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Meeting Information
Date
November 8, 2017
Time
1:30PM - 3:30PM
Location
Zoom URL
Or Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)
Agenda
Roll Call
Confirmation of Leadership Election Results
Review minutes from August 30, 2017
Committee Vacancies & Nominees
For Representative Nominees: Committee Representative Nominees Survey
2018 CCCApply & eTranscript CA Workshop Planning
Proposed Sessions: 2018 Workshop Schedule
Unresolved Issues
- Noncredit Application (again! Again, again!)
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Data Security Breach Protection
CCCApply Roadmap & Development Update
New Change Requests
3:15PM
Schedule 2017-2018 Meeting Dates
Murgia
3:25PM
Close Meeting
Murgia
Items on the Parking Lot:
- Review of ByLaws & Constitution Progress
- January 31, 2018 Meeting - Contra Costa College - Mangia Mangia Dinner - Invite all past Steering leaders
Roll Call
Names highlighted in Yellow are identified as members who are leaving the Steering Committee on Fall 2017. (See below for breakdown of members per district.)
2017 - 2018
CCCApply STEERING COMMITTEE MEMBERS
✓
Name
District
✓
Name
District
✓
Name
District
Arleen Elseroad
South Orange CCD
Joyce Semanik
South Orange CCD
Paulette Lino
Chabot-Las Positas CCD (Admissions)
Michael Day
Los Rios CCD
Karen Sea
San Joaquin-Delta
Richette Bell
(Question about continuing)
Compton College (Now fully accredited)El Camino CCD
Ben Guzman
South Orange CCD
Olivia Alvarado
Los Angeles CCD
Robin Armour
Contra Costa CCD
Betty Glyer-Culver
Los Rios CCD
Leigh Ann Unger
Rio Hondo CCD
Rozen Bondoc
Chabot-Las Positas (Admissions)
Bill Mulrooney
El Camino CCD (Nov 30, 2017)
Mary Lou Leyba
San Francisco CCD
Satish Warrier
Contra Costa CCD IT
Chris Truong
Rancho Santiago CCD
Michael Ward
Rancho Santiago
Stacey Followill
Chabot-Las Positas IT
Clark Ray
Santa Rosa CCD
Michelle Pena
Kern CCD
Stephanie Murguia
Cerritos CCED
Craig Hayward
Bakersfield College (Kern)
Mitchell Leahy
Santa Rosa CCD
Tina Mani
San Joaquin Delta College
David Barnett
Kern CCD
Mojdeh Mehdizadeh
Contra Costa CCD
Tuyen Nguyen
Rancho Santiago CCD
Garret Wong
San Francisco CCD
Nate Finney (Liaison between IT and Admin)
Riverside CCD
Vince Orton
Cerritos CCD
Henry Villareal
San Mateo CCD
Noell Adams
(New position at college - no longer participating in Steering)
Chabot Las Positas
William Diehl
Riverside CCD
Hieu Hoang
El Camino CCD (IT)
Pam Mery
San Francisco CCD
Gary Bird
CCCCO
Mike Quiaoit
CCCCO
Keith Franco
Tim Calhoon
CCCTC
Patty Donohue
CCCTC
David Shippen
Send Riverside an email about participation in committee.
Approval of June 2017 Steering Minutes
Review minutes from June 27, 2017 Meeting
Michelle motioned to approve; Leigh Ann seconded.
Constitution & Bylaws
Review of Committee Bylaws & Constitution of 2005
Review Survey Results from Steering Committee Composition Survey
STeering will present a clean copy of the document - with all proposed changes and additions. Officers will review and propose revisions to their sections of the Bylaws. Send out and get comments.
Committee Vacancies & Nominees
For Representative Nominees: Committee Representative Nominees Survey
Roster Review
List of outgoing committee members who are leaving due to various reasons. Replacements should be filled by September 15, 2017 for the 2017-2018 FY.
Proposed / Nominated Members
Breakdown of Current Roster by District
According to Section 2. Committee Composition of the CCCApply Constitution & Bylaws:
"The Steering Committee shall attempt to represent colleges in the north, central, and southern regions of the state; multi-campus and single college districts; small, medium and large enrollment colleges; a diversity of major and minor student information systems; and a mix of new and very experienced CCCApply subscribers. The member colleges shall designate representatives from the areas of admissions and information technology."
As of July 1, 2017, the 15 Districts are representative of the following regions:
The chart below details the status of the committee after the outgoing members leave fall 2017.
#
District
# Open Seats
Cerritos CCD
Chabot-Las Positas District
Contra Costa CCD
El Camino CCD
Election of 2017-2018 Officers
| Note |
|---|
A motion to re-elect the current slate of CCCApply Steering Committee Officers was made by Bill Mulrooney, El Camino CCD, on June 27, 2017. Henry Villareal, San Mateo CCD, seconded the motion. A survey collecting results was sent to all CCCApply Steering Committee members across all 15 member districts on June 27. Eleven districts responded. The results are displayed above. |
Results from the re-election of current officers conducted by survey on June 27 - 29, 2017.
12 Districts voted for the re-election of the current slate of officers for another year.
11 Districts = Approved
1 District = Disapproved
Click here to see the results: Re-Election of Officers Survey Report
#
District
Cerritos CCD
Chabot-Las Positas District
Contra Costa CCD
El Camino CCD
12 = 4/5th is quorum vote
2/
AB620 Update
"Vice Chancellor Debra Connick is expected to join the meeting at some point to discuss AB620 "Gender, Transgender & Sexual Orientation" data collection and sharing with colleges."
Chancellor's Office Update
Michael Q. updates the committee on important issues and initiatives.
Guided Pathways Implementation Request
Michelle Pena, Bakersfield College
Great presentation!
Look up the book: "Re-designing America's Community Colleges" for guidance on Guided Pathways.
Research Projects
- SPAM Fraudulent Apps (Machine learning)
- Non-Credit CCCApply Survey - Call for sub-committee
- White Paper
- CCCApply Required Questions
2017-2019 Roadmap & Deployments
CCGI Service
September 1, 2017
The CCGI Service is a post-application data articulation between the California Colleges Guidance Initiative (CCGI) and CCCApply for the purpose of supporting multiple measures placement and creating additional efficiencies for college A&R staff across the state. Collectively serving upwards of 400,000 6th-12th grade students across 25 school districts, CCGI uploads student’s academic transcript data into individual student accounts on CaliforniaColleges.edu, and all CCGI legal documentation allows for that data to be shared with institutions of higher education at the point of application. Here is the original change request approved by the CCCApply Steering Committe in July 2016: 2016-39: Data Sharing Articulation with CaliforniaColleges.edu (CCGI) & CCCApply - Phased Approach
IT Objectives
Technically, this service, as well as other post-application APIs are developed to hook into existing SNS queues and have no impact on running systems.
This service is not public-facing and there will be no impact on the end-user (students and colleges). There are no changes to the CCCApply application, nor the download client.
Next Release: OpenCCCApply Release 6.1 - October 27, 2017
Pilot Release: September 27, 2017
CCC Administrator 2.0 Launch - Delayed for CCCApply Until March 2018
The new CCC Administrator 2.0 currently under-development. The original timeline prioritized CCCApply to be the first integrated application; however, due to an accelerated priority to expedite Canvas LMS integration, the inaugural application launch will feature Canvas LMS functionality. The CCCApply integrated screens - which will fully align with the CCCApply Standard, BOG, and International applications - have been rescheduled to March 2018, as part of the 2018 Annual Update. A formal communication plan will be published outlining dates and processes for migration of data, college previews, support processes, and posting of new documentation.
Report Center Upgrade - Coming Fall 2017
2017 Roadmap Update: CCCApply is planning an upgrade to our current version (6.1) of the Jasper Business Intelligence software in the CCC Report Center this Fall.Project Plan: Working with our AWS DevOps team, we'll be moving to the AWS TIBCO Jasper subscription version and deploy the latest supported version to the development environment (CI) by the end of August. Migration of the data and college artifacts, as well as the custom configuration enhancements will require approximately 9 - 12 weeks due to competing development projects.Migration Project: Meanwhile, to minimize the impact of multiple ITprojects and requirements on colleges, we have renewed the license on our existing Jasper system for another year, to ensure adequate time for the Apply development team, as well as DevOps, to finalize the requirements, complete the migration, and ensure the custom configuration enhancements are bug-free and ready to test by the time we roll to the Pilot environment in October.
OpenCCCApply Roadmap & Workplan Objectives 2017-2019
Sub-Committees
"Everyone who has a seat at the table, should be accountable."
Please select a sub-committee to serve. Each sub-committee needs a chairman and secretary.
CCCApply: The Next Generation
2018 Workshop
High-level Checklist
Location - Southern California
Combine with eTranscript California into a one-day Workshop
Combine with other Spring conference?
Originally intended for marketing and educating colleges - rationale has changed over the years - but that was the original intent of the Workshop.
Steering committee has had twice all-day (2-day) sessions with a facilitator who planned everything for us (RP Group) it's been a long while since we've had a comprehensive planning session.
Check with the CCC Foundation - for a facilitator
Suggestion: "Would be great to include RP Group in some way (as facilitator or otherwise). As an RP Group Board member, I can help with that.
* Re comprehensive planning session."
Unresolved Issues
- Noncredit Application (again! Again, again!)
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Data Security Breach Protection
Change Requests
Review requests that were deferred to next version of CCCApply
AB637 - Online Education - Shared Residency
Meeting Schedule for 2017-2018
Schedule next set of quarterly meetings for 2017-2018
Schedule October meeting for Bay Area (or East Bay). Set location.| Panel | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ||||||||||||
Meeting Information
|
Agenda
| TIME | DESCRIPTION | SPEAKER |
| 1:30PM | Roll Call Confirmation of Leadership Election Results | Murguia / Pena |
| 1:35PM | Review minutes from August 30, 2017 | Murguia / Leahy |
| 1:40PM | 2018 CCCApply & eTranscript CA Workshop Planning Proposed Sessions: 2018 Workshop Schedule | Pena / Donohue |
| 2:20PM | Unresolved Issues
| Calhoon / Donohue |
| 2:45PM | New Change Requests | Donohue |
3:25PM | Close Meeting | Murgia |
Items on the Parking Lot:
| Murguia / Leahy / Pena |
Roll Call
Names highlighted in Yellow are identified as members who are leaving the Steering Committee on Fall 2017. (See below for breakdown of members per district.)
2017 - 2018 | ||||||||
|---|---|---|---|---|---|---|---|---|
✓ | Name | District | ✓ | Name | District | ✓ | Name | District |
| Anna Salazar | Los Angeles CCD | Jason Ralphs | Los Rios District | Paulette Lino | Chabot-Las Positas CCD | |||
| Angela Embry | El Camino CCD | Karen Sea | San Joaquin-Delta | Richette Bell | El Camino CCD | |||
Ben Guzman | South Orange CCD | Olivia Alvarado | Los Angeles CCD | Robin Armour | Contra Costa CCD | |||
Betty Glyer-Culver | Los Rios CCD | Leigh Ann Unger | Rio Hondo CCD | Rozen Bondoc | Chabot-Las Positas (Admissions) | |||
Bill Mulrooney | El Camino CCD (Nov 30, 2017) | Mary Lou Leyba | San Francisco CCD | Satish Warrier | Contra Costa CCD IT | |||
Chris Truong | Rancho Santiago CCD | Michael Ward | Rancho Santiago | Quyen Lu | San Francisco CCD | |||
Clark Ray | Santa Rosa CCD | Michelle Pena | Kern CCD | Stephanie Murguia | Cerritos CCED | |||
Craig Hayward | Bakersfield College (Kern) | Mitchell Leahy | Santa Rosa CCD | Tina Mani | San Joaquin Delta College | |||
| Christian Alvarado | South Orange CCD | Maury Pearl | Los Angeles CCD | Tuyen Nguyen | Rancho Santiago CCD | |||
Vince Orton | Cerritos CCD | |||||||
William Diehl | Riverside CCD | |||||||
Hieu Hoang | El Camino CCD (IT) | Pam Mery | San Francisco CCD | William Minnich | San Mateo CCD | |||
| CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER | ||||||||
Gary Bird | CCCCO | Mike Quiaoit | CCCCO | Keith Franco | CCCTC | |||
Tim Calhoon | CCCTC | Patty Donohue | CCCTC | David Shippen | CCCTC | |||
Send Riverside an email about participation in committee.
Approval of August 2017 Steering Minutes
Review minutes from
Committee Vacancies & Nominees
For Representative Nominees: Committee Representative Nominees Survey
Roster Review
List of outgoing committee members who are leaving due to various reasons. Replacements should be filled by September 15, 2017 for the 2017-2018 FY.
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Proposed / Nominated Members
|
Breakdown of Current Roster by District
According to Section 2. Committee Composition of the CCCApply Constitution & Bylaws:
"The Steering Committee shall attempt to represent colleges in the north, central, and southern regions of the state; multi-campus and single college districts; small, medium and large enrollment colleges; a diversity of major and minor student information systems; and a mix of new and very experienced CCCApply subscribers. The member colleges shall designate representatives from the areas of admissions and information technology."
As of July 1, 2017, the 15 Districts are representative of the following regions:
- 2 Northern districts;
- 4 Bay Area districts;
- 2 Central districts;
- 7 Southern districts.
The chart below details the status of the committee after the outgoing members leave fall 2017.
# | District | Size | Area | ADM | IT | RSCH | # Open Seats | Notes |
|---|---|---|---|---|---|---|---|---|
| 1 | Cerritos CCD | Single | Southern | 1 | 0 | 1 | 1 | Cerritos: Lacking 1 member; Need 1 Researcher |
| 2 | Chabot-Las Positas District | Multi | Bay Area | 1 | 1 | 1 | 0 | CLPCCD: Noell Adams is leaving committee. No replacements needed |
| 3 | Contra Costa CCD | Multi | Bay Area | 1 | 1 | 0 | 1 | Contra Costa: Mojdeh is leaving (IT), Robin Armour (Admissions is leaving in April) Satish is staying (IT) Need Researcher |
| 4 | El Camino CCD | Single | Southern | 1 | 1 | 0 | 1 | El Camino CCD: 4 current members; Bill Mulrooney is leaving (Adm); 2 Admissions, 1 IT, need researcher |
| 5 | Kern CCD | Multi | Central | 1 | 0 | 1 | 1 | Kern CCD: Dave Barnett is leaving (Admissions); Craig Hayward & Michelle Pena both Admissions - Need IT |
| 6 | Los Angeles CCD | Multi | Southern | 1 | 1 | 1 | 0 | LACCD: All seats have been filled: Anna Salazar (AR); Maury Pearl (Research); Olivia Alvarado (IT) |
| 7 | Los Rios CCD | Multi | Northern | 1 | 0 | 1 | 1 | Los Rios CCD: Michael Day is leaving (IT), Jason Ralphs is IN for Admissions & NEED 1 IT |
| 8 | Rancho Santiago CCD | Multi | Southern | 1 | 1 | 1 | 0 | RSCCD: This district has 3 members, one from each area. |
| 9 | Rio Hondo CCD | Single | Southern | 1 | 0 | 0 | 2 | Rio Hondo CCD: Only has 1 member (Admissions); Need 1 IT and 1 Researcher |
| 10 | Riverside CCD | Multi | Southern | 0 | 1 | 0 | 2 | Riverside CCD: Needs 2 Admissions & Researcher BEING REMOVED |
| 11 | San Francisco CCD | Single | Bay Area | 1 | 1 | 1 | 0 | San Francisco: Quyen Lu replaces Garret Wong; |
| 12 | San Joaquin-Delta CCD | Single | Central | 1 | 1 | 0 | 1 | Delta District: Only 2 members (Admissions& IT); Need 1 Researcher to keep District seat |
| 13 | San Mateo CCD | Multi | Bay Area | 1 | 0 | 0 | 2 | San Mateo: Henry Villareal is leaving (Admissions). He was only member from SMC. William Minnich as A/R. Stephanie will contact to add 2 additional seats. |
| 14 | Santa Rosa CCD | Single | Northern | 1 | 1 | 0 | 1 | Santa Rosa: KC Greaney left last year; Need 1 Researcher |
| 15 | South Orange CCD | Multi | Southern | 1 | 1 | 0 | 1 | South Orange: Arleen Elseroad & Joyce Semanik leaving (Admissions) Ben Guzman and Christian Alvarado- Need 1 Researcher |
| TOTAL | 14 | 10 | 7 | 14 | Fourteen seats are open now | |||
| 16 | CCCCO | 1 | 1 | 0 | 1 | Michael Q., Gary Bird, & Need Vice Chancellor | ||
| 17 | CCCTC | 1 | 1 | 1 | 0 | Tim Calhoon; Patty Donohue; David Shippen; (alt. Keith Franco) |
Close Meeting
Steering District Roster: Approval Poll Table
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2017 Steering Committee 3 = Bay Area Region 2 = Northern Region 2 = Central Region 8 = Southern Region |