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Request No.2018-37B
Date of RequestOctober 14, 2018
RequesterCCCApply Redesign Workgroup - CCCCO
Application(s)Standard Application
Section / Page

Full Workflow

Approval DateTBD
Changes to Download FileTBD
Changes to Residency LogicTBD


Table of Contents

Business Need

Consent to Release Information - move to Account Creation 

Need high level estimates and approvals for:

 Internationalization - using our existing application?  Preparation and translation 2 -4 weeks, development 2-4 weeks.  Total estimate:  6 -8 weeks.

Responsive Design: 

Skip logic on Education Page 

Skip logic on Residency Page  


Field format revisions to streamline process

SSN Revision

Question removals

Branching Application - Solutions (create separate Non-Credit application)


Risks & Constraints

Scope and schedule deadlines - must have complete business requirements, reviewed, approved, estimated and prioritized by the final deadline in order to meet the quarterly release schedule for FY18-19. 


Requirements Deadlines



FINAL DEADLINES
Change Management ActivitiesQ3 Release - March 2019Q4 Release - June 15, 2019
Submit Change RequestDecember 31, 2018February 28, 2019
T-Shirt Size EstimateJanuary 8, 2019March 7, 2019
Budget ReviewJanuary 8, 2019March 9, 2019
Written Sign-Off on Vetted Approved ChangesJanuary 9, 2019March 15, 2019



Resources & Capacity Estimates

Story / Epic Business RequirementsJanuary 11, 2019March 25, 2019
Technical EstimateJanuary 11, 2019March 27, 2019



Release Management Activities

Code FreezeJanuary 31, 2019May 16, 2019
Pilot Release (30 Days)February 15, 2019May 31, 2019
Pilot Release (2 Weeks)March 1, 2019June 14, 2019
Production ReleaseMarch 15, 2019June 28, 2019


Proposed Solution

#DescriptionSolutionRequirementsStatus
















FY18-19 Release Schedule

QReleaseDate
Q16.2.0September 28, 2018
Q26.3.0December 7, 2018
Q36.4.0March 15, 2019
Q46.5.0June 15, 2019


Change Requirements


CCCApply Redesign Project - Low-hanging Fruit #2 Changes 

Must meet the requirements deadline schedule for designated release.

#Description
SectionStandard Application
Proposed Solution / Requirements
1Non-Credit Workflow Path in CCCApply Standard Application
ReleaseStatus
2Questions to be removed from the Needs & Interests page
Needs & Interests page

Remove the following questions from the page for all users:

  1. Comfortable Reading English = <comfortable_english>
  2. Financial Assistance = <financial_assistance>
  3. TANF/CalWorks/SSI = <tanf_calworks_ssi>

















3Revisions to the Residency Page
Residency page
Rearrange the question workflow, hiding certain qust a
















4Revisions to the Education Page
Education page5Revision to the Social Security Number QuestionOpenCCC Account Creation & Apply Edit Account pageSimplify the Social Security Number question / section in OpenCCC Account by zipping up the extended legal information text behind a "pop-up Help" hyperlink, removing the "I plan to apply for financial aid" checkbox, hiding but maintaining existing data fields 




Out-of-Scope Items

#DescriptionSectionProposed Solution / Requirements
5Revision to the Social Security Number QuestionOpenCCC Account Creation & Apply Edit Account pageSimplify the Social Security Number question / section in OpenCCC Account by zipping up the extended legal information text behind a "pop-up Help" hyperlink, removing the "I plan to apply for financial aid" checkbox, hiding but maintaining existing data fields 









Supporting Documentation


DateDescriptionTypeStatus Notes