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CCCApply Steering Advisory advisory and sub-committees are formed at the discretion of the CCCApply Steering Committee. , All sub-committees should adhere to the CCCApply Steering constitution of CCCApply and its bylaws, and should support the goals and objectives of the CCCTC (formerly TTIP) Grant Work-plan for 2017-2019 grant years.   

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There are currently 6 different CCCApply advisory committees The following advisory / sub-committees have been proposed for 2018-2019. 


CCCApply advisory committees will provide support and guidance in the following ways:

  • Review, test, and provide feedback on application and database code, user interface, and text in production and under-development
  • Conduct research and help interpret state and federal guidelines laws, regulations and legislationmandates;
  • Ensure residency algorithm in CCCApply is compliant to state residency with legal, technical and accessibility rules and regulations;
  • Provide support Support the product manager and development team as subject matter experts (SME) on issues relative to OpenCCCApply applications (such as military, foster youth, citizenship, California residency, etc.
  • Support the product manager in gathering user, technical, and functional requirements for on approved change requests and new featuresGather requirements for new features and new versions of CCCApply applications.


Info

Stay Informed!

Sub-committee progress updates will be posted regularly on CCCTechnology.info - the new 24/7 online, on-demand, communication and support site for CCCApply colleges users. To agendas and meeting notes will be shared with greater Steering Committee, as well as other internal and college-user stakeholders via the CCC College Support Site: CCCTechnology.info.
To get auto-notifications by email, be sure to "Follow" the "CCCApply" and "CCCApply CCCTC System Alerts" category pages. 


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Residency Review Committee

The Residency Review Committee is an ongoing advisory group that meets - at a minimum - twice per year, and as needed to review residency-related issues for CCCApply.    

Committee Name

Residency Review Committee

Purpose

Ongoing advisory committee to support and advise on CCCApply residency related issues and change requests.

With the revisions underway to upgrade the 2005 CCCApply Steering Bylaws & Constitution, the Steering Committee has determined that the CCCApply residency algorithm (Standard Application) should be reviewed to ensure it is up-to-date, accurate, and meeting the Ed Code and CACCRAO standards for residency in the CCC system.

NOTE: A request was made to have an outside expert review the algorithm. However, due to budget constraints, Steering voted to complete an internal sub-committee review first, then based on the findings, consider a second, external review. 

Chair / Advisory Lead

Patty Donohue (until team leader is selected by sub-committee in 2018)

CCCCO Representative

Michael Quaioit

2018 Objective(s) 

The objectives for this committee in 2018 are to: 

  1. Understand the four Areas (A, B, C, and D) and criteria in the current (2017) CCCApply residency algorithm;
  2. Ensure current algorithm is in compliance with local, state and federal residency rules and regulations;
  3. Advise and support the CCCApply product manager, as needed, as subject matter experts to ensure all change requests, issues, bugs, and other application-related changes are implemented correctly; and 
  4. Provide guidance interpreting new legislation that may affect or change onscreen questions, new or existing data fields, and logic as needed in the  the Standard Application. 

Short-term objective:  Support Steering Committee and product manager on all residency logic issues, changes, and enhancements.

Long-term objective: Deep dive analysis of current residency algorithm to recommend enhancements to streamline questions and steps to determine preliminary residency status in CCCApply. 

  • Can we shorten the residency questions and still calculate residency status accurately?
  • Do we need all the existing questions?
Documentation

The residency algorithm is maintained in the Appendix A of the CCCApply Standard Application Data Dictionary (V.2017.2). 
For convenience, an online version is also accessible here:  

2018 Meeting Schedule 

Twice yearly; and As Needed

Post Meeting Minutes Location

< TBD - On or before January 20, 2018 > 


2018 CCCApply Residency Review

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Info
Additional Information:  The Residency Review Committee convened it's first meeting on July 14, 2016 to approve the CCCApply Residency Review Committee Objectives. The minutes from that meeting are posted in the CCCApply Project Site file repository > Steering Sub-Committees folder. To submit an issue to be reviewed by this committee, please post a question or issue on CCCTechnology.info > CCCApply.



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2018-workshop-committee
2018-workshop-committee
2018 CCCApply Workshop Committee

Over the past several years the CCCApply annual workshop has grown in size (attendance); we expect interest to be high in 2018 as well.


Change in format in 2018

In 2018, the eTranscript CA Steering Committee is undergoing a restructuring and they will not be participating in the traditional CCCApply & eTranscript CA two-day workshop. 

CCCApply will host a one-day workshop with three-tracks of concurrent sessions, as well as general session speakers, a keynote address, and the computer lab.


Workshop Location

Orange Coast College will host the workshop on March 28, 2018. 


Committee Name

2018 Workshop Committee

Purpose

Support the Steering leadership team in planning, promoting, and facilitating - the 2018 Workshop.

Chair / Advisory Lead

**Michelle Pena, CCCApply Steering Vice-Chair

MEMBERS:
Stakeholders & Volunteers

Stephanie Murguia
Mitch Leahy
Patty Donohue
Mark Cohen, Mike Caruso
David Shippen, Tim Calhoon, 
Cindy McCartney, Kathleen Stumbo, Marissa 

CCCCO RepresentativeN/A

2018 Objectives

  • Select a theme and design workshop sessions, speeches, marketing, etc., around the theme
  • Plan, schedule and coordinate concurrent sessions for all three tracks: A&R, IT&Research, and Other
  • Plan, schedule and coordinate full agenda for Day 1
  • Invite, prepare and facilitate all speakers and special events (Keynote, CCCApply Status Address, special speaker)
    • Complete online documentation - Sessions information page, Agenda
  • Plan, invite, organize (solicit) all Sponsors
  • Solicit prizes, donations from Committee members and others?  eTran group?
Documentation

2018 Meeting Schedule 

Meet weekly through March 21 (Fridays at 11am)

Post Meeting Minutes / Links 2018 CCCApply Workshop



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CCCApply Research & Data Security Advisory Committee

Committee Name

Research & Data Security Committee

Purpose


Chair / Advisory Lead


MEMBERS:
Stakeholders & Volunteers

Craig Hayward
Rsearchers
Mitch Leahy
Patty Donohue

CCCCO RepresentativeN/A

2018 Objectives


Documentation

2018 Meeting Schedule 

Meet weekly through March 21 (Fridays at 11am)

Post Meeting Minutes / Links 2018 CCCApply Research & Data Security Advisory Committee

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CCC Administrator UX & Design Advisory Committee

The purpose of this UX committee is to support the CCCApply product manager with the design and implementation of the required CCCApply admin modules and features in new version of the CCCApply Administrator (to be known as the CCC Administrator).  

The new CCC Administrator tool is intended to be a cross-functional Admin tool for multiple CCC Technology applications that have overlapping requirements. The other projects include, but are not limited to: CCCApply, Course Exchange project, Curriculum Inventory, Online Education Initiative, Common Assessment, Education Planning Initiative, and CVC Distance Education catalog.

2018 Objectives:

  •  Need PILOT colleges (2 - 3) for testing (IdP authentication, authorization, navigation, etc.)
  •  Attend sprint demos and retros between now and MVP launch
  •  User testing  - map it out
  •  Chart out MVP features vs. V2 features (map out on Roadmap for September 2018 / March 2019
  •  Review and prep all change requests
  •  Need team to review / manage all onscreen text, body copy, labels, 
  •  Need team to review links & enhancements (what's missing?)
  •  CRITICAL NEED:  Advisor to oversee the USER Documentation (User Guide, Technical Specifications, etc.)
  •  Have committee organize what else needs to be identified, reviewed, managed, reports, etc.


Committee Name

CCC Administrator User Experience Advisory Committee 

Purpose

The goal for this advisory committee is to ensure we've captured the business & functional requirements and enhancements for the approved CCCApply admin modules in the new CCC Administrator. 

Chair / Advisory Lead



Santa Rosa JC: Mitch Leahy
Bakersfield College: Michelle Pena
Los Angeles CCD:  Olivia Alvarado

CCCCO RepresentativeMichael Q.

2018 Objective(s) 

  • Track all featues that haven't been prioritized or were re-prioritized for the MVP launch in May 2018.

  • Application landing page features:

  • Links & Technical Specifications

  • Custom College messaging 

  • Promise Grant Application module (BOG year toggle - moved to the College & District Info section)

  • College & District Info section

  • Shared, global features

Documentation CCC Administrator User Guide - Volume 1 DRAFT 

2018 Meeting Schedule 

Meet every 3 - 4 weeks until Pilot release (May 1, 2018)

Meeting Minutes / Links2018 CCC Administrator UX Sub-Committee

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New California College Promise Grant Application Enhancements - 2018 Requirements

The CCCCO has expressed interest in expediting enhancements to the new CC Promise Grant Application (formerly known as the BOG Fee Waiver Application), such as a consolidated FAFSA/BOG application. 

A sub-committee is likely necessary to work with FA staff and the CCCCO to determine feasibility and gap analysis.

  • Invite Bryan Dickason and Rhonda Mohr to participate in committee.
  • Document required changes for Steering Committee approval. 

     

    NEED:  Chair & volunteers
    2018 MEETING Schedule:
    Objective(s) for 2018:

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Committee Name

CC Promise Grant Advisory Committee (formerly known as the BOG Advisory Committee)

Purpose

Oversee and gather requirements for new Promise Grant application design and development. 

Advisory Lead

TBD
CCCCO RepresentativeBryan Dickason, FA Specialist
Sub-Committee Members


2018 Objective(s) 


Documentation2018-2019 CC Promise Grant Data Specification 

2018 Meeting Schedule 

Meet every 3 - 4 weeks through 2018 Annual Update

Meeting Minutes / Post Location

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CCCApply UX & Design Advisory Committee


CCCApply in Maintenance Mode
In March 2016, the CCC Technology Center completed development of the CCCApply International Application, the third and final application in the CCCApply Applications Suite.

With essentially all new development complete in this iteration of CCCApply, the Tech Center moved the CCCApply project into maintenance mode, which means that resources will continue to be allocated for bug fixes and high-priority change requests, but that the development team can now focus resources on supporting the SSO Proxy and other systemwide technology projects, such as the Student Services Portal and the Common Assessment Initiative, that require integration of the OpenCCC account system and application data.  
 
CCCApply 3.0
While the development team focuses on efforts to integrate CCCApply into the Portal, the Product Manager will work with the CCCApply Steering Committee to develop a vision, roadmap and high-level functional requirements for a new and improved admissions application framework that will feature an accessible, responsive, internationalized, form-builder design in order to meet the evolving needs of our diverse CCC student population.

Committee Name

NEW CCCApply UI/UX Design Advisory Committee

Purpose

The goal for this committee is to ensure that the vision and high level requirements for the next version of CCCApply online admissions application for the California Community Colleges complies with the 2017-2019 CCCTC Grant Workplan, and is documented for future development. 

  • Convene a meeting before January 31, 2018 to review the overall vision and functional requirements and roadmap.

Chair / Advisory Lead

Patty Donohue

Stakeholders & Volunteers

CCCTC Internal: 

  • Mike Caruso, MyPath Product Manager
  • Tim Calhoon, CCCTC Executive Director
  • Roberto Fuentes, CCCTC Support Supervisor
  • Sandoval Chagoya, CCCTC PIO

CCCApply Steering Sub-Committee: 

  • TBD

College Staff Users: 

  • TBD

2018 Objective(s) 


Documentation


2018 Meeting Schedule 

Every 3 - 4 weeks (sprint reviews?) through 2018

Meeting Minutes / Location/wiki/spaces/PD/pages/364381586

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CCCApply International Application UX & Design Advisory Committee

During Maintenance Mode, the committee will support the product manager and development team to ensure the application remains in compliance and that all bugs are identified and fixed as soon as possible.

Convene a meeting before January 20, 2018 to review the current application to identify technical or functional bugs and high priority enhancements.  

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Call volunteers to order - schedule first meeting
Nominate and vote on a Chairperson
Nominate and vote on a schedule for recurring meetings
Nominate and vote on a charter for this committee, set objectives, sort it 


The purpose of this committee is to better understand the issues and needs of the growing Non-Credit Student population and how CCCApply might be adapted to serve their unique needs for admission. This committee is facilitated by CCCApply Steering Committee leadership and will include additional stakeholders from the greater CCC Admissions and Student Services community. 

Objectives of this committee: 

  • Convene a meeting (TBD) to discuss the issues and concerns raised by multiple CCC colleges and organizations (CACCRAO) regarding the need for a user-friendly admission process for non-credit students and programs.
  • Work with the CCCCO to gain clarity around the residency requirements for all students, including non-credit students, and solicit a formal mandate or Legal Opinion in an effort to guide this effort for all colleges.
  • Create an approved, paper-based version of the CCCApply Standard Application and post in the Project Site file repository for all college use.
  • Identify and document any required changes to the Standard Application determined by the sub-committee and approved by the larger Steering Committee. 

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Committee Name

CCCApply Architectural Review Committee

Purpose

Plan all aspects of the CCCApply annual workshop 

Chair / Review Board Leader

Tim Calhoon, Executive Director, CCCTC

MEMBERS:
Stakeholders & Volunteers

Brian Schroeder (TBD)
Josh Helmer
David Albrecht (TBD)
Patty Donohue

2018 Objective(s) 

  • Meet design objectives of the 2017-2019 CCCTC Grant Workplan and roadmap
  • Review all major architectural design changes and feature enhancements for OpenCCC, CCCApply, International, Promise Grant, Administrator, Report Center, Helpdesk Application, Title IX Application, God Tool, Schools Maintenance, etc.
Documentation

2018 Meeting Schedule 

Meet weekly through March 21 (Fridays at 11am)

Meeting Minutes / Post Location

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