Request No. | 2019-13 |
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Date of Request | 3.15.19 |
Requester | Omid Pouzanjani, Vice Chancellor, CCCCO |
Application(s) | Standard |
Section / Page | Needs & Interests Page |
Steering Hearing Date | Approved |
Proposed Change to Download File | Backwards compatibility only |
Proposed Change to Residency Logic | N/A |
Problem / Issue
As part of the response to comply with AB 3101, the CCCApply Redesign Workgroup has determined that the Needs & Interests page should be removed from the Application workflow by default because - though the questions are valuable to the college and the system - the questions are not required to be asked at the time of application.
Proposed Solution
Remove the Needs & Interests page from the Standard Application workflow for all colleges by default, but allow them to opt-in (continue to display the page) upon written request. Do not implement the ability for admin configuration for "Show/Hide" in the Administrator (in the short-term) until the form builder platform - which is on the roadmap for early FY2019-2020 - is designed and we better understand how admin configuration will work for that backend platform.
Add a spike story to understand if we offer colleges two short-term options:
- Remove the full page of Needs questions from the Application by default for all colleges
- Remove the full page of Needs questions from the Application by default but allow colleges to request display (opt-in) of the full page upon request
- Remove the full page of Needs questions from the Application by default but allow colleges to request display (opt-in) of just the Programs & Services section upon request
- Remove the full page of Needs questions from the Application by default but allow colleges to request display (opt-in) of just the Athletic Interests question & the Programs & Services section upon request
Out-of-Scope of this ticket - Remove the full page of Needs questions from the Application by default but implement the ability for colleges to control display of the full page using new "Show/Hide" admin functionality in the Administrator.*
- Remove the full page of Needs questions from the Application by default but implement the ability for colleges to control display of individual sections/questions using new "Show/Hide" admin functionality in the Administrator.*
- CCCApply Redesign Phase 2: Implement the new backend, form builder platform which will give colleges full admin control over Show/Hide all individual questions/fields throughout the application (admin functionality is unknown at this time).
*Out-of-Scope for FY2018-2019 (Q4).
Several options were discussed for implementing this change, including waiting for the next phase of the Redesign project which calls for the implementation of a new, backend form builder platform, which is on the roadmap for FY2020. Unfortunately, waiting for the backend redesign is not an option and the Chancellor's Office is calling for an immediate response/solution.
Dependencies, Risks and/or Reporting Requirements?
Requirements
Story
As a Vice Chancellor at the CCCCO, I need the Needs & Interests Page to be removed from the Standard Application workflow by default and reconfigured to be an optional page that colleges can choose to display or not, in order to comply with regulations specified in AB 3101 calling for ALL questions that are not required at the time of application to be removed from the Application process.
Additional Information
- Priority Level: This is a high priority mandate from Omid Pourjanzani, Vice Chancellor, CCC Chancellor's Office on 3.15.19 per his charter to remove these questions.
- MyPath Colleges - will be responsible for ensuring they enable the Programs and Services section. No additional logic will be coded to automatically enable this section.
Change Requirements
Credit Applications
For Standard Credit Applications, colleges should have the option to do the following for the Needs and Interest Page:
- Completely remove the Needs & Interests page (all sections) from the Application workflow so that it does not show up in the Apply application.
Requirements to be determined:
- Turn off the Needs page completely in the Standard App for all users
- Should we turn OFF the page by default and allow colleges to tell us what to turn ON?
- Should we leave the page ON and allow colleges to tell us what to turn OFF?
- MyPath Colleges: Should the Programs & Services section remain ON by default for MyPath users?
- Keep the entire Needs & Interests page as a part of the Application workflow to show all four of the following sections: Main Language, Financial Assistance, Athletic Interest and Programs & Services.
- Have the ability to turn on/turn off each section depending on what I want to show in the application. There should be a boolean in place for each section so that Infinity can easily enable/disable sections.
- PENDING REQUIREMENT FROM PATTY - What should the default be? Globally turn off the page OR leave on by default and have colleges request to turn off.
- Each field should already be configured for NULL values. Make sure nothing is removed/changed from the DLC or GLUE/SIS staging table.
- For In Progress applications that has data populated, but the college opts to disable a section(s) or page before the application is submitted, once the application is submitted, the data should be sent in the DLC because data was collected prior to disabling.
- If questions are not present, NULL should display in the DLC/GLUE.
- Provide documentation to Infinity on how to disable/enable sections.
Non-Credit Applications
- For Non-Credit Applications,
Requirements to be determined:
- Turn off the Needs page completely in the Noncredit Application for all Noncredit users
- Should the Noncredit App have the same functional options available in the Standard application?
- Should they be able to turn on each question/section?
- Should they only be able to turn on the Programs & Services section?
# Completely remove the Needs & Interests page (only 1 section - Programs & Services) from the Application workflow so that it does not show up in the Apply application.
- Keep the entire Needs & Interests page as a part of the Application workflow which will only show the Programs & Services section.
- PENDING REQUIREMENT FROM PATTY - What should the default be? Globally turn off the page OR leave on by default and have colleges request to turn off.
- Each field should already be configured for NULL values. Make sure nothing is removed/changed from the DLC or GLUE/SIS staging table.
- For In Progress applications that has data populated, but the college opts to disable the page before the application is submitted, once the application is submitted, the data should be sent in the DLC because data was collected prior to disabling.
- If questions are not present, NULL should display in the DLC/GLUE.
- Provide documentation to Infinity on how to disable/enable sections.
Affected Applications
- Rainforest tests need to be updated
- BVTs need to be updated
- Advise GLUE/Apply-ws on the NULL aspect of this requirement.
Testing Approach
- UI can be used to test.
- Need to test against CAP. If rules are in place but the section(s) are not enabled then the rule should not run in CAP. Test to make sure this functions correctly.
- Test In Progress applications to ensure nothing breaks.
Supporting Documentation
Description | File Type | URL | Notes |
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