Release Schedule
Description | Date |
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Release No. | 6.1.0.0 |
Pilot Release Date & Time | 09.27.17 - (18:00PM 00AM - 5:00PM PST) |
Production Release Date & Time | 10.27.17 - (6:00PM - 8:00PM PST) |
Type | Bug Fixes | Supplemental Release |
Release 6.1.0 Scope
Description | Scope |
---|---|
Applications | OpenCCC Student Account System |
Changes to Download Client | TBD |
Changes to Residency Logic | Yes |
Revised Data Dictionaries | Yes |
Updated User Guides | Yes |
Contents
This following summary applies to Release 6.1.0., deploying to the Pilot environment on September 27, 2017. Please direct all questions to the CCCApply category page on the CCC Support Site.
Table of Contents | ||||||
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Release Notes Summary
Below is a summary of the approved bug fixes, change requests, and other infrastructure enhancements that will be released to the production applications in October 2017.
Roadmap & Development News
New CCC Administrator - Coming March 2018
A new Pilot & Production version of the CCCApply Administrator is currently under-development and due to release to colleges in March 2018. This robust and intuitive master admin configuration tool is designed to provide both asynchronous and synchronous data management and application customization for all colleges across all CCC Tech Center applications, programs and services.
CCC Report Center Upgrade 6.4 - Coming November 2017
Release Notes Summary
Below is a summary of the content that will be released to the Pilot applications in September 2017.
- Bug fixes and enhancements to the Homeless Youth implementations made in March 2017 to OpenCCC, CCCApply Standard, and BOG Fee Waiver Application
- Bug fixes and enhancements across other areas of the CCCApply Standard Application
- Bug fixes and enhancements in the International Application
- Technical infrastructure updates
Info |
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No changes will be implemented in the CCCApply Administrator or the CCC Report Center in this maintenance release. The two new data fields being added to the Download Client, the new International Main Phone and Second Phone numbers, will be available for download but will not appear in the Administrator Email Rules or for reporting in the Report Center in this release. A new version of the Administrator is currently under-development (and will include all existing and new data fields |
OpenCCC Student Account
The following changes are primarily bug fixes for the Homeless Youth (AB 801) changes that were implemented in March 2017. Click on the Title of Change Specification hyperlinks in the table below to see detailed change specifications, where available.
Type | Title of Change Specification | Description / Summary | Changes to Data Fields / Downloads | Changes to Logic |
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Enhancement | Add Confirmation Pop-Up Box No Permanent Address Checkbox and Data Field (AB 801) | New checkbox question, data field, and error validation added to the Permanent Address section of the OpenCCC Account and Edit OpenCCC module: "I have no permanent address because I am currently homeless." | <no_perm_address_homeless> | Conditional validation logic change: If checkbox is not empty (Yes/True), then set new "Homeless Youth" field on Residency page in CCCApply Standard application to default to "Yes". |
Enhancement | Additional Text | |||
CCCApply Standard Application
Below is a summary of the approved change requests and feature enhancements deployed in the CCCApply Standard application in 6.0. Click on the Change Specification / Technical Notes hyperlinks in the table below to see detailed change specifications, where available.
Title of Change Specification | Description / Summary | Change to Data Fields / Downloads | Change to Logic |
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Revise CCCApply for AB 801 (Homeless Youth) | Required changes to the Standard Application to identify homeless youth applicants per recently passed state legislation (AB 801), including a new "Homeless Youth" question and data field on the Residency page; a new integrity flag (#40) trigger, and changes to the Area B residency logic to identify homeless youth under 25 years of age. Other changes include: | <homeless_youth> <integrity_fg_40> <no_mailing_address_homeless> <no_perm_address_homeless> | New Step 12 added to Area B Logic in Standard App only. See "Changes to Logic" section below for more details.. |
Articulation with Californiacolleges.edu and CCCApply - Phased Approach | API web service allowing the California Colleges Guidance Initiative (CCGI) Californiacolleges.edu to push student data through to CCCApply in order to support multiple measures placement and create additional efficiencies for Admissions and Records staff. | <hs_cds_full> | No change to logic |
Develop Web Service Linking Statewide Student Identifier System (SSID) with CCCApply | API web service linking the California Department of Education's Statewide Student Identifier System (SSID) to CCCApply to facilitate legislative reporting requirements. | Restricted. For CCCCO legislative reporting only. Not downloadable. | N/A |
Special Implementations
CCCApply Articulation with California Colleges Guidance Initiative
CCCApply has partnered with the California Colleges Guidance Initiative (CCGI) to works with twenty five school districts across the state that collectively serve upwards of 400,000 sixth to twelfth grade students. Those districts upload student’s academic transcript data into individual student accounts on CaliforniaColleges.edu, and all CCGI legal documentation allows for that data to be shared with institutions of higher education at the point of application.
CCCCO is moving towards the use of multiple measures placement. CCGI would like to push student data through to OpenCCCApply in order to support multiple measures placement, and create additional efficiencies for Admissions and Records staff.
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RESTRICTED DATA - The details of this data sharing agreement and micro-service is governed by the CCC Chancellor's Office and the California Colleges Guidance Initiative (a project of the CCC Foundation). No student personal identity data is viewed, stored, or exchanged as part of this service. Student applications submitted through CCGI are processed exactly the same way all CCCApply applications are. See below for key business needs and benefits to CCC colleges and our partner K12 schools. |
K12 Needs
By articulating CaliforniaColleges.edu with CCCApply, students are able to launch their CCCApply application from within their CaliforniaColleges.edu accounts (as they currently do with the CSU Mentor applications) and the system will automatically migrate over the key demographic information to populate CCCApply (current and potential future data fields).
This:
a. Creates an efficiency for students while increasing the accuracy of information received
b. Enables K12 educators to track which students have applied to which campuses both for:
i. Reporting Purposes and
ii. To support “warm handoffs” to the colleges by coordinating with outreach and counseling staff.
CCC Needs:
In future phases (not Phase I) - Through such an articulation, CCCApply could take in the following information from CaliforniaColleges.edu:
1) Student Name
2) Student Address
3) Student Statewide Identifier
4) Foster youth status
5) Completion of three years of high school in California (relevant for AB 540 verification).
6) Courses completed and grades received during all four years of high school
BOG Fee Waiver Application
Below is a summary of the changes and feature enhancements deployed for the 2017-2018 BOG Application. Click here to download the new 2017-2018 BOG Fee Waiver Application Specification (Data Dictionary).
Click on the Change Specification / Technical Notes hyperlinks in the table below to see the detailed change specification.
Change Specification / Technical Notes | Summary | New Data Fields / | Change to Logic |
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2017-2018 BOG Fee Waiver Application Change Specification | Approved changes made to the online BOG Fee Waiver application to correspond to the 2017-2018 BOG Fee Waiver paper application released by the CCCCO. Paper application is attached to the Change Specification / Technical Spec for reference. | <determined_homeless> | Yes. New "Method D" eligibility algorithm added to the 2017-2018 BOG per state legislation AB 801 (Homeless Youth). |
Highlights:
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International Application
Below is a summary of the bug fixes and feature enhancements for the CCCApply International Application, deploying to the Pilot environment on September 25, 2017. These changes will stay in the Pilot site for 30 days, allowing colleges to test and make any operational updates that might be needed prior to the production release on October 27, 2017.
To see more information, if available, click on the Title of Change Specification hyperlinks in the table below.
Type | Title of Change Specification | Description / Summary | Changes to Data Fields / Downloads | Changes to Logic |
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Enhancement | ||||
Enhancement | ||||
Bug Fix | ||||
Bug Fix |
Anchor | ||||
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The following data fields were added, edited, or removed from the database for this release (V.6.1.0).
Adding New Data Fields to Downloads
To download the new data fields, your college IT staff must first add them to the Format Definitions XML file(s) and run the updated "transfer-client.jar" file corresponding to this Release (6.1.0). Each application has its own unique Format Definition XML file, which specifies which data fields should be included each time your automated downloads job file is run. do for the application(s) they pertain to. This process is described in the CCCApply Download Client User Guide.
UPDATE: CCCApply Download Client Jar File for Pilot Release 6.1.0 - September 25, 2017Download Client Jar File: |
Description | Data Field | Format | Download | Report Center? | Admin Rules? | Application(s) | Notes |
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No Non-US Permanent Address Homeless | no_non_usa_perm_address_homeless | 1 | Yes | Yes | No | International Only | REMOVED from International Application |
Homeless Youth | homeless_youth | boolean | Yes | Yes | Yes | CCCApply Only | Residency Page in Standard App Only |
Integrity Flag 40 | integrity_fg_40 | varchar 2 | Yes | Yes | Yes | CCCApply Only | Integrity Flag Table |
Pre-Determined Homeless by Financial Aid Office | determined_homeless | boolean | Yes | Yes | Yes | BOG Only | 2017-2018 |
Method D Eligibility Logic | elig_method_d | boolean | yes | BOG Only | 2017-2018 | ||
Changes to Logic
CCCApply Residency Logic Changes
REVERSAL of change to the Area B Residency Logic for AB 801 Homeless Youth
As outlined above, a change (reversal/removal) was made to the Area B residency logic to reverse a change made for the Homeless Youth implementation in March 2017. In the weeks subsequent to the March 2017 release, colleges reported an increase in problems with the new logic. changes and found that homeless students who have lived continuously in California for 2 years or more were being incorrectly classified as "possible residents
The new residency logic step add to Area B to help determine residency status of legitimately homeless youth - that was implemented in March 2017, is being reversed out of the logic and moved to the data field logic within the "Homeless Youth" data field (also added in March 2017 = <homeless_youth>). Similar to the way the Foster Youth Status is calculated in the Standard Application, the homeless youth determination will be calculated through field validation in the Homeless Youth data field.
MOVE Integrity Flag 40 to the Homeless Youth Data Field on the Residency page.
The flag and how it operateswill remain active and will continue to alert Admissions staff that a student has answered Yes to the Homeless Youth question.
The only change made here is that we've moved the location of the logic from the Residency algorithm to the Homeless Youth data field itself.
The Integrity Flag 40 triggers if the <homeless_youth> = Yes AND the student's <birthdate> puts them under age 25 at the time of application.
To see the effect of this change on the Area B Residency algorithm, see below and also refer to Appendix A of the CCCApply Data Dictionary-PILOT.V.2017.2 to see the full Area B logic table.
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2. MOVE the trigger for Integrity Flag 40 from Step 12 of the Area B residency logic to the Homeless Youth question/data field on the Residency page of the CCCApply Standard Application. The language in the flag message does not change. The flag and message will trigger IF the applicant is 1) under 25 years of age at time of application; and 2) if the applicant responds "Yes" to the Homeless Youth question/data field <homeless_youth> on the Residency page.
Please see the Change Specification for detailed information and a Use Case Matrix to ensure all new Homeless Youth use cases are tested against the new logic. |
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What action does the college need to take? No action is required by the college (unless you have implemented custom reporting and/or workflows around the residency calculation that would need to be updated with the removal of step 12 from the Area B residency logic). NOTE: With this reversal of Step 12 from the logic, Area B residency logic reverts back to the logic in place prior to release 6.0.0. See the changes reflected in the CCCApply Standard Application Data Dictionary v.2017.2-PILOT. |
Questions? Please add questions and comments in the support site: CCCTechnology.info.
Bug Fixes
The following bugs were fixed in the 6.0 release. No action is required by the college at this time.
Note |
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If you have any questions or would like more information about any of these bug fixes, please post a request in the CCCApply category page on CCCTechnology.info. |
Bug Summary | Application |
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Apply uses incorrect property name for Email sender authentication property | Standard App only |
Status 404 error occurs when clicking on the "Proceed to CCC MyPath" link in Apply | All Applications |
Checking the box for "My mailing address is the same as the Permanent Address in my OpenCCC Account above" causes an error | Standard App only |
Javascript causes error popup on military page | Standard App only |
Supplemental Question fields not appearing in the Rules tab for CCCApply | Standard App only |
Problems with $ Dollar Sign and Other Characters in Usernames | OpenCCC Account |
Error occurs when clicking on Edit link for Personal Information in Edit My OpenCCC Account | Edit My OpenCCC Account |
Fix errors in the residency section of the 2016-2017 BOG application | BOG App only |
Add missing Current Mailing Address section to the BOG Review Application page and the BOG Submitted Application PDF | BOG App only |
Fixed some nesting issues on the Review Application page in CCCApply | Standard App only |
Accessibility Fixes
The items below were updated per accessibility standards WCAG 2.0 AA.
Description | Application |
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The Pilot Environment
The OpenCCCApply Pilot Environment is a preview and testing site used by colleges to implement the CCCApply applications and the OpenCCC Student Account System. The Pilot environment provides a copy of the production code during the year, except during the 30-Day Pilot Preview period - when it will contain pre-production code for an upcoming release. The Pilot Environment has separate /wiki/spaces/PD/pages/77562106, and different SLAs than the production versions of OpenCCC and CCCApply applications.
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Preview in the Pilot Environment All Release 6.1.0 changes and enhancements will be deployed to the Pilot environment on Wednesday, September 27, 2017 for colleges to preview and test. "Pilot" versions of the CCCApply Data Dictionaries and User Guides will reflect both the production and pilot environment application code. Questions? Please post all questions on CCCTechnology.info. |
Getting to the Pilot Applications
Please see the Pilot Environment section in the CCCApply Public Documentation space for more information on getting to the Pilot Applications, pointing your download files to the Pilot download server, and identifying the Pilot Administrator & Report Center URLs.
PILOT Application | NEW PILOT Application URL |
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PILOT CCCApply Standard Application URL | https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX |
PILOT BOG Application URL | https://pilot.bog.opencccapply.net/gateway/bog?cccMisCode=XXX |
PILOT International Application URL | https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX *Replace the XXX with your college MIS code. |
Pilot Download URL Attributes
Application | PILOT DOWNLOAD URL |
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PILOT CCCApply Standard Application | https://pilot.admin.openccc.net:8443/ccctransfer |
PILOT BOG Application | https://pilot.admin.openccc.net:8443/ccctransferbog |
PILOT International Application |
Pilot Administrator & Report Center URLs
The URLs below are "templates" - so the examples shown are not your URLs. These are provided to give you an example of what yours look like. Please contact your IT department if you do not have access to your Pilot Administrator and Pilot Report Center.
Pilot Administrator https://{yourDomain}/idp/profile/SAML2/Unsolicited/SSO?providerId=https://ci.control.openccc.net/shibboleth&shire=https://ci.control.openccc.net/Shibboleth.sso/SAML2/POST&target=https://ci.control.openccc.net/admin/ | |
Pilot Report Center https://{yourDomain}/idp/profile/SAML2/Unsolicited/SSO?providerId=https://ci.control.openccc.net/shibboleth&shire=https://ci.control.openccc.net/Shibboleth.sso/SAML2/POST&target=https://ci.control.openccc.net/jasperserver-pro/ |
30-Day Pilot Site Preview
In order to give colleges time to review, implement, and test all the new changes and feature enhancements being deployed in a CCCApply release, the code is first released to the Pilot environment (aka beta or QA environment) 30 days in advance of the production release. For this release (6.0), the code was rolled to the Pilot environment on March 1, 2017. This is the version of code that will now remain in the Pilot environment until the next pre-release, 30-day Pilot Preview, tentatively scheduled for August 29, 2017.
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For more information about the Pilot Environment or the 30-Day Pilot Preview policy, visit the Pilot Environment pages in the PD space. |
Data Dictionaries & Release Documentation
The following links pertain to Release 6.0 documentation, including CCCApply Data Dictionaries and User Guides.
Description | Version | Format | Release | Date Published |
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CCCApply Standard Application Data Dictionary | Release 6.0 | 3.31.17 | ||
2017-2018 BOG Fee Waiver Data Dictionary | BOG-V2017.1 | 2017-2018 | 3.01.17 | |
CCCApply International Application Data Dictionary | Coming soon | Release 6.0 | ||
CCCApply Download Client User Guide | V.2017.1 | Release 6.0 | 3.31.17 | |
Download Client: transfer-client-V4.jar | Release 6.0-V4 | JAR | Release 6.0 | 3.31.17 |
Pilot Environment | Webpage |