Course Exchange Student Identifier Documentation - Colleague

Owned by John Sills
Last updated: Apr 03, 2018 by Zeke Rogers (Unlicensed)
1 min read

To aid in identifying which students at a college are participating in the Course Exchange and taking courses at other colleges, students are assigned to a "cohort" at their home college.

In Colleague this is done using "Other Cohorts" that can be viewed on the STAL form.


Example screen shot:


Cohorts are named using the following convention:

prefix ("CE" is default) + T + YY

Where:

  • T is Term (F = Fall, W = Winter, S = Spring, U = Summer), and 
  • YY is year

For example, CEF17 is Course Exchange Fall 2017. In addition to the cohort code name, a start date is assigned (in the Start Dt field) on the date that the cohort is assigned to the student. The end date (End Dt field) will always be blank.

To use this field in rules and/or reporting:

  • The Colleague field name is STA.OTHER.COHORT.GROUPS (in STUDENT.ACAD.LEVELS)
  • In SQL Server the field name is STA_OTHER_COHORT_GROUPS (in STA_OTHER_COHORTS)

Configuration:

  • Although "CE" is the default prefix for the cohort assignment, this can be configured in the Colleague API to use any two letters