Online Meeting Information
This meeting will be held online via Zoom.
Date Wednesday, June 13, 2018
Time 1:30PM - 3:30PM
Location Online Zoom
Agenda
TIME | DESCRIPTION | SPEAKER |
1:30PM | Roll Call Welcome Catherine Frost from Contra Costa College District. She is Robin Armour's replacement and specializes in residency! | Leahy |
APPROVED | Murguia | |
Nomination of 2018-2019 Steering Committee Officers - Term of Service from July 1 - June 30, 2019 CHAIR Election was confirmed: Michelle Pena, Bakersfield College Defer V.Chair and Secretary to next meeting. Send out survey to collect votes. One vote per district. | Leahy | |
1:52PM | 2019 Workshop - Secure a Host College (suggest Sac City) | Murguia |
Follow up on July 25 in-person meeting at Norco college | (contact Mark DeAsis) | |
2:00PM | Update on CCCApply Residency Sub-Committee Delayed due to the parallel | Donohue, Pena |
Update on CCCApply Redesign Workgroup
| Donohue, Pena, Calhoon | |
2:20PM | Update on MIS Reporting Changes (report on meeting with Todd Hoig, CCCCO on May 14) Discussion about the new elements that are now required by MIS. (See memo030118). What, if anything, needs to be added to CCCApply? Timeline is VERY short. Answer: Not much. AEBG elements - Not needed to be added to CCCApply (colleges can get data in other places) Per Betty, MIS will allow an "Unknown" value can be pushed up to MIS for this first year reporting requirements. Go search for the PPT that the CO did on these requirements for language and reference. Per Will: Recommendation for the CO to send out a memo to allow colleges time to get that data process implemented. Side note: There's a new agreement with CDE underway - to get CalPass, MM data, and SSID (and make that available to the colleges). Notes from April 3 meeting: MIS Amended to include new reporting elements (SB amended)
| Pena |
2:30PM | Update on CCCApply 2018 Release (and Roadmap Update) See below. Project Glue for CCCApply (to get LGBT data)
In the meantime - colleges that need the LGBT data, the Data Warehouse system is in the final stages (next few weeks) and with that approval, access to the data. Researchers Only. Enabling Services - All colleges have an CRM assigned to their college. Recruiting colleges to TEST the new Administrator Upgrade features beginning June 29 - July 25 | Donohue / Calhoon |
Update on Change Requests pending and discussion about Change Management process overhaul Check with Betty on the other federal level changes that are being proposed (or approved?) for Race / Ethnicity (OMB in conjunction with the Census Bureau). Find out what changes are happening at that level and work that into any CCC changes. | Donohue | |
3:10PM | Sub-Committees Update: International Application | Alvarado |
3:30PM | Close Meeting Chat from meeting: | Murguia |
PARKING LOT ITEMS
| Murguia / Leahy / Pena |
Roll Call
2018 Steering Committee Member Roster
2018 Committee Meeting Schedule
Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Election of 2018-2019 Steering Officers
CCCApply Steering Committee Chair, Vice Chair, and Secretary need to be nominated and approved by early June - to give time for transition.
A description of the offices were provided in the survey.
Link to survey results:
Discussion:
Update: 2019 Workshop
What progress has been made?
Michelle Pena is current Vice Chair and comments that the role of the Vice Chair is a big job because it is responsible for the Annual Workshop. As we've experienced, rushing to put this together in a short amount of time is too hard, too onerous on the V.C. and we really need full participation from the committee at this Workshop, throughout the year and during the annual conference.
Confirm a HOST COLLEGE FOR 2019 by end of August 2018.
Sac City Spring Break - April 15 - 21 - Stephanie is trying to get ahold of someone there. Betty GC will follow up on behalf of the Committee.
Unsure if we are doing two days or one day.
Patty will contact Mark Cohen, eTran PM -to inquire on whether they plan a Workshop DAY or not. If not, would they want to combo
Computer Lab discussion - should we or shouldn't we? Have folks RSVP for or against in the Registration form? and what they are interested in for that lab environment.
Update: MIS Reporting Requirements
Meeting held on May 15 with Todd Hoig and Bryan Dickason to discuss which MIS reporting requirements affect CCCApply and what we need to do to comply.
(Patty has notes from meeting - will add them here)
No changes are required to meet the required fields below.
Recap from Steering meeting on April 3
MIS Amended to include new reporting elements (SB amended)
- Sexual Orientation (Want added to downloads, (encrypted) but keep it out of the Report Center) (Adjust the onscreen language)
- Transgender (Want added to the downloads, (encrypted) but keep it out of the Report Center) (Adjust the onscreen language)
- CCCID - You're already getting this now.
- SSID (maybe needed for the on-boarding process) Need support from the CO (Ask Tim to take the lead on this).
- Apprenticeship status (different levels of apprenticeship and adult ed (maybe part of the AEBG stuff) SB23.pdf (review this at next meeting)
SB23.pdf
Other fields that follow Adult Ed (data elements) - intrusive list of questions that will add a great deal of questions to the application
Residency Review Sub-Committee Update
(Patty will add update information here. Sub-committee suspended for short-term until the CCCApply Redesign Workgroup has completed their work and new 18/19 workplan is confirmed.)
CCCApply Redesign Effort
(CC Foundation - Ideas42 - Behavior Science Study on CCCApply UX - AB3101 - Discuss the issues and the facts behind this bill. )
During the May 2 meeting, Omid Pourjanzani attended our meeting and discussed the importance of the CCCApply application and the focus it is getting across the state.
Based on legislation: AB3101
A grant ($500K) based on a student behavior
Where can changes be made in the application.
CCCApply Redesign Workgroup is underway. (Request to halt duplicate efforts
CCCApply 2018 Release Update
CCCApply June 2018 Release
The CCCApply annual update for June 2018 consists of:
New CCCApply Administrator
- Mostly feature parity (which mean, all the same feature functionality as currently exists in the current Administrator)
- New Features include:
- Major Category Filter - Major Category &
Ed Goal Alignment - SPAM Filter
- Major Category Filter - Major Category &
NEED VOLUNTEERS TO TEST IN PILOT SITE.
NEW DATES!
Pilot Release - June 28 (Pilot Preview begins)
Production Release - July 27
(Click to see the 2018 Roadmap below)
2018 Sub-Committees
Call for Volunteers: Please Support the CCCApply Steering Committee by volunteering for one or more sub-committees in 2018.
2019 Workshop
Planning for the 2019 Workshop
- The 2019 Workshop should be held in NorCal-Central-Bay Area this year (every year we alternate between NorCal, Bay Area, Central and SoCal.
- Last month the committee started the discussion of locating a host College for the 2019 Workshop. The ideal criteria that we need for the facility:
- Close to an Airport
- Break-out rooms that can hold 100
- General session room that can hold up to 300
Some of the suggestions to check out:
- Mission
- Sac City
- Chabot
- San Jose City
International Sub-Committee
On June 7, Patty met with Olivia Alvarado and Abby Watson from LACCD to discuss getting an International sub-committee meeting scheduled and outreach to the colleges who've adopted IA so far, as well as the colleges who are piloting or in-process of adoption. Suggestion was to make sure meetings are scheduled way in advance - especially during the summer months - and keep the meetings short, online, and around 3pm -out of respect for the colleges that only have one staff member working international admissions and can't leave their offices in the middle of the day.
International sub-committee should include a mix of users and other international admissions staff getting ready (adoptees).