Schedule
Description | Date & Time |
|---|---|
Release No. | 6.7.0 |
CCCApply Pilot Release | Friday, February 28 |
Production Release | Friday, March 27, 2020 - 5:00PM - 11:00PM PST |
Release Type | Maintenance Window | Major Release |
| Note |
|---|
Glue for Apply Colleges - See required changes and |
Scope
Description | Scope |
|---|---|
Applications | CCCApply Standard Application (Apply) OpenCCC Account System |
Changes to Residency Logic | Yes |
Changes to Download Client | Yes |
Changes to Glue for Apply | Yes |
Contents
| Table of Contents | ||
|---|---|---|
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Summary
The CCCApply 2020 spring release is scheduled for March 27, 2020 - with a 30-day pilot preview release on February 28. This is a major release with a focus on user interface enhancements, bug fixes, and a handful of approved change requests in support of the CCCApply redesign effort, focused on breaking down barriers to student success and UI enhancements to streamline the student experience.
Schedule & Timeline
Pilot Release (College Preview): February 28, 2020 - 10:00 am - 4:00 pm PDT
Release Preview Webinar - Wednesday, March 11 at 12:00 pm
Production Release: Friday, March 27 - 5:00 pm - 10:00 pm PST
| Info |
|---|
Stay Informed during the release! Follow the "CCCApply System Alerts" page - and any other category, page or individual post, on CCCTechnology.info. |
Release Highlights
User Interface Enhancements
The majority of this release consists of user interface enhancements across CCCApply applications and the OpenCCC Account system.
Spanish Translation Across CCCApply and OpenCCC
Just in time for fall 2020 application season.
CCCApply is proud to join the statewide outreach effort in support of California's diverse student population with Spanish-language translationthroughout all the CCCApply online applications and the OpenCCC Student Account system.
All CCCApply applications and the Promise Grant application are now available in both English and Spanish - includingonscreen question text, labels, response options, Help information and error messages. By clicking the Cambiar A Espanol button from any page students can toggle to a full Spanish translation, giving ESL/Spanish-speaking students the ability to complete the entire application for admission completely in Spanish.
This enhancement aligns with our commitment to student success.
Mobile Support for OpenCCC
Now students can experience one cohesive mobile experience from OpenCCC account creation to CCCApply application submission to MyPath and beyond. All responsive design work is complete on the OpenCCC Account system, including Account Recovery and both Edit Account applications.
College Support Services supports Chrome for Windows and Safari for Mac. Explore the new mobile design today and preview the student user experience.
Content Changes
New Social Security Number Question
The Social Security Number question that currently appears on page 1 of the OpenCCC Account application is getting a make-over. Seen as a barrier for some applicants - feedback from students says that the legal language is overwhelming and the layout is confusing. Many students, including noncredit students and
Based on feedback from students, colleges, and advocacy groups alike, the existing Social Security Number included a layout that was cumbersome to navigate and language that was confusing and overwhelming to many students who are not required to provide a social security number or taxpayer identification number.
With approval from the Chancellor’s Office legal office, the new layout is clean, simple and easy to navigate, and the language has been greatly simplified to all users.
Much of the legal language required by the Internal Revenue Service (IRS) has been simplified and placed behind an easily accessible hyperlink, which opens the Help information panel on the right side of the screen.
“Why am I being asked for my social security number?”
The legal information required to be displayed to users now reads:
"A Social Security Number (SSN) or Taxpayer Identification Number (TIN/iTIN) is needed to allow California Community Colleges to report tax-related information to the Internal Revenue Service (IRS). However, this reporting is not required with respect to non-U.S. residents resident students (whether documented and undocumented) do not have a social security number and have been forced to navigate through the legal information and penalties - even though they are legitimate exceptions and are not required to have one or provide one. Although providing the social security number is optional, there are many reasons why students that have a SSN must provide it.or undocumented), students taking non-credit courses, students whose qualified tuition and related expenses are waived or paid with scholarships or paid by an institutional third party including an employer or government agency. (26 C.F.R. § 1.6050S-1.) A SSN or TIN/iTIN is not required when IRS reporting is not required."
Residency Logic Fix for California Homeless
New “Highest Grade Completed” Question & Data Field
The updates introduced with CCCApply 6.7.0 include a new question and data field asking high school students the Highest Grade Completed. This new question will replace the existing question, "Have you Completed Eleventh Grade?". The Highest Grade Completed question will enable the collection of high school transcript information from applicants who have completed at least the 9th grade, and will no longer be limited to only applicants who have completed the 11th grade.
Updated High School Transcript Information and Multiple Measures Placement Service Enhancements
In conjunction with the CCCApply 6.7.0 release, the Multiple Measures Placement Service (MMPS) will release a new version of its software to take advantage of new data collected within the High School Transcript Information of the Standard Application.
As a result of the updates to CCCApply, the new version of MMPS will expand the student population for which it provides recommendations to include applicants who have completed at least the 9th grade. Prior to the updates, MMPS provided recommendations only to applicants who have completed the 11th grade. Additionally, MMPS will include the Highest Grade Completed field in the records delivered to colleges. The combined updates will expand the ability to support high school applicants applying to a California Community College.
| Info |
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Interested in learning more about MMPS? Please email crms@ccctechcenter.org for more details. |
Language & Text Changes
Application | Section | Description | What’s Changing? |
|---|---|---|---|
Standard | Citizenship | Citizenship & Immigration question text | Additional question text was added to the default view of the Citizenship & Immigration Status question. |
Standard | Citizenship | Citizenship Section & Question Label | The Citizenship section and question label was changed to: Citizenship & Immigration |
Standard | Special Links & Opportunities | New AB540 Affidavit PDF | The old version of the AB540 eligibility affidavit was replaced with the current 2018 AB540 affidavit PDF. |
Standard / Noncredit | Special Links & Opportunities | New California Dream Act Application URL | A link to the California Dream Act Application was added to the Special Links & Opportunities page. |
Maintenance & Support
Bug Fixes & Other Changes
For information, contact CCCApply College Support staffsupportccctc@openccc.zendesk.com
Application | Description | Fix or Solution |
|---|---|---|
Promise Grant - Focus does not return to App Year for Homeless Address Change | ||
Auto-population color (blue) is not appearing on (Apply) Demographic page | ||
Validation error appears for Other or None response in Visa type field in International App | ||
Do not show the English Proficiency link if there is no text to show up in the modal (meaning the college did not provide text for this in CAP) | ||
International School Finder Should Search for Schools | ||
SAC area code (279) was added to the Main phone look-up library | ||
Long Email Address Runs Off the Page | ||
International Application Showing YYYY for Year Instead of AAAA for Spanish | ||
The Word Taxes Has Dropped Off Apply Out-of-State Activities Section |
Change to Residency Logic
| Note |
|---|
California residents who are homeless |
Changes to Data Fields
For colleges using the CCCApply Download Client, there is one new data field to add to your Standard Application Format Definition XML and run the 6.7.0 Jar file in order to download the data in Pilot and Production. See the data specs in the CCCApply Standard & Noncredit Application Data Dictionary v.2020.1 (see below).
Type | Description | Data Field | App | Page / Section / Question | Download Client | Administrator Rules | Report Center | Notes |
|---|---|---|---|---|---|---|---|---|
NEW | Highest Grade Completed | <highest_grade_completed> | Standard | Education > HS Transcript Information | Yes | Yes | Yes | New Multiple Measures Question |
DEPRECATED | Completed Eleventh Grade | <completed_eleventh_grade> | Standard | REMOVED / Deprecated question & field from the HS Transcript Information section | No change | Removed from Administrator | No change | Removed from the Multiple Measures Question |
Removed from Administrator | Fraud Score | <fraud_status> | Standard | REMOVED from Administrator Rules & Messages | No change | REMOVE | No change | This field was added to the Rules App fields by mistake; Remove |
Removed from Administrator | Fraud Status | <fraud_score> | Standard | REMOVED from Administrator Rules & Messages | No change | REMOVE | No change | This field was added to the Rules App fields by mistake; Remove |
Data Changes for the CCCApply Download Client
The following data fields have been added or changed in the CCCApply applications. The section below pertains specifically to the CCCApply Download Client; see further below for information related to data fields being added to SuperGlue. For data specification documents, please see the CCCApply Data Dictionaries and User Guides space.
| Note |
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New Download Client Jar File for v.6.7.0Update your CCCApply Download XML files for the v.6.7.0 release in order to download new or revised data fields with your CCCApply Download Client. All changes must be made to your CCCApply Format Definition XML file(s) and the Download Client Jar file must be updated with the latest version = transfer-client.6.7.0.jar For more information, please see the CCCApply Download Client User Guide > User Guides |
Data Changes for SuperGlue for Apply
SuperGlue release 3.7.0 supports the student application data changes in CCCApply 6.7.0. Colleges using the SuperGlue College Adapter to stream student application data directly to their student information system (SIS) will need to upgrade to SuperGlue release 3.7.0. The SuperGlue 3.7.0 College Adapter will be available in advance of the CCCApply 6.7.0 pilot and production releases to allow college IT staff time to upgrade.
| Note |
|---|
Click here for the required detailed instructions on how to upgrade your college’s SuperGlue college adapter. |
Description | Glue for Apply Field Name | Download Client Field Name | Application | Section / Page |
|---|---|---|---|---|
New Data Field | HighestGradeCompleted | <highest_grade_completed> | CCCApply Standard Application | High School Transcript Information section (Education Page) |
Deprecated Data Field | completedEleventhgrade | <completed_eleventh_grade> | CCCApply Standard Application | High School Transcript Information section (Education Page) |
| Info |
|---|
Not yet receiving student application data directly to your SIS?Stream CCCApply 6.7.0 student application data directly to your college ERP/SIS with SuperGlue 3.7.0 Click here to contact the California Community Coll |
California College Promise Grant Application 2020-2021
The 2020-2021 CC Promise Grant Application is now available and deployed on January 1, 2020.
NEW! CC Promise Grant Application is now available in Spanish! Click on the “Cambiar A Espanol” button from any page in the application to switch the language to Spanish.
Data Documentation
Description | Version | File Type | Download or Link |
|---|---|---|---|
CCCApply Standard & Noncredit Application Data Dictionary | v.2020.1 | ||
CC Promise Grant Application Data Specification | v.2020-2021 | ||
CCCApply International Application Data Dictionary | v.2020.1 | ||
CCCApply Administrator 2.0 User Guide | v.2020.1 | Online Doc | |
CCCApply Download Client User Guide | v.2020.1 | Online Doc | |
Download Client Jar File v.6.7.0 | v.6.7.0 | Jar | |
CCCApply Report Center User Guide | v.2020.1 |