPath" (confirm)
    Return to the My Applications page and locate your submitted Non-Credit application in the submitted applications Table
14. Note the confirmation number begins with a "NC-" prefix
Sign out of My Applications
 Add new Non-Credit App data fields to existing , click "Finish and continue to MyPath" (confirm)


15. Review table of user interface changes affected by th
16. Review table of new and changed data field values affected by these user interface changes, detailed above.
    1. Review CCCApply Standard Application Pilot download files
       1. Add the new data fields to your existing Standard Application Format Definition XML file for the Pilot environment:Integrity Flag 81 = <integrity_fg_81>
          1. Non-Credit Status = <non_credit>
          2. 1. Identify all Null values that will now appear on the download file and in reporting
             2. Identify all  blank  < > 
          3. Note all specified data field changes (new values, formats, logic, etc.) as specified in the Change Log of the CCCApply Standard Application Data Dictionary v.2019.1 
          4. Review data dictionary specification information for these fields
          5. For help updating your Format Definition file, see the CCCApply Download Client User Guide
             
             
    2. Update your existing Download Client Jar File with new version (v.6.4.0 for Pilot release)
       1. Find and replace the "transfer-client.jar" file in your CCCApply Download Client with the latest version for this release (v.6.4.0).
          1. NOTE: The 'transfer-client.jar" file has the same as the download client jar file 
          2. Refer to the latest version of the Download Client User Guide v.2019.1
          3. Refer to the Download Client User Guide for instructions on replacing and running the Jar file for each application in each environment (Pilot and Production).
       2. Run a test download Job in the Pilot environment.
          
          
    3. Optional Admin Configuration Changes for Non-Credit Application 
       
       1. Navigate to the Pilot CCC Administrator (CAP) and login using existing user account credentials
       2. Select "CCCApply Administrator" from the Applications menu on the homepage
       3. From the CCCApply Administrator home page, select "CCCApply" from the Applications menu 
       4. Select your college from the College selection menu bar
       5. Select "Messages" from the Modules menu bar
          1. Click on Add new Message and create a custom Message using the new CCCApply Non-Credit Status field <non_credit>
          2. Save Message
       6. Select "Rules" from the Modules menu bar
          1. Click on Add New Rule button and create a custom rule using the new <non_credit> = True field in the code editor
          2. Reference the new Message created in the Messages module that includes the new non-credit status merge field
       7. Select the Majors module from the Modules menu bar
          1. Click on Add New Major button and complete a new test Major, populating the following fields:
             1. Major Code
             2. Major Name
             3. Major Start Date
             4. Major End Date (or select No End Date)
             5. Major Category = create new category called "Non-Credit Programs" and enable the tag for this new Major
             6. Save New Major
          2. From the Majors Summary Table, select a test major row and click "Edit Major"
             1. In the Major Category field, add "Non-Credit Programs" for this test major
             2. Repeat the process for 1-3 addition test Majors 
       8. Repeat steps 1 - 4 - start a new Non-Credit application and navigate to the Enrollment page
          1. Complete the Term field
          2. Select an Education Goal
          3. In the Major Category menu, confirm that "Non-Credit Programs" is a category in the list, and select that category
          4. In the Intended Major/Program of Student field menu, confirm that only the majors tagged with the Non-Credit Program tag are displaying in the Major Category filter/menu
             1. Select one of the majors tagged as a Non-Credit Programs  
    4. Ensure the new Non-Credit Application data fields are appearing as reportable fields in the CCC Report Center
       1. Navigate to the CCC Report Center and login with your existing Pilot user account
       2. Navigate to "Create New Ad Hoc View" from the main menu on the homepage
       3. running reports Status Flag is running reports
          
          
          

    ...

    Changes to the User Interface

    The following changes to the Standard Application user interface are implemented to the v.6.4.0 pilot release for testing.

    Page / Section	Description	Current UI State	New Revised UI State	Notes to Colleges
    Residency	Revise the layout of the Residency page   Reorder the questions and sections on the Residency Page for all users Switch the positions of the Special Residency Categories section and the Out-Of-State Activities section.	Currently the layout of the Residency page places the Special Residency section in the middle between the California Residence and the Out-of-State Activities sections. This layout prohibits the ability to implement skip logic to streamline the experience for CA residents.	The new order of sections/questions on the Residency page is: California Residence section (no changes to questions, fields, or logic) Out-of-State Activities section  Special Residency section - with specific questions hidden by default.	This is a layout change and there are no changes required by the college  (with added skip logic to only Show specific Special Residency questions based on the user's Out-of-State activities and the most recent year is within 2 years of the RDD.
    Residency	Hide three questions in the Special Residency section by default for all users Public School Employee  State College Employee  Seasonal Agricultural Worker  Add logic to Show the three questions as a group if user selects one or more Out-of-State activities and the most recent year is within 2 years of the RDD.	Currently, all Special Residency questions display to all users in Yes/No radio button format and a response to each question is required.	The Special Residency section now only displays the Homeless Youth Status and Foster Youth Status questions to all users with all existing validation and logic in place.  If user selects (checks) one or more of the "Out-of-State Activities" with the most recent year of activity is within 2 years of the RDD, then the three hidden special residency questions will display as a group and responses will be required.	Note: The Homeless Youth and the Foster Youth questions ALWAYS display and each requires a response by all users. College needs to be aware that this field will now allow a null Note:  In 2018, only 1% of all applicants responded Yes to this question.
    Residency	Revise the "Out of State Activities" Section by combining four separate, required questions into one optional question with skip logic to shorten the Special Residency section Combine the four current "Out-of-State Activity" questions into ONE new question, and change the format of the response options from required, Yes/No radio buttons and set the default to "No".	Currently, the "Out-of-State Activities" section consists of four separate, required, Yes/No questions with conditional "Year" fields that appear if the user answers Yes to any of the specific questions.	The new "Out-of-State Activities" section now contains one question (onscreen text) with four optional checkbox response options (the original four OOS questions, revised).   "As of <RDD minus 2 years>, have you engaged in any of the following activities? Check each activity that applies." [checkbox]  I paid taxes outside of California [checkbox]  I registered to vote outside of California [checkbox]  I declared residency at a college or university outside of California [checkbox]  I filed for a lawsuit or divorce outside of California All existing data fields would persist (no change to data output, downloads, etc.)	There is no change to the text, conditions, logic or data fields for the four, corresponding Out-of-State Activity Year fields section/questions.  The four Out-of-State Activities questions/fields are now optional (responses are no longer required by default) and the data fields will now accept Null or blank.
    Education	Hide the College Education Level and the Colleges/Universities Attended questions on the Education page by default for all users The College Enrollment Status question to only show college sections if the user is NOT a first-time in college after leaving high school	Currently, the College Education Level section and the Colleges/Universities Attended sections are required questions/sections that appear to all users on the Education page, even for students who have never attended college in the past.	The College Education Status and Colleges/Universities Attended sections/questions will not display on the Education page unless the user indicates they have attended one or more colleges in the past.   If the user selects "first-time in college after leaving high school" option in the College Enrollment Status question, do not show college questions and default field value to Null.

    
    

    New & Changed Data Fields

    The table below provides an overview of the new and/or changed data fields being deployed in the CCCApply 6.4.0 release (Standard Application and "Glue for Standard Apply" Only)
    
    See these data specification changes in the CCCApply Standard Application Data Dictionary V.2019.1 in the CCCApply Data Dictionaries  space.

    
    

    Description	Data Element	Type	Value / Response Options	Format / Length	Allows Null	Required	Notes
    Declared Residency Outside California for Taxes	<ca_outside_tax>	Default values = False / Null	Values = True / False / Null 1 = True 0 = False Null	Boolean, 1	Yes	No	IF the question is displayed: IF checkbox is NOT empty, value = True IF checkbox IS EMPTY, then value = False IF question is hidden: Set value = Null NOTE: IF hidden, such as in the Non-Credit application, then default to NULL For a standard application, it will default to False, unless the user checks the checkbox.
    Declared Residency at a College Outside California	<ca_outside_college>	Default values = False / Null	Values = True / False / Null 1 = True 0 = False Null	Boolean, 1	Yes	No	Same as Above.
    Registered to Vote Outside California	<ca_outside_voted>	Default values = False / Null	Values = True / False / Null 1 = True 0 = False Null	Boolean, 1	Yes	No	Same as Above.
    Lawsuit Filed Outside California	<ca_outside_lawsuit>	Default values = False / Null	Values = True / False / Null 1 = True 0 = False Null	Boolean, 1	Yes	No	Same as Above.
    Public School Employee	<ca_school_employee>	Default value = Null	Values = True / False / Null 1 = True 0 = False Null	Boolean, 1	Yes	Required response If appears onscreen
    State College Employee	<ca_college_employee>	Default value = Null	Values = True / False / Null 1 = True 0 = False Null	Boolean, 1	Yes	Required response If appears onscreen
    Seasonal Agricultural Worker	<ca_seasonal_ag>	Default value = Null	Values = True / False / Null 1 = True 0 = False Null	Boolean, 1	Yes	Required response If appears onscreen

    College Adaptor (SuperGlue) Data Element

    For SuperGlue colleges, the new Race & Ethnicity Full data  element is called "raceEthnicFull".

    
    

    Description	Data Field	Format / Length	Required	Notes
    Race Ethnicity Full	<raceEthnicFull>	CSV delimited Maximum Expected Width:  805 characters (201 * 3 character long values + 200 commas + 2 surrounding quote marks for CSV delimiting in the output format)	No	See the CCCApply Standard Application Data Dictionary v.2019.1 for the data element specification table.

    
    

    
    

    ...

    Update the Production Download Client Jar File

    To update your Download Client Transfer file for the Production environment, the process is the same as the Pilot environment update. The same jar file is used for both environment. 

    In your installed Production Download Client directory, replace the following files:

    ...

    Follow the instructions in the CCCApply Download Client User Guide.

    
    

    
    

    Note
    Bug Fix Solution Race Ethnicity Full Data in Glue for Apply  The new Race & Ethnicity values included in this release will be passed directly to colleges using the Glue for Apply feature. However, the new  full Race & Ethnicity field is not yet available through Glue for Apply at this time. An upcoming release of the SuperGlue College Adaptor will include this new data.

    College Adaptor (SuperGlue) Data Element

    For SuperGlue colleges, the new race_ethnic_full data element is called "raceEthnicFull"

    
    

    ...

    
    

    UAT Feedback & Resolution Process

    ...