Online Meeting Information
Date & Time: Wednesday, December 11 2019 3:00 pm - 4:00 pm
Location ZOOM: https://cccconfer.zoom.us/j/6770513851 MEETING ID: 677-051-3851
Use VoiP or Call TOLL Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)
Upcoming Meetings: 2019-2020 CCCApply Sub-Committee Meeting Schedule
Agenda
TIME | DESCRIPTION |
3:00pm | Introductions: - Attendees please add your name, college, and title in the Chat window |
Introduce Nancy Jodaitis, Immigrants Rising - Overview of AB540 / SB68 / AB2000 | |
Review CCCApply AB540 algorithm and discuss any requirements to ensure compliance | |
Review CA Dream Application and discuss solution to add to the Special Links page | |
4:00 pm | Next Steps and Close Meeting |
Project Overview
Working with Immigrants Rising on proposed language changes in support of Undocumented and DACA students in CCCApply, a review of our current AB540 eligibility requirements showed that there may be a need for an update to the logic. Furthermore, to support this special population group, we should be including the CA Dream Application on the Special LInks & Opps page in CCCApply.
Sub-committee Objectives:
- Meet with sub-committee of college admin and staff interested in supporting CCCApply improvements
- Provide quick overview of the CCCApply AB540 Eligibility logic
- Review updates to AB540 / SB68 / AB2000
- Gather and document requirements by stakeholder, application, downstream impacts
- Discuss contemporaneous language needs relative to AB540 through the application
- Discuss scope & schedule for Spring 2020 (Q3/Q4)
- Set priorities and f/u action items
Legal Considerations
- Who is the appropriate decision maker at the CO to approve changes?
Business Needs & Requirements
# | Title / Description | Change Suggestion | Our Response | Requirement Notes |
---|---|---|---|---|
6 | Revise the language and increase the font size for "No Documents" checkbox to read, "No Documents, including undocumented, DACA, and AB540 / SB68." Increase the font size of this checkbox question text. AB | Concern :If you choose other for citizenship, and you don’t see the box, this visa information comes up right away. Then you have to scroll ALL the way down this visa list to choose other again. Suggestion: 9) Move the no documents box (with new proposed language up to right after Citizenship Status drop down menu, before Visa Status. | ||
9 | Add Support for Undocumented, DACA Students in Programs & Services on Needs & Interests Page | Concern : No listing of support for undocumented students Suggestion : 15) Add Undocumented Student Support”in programs and services |
Current AB540 Logic in CCCApply
Eligible for AB540 Waiver
Data Element: | elig_ab540 |
Description: | Whether applicant is eligible for AB540 tuition waver, as determined by the Submission Calculation Service |
Format, Length: | boolean, 1 |
Values: | 1 = True/Yes 0 = False/No |
Allows Null: | No |
Default: | None |
Usage: | Alerts college Financial Aid personnel to applicants who are eligible for AB540 tuition waiver. Determines whether AB540 information and links are included on the Links and Opportunities page. |
Notes: | Populated by Submission Calculation Service; for details, see CCCApply Appendix A: Submission Calculations Service specification. residency table Appendix A: Submission Calculation Logic & Residency Algorithmon page 197 |
Xap Field: | eligibleForWaiver |
Revision Log: | ~~ |
Appendix B: Financial Aid Algorithm
CCCApply facilitates early awareness of financial assistance in two directions. The application process asks questions about the Needs & Interests of the applicant to alert them to the possibility of financial assistance, and offer links to the online BOG Fee Waiver application and FAFSA federal aid application form. Based on responses to the Needs & Interests questions, CCCApply can send notification to financial aid departments at the same time as the application is downloaded by the college so that financial aid departments can begin their processes of contacting and assisting the applicants.
The process of identifying the student and the information required in the notification to the financial aid departments are outlined below.
AB540 Notification to Students
If the AB540 Eligibility flag is “Yes”, then the following links are automatically generated on the Special Links and Opportunities page:
You may be eligible for a special tuition waiver.
For more information see the Explanation of AB540 Tuition Exemption Para imformacion en Español, lea AB540 Tuition Exemption en Español
Print and mail the AB540 Tuition Exemption Request Form:
- PDF version of the AB540 Tuition Exemption Request Form
- HTML version of the AB540 Tuition Exemption Request Form
Note: All documents must by ADA‐compliant. The High Technology Center concludes that PDF is not yet generally acceptable, so HTML is the better choice of format for compliance. The forms will be available in both HTML and PDF).
Financial Aid Referral Flag: Identifying Students for Financial Assistance
If a student answers “yes” to any of the following questions from the Needs & Interests section of the application, the Financial Aid Referral Flag (fin_aid_ref) will be set:
- Financial help to attend college
- Receiving TANF, SSI, or General Assistance
- CalWorks
- EOPS ‐ Extended Opportunity Programs and Services
- Scholarship information
- Veteran’s services
Appendix C: AB540 Waiver Algorithm
After the Preliminary Residency Determination is set, the AB540 Eligibility Flag is set according to the following logic:
- 1. The response to both of the following questions on the Education Page is “Yes”:
- “I have graduated from a California high school or have attained the equivalent thereof, such as a High School Equivalency Certificate, issued by the California State GED Office or a Certificate of Proficiency, resulting from the California High School Proficiency Examination.”
- “I have attended high school in California for three or more years.”
- 2. AND the Preliminary Residency Determination is NOT “1 (Resident)”
- 3. AND the “Visa Type is null” OR “Visa Type is T1, T2, T3, T4, T5, U1, U2, U3, U4, U5”.
- 4. THEN the AB540 Eligibility flag is “Yes”; otherwise it is “No”.
All data items referred to above, as well as the eligibility flag, are available in the standard download file for all colleges.