2022-10: Residency Logic Updates Since OpenCCC 2.0 Release

Problems / Issues

1. Residence classification of “High School or Lower Grade” students in CCCApply.
   
   Issue: The CCCApply residency algorithm uses the responses from data elements cahs_graduated and cahs_3year to determine stay and intent. 

K-8 and 9-12 students are not asked the two questions above therefore, are inaccurately classified as residency B2 (requirements possibly met) and assigned flag 03 by the residency algorithm.

2. Minors are not eligible for Adult School based on their age. Status value Z = Adult school student in high school diploma or equivalency should not display as an enrollment status option.  

Q: If a K-8^th student is a US citizen and has lived in CA for more than 2 years thus a CA resident and the parents are undocumented thus foreign residents would the student still be flagged as non-resident? 

A: Yes. The residency classification of the parent or guardian is used when determining the status of a minor.

Proposed Solution

Q: [Should the following logic be implemented]? Use RDD minus 19 years logic to determine if the applicant is a minor then default the enroll_status value to “Y = Enrolling in high school (or lower grade) and college at the same time”.

A. This would make an assumption that the minor has not graduated from hs or equivalent. (per

Q: [Should] The residency calculation needs to be enhanced to use the parent/guardian residency-related responses when an applicant is a under age 19 and dependent on a parent/guardian”.

A: The residency determination calculation already DOES use the parent or guardian’s residency classification IF the student is a Dependent.

Q: [Should the wording be changed]? Change the wording of the hs_edu_level question:

A: TBD - The question is This change would require additional response options and should not be necessary. If the

Solution References

Title 5: Residence Classification

Student Enrollment Types & Classifications. (excepts from the SAAM)

CCCApply Standard & Noncredit Application Data Dictionary

COMIS DED

SB03 - Student Birthdate (mentions validation for SB11)

SB11 - Education Status (HS Ed - Highest Ed Level)

SB12 - Last High School Attended

SB15 - Enrollment Status

Dual Enrollment - Legal Opinion 16-02

Article 1. Admission of Students. (DIVISION 7. COMMUNITY COLLEGES [70900 - 88933]; PART 47. STUDENTS [76000 - 76407]; CHAPTER 1. General Provisions [76000 - 76143]

ARTICLE 3. High School Equivalency Certificates [51420 - 51427]

ARTICLE 7. Advanced Scholastic and Vocational Training Program [52620 - 52621]. ( CHAPTER 10. Adult Schools [52500 - 52621] - notes that Special Admits (K12 or Adult program) has burden of proof / permission to attend.

Legal Advisory 18-02

ARTICLE 11. Miscellaneous Provisions [68130 - 68134]

Additional Questions:

AB 1096 - Is this a law that will affect CCCApply? Removing the term “alien” from all

Dependencies, Risks and/or Impacts

Supporting Documentation

From: Regalado, Betsy A <RegalaBA@laccd.edu>
Sent: Monday, July 11, 2022 9:52 AM
To: Salazar, Anna L <SALAZAAL@LAHC.edu>; Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>; Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Jane Linder <jlinder@ccctechcenter.org>; Jennifer Coleman <jcoleman@ccctechcenter.org>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants

Yes, minors are assigned the residency of the parent.

Kind regards,

Betsy A. Regalado

Associate Vice Chancellor

Educational Programs and Institutional Effectiveness

	Los Angeles Community College District 770 Wilshire Boulevard, Los Angeles, CA 90017 Office: 213-891-2204 regalaba@laccd.edu CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST

From: Salazar, Anna L
Sent: Sunday, July 10, 2022 3:36 PM
To: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>; Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Jane Linder <jlinder@ccctechcenter.org>; Jennifer Coleman <jcoleman@ccctechcenter.org>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants

Olivia I have a question if the K-8^th student is a US citizen and has lived in CA for more than 2 years thus a CA resident and the parents are undocumented thus foreign residents would the student still be flagged as non-resident?

Anna Salazar

Acting Dean of Student Services

Los Angeles Harbor College

1111 Figueroa Place

Wilmington, CA 90744

Direct Line: 310 233-4043 | Email: salazaal@lahc.edu

From: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>
Sent: Friday, July 1, 2022 10:03 AM
To: Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>; Jane Linder <jlinder@ccctechcenter.org>; Jennifer Coleman <jcoleman@ccctechcenter.org>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants

Hello Everyone,

I took a look at this again and revised the enhancement request.  I hope it is clearer.  Let me know if you have any questions.

Zendesk #: 750400

JIRA Ticket #: SSS-494

Problem / Issue

1. The CCCApply residency algorithm uses the responses from data elements cahs_graduated and cahs_3year to determine stay and intent. 

K-8 and 9-12 students are not asked the two questions above therefore, are inaccurately classified as residency B2 (requirements possibly met) and assigned flag 03 by the residency algorithm.

1. Minors are not eligible for Adult School based on their age. Status value Z = Adult school student in high school diploma or equivalency should not display as an enrollment status option.  

Proposed Solution

<![if !supportLists]>1.     <![endif]>Use RDD minus 19 years logic to determine if the applicant is a minor then default the enroll_status value to “Y = Enrolling in high school (or lower grade) and college at the same time”.

<![if !supportLists]>2.     <![endif]>The residency calculation needs to be enhanced to use the parent/guardian residency-related responses when an applicant is a under age 19 and dependent on a parent/guardian”.

<![if !supportLists]>3.     <![endif]>Change the wording of the hs_edu_level question:

From

To

<![if !supportLists]>4.     <![endif]>Change the wording of value 1 from the hs_attendance question:

From

To

Thank you,

Olivia Alvarado

ERP Functional Business Analyst (SIS)

Information Technology – Educational Service Center

Los Angeles Community College District 770 Wilshire Boulevard, Los Angeles, CA 90017 Office: 213-891-2157 e-Mail: alvarao@laccd.edu   SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions SIS A&R Mentors: SISARMentors@email.laccd.edu CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com SIS Admissions Support: ESCAdmissionSupport@laccd.edu CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST

From: Alvarado, Olivia
Sent: Tuesday, June 28, 2022 2:23 PM
To: Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants

Thank you Kasey.

Thank you,

Olivia Alvarado

ERP Functional Business Analyst (SIS)

Information Technology – Educational Service Center

Los Angeles Community College District 770 Wilshire Boulevard, Los Angeles, CA 90017 Office: 213-891-2157 e-Mail: alvarao@laccd.edu   SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions SIS A&R Mentors: SISARMentors@email.laccd.edu CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com SIS Admissions Support: ESCAdmissionSupport@laccd.edu CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST

From: Kcrosby (Staff Support CCC Tech Center) <staffsupportccctc@openccc.zendesk.com>
Sent: Tuesday, June 28, 2022 2:22 PM
Cc: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>
Subject: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants

Regalado, Betsy AJul 11 ‪09:51 am‬

Yes, minors are assigned the residency of the parent.

Kind regards,

Betsy A. Regalado

Associate Vice Chancellor

Educational Programs and Institutional Effectiveness

	Los Angeles Community College District 770 Wilshire Boulevard, Los Angeles, CA 90017 Office: 213-891-2204 regalaba@laccd.edu CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST

From: Salazar, Anna L
Sent: Sunday, July 10, 2022 3:36 PM
To: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>; Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Jane Linder <jlinder@ccctechcenter.org>; Jennifer Coleman <jcoleman@ccctechcenter.org>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants

Olivia I have a question if the K-8^th student is a US citizen and has lived in CA for more than 2 years thus a CA resident and the parents are undocumented thus foreign residents would the student still be flagged as non-resident?

Anna Salazar

Acting Dean of Student Services

Los Angeles Harbor College

1111 Figueroa Place

Wilmington, CA 90744

Direct Line: 310 233-4043 | Email: salazaal@lahc.edu

From: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>
Sent: Friday, July 1, 2022 10:03 AM
To: Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>; Jane Linder <jlinder@ccctechcenter.org>; Jennifer Coleman <jcoleman@ccctechcenter.org>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants

Hello Everyone,

I took a look at this again and revised the enhancement request.  I hope it is clearer.  Let me know if you have any questions.

Zendesk #: 750400

JIRA Ticket #: SSS-494

Problem / Issue

1. The CCCApply residency algorithm uses the responses from data elements cahs_graduated and cahs_3year to determine stay and intent. 

K-8 and 9-12 students are not asked the two questions above therefore, are inaccurately classified as residency B2 (requirements possibly met) and assigned flag 03 by the residency algorithm.

1. Minors are not eligible for Adult School based on their age. Status value Z = Adult school student in high school diploma or equivalency should not display as an enrollment status option.  

Proposed Solution

<![if !supportLists]>1.      <![endif]>Use RDD minus 19 years logic to determine if the applicant is a minor then default the enroll_status value to “Y = Enrolling in high school (or lower grade) and college at the same time”.

<![if !supportLists]>2.      <![endif]>The residency calculation needs to be enhanced to use the parent/guardian residency-related responses when an applicant is a under age 19 and dependent on a parent/guardian”.

<![if !supportLists]>3.      <![endif]>Change the wording of the hs_edu_level question:

From

To

<![if !supportLists]>4.      <![endif]>Change the wording of value 1 from the hs_attendance question:

From

To

Thank you,

Olivia Alvarado

ERP Functional Business Analyst (SIS)

Information Technology – Educational Service Center

Los Angeles Community College District 770 Wilshire Boulevard, Los Angeles, CA 90017 Office: 213-891-2157 e-Mail: alvarao@laccd.edu   SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions SIS A&R Mentors: SISARMentors@email.laccd.edu CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com SIS Admissions Support: ESCAdmissionSupport@laccd.edu CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST

From: Alvarado, Olivia
Sent: Tuesday, June 28, 2022 2:23 PM
To: Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants

Thank you Kasey.

Thank you,

Olivia Alvarado

ERP Functional Business Analyst (SIS)

Information Technology – Educational Service Center

Los Angeles Community College District 770 Wilshire Boulevard, Los Angeles, CA 90017 Office: 213-891-2157 e-Mail: alvarao@laccd.edu   SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions SIS A&R Mentors: SISARMentors@email.laccd.edu CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com SIS Admissions Support: ESCAdmissionSupport@laccd.edu CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST

From: Kcrosby (Staff Support CCC Tech Center) <staffsupportccctc@openccc.zendesk.com>
Sent: Tuesday, June 28, 2022 2:22 PM
Cc: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>
Subject: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants

AlvaraOJul 11 ‪09:29 am‬

Hello Anna,

If the parent’s residency-related responses indicate they are a non-resident then, yes.

Thank you,

Olivia Alvarado

ERP Functional Business Analyst (SIS)

Information Technology – Educational Service Center

Los Angeles Community College District 770 Wilshire Boulevard, Los Angeles, CA 90017 Office: 213-891-2157 e-Mail: alvarao@laccd.edu   SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions SIS A&R Mentors: SISARMentors@email.laccd.edu CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com SIS Admissions Support: ESCAdmissionSupport@laccd.edu CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST

From: Salazar, Anna L <SALAZAAL@LAHC.edu>
Sent: Sunday, July 10, 2022 3:36 PM
To: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>; Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Jane Linder <jlinder@ccctechcenter.org>; Jennifer Coleman <jcoleman@ccctechcenter.org>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants

Olivia I have a question if the K-8^th student is a US citizen and has lived in CA for more than 2 years thus a CA resident and the parents are undocumented thus foreign residents would the student still be flagged as non-resident?

Anna Salazar

Acting Dean of Student Services

Los Angeles Harbor College

1111 Figueroa Place

Wilmington, CA 90744

Direct Line: 310 233-4043 | Email: salazaal@lahc.edu

From: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>
Sent: Friday, July 1, 2022 10:03 AM
To: Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>; Jane Linder <jlinder@ccctechcenter.org>; Jennifer Coleman <jcoleman@ccctechcenter.org>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants

Hello Everyone,

I took a look at this again and revised the enhancement request.  I hope it is clearer.  Let me know if you have any questions.

Zendesk #: 750400

JIRA Ticket #: SSS-494

Problem / Issue

1. The CCCApply residency algorithm uses the responses from data elements cahs_graduated and cahs_3year to determine stay and intent. 

K-8 and 9-12 students are not asked the two questions above therefore, are inaccurately classified as residency B2 (requirements possibly met) and assigned flag 03 by the residency algorithm.

1. Minors are not eligible for Adult School based on their age. Status value Z = Adult school student in high school diploma or equivalency should not display as an enrollment status option.  

Proposed Solution

<![if !supportLists]>1.     <![endif]>Use RDD minus 19 years logic to determine if the applicant is a minor then default the enroll_status value to “Y = Enrolling in high school (or lower grade) and college at the same time”.

<![if !supportLists]>2.     <![endif]>The residency calculation needs to be enhanced to use the parent/guardian residency-related responses when an applicant is a under age 19 and dependent on a parent/guardian”.

<![if !supportLists]>3.     <![endif]>Change the wording of the hs_edu_level question:

From

To

<![if !supportLists]>4.     <![endif]>Change the wording of value 1 from the hs_attendance question:

From

To

Thank you,

Olivia Alvarado

ERP Functional Business Analyst (SIS)

Information Technology – Educational Service Center

Los Angeles Community College District 770 Wilshire Boulevard, Los Angeles, CA 90017 Office: 213-891-2157 e-Mail: alvarao@laccd.edu   SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions SIS A&R Mentors: SISARMentors@email.laccd.edu CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com SIS Admissions Support: ESCAdmissionSupport@laccd.edu CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST

From: Alvarado, Olivia
Sent: Tuesday, June 28, 2022 2:23 PM
To: Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants

Thank you Kasey.

Thank you,

Olivia Alvarado

ERP Functional Business Analyst (SIS)

Information Technology – Educational Service Center

Los Angeles Community College District 770 Wilshire Boulevard, Los Angeles, CA 90017 Office: 213-891-2157 e-Mail: alvarao@laccd.edu   SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions SIS A&R Mentors: SISARMentors@email.laccd.edu CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com SIS Admissions Support: ESCAdmissionSupport@laccd.edu CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST

From: Kcrosby (Staff Support CCC Tech Center) <staffsupportccctc@openccc.zendesk.com>
Sent: Tuesday, June 28, 2022 2:22 PM
Cc: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>
Subject: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants

Salazar, Anna LJul 10 ‪03:35 pm‬

Olivia I have a question if the K-8^th student is a US citizen and has lived in CA for more than 2 years thus a CA resident and the parents are undocumented thus foreign residents would the student still be flagged as non-resident?

Anna Salazar

Acting Dean of Student Services

Los Angeles Harbor College

1111 Figueroa Place

Wilmington, CA 90744

Direct Line: 310 233-4043 | Email: salazaal@lahc.edu

From: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>
Sent: Friday, July 1, 2022 10:03 AM
To: Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>; Jane Linder <jlinder@ccctechcenter.org>; Jennifer Coleman <jcoleman@ccctechcenter.org>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants

Hello Everyone,

I took a look at this again and revised the enhancement request.  I hope it is clearer.  Let me know if you have any questions.

Zendesk #: 750400

JIRA Ticket #: SSS-494

Problem / Issue

1. The CCCApply residency algorithm uses the responses from data elements cahs_graduated and cahs_3year to determine stay and intent. 

K-8 and 9-12 students are not asked the two questions above therefore, are inaccurately classified as residency B2 (requirements possibly met) and assigned flag 03 by the residency algorithm.

1. Minors are not eligible for Adult School based on their age. Status value Z = Adult school student in high school diploma or equivalency should not display as an enrollment status option.  

Proposed Solution

<![if !supportLists]>1.     <![endif]>Use RDD minus 19 years logic to determine if the applicant is a minor then default the enroll_status value to “Y = Enrolling in high school (or lower grade) and college at the same time”.

<![if !supportLists]>2.     <![endif]>The residency calculation needs to be enhanced to use the parent/guardian residency-related responses when an applicant is a under age 19 and dependent on a parent/guardian”.

<![if !supportLists]>3.     <![endif]>Change the wording of the hs_edu_level question:

From

To

<![if !supportLists]>4.     <![endif]>Change the wording of value 1 from the hs_attendance question:

From

To

Thank you,

Olivia Alvarado

ERP Functional Business Analyst (SIS)

Information Technology – Educational Service Center

Los Angeles Community College District 770 Wilshire Boulevard, Los Angeles, CA 90017 Office: 213-891-2157 e-Mail: alvarao@laccd.edu   SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions SIS A&R Mentors: SISARMentors@email.laccd.edu CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com SIS Admissions Support: ESCAdmissionSupport@laccd.edu CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST

From: Alvarado, Olivia
Sent: Tuesday, June 28, 2022 2:23 PM
To: Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants

Thank you Kasey.

Thank you,

Olivia Alvarado

ERP Functional Business Analyst (SIS)

Information Technology – Educational Service Center

Los Angeles Community College District 770 Wilshire Boulevard, Los Angeles, CA 90017 Office: 213-891-2157 e-Mail: alvarao@laccd.edu   SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions SIS A&R Mentors: SISARMentors@email.laccd.edu CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com SIS Admissions Support: ESCAdmissionSupport@laccd.edu CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST

From: Kcrosby (Staff Support CCC Tech Center) <staffsupportccctc@openccc.zendesk.com>
Sent: Tuesday, June 28, 2022 2:22 PM
Cc: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>
Subject: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants

AlvaraOJul 01 ‪10:02 am‬

Hello Everyone,

I took a look at this again and revised the enhancement request.  I hope it is clearer.  Let me know if you have any questions.

Zendesk #: 750400

JIRA Ticket #: SSS-494

Problem / Issue

<![if !supportLists]>1.     <![endif]>The CCCApply residency algorithm uses the responses from data elements cahs_graduated and cahs_3year to determine stay and intent. 

K-8 and 9-12 students are not asked the two questions above therefore, are inaccurately classified as residency B2 (requirements possibly met) and assigned flag 03 by the residency algorithm.

<![if !supportLists]>2.     <![endif]>Minors are not eligible for Adult School based on their age. Status value Z = Adult school student in high school diploma or equivalency should not display as an enrollment status option.  

Proposed Solution

<![if !supportLists]>1.     <![endif]>Use RDD minus 19 years logic to determine if the applicant is a minor then default the enroll_status value to “Y = Enrolling in high school (or lower grade) and college at the same time”.

<![if !supportLists]>2.     <![endif]>The residency calculation needs to be enhanced to use the parent/guardian residency-related responses when an applicant is a under age 19 and dependent on a parent/guardian”.

<![if !supportLists]>3.     <![endif]>Change the wording of the hs_edu_level question:

From

To

<![if !supportLists]>4.     <![endif]>Change the wording of value 1 from the hs_attendance question:

From

To

Thank you,

Olivia Alvarado

ERP Functional Business Analyst (SIS)

Information Technology – Educational Service Center

Los Angeles Community College District 770 Wilshire Boulevard, Los Angeles, CA 90017 Office: 213-891-2157 e-Mail: alvarao@laccd.edu   SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions SIS A&R Mentors: SISARMentors@email.laccd.edu CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com SIS Admissions Support: ESCAdmissionSupport@laccd.edu CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST

From: Alvarado, Olivia
Sent: Tuesday, June 28, 2022 2:23 PM
To: Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants

Thank you Kasey.

Thank you,

Olivia Alvarado

ERP Functional Business Analyst (SIS)

Information Technology – Educational Service Center

Los Angeles Community College District 770 Wilshire Boulevard, Los Angeles, CA 90017 Office: 213-891-2157 e-Mail: alvarao@laccd.edu   SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions SIS A&R Mentors: SISARMentors@email.laccd.edu CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com SIS Admissions Support: ESCAdmissionSupport@laccd.edu CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST

From: Kcrosby (Staff Support CCC Tech Center) <staffsupportccctc@openccc.zendesk.com>
Sent: Tuesday, June 28, 2022 2:22 PM
Cc: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>
Subject: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants

AlvaraOJun 28 ‪02:23 pm‬

Thank you Kasey.

Thank you,

Olivia Alvarado

ERP Functional Business Analyst (SIS)

Information Technology – Educational Service Center

Los Angeles Community College District 770 Wilshire Boulevard, Los Angeles, CA 90017 Office: 213-891-2157 e-Mail: alvarao@laccd.edu   SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions SIS A&R Mentors: SISARMentors@email.laccd.edu CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com SIS Admissions Support: ESCAdmissionSupport@laccd.edu CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST

From: Kcrosby (Staff Support CCC Tech Center) <staffsupportccctc@openccc.zendesk.com>
Sent: Tuesday, June 28, 2022 2:22 PM
Cc: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>
Subject: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants

KcrosbyJun 28 ‪02:21 pm‬(assign)

Hi Olivia,
 
The Zendesk number is 750400, however, with enhancement requests, we typically close out the Zendesk ticket once a devops (JIRA) ticket has been created. That ticket, for your reference is SSS-494. It is not public, so you won't be able to access it, but you can give it to us if/when you'd like an update and we'l let you know.
 
I'll go ahead and close this ticket out, but please feel free to ask for updates. You can also follow https://www.ccctechnology.info/ for release updates and information.
 
Thank you,

Kasey Crosby
College Support Engineer
staffsupportccctc@openccc.zendesk.com
(530) 712-4248
https://cccnext.jira.com/wiki/spaces/CSUP
Visit our support site to share questions, ideas and even find FAQ! http://CCCTechnology.info

AlvaraOJun 28 ‪10:31 am‬

Hello Support Team,

Can we have the zendesk service ticket number for this change request?

Thank you,

Olivia Alvarado

ERP Functional Business Analyst (SIS)

Information Technology – Educational Service Center

Los Angeles Community College District 770 Wilshire Boulevard, Los Angeles, CA 90017 Office: 213-891-2157 e-Mail: alvarao@laccd.edu   SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions SIS A&R Mentors: SISARMentors@email.laccd.edu CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com SIS Admissions Support: ESCAdmissionSupport@laccd.edu CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST

From: Jane Linder <jlinder@ccctechcenter.org>
Sent: Wednesday, June 22, 2022 1:58 PM
To: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>
Cc: Jennifer Coleman <jcoleman@ccctechcenter.org>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Salazar, Anna L <SALAZAAL@LAHC.edu>; Regalado, Betsy A <RegalaBA@laccd.edu>; Support <staffsupportccctc@openccc.zendesk.com>
Subject: Re: Standard Application Enhancement - Residency Calculation for Minor Applicants

Hi Olivia,

Copying the staff support team so they can open a zendesk service ticket now. Will be meeting with the rest of the SSS product team to review this later this week.

Best regards,

Jane

On Wed, Jun 22, 2022 at 1:30 PM Alvarado, Olivia <ALVARAO@email.laccd.edu> wrote:

Hello Jane,

 

Is there a service ticket number we can reference?

 

 

Thank you,

 

Olivia Alvarado

 

ERP Functional Business Analyst (SIS)

Information Technology – Educational Service Center

 

Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu

 

SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions

SIS A&R Mentors: SISARMentors@email.laccd.edu

CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com

SIS Admissions Support: ESCAdmissionSupport@laccd.edu

CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST 

 

 

From: Alvarado, Olivia
Sent: Friday, June 10, 2022 10:16 AM
To: Jane Linder <jlinder@ccctechcenter.org>
Cc: Jennifer Coleman <jcoleman@ccctechcenter.org>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Salazar, Anna L <SALAZAAL@LAHC.edu>; Regalado, Betsy A <RegalaBA@laccd.edu>
Subject: RE: Standard Application Enhancement - Residency Calculation for Minor Applicants

 

Thank you Jane.  Is there a service ticket number we can reference?

 

Thank you,

 

Olivia Alvarado

 

ERP Functional Business Analyst (SIS)

Information Technology – Educational Service Center

 

Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu

 

SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions

SIS A&R Mentors: SISARMentors@email.laccd.edu

CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com

SIS Admissions Support: ESCAdmissionSupport@laccd.edu

CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST 

 

 

From: Jane Linder <jlinder@ccctechcenter.org>
Sent: Friday, June 10, 2022 9:27 AM
To: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>
Cc: Jennifer Coleman <jcoleman@ccctechcenter.org>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Salazar, Anna L <SALAZAAL@LAHC.edu>; Regalado, Betsy A <RegalaBA@laccd.edu>
Subject: Re: Standard Application Enhancement - Residency Calculation for Minor Applicants

 

Thanks, Olivia for the additional detail. With the DL Client phase-out webinar and the user group meeting both happening yesterday I didn't have time to research this. 

 

I will delve into it next week and reach out with any questions. Once I get through it myself and fully grasp all the details, we'll need to figure out what other stakeholders may need to be involved. We will review it with the user group of course, but may need to involve other entities to get a full consensus. This is always the hardest part of a change like this and takes the most legwork. The actual dev work is pretty straightforward. :-)

 

Have a great weekend!

~Jane

 

 

 

On Thu, Jun 9, 2022 at 4:04 PM Alvarado, Olivia <ALVARAO@email.laccd.edu> wrote:

Hello Jane,

 

I added the Residency Class D attachment with screenshots from the CCCApply Standard Application and the Data Dictionary where it says applicants under 19 years of age are asked questions about their parent(s) or guardian(s) to determine CA residency for tuition purposes.  However the Area D Flowchart and the Outline of Area D do not reflect this statement.  This is why LACCD is requesting the residency algorithm be modified.  Thank you in advance.

 

Thank you,

 

Olivia Alvarado

 

ERP Functional Business Analyst (SIS)

Information Technology – Educational Service Center

 

Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu

 

SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions

SIS A&R Mentors: SISARMentors@email.laccd.edu

CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com

SIS Admissions Support: ESCAdmissionSupport@laccd.edu

CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST 

 

 

From: Jane Linder <jlinder@ccctechcenter.org>
Sent: Thursday, June 9, 2022 9:31 AM
To: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>
Cc: Jennifer Coleman <jcoleman@ccctechcenter.org>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Salazar, Anna L <SALAZAAL@LAHC.edu>; Regalado, Betsy A <RegalaBA@laccd.edu>
Subject: Re: Standard Application Enhancement - Residency Calculation for Minor Applicants

 

Hi Olivia,

 

I have a final review of the agenda for today's user group this morning. We'll see what we can do. This is great input, thank you.

 

Best regards,

Jane

 

On Wed, Jun 8, 2022 at 3:24 PM Alvarado, Olivia <ALVARAO@email.laccd.edu> wrote:

From: Alvarado, Olivia
Sent: Wednesday, June 8, 2022 3:25 PM
To: Jennifer Coleman <jcoleman@ccctechcenter.org>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Jane Linder <jlinder@ccctechcenter.org>
Cc: Salazar, Anna L <SALAZAAL@LAHC.edu>; Regalado, Betsy A <RegalaBA@laccd.edu>
Subject: Standard Application Enhancement - Residency Calculation for Minor Applicants

 

Hello CCC Tech Center,

 

LACCD is requesting two enhancements to the Standard Application.   I followed a change request from 2020 located in the CCCApply Public Documentation as a template to submit these two requests. 

 

There is a CCCApply User Group meeting tomorrow, which both Anna Salazar and I attend.  Please let us know if you would like to discuss these issues and proposed solutions with the group.  Let me know if you need anything else from us. 

 

Request No. 2022-1 LACCD

Date of Request

06/08/2022

Requester

Anna Salazar, Acting Dean of Student Services, LA Harbor College

Betsy Regalado, Associate Vice Chancellor, LA Community College District

Application(s)

Standard

Section / Page

Education and Residency Algorithm

 

Problem / Issue

“Minor” applicants are not asked the following two questions when they select college enrollment status value, “Y = Enrolling in high school (or lower grade) and college at the same time”.

Question

Data Element

Did you receive your diploma, GED, or certificate in California?

(cahs_graduated)

Have you attended high school in California for three or more years?

(cahs_3year)

 

 

 

The residency algorithm, uses the responses from cahs_graduated and cahs_3year to determine stay and intent.  Therefore, minors are being classified as residency B2 (requirements possibly met) and assigned flag 03.

Residency Area

B (Stay and Intent)

Step

10

Evaluation Statement

Is the applicant under 19 as of RDD with last high school out-of-state?

Data Elements Logic

RDD minus19 years > personal_info: birthdate AND education: hs_state != CA

 

Proposed Solution

1.      The residency calculation, provided by CCCApply to establish residency for tuition purposes, needs to be enhanced to use the parent/guardian residency-related responses when an applicant is a under age 19 and dependent on a parent/guardian”.

2.      Change the wording of hs_edu_level:

From

Title

High School Education

Question

High school education level as of RDD

Help

Select the High School Education Level you will have attained when you enroll.

To

Title

High School Education (or lower grade)

Question

High school education level (or lower grade) as of RDD

Help

Select the High School Education Level (or lower grade) you will have attained when you enroll.

3.      Change the wording of hs_attendance:

From

Question

Current or Most Recent High School Attended

Values

·        I attended high school.

·        I attended an adult school.

·        I was homeschooled in a registered homeschool organization.

·        I was independently homeschooled.

·        I did not attend high school or adult school and was not homeschooled.

To

Question

Current or Most Recent High School Attended

Default Value

I did not attend high school or adult school and was not homeschooled.

 

Supporting Documentation

See attached: Change Request 2022-1 LACCD

 

------------------------------------------------------

Request No. 2022-2 LACCD

Date of Request

06/08/2022

Requester

Anna Salazar, Acting Dean of Student Services, LA Harbor College

Betsy Regalado, Associate Vice Chancellor, LA Community College District

Application(s)

Standard

Section / Page

Education and Residency Algorithm

 

Problem / Issue

“Minor” applicants are able to select “Adult school student in high school diploma or equivalency” as an enroll_status response. “Minors” are not eligible for Adult School based on their age. When a minor selects

 “Z = Adult school student in high school diploma or equivalency”, the applicant is not asked the following two questions and is calculated by the residency algorithm as residency B2 (requirements possibly met) and assigned flag 03.

Question

Data Element

Did you receive your diploma, GED, or certificate in California?

(cahs_graduated)

Have you attended high school in California for three or more years?

(cahs_3year)

 

 

Proposed Solution

1.      Use the applicant’s RDD age to determine minor identification.  If the applicant is a minor, default the enroll_status value to “Y = Enrolling in high school (or lower grade) and college at the same time”.

2.      The residency calculation needs to be enhanced to use the parent/guardian residency-related responses when an applicant is a under age 19 and dependent on a parent/guardian”.

 

Supporting Documentation

See attached: Change Request 2022-2 LACCD

 

Thank you,

 

Olivia Alvarado

 

ERP Functional Business Analyst (SIS)

Information Technology – Educational Service Center

 

Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu

 

SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions

SIS A&R Mentors: SISARMentors@email.laccd.edu

CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com

SIS Admissions Support: ESCAdmissionSupport@laccd.edu

CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST 

 

 

 

--

Jane Linder

Software Product Manager, Student Success Suite

California Community Colleges Technology Center (CCCTC)
3536 Butte Campus Drive, AHPS163, Oroville, CA 95965jlinder@ccctechcenter.org
office: (530) 552-1053 

 

--

Jane Linder

Software Product Manager, Student Success Suite

California Community Colleges Technology Center (CCCTC)
3536 Butte Campus Drive, AHPS163, Oroville, CA 95965jlinder@ccctechcenter.org
office: (530) 552-1053 

--

Jane Linder

Software Product Manager, Student Success Suite

California Community Colleges Technology Center (CCCTC)
3536 Butte Campus Drive, AHPS163, Oroville, CA 95965jlinder@ccctechcenter.org
office: (530) 552-1053 

Jane LinderJun 22 ‪01:58 pm‬(assign)

Hi Olivia,Copying the staff support team so they can open a zendesk service ticket now. Will be meeting with the rest of the SSS product team to review this later this week.Best regards,Jane

On Wed, Jun 22, 2022 at 1:30 PM Alvarado, Olivia <ALVARAO@email.laccd.edu> wrote:

Hello Jane,

 

Is there a service ticket number we can reference?

 

 

Thank you,

 

Olivia Alvarado

 

ERP Functional Business Analyst (SIS)

Information Technology – Educational Service Center

 

Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu

 

SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions

SIS A&R Mentors: SISARMentors@email.laccd.edu

CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com

SIS Admissions Support: ESCAdmissionSupport@laccd.edu

CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST 

 

 

From: Alvarado, Olivia
Sent: Friday, June 10, 2022 10:16 AM
To: Jane Linder <jlinder@ccctechcenter.org>
Cc: Jennifer Coleman <jcoleman@ccctechcenter.org>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Salazar, Anna L <SALAZAAL@LAHC.edu>; Regalado, Betsy A <RegalaBA@laccd.edu>
Subject: RE: Standard Application Enhancement - Residency Calculation for Minor Applicants

 

Thank you Jane.  Is there a service ticket number we can reference?

 

Thank you,

 

Olivia Alvarado

 

ERP Functional Business Analyst (SIS)

Information Technology – Educational Service Center

 

Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu

 

SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions

SIS A&R Mentors: SISARMentors@email.laccd.edu

CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com

SIS Admissions Support: ESCAdmissionSupport@laccd.edu

CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST 

 

 

From: Jane Linder <jlinder@ccctechcenter.org>
Sent: Friday, June 10, 2022 9:27 AM
To: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>
Cc: Jennifer Coleman <jcoleman@ccctechcenter.org>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Salazar, Anna L <SALAZAAL@LAHC.edu>; Regalado, Betsy A <RegalaBA@laccd.edu>
Subject: Re: Standard Application Enhancement - Residency Calculation for Minor Applicants

 

Thanks, Olivia for the additional detail. With the DL Client phase-out webinar and the user group meeting both happening yesterday I didn't have time to research this. 

 

I will delve into it next week and reach out with any questions. Once I get through it myself and fully grasp all the details, we'll need to figure out what other stakeholders may need to be involved. We will review it with the user group of course, but may need to involve other entities to get a full consensus. This is always the hardest part of a change like this and takes the most legwork. The actual dev work is pretty straightforward. :-)

 

Have a great weekend!

~Jane

 

 

 

On Thu, Jun 9, 2022 at 4:04 PM Alvarado, Olivia <ALVARAO@email.laccd.edu> wrote:

Hello Jane,

 

I added the Residency Class D attachment with screenshots from the CCCApply Standard Application and the Data Dictionary where it says applicants under 19 years of age are asked questions about their parent(s) or guardian(s) to determine CA residency for tuition purposes.  However the Area D Flowchart and the Outline of Area D do not reflect this statement.  This is why LACCD is requesting the residency algorithm be modified.  Thank you in advance.

 

Thank you,

 

Olivia Alvarado

 

ERP Functional Business Analyst (SIS)

Information Technology – Educational Service Center

 

Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu

 

SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions

SIS A&R Mentors: SISARMentors@email.laccd.edu

CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com

SIS Admissions Support: ESCAdmissionSupport@laccd.edu

CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST 

 

 

From: Jane Linder <jlinder@ccctechcenter.org>
Sent: Thursday, June 9, 2022 9:31 AM
To: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>
Cc: Jennifer Coleman <jcoleman@ccctechcenter.org>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Salazar, Anna L <SALAZAAL@LAHC.edu>; Regalado, Betsy A <RegalaBA@laccd.edu>
Subject: Re: Standard Application Enhancement - Residency Calculation for Minor Applicants

 

Hi Olivia,

 

I have a final review of the agenda for today's user group this morning. We'll see what we can do. This is great input, thank you.

 

Best regards,

Jane

 

On Wed, Jun 8, 2022 at 3:24 PM Alvarado, Olivia <ALVARAO@email.laccd.edu> wrote:

From: Alvarado, Olivia
Sent: Wednesday, June 8, 2022 3:25 PM
To: Jennifer Coleman <jcoleman@ccctechcenter.org>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Jane Linder <jlinder@ccctechcenter.org>
Cc: Salazar, Anna L <SALAZAAL@LAHC.edu>; Regalado, Betsy A <RegalaBA@laccd.edu>
Subject: Standard Application Enhancement - Residency Calculation for Minor Applicants

 

Hello CCC Tech Center,

 

LACCD is requesting two enhancements to the Standard Application.   I followed a change request from 2020 located in the CCCApply Public Documentation as a template to submit these two requests. 

 

There is a CCCApply User Group meeting tomorrow, which both Anna Salazar and I attend.  Please let us know if you would like to discuss these issues and proposed solutions with the group.  Let me know if you need anything else from us. 

 

Request No. 2022-1 LACCD

Date of Request

06/08/2022

Requester

Anna Salazar, Acting Dean of Student Services, LA Harbor College

Betsy Regalado, Associate Vice Chancellor, LA Community College District

Application(s)

Standard

Section / Page

Education and Residency Algorithm

 

Problem / Issue

“Minor” applicants are not asked the following two questions when they select college enrollment status value, “Y = Enrolling in high school (or lower grade) and college at the same time”.

Question

Data Element

Did you receive your diploma, GED, or certificate in California?

(cahs_graduated)

Have you attended high school in California for three or more years?

(cahs_3year)

 

 

 

The residency algorithm, uses the responses from cahs_graduated and cahs_3year to determine stay and intent.  Therefore, minors are being classified as residency B2 (requirements possibly met) and assigned flag 03.

Residency Area

B (Stay and Intent)

Step

10

Evaluation Statement

Is the applicant under 19 as of RDD with last high school out-of-state?

Data Elements Logic

RDD minus19 years > personal_info: birthdate AND education: hs_state != CA

 

Proposed Solution

1.      The residency calculation, provided by CCCApply to establish residency for tuition purposes, needs to be enhanced to use the parent/guardian residency-related responses when an applicant is a under age 19 and dependent on a parent/guardian”.

2.      Change the wording of hs_edu_level:

From

Title

High School Education

Question

High school education level as of RDD

Help

Select the High School Education Level you will have attained when you enroll.

To

Title

High School Education (or lower grade)

Question

High school education level (or lower grade) as of RDD

Help

Select the High School Education Level (or lower grade) you will have attained when you enroll.

3.      Change the wording of hs_attendance:

From

Question

Current or Most Recent High School Attended

Values

·        I attended high school.

·        I attended an adult school.

·        I was homeschooled in a registered homeschool organization.

·        I was independently homeschooled.

·        I did not attend high school or adult school and was not homeschooled.

To

Question

Current or Most Recent High School Attended

Default Value

I did not attend high school or adult school and was not homeschooled.

 

Supporting Documentation

See attached: Change Request 2022-1 LACCD

 

------------------------------------------------------

Request No. 2022-2 LACCD

Date of Request

06/08/2022

Requester

Anna Salazar, Acting Dean of Student Services, LA Harbor College

Betsy Regalado, Associate Vice Chancellor, LA Community College District

Application(s)

Standard

Section / Page

Education and Residency Algorithm

 

Problem / Issue

“Minor” applicants are able to select “Adult school student in high school diploma or equivalency” as an enroll_status response. “Minors” are not eligible for Adult School based on their age. When a minor selects

 “Z = Adult school student in high school diploma or equivalency”, the applicant is not asked the following two questions and is calculated by the residency algorithm as residency B2 (requirements possibly met) and assigned flag 03.

Question

Data Element

Did you receive your diploma, GED, or certificate in California?

(cahs_graduated)

Have you attended high school in California for three or more years?

(cahs_3year)

 

 

Proposed Solution

1.      Use the applicant’s RDD age to determine minor identification.  If the applicant is a minor, default the enroll_status value to “Y = Enrolling in high school (or lower grade) and college at the same time”.

2.      The residency calculation needs to be enhanced to use the parent/guardian residency-related responses when an applicant is a under age 19 and dependent on a parent/guardian”.

 

Supporting Documentation

See attached: Change Request 2022-2 LACCD

 

Thank you,

 

Olivia Alvarado

 

ERP Functional Business Analyst (SIS)

Information Technology – Educational Service Center

 

Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu

 

SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions

SIS A&R Mentors: SISARMentors@email.laccd.edu

CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com

SIS Admissions Support: ESCAdmissionSupport@laccd.edu

CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST 

 

 

 

--

Jane Linder

Software Product Manager, Student Success Suite

California Community Colleges Technology Center (CCCTC)
3536 Butte Campus Drive, AHPS163, Oroville, CA 95965jlinder@ccctechcenter.org
office: (530) 552-1053 

 

--

Jane Linder

Software Product Manager, Student Success Suite

California Community Colleges Technology Center (CCCTC)
3536 Butte Campus Drive, AHPS163, Oroville, CA 95965jlinder@ccctechcenter.org
office: (530) 552-1053 

--
Jane LinderSoftware Product Manager, Student Success SuiteCalifornia Community Colleges Technology Center (CCCTC)
3536 Butte Campus Drive, AHPS163, Oroville, CA 95965
jlinder@ccctechcenter.org
office: (530) 552-1053