Data Element:

ca_college_employee

Description:

Whether applicant is a full-time employee, or spouse/dependent of a full-time employee, of a state college

Format, Length:

boolean, 1

Values:

1 = True/Yes

0 = False/No

Allows Null:

Yes

Default:

None

Usage:

Notes:

residency table

Question Text:

Are you or your spouse a full-time employee of any of the following colleges/universities?

1.   California Community College

2.   California State University or College

3.   University of California

4.   Maritime Academy

[radio button] Yes        [radio button] No

Conditions:

Always

If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Is your parent or guardian a full-time employee ...”

Additional Text:

None

Response Options:

As shown in Question Text.

Hover Help:

"Click Yes if <you or your spouse/your parent or guardian> is a full-time employee of one of the listed institutions. Otherwise, click No." [Spanish: "Haga clic en Yes si <usted/o cónyuge/ padre o guarda> están como empleado de tiempo completo con credenciales de una escuela pública de California y se están inscribiendo en este colegio p los propósitos de cumplimiento de requisitos relacionados con la credencial. De lo contrario, haga clic en No."]

Pop-Up Help:

None

Field Error Check:

None

Page Error Check:

Required selection; else error message, “You must indicate whether or not <You or your spouse/your parent or guardian> is a full-time employee of one of the listed colleges / universities.”

Notes:

None

Data Element:

residency: ca_college_employee

Data Element:

ca_school_employee

Description:

Whether applicant is a full-time credentialed employee of a California public school enrolling in college to fulfill credential-related requirements.

Format, Length:

boolean, 1

Values:

1 = True/Yes

0 = False/No

Allows Null:

Yes

Default:

None

Usage:

Notes:

residency table

Xap Field:

publicSchoolCredEmployee

Revision Log:

~~

Question Text:

Are you a full-time credentialed employee of a California public school enrolling in college for purposes of fulfilling credential-related requirements?

[radio button] Yes        [radio button] No

Conditions:

Always

Additional Text:

None

Response Options:

As shown in Question Text.

Pop-Up Help:

None

Field Error Check:

None

Page Error Check:

Required selection; else error message, “You must indicate whether or not you are a fulltime credentialed employee of a California public school enrolling in college for purposes of fulfilling credential-related requirements.”

Notes:

None

Data Element:

residency: ca_school_employee

Data Element:

ca_seasonal_ag

Description:

Whether applicant has been employed as a seasonal agricultural worker for at least a total of two months of each of the past two years.

Format, Length:

boolean, 1

Values:

1 = True/Yes

0 = False/No

Allows Null:

Yes

Default:

None

Usage:

Notes:

residency table

Xap Field:

agriculturalEmployee

Revision Log:

~~

Question Text:

Have you been employed as a seasonal agricultural worker for at least a total of two months in each of the past two years?

[radio button] Yes        [radio button] No

Conditions:

Always

If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Has your parent or guardian been employed ...”

Additional Text:

None

Response Options:

As shown in Question Text.

Hover Help:

[Spanish: "Haga clic en Yes si <usted/su padre o guarda > han sido empleado como un trabajador de agricultura temporal durante dos meses o más en cada uno de los últimos dos años. De lo contrario, haga clic en No."]

Pop-Up Help:

None

Field Error Check:

None

Page Error Check:

Required selection; else error message, “You must indicate whether or not

<you have/your parent or guardian has> been employed as a seasonal agricultural worker for at least a total of two months in each of the past two years.”

Notes:

None

Data Element:

residency:  ca_seasonal_ag

Data Element:

homeless_youth

Description:

Whether applicant has been determined to be a homeless youth at any time within the last 24 months.

Format, Length:

boolean, 1

Values:

1 = True/Yes

0 = False/No

Allows Null:

Yes

Default:

If <no_perm_address_homeless> = 1 (True/Yes) then set <homeless_youth> to Yes.

Notes:

residency table

Question Text:

At any time in the last 24 months were you determined to be homeless by any of the following?

• High school or school district homeless liaison
• Emergency shelter or transitional housing program
• Director of a runaway or homeless youth basic center or transitional living program

 [radio button] Yes        [radio button] No

Conditions:

Only appears on the Residency page if applicant is under 25 years old at time of application.

If <no_perm_address_homeless> checkbox – in the OpenCCC Account = Yes, the set default to Yes on this question.

Additional Text:

None

Response Options:

As shown in Question Text.

Field Error Check:

None

Page Error Check:

If displayed, required selection; else error message, “Required user response if question is displayed; else error message, "You must select Yes or No to specify whether you have been determined homeless anytime within the last 24 months. If you have been determined homeless, select “Yes” and contact the Admissions Office to present verification.”

Notes:

Added in March 2017 per AB 801 – Homeless Youth

Data Element:

residency:  homeless_youth

Data Element:

ca_foster_youth

Description:

Whether applicant is a current or former Foster Youth in California and under 20 years of age at RDD.

Format, Length:

boolean, 1

Values:

The calculation for how to set this field based on the foster_youth_status field.

Allows Null:

Yes

Default:

None

Usage:

To align with the updated requirements for AB12, this field was removed from the residency logic (Area B) and replaced with new logic (see Residency Area B Logic). The field will still populate based on the logic detailed under Values.

Notes:

This question became obsolete and was removed from the application based on new requirements for AB 194 and MIS SG03. The database field is still being populated but is no longer used in the residency algorithm.

Xap Field:

under20FosterYouthCA

Revision Log:

March 31, 2016

Response Options:

Pop-Up Help:

None

Field Error Check:

None

Notes:

This database field is still being populated.

residency table

Data Element:

residency:  ca_foster_youth

Data Element:

foster_youth_status

Description:

Indicates the Foster Youth status of the applicant based on their screen input.

Format, Length:

char 1

Values:

Set the value for this field as follows:

0 = The response to “Have you ever been in Court Ordered Foster Care?” is No.

Set the field based on the option selected when Foster Care question is Yes and the additional question text displays with radio buttons:

1 = I am currently in foster care (including extended foster care after age 18).

2 = I aged out/emancipated from foster care or exited voluntarily on or after my 18th birthday.

3 = No longer used

4 = No longer used

5 = I exited the foster care system before my 18th birthday.

6 = I am not sure at what age I exited foster care.

Allows Null:

No

Default:

None

Usage:

Notes:

residency table

Xap Field:

fosterYouthStatus

Revision Log:

March 31, 2016

Question Text:

Have you ever been in court-ordered foster care?

(See additional text below)

Conditions:

Always

Additional Text:

When did you exit foster care?

I am currently in foster care (including extended foster care after age 18).

I aged out/emancipated from foster care or exited voluntarily on or after my 18th birthday.

I exited the foster care system before my 18th birthday.

I am not sure at what age I exited foster care.

Response Options:

Required fields:

For the Yes/No question, if not selected, error message is: “Please indicate if you have ever been in court-ordered foster care.”

When the Yes/No question = Yes, one of the options must be selected. If no option is selected, error message is: “Please select one of the foster care options.”

Hover Help:

[Spanish: "Por favor indique, si o no ha estado alguna vez colocado en Cuidado Adoptivo ordenado por el tribunal."]

Pop-Up Help:

The "Have you ever been in Court Ordered Foster Care?" question link opens the following pop-up help:

You have been in foster care if you were removed from your biological family through an order by a court, which can include placement with foster parents, in a group home, or with relatives/extended family members. If you were living with relatives you must have been placed through the foster care system by an order of the court. Foster Care includes, but is not limited to, placement in out-of-home care under the supervision of the Juvenile Probation Department. As long as you were placed within the foster care system by order of a court, you were in foster care. Having a legal guardian does not necessarily mean that you have been in foster care. If you need assistance with determining whether you were in foster care, you can contact the California Foster Care Ombudsman's office at (877) 846-1602 or fosteryouthhelp@dss.ca.gov.

The "When did you exit foster care?" link renders a help pop-up which reads:

• Aged Out/Emancipated

You 'aged out/emancipated' from foster care if you exited foster care on or after your 18th birthday. If you need assistance with determining when you exited foster care, you can contact the California Foster Care Ombudsman's office at (877) 846-1602 or fosteryouthhelp@dss.ca.gov.

• Exited the foster care system before my 18th birthday

You 'exited the foster care system before your 18th birthday' if you were returned to the custody of your biological parents, entered a legal guardianship (with relatives or nonrelatives) or were legally adopted before your 18th birthday. If you need assistance with determining when you exited foster care, you can contact the California Foster Care Ombudsman's office at (877) 846-1602 or fosteryouthhelp@dss.ca.gov.

• Not Sure

If you need assistance with determining when you exited foster care, you can contact the California Foster Care Ombudsman's office at (877) 846-1602 or fosteryouthhelp@dss.ca.gov.

Field Error Check:

None

Page Error Check:

None

Notes:

Question revised in 2016 to better align data values with MIS and AB12.

See Appendix A: Submission Calculations Service Residency: Area B logic, Step 4. AB669 approved in 2009.

Question revised in 2013.

Data Element:

residency:  foster_youth_status

Data Element:

foster_youth_priority

Description:

Calculated result for AB194 eligibility. Eligibility is defined as being a current foster youth or former foster youth who was in foster care as of the applicant’s 18th birthday and under age 25.

Format, Length:

boolean, 1

Values:

AFTER the foster_youth_status field has been set, set the value of foster_youth_priority as follows:

Allows Null:

No

Default:

None

Usage:

Calculated result for AB194 eligibility.
This field triggers Integrity Flag 71 (the applicant is eligible for Foster Youth Priority registration) if the value after calculation = 1.  
See Appendix A: Table E– Integrity Flags for specific language.

Notes:

The Foster Youth Priority field is the only trigger for Integrity Flag 71. The Integrity Flag 71 is triggered if the value after calculation is "1" (meaning the applicant is eligible for Foster Youth Priority registration).

See Table E. Residency Integrity Flags, here: Appendix A: Submission Calculation Logic & Residency Algorithm on page 197.

residency table

Xap Field:

fosterYouthPriority

Revision Log:

1/29/16

Data Element:

foster_youth_mis

Description:

Derived field based on foster_youth_status.

Format, Length:

boolean, 1

Values:

AFTER the foster_youth_status field has been set, set the value of foster_youth_mis as follows:

Note:  Even though = 3 and = 4 are no longer used, they remain in the logic for assurance that in case the values should appear, they will be considered eligible.

Allows Null:

Yes

Default:

None

Usage:

Notes:

In CCCApply, this field is case sensitive (lower) = foster_youth_mis

residency table

Xap Field:

fosterYouthMIS

Revision Log:

1/29/16

Data Element:

ca_outside_tax

Description:

Response to whether applicant (or parent/guardian) has declared residency in another state for state income tax purposes in the 2 years prior to RDD

Format, Length:

boolean, 1

Values:

1 = True/Yes

0 = False/No

Allows Null:

Yes

Default:

None

Usage:

Notes:

residency table

Question Text:

Since <RDD minus 2 years>, have you declared residency in another state for state income tax purposes?

[radio button] Yes        [radio button] No

Conditions:

Always; If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Since <RDD minus 2 years>, has your parent or guardian declared residency ...”

Additional Text:

None

Response Options:

As shown in Question Text.

Hover Help:

[Spanish: "Haga clic en Yes si <RDD minus 2 years>, <si usted/su padre o guarda> presentó una declaración de impuestos como residente de un estado que no sea California. De lo contrario, haga clic en No."]

Pop-Up Help:

None

Field Error Check:

None

Page Error Check:

Required selection; else error message, “You must indicate whether or not <you have/your parent or guardian has> declared residency in another state for state income tax purposes.”

Notes:

None

Data Element:

residency: ca_outside_tax

Data Element:

ca_outside_tax_year

Description:

Most recent year indicated for declaring residency in another state for state income tax purposes

Format, Length:

Date, 10 (yyyy-mm-dd download format)

Values:

UI entry: Integer, between <RDDyear> and <RDDYear – 2>

Allows Null:

Yes

Default:

None

Usage:

Notes:

residency table

Question Text:

If Yes, what was the most recent year? [textbox]

Conditions:

Appears only if Residency Outside California for Taxes is ‘Yes’.

Additional Text:

None

Response Options:

Four-digit year.

Hover Help:

"Enter the year in which <you/your parent or guardian> most recently filed an income tax return as a resident of a state other than California." [Spanish: "Entre el año en que <usted/su padre o guarda> más recientemente presentó una declaración de impuestos como residente de un estado que no sea California."]

Pop-Up Help:

None

Field Error Check:

Must be year portion of <RDD>, <RDD minus 1 year>, or <RDD minus 2 years>; else error message, “For ‘<have you/has your parent or guardian> declared residency in another state for state income tax purposes’, the year must be between <RDDyear minus 2 years> and <RDDyear>.”

Page Error Check:

Required response; else error message, “You must specify the year that

<you/your parent or guardian> declared residency in another state for state income tax purposes.”

Notes:

None

Data Element:

residency: ca_outside_tax_year

Data Element:

ca_outside_voted

Description:

Response to whether applicant (or parent/guardian) has registered to vote in another state in the 2 years prior to RDD

Format, Length:

boolean, 1

Values:

1 = True/Yes

0 = False/No

Allows Null:

Yes

Default:

None

Usage:

Notes:

residency table

Question Text:

Since <RDD minus 2 years>, have you registered to vote in another state?

[radio button] Yes        [radio button] No

Conditions:

Always

If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Since <RDD minus 2 years>, has your parent or guardian registered to vote in another state?”

Additional Text:

None

Response Options:

As shown in Question Text.

Hover Help:

[Spanish: "Haga clic en Yes si, desde <RDD minus 2 years>, <si usted/su padre o guarda han> registrado p votar en un estado que no sea California. De lo contrario, haga clic en No.”]

Pop-Up Help:

None

Field Error Check:

None

Page Error Check:

Required selection; else error message, “You must indicate whether or not <you have/your parent or guardian has> registered to vote in another state.”

Notes:

None

Data Element:

residency:  ca_outside_voted

Data Element:

ca_outside_voted_year

Description:

Most recent year indicated for registering to vote in another state

Format, Length:

Date, 10 (yyyy-mm-dd download format)

Values:

UI entry: Integer, between <RDDyear> and <RDDYear – 2>

Allows Null:

Yes

Default:

None

Usage:

Notes:

residency table

Question Text:

If Yes, what was the most recent year? [textbox]

Conditions:

Appears only if Registered To Vote Outside California is ‘Yes’.

Additional Text:

None

Response Options:

Four-digit year.

Hover Help:

"Enter the year in which <you/your parent or guardian> most recently registered to vote in a state other than California."

[Spanish: "Entre el año en que <usted/su padre o guarda> más recientemente registro p votar en un estado que no sea California."]

Pop-Up Help:

None

Field Error Check:

Must be year portion of <RDD>, <RDD minus 1 year>, or <RDD minus 2 years>; else error message, “For ‘<have you/has your parent or guardian> registered to vote in another state’, the year must be between <RDDyear minus 2 years> and <RDDyear>.”

Page Error Check:

Required response; else error message, “You must specify the year that

<you/your parent or guardian> registered to vote in another state.”

Notes:

None

Data Element:

residency:  ca_outside_voted_year

Data Element:

ca_outside_college

Description:

Response to whether applicant (or parent/guardian) has declared residency outside California to attend a college or university in the 2 years prior to RDD

Format, Length:

boolean, 1

Values:

1 = True/Yes

0 = False/No

Allows Null:

Yes

Default:

None

Usage:

Notes:

residency table

Question Text:

Since <RDD minus 2 years>, have you declared residency at an out-of-state college or university?

[radio button] Yes        [radio button] No

Conditions:

Always

If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Since <RDD minus 2 years>, has your parent or guardian declared residency ...”

Additional Text:

None

Response Options:

As shown in Question Text.

Hover Help:

[Spanish: "Haga clic en Yes si, desde <RDD minus 2 years>, <si usted/su padre o guarda han> declarado residencia en un colegio o Universidad en un estado que no sea California. De lo contrario, haga clic en No."]

Pop-Up Help:

None

Field Error Check:

None

Page Error Check:

Required selection; else error message, “You must indicate whether or not

<you have/your parent or guardian has> declared residency at an out-of- state college or university.”

Notes:

None

Data Element:

residency: ca_outside_college

Data Element:

ca_outside_college_year

Description:

Most recent year indicated for declaring residency outside California to attend a college or university

Format, Length:

Date, 10 (yyyy-mm-dd download format)

Values:

UI entry: Integer, between <RDDyear> and <RDDYear – 2>

Allows Null:

Yes

Default:

None

Usage:

Notes:

residency table

Question Text:

If Yes, what was the most recent year? [textbox]

Conditions:

Appears only if Residence for College Outside California is ‘Yes’.

Additional Text:

None

Response Options:

Four-digit year.

Hover Help:

“Enter the year in which <you/your parent or guardian> most recently declared residency at a college or university in a state other than California.”

[Spanish: "Entre el año en que <usted/su padre o guarda> más recientemente declaró residencia en un colegio o Universidad en un estado que no sea California."]

Pop-Up Help:

None

Field Error Check:

Must be year portion of <RDD>, <RDD minus 1 year>, or <RDD minus 2 years>; else error message, “For ‘<have you/has your parent or guardian> declared residency at an out-of-state college or university’, the year must be between <RDDyear minus 2 years> and <RDDyear>.”

Page Error Check:

Required response; else error message, “You must specify the year that

<you/your parent or guardian> declared residency at an out-of-state college or university.”

Notes:

None

Data Element:

residency: ca_outside_college_year

Data Element:

ca_outside_lawsuit

Description:

Response to whether applicant (or parent/guardian) has instituted a legal petition outside California in the 2 years prior to RDD

Format, Length:

boolean, 1

Values:

1 = True/Yes

0 = False/No

Allows Null:

Yes

Default:

None

Usage:

Notes:

residency table

Xap Field:

lawsuitNonCAState

Revision Log:

~~

Question Text:

Since <RDD minus 2 years>, have you petitioned for a lawsuit or a divorce as a resident in another state?

[radio button] Yes        [radio button] No

Conditions:

Always

If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Since <RDD minus 2 years>, has your parent or guardian petitioned ...”

Additional Text:

None

Response Options:

As shown in Question Text.

Hover Help:

[Spanish: "Haga clic en Yes si, desde <RDD minus 2 years>, <si usted/su padre o guarda> presentó una demanda o un divorcio como residente en un estado que no sea California. De lo contrario, haga clic en No."]

Pop-Up Help:

None

Field Error Check:

None

Page Error Check:

Required selection; else error message, “You must indicate whether or not

<you have/your parent or guardian has> petitioned for a lawsuit or a divorce as a resident in another state.”

Notes:

None

Data Element:

residency:  ca_outside_lawsuit

Data Element:

ca_outside_lawsuit_year

Description:

Most recent year indicated for petitioning for a lawsuit or a divorce as a resident in another state

Format, Length:

Date, 10 (yyyy-mm-dd download format)

Values:

UI entry: Integer, between <RDDyear> and <RDDYear – 2>

Allows Null:

Yes

Default:

None

Usage:

Notes:

residency table

Xap Field:

yearLawsuitOutsideCalifornia

Revision Log:

~~

Question Text:

If Yes, what was the most recent year? [textbox]

Conditions:

Appears only if Lawsuit Outside California is ‘Yes’.

Additional Text:

None

Response Options:

Four-digit year.

Hover Help:

"Enter the year in which <you/your parent or guardian> most recently petitioned for a lawsuit or a divorce as a resident in a state other than California."

[Spanish: "Entre el año en que <usted/su padre o guarda> más recientemente presentó una demanda o un divorcio como residente en un estado que no sea California."]

Pop-Up Help:

None

Field Error Check:

Must be year portion of <RDD>, <RDD minus 1 year>, or <RDD minus 2 years>; else error message, “For ‘<have you/has your parent or guardian> petitioned for a lawsuit or a divorce as a resident in another state’, the year must be between <RDDyear minus 2 years> and <RDDyear>.”

Page Error Check:

Required response; else error message, “You must specify the year that

<you/your parent or guardian> petitioned for a lawsuit or a divorce as a resident in another state.”

Notes:

None

Data Element:

residency:  ca_outside_lawsuit_year

Data Element:

res_status

Description:

Applicant’s preliminary residency status as calculated by the Residency Algorithm in the Appendix A: Submission Calculations Service.

Format, Length:

bpchar, 1

Values:

1  = Resident

2  = Possible Resident. Documentation Required.

3  = Non-resident

Allows Null:

No

Default:

None

Usage:

Used by colleges as a preliminary indication of residency. Colleges have the responsibility to obtain appropriate documentation and make a final residency determination for every applicant.

Notes:

Populated by Submission Calculation Service (Residency Algorithm); for details, see Appendix A: Submission Calculation Service specification.

residency table

Appendix A: Submission Calculation Logic & Residency Algorithm on page 197

Data Element:

res_status_change

Description:

Whether applicant’s Residency Status is different than the Residency Status calculated in previous application(s)

Format, Length:

boolean, 1

Values:

1 = True/Yes

0 = False/No

Allows Null:

No

Default:

None

Usage:

Alerts colleges to potential residency fraud.

Notes:

Populated by Submission Calculation Service (Residency Algorithm); for details, see Appendix A: Submission Calculation Service specification.

This data element may evolve as college needs regarding residency change information are explored further. residency table

Appendix A: Submission Calculation Logic & Residency Algorithm on page 197

Data Element:

res_prev_date

Description:

Date of most recent application when applicant’s Residency Status was different than the Residency Status calculated for this application

Format, Length:

date, 10 (yyyy-mm-dd download format)

Values:

Valid date

Allows Null:

Yes

Default:

None

Usage:

Alerts colleges to potential residency fraud.

Notes:

Populated by Submission Calculation Service (Residency Algorithm); for details, see Appendix A: Submission Calculation Service specification.

This data element may evolve as college needs regarding residency change information are explored further. residency table

Appendix A: Submission Calculation Logic & Residency Algorithm on page 197

Data Element:

integrity_flags

Description:

Residency Integrity Flags generated by the Residency Algorithm in the Submission Calculation Service

Format, Length:

character varying(255)

Values:

2-character codes, comma-delimited.

Codes are sorted in ascending order.

For valid codes and their meanings, see the table of Residency Integrity Flags in Table E: Residency Integrity Flags in Appendix A: Submission Calculation Service specification.

Allows Null:

No

Default:

None

Usage:

Alerts college A&R personnel to reasons for the preliminary residency and ineligibility calculations and/or to responses that might require documentation or warrant special attention when making a final residency determination or admission decision.

Notes:

Populated by Submission Calculation Service (Residency Algorithm); for details, see Appendix A: Submission Calculation Logic & Residency Algorithm.

residency table

Appendix A: Submission Calculation Logic & Residency Algorithm on page 197

Data Element:

adm_ineligible

Description:

Applicant’s eligibility for admission as calculated by the Submission Calculation Service

Format, Length:

smallint, 1

Values:

0  = Applicant is eligible for admission

1  = Applicant is ineligible for admission

2  = Applicant is HS grad under 18 as of RDD; eligible for admission with documentation

Allows Null:

No

Default:

None

Usage:

Alerts colleges to applicants who are not, or may not be, eligible for admission.

Notes:

Populated by Submission Calculation Service; for details, see Appendix A: Submission Calculation Service specification.

residency table

Appendix A: Submission Calculation Logic & Residency Algorithm on page 197

Data Element:

elig_ab540

Description:

Whether applicant is eligible for AB540 tuition waver, as determined by the Submission Calculation Service

Format, Length:

boolean, 1

Values:

1 = True/Yes

0 = False/No

Allows Null:

No

Default:

None

Usage:

Alerts college Financial Aid personnel to applicants who are eligible for AB540 tuition waiver.

Determines whether AB540 information and links are included on the Links and Opportunities page.

Notes:

Populated by Submission Calculation Service; for details, see CCCApply Appendix A: Submission Calculations Service specification.

residency table

Appendix A: Submission Calculation Logic & Residency Algorithm on page 197

Xap Field:

eligibleForWaiver

Revision Log:

~~

Data Element:

fin_aid_ref

Description:

Whether applicant has indicated interest in or need for financial aid, as determined by the Submission Calculation Service.

Format, Length:

boolean, 1

Values:

1 = True/Yes

0 = False/No

Allows Null:

No

Default:

None

Usage:

Alerts college Financial Aid personnel to applicants who are interested in financial aid.

Determines whether FAFSA link (and later, BOGFW link) is included on the Links and Opportunities page.

Notes:

residency table

Appendix A: Submission Calculation Logic & Residency Algorithm on page 197

Xap Field:

financialAidReferral

Revision Log:

~~

Data Element:

comfortable_english

Description:

Question to assess applicant's comfort level in reading/writing English.

Format:

boolean

Length:

Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5

Question Text:

Are you comfortable reading and writing English?

Yes [radio button, clearable]        No [radio button, clearable]

Conditions:

Always

Additional Text:

None

Response Options:

Yes radio button, No radio button, or no selection

Allows Null:

Yes

Pop-Up Help:

None

Field Error Check:

None

Page Error Check:

None

Notes:

In 2003, the current form of this question was implemented to better identify applicants who might need language assistance. Response is optional.

XAP Field:

Revision Log:

Data Element:

financial_assistance

Description:

Question that allows applicant to express interest in receiving information about money for college

Format:

boolean

Length:

Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5

Question Text:

Are you interested in receiving information about money for college?

Yes [radio button, clearable]        No [radio button, clearable]

Conditions:

Always

Additional Text:

None

Response Options:

Yes radio button, No radio button, or no selection

Allows Null:

Yes

Pop-Up Help:

None

Field Error Check:

None

Page Error Check:

None

Notes:

None

XAP Field:

Revision Log:

Data Element:

tanf_ssi_ga

Description:

To assess if the applicant is currently receiving TANF/CalWORKs, SSI, or General Assistance

Format:

boolean

Length:

Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5

Question Text:

Are you receiving TANF/CalWORKs, SSI, or General Assistance?

Yes [radio button, clearable]        No [radio button, clearable]

Conditions:

Always

Additional Text:

None

Response Options:

Yes readio button, No radio button, or no selection

Allows Null:

Yes

Pop-Up Help:

None

Field Error Check:

None

Page Error Check:

None

Notes:

None

XAP Field:

Revision Log:

Data Element:

athletic_intercollegiate

Description:

On the Needs & Interests tab (Athletic Interest field group) applicant can indicate interest in intercollegiate team sports participation

Format:

boolean

Length:

Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5

Question Text:

Are you interested in participating in a sport while attending college?

[radio button] Yes, I am interested in one or more sports, including the possibility of playing on an intercollegiate team.

Conditions:

Always

Additional Text:

(Your response does not obligate you in any way. To be eligible to participate on an intercollegiate team, you must be enrolled in at least 12 units.)

Response Options:

Yes radio button or no selection

Allows Null:

Yes

Pop-Up Help:

Levels of College Sports

California Community Colleges generally offer the opportunity to participate in sports at various levels, though not all colleges offer sports at all levels.

At the highest level, intercollegiate teams (also called ‘varsity teams’) represent the college in competition against other colleges, typically in conferences under the authority of the California Community Colleges Athletic Association (CCCAA). For more about this level of college sports, see the website for the CCCAA (www.cccaasports.org{hyperlink opens in another tab/window}) and the college’s website. {Replace ‘the college’s website’ with ‘the <CollegeName> website (<URL/hyperlink>)’ if feasible}.

Intramural and club sports allow students to participate at a less rigorous level than the intercollegiate teams and/or to play a sport for which the college does not field an intercollegiate team. In intramural sports, several teams from the college play each other in college-sponsored competitions. In club sports, the clubs are sanctioned by the college but make or find their own opportunities for competition.

Field Error Check:

None

Page Error Check:

Required selection of one radio button in the Athletic Interest field group; else error message, “You must specify whether or not you are interested in participating in a sport while attending college.”

Notes:

This question is intended to be used as a key for determining which applicants will receive a Title IX survey from the college.

XAP Field:

Revision Log: