2018-24: Revise CCCApply to Support Non-credit Students & AB3101

Request No.	2018-24
Date of Request	7.06.18
Requester	Patty Donohue CCCApply Redesign Workgroup CCCApply Steering Committee
Application(s)	CCCApply (Phase 1)
Section / Page	Branch at the Enrollment page
Steering Hearing Date	7.06.18
Approval Status	TBD
Proposed Change to Download File	TBD
Proposed Change to Residency Logic	TBD

Problem / Issue

AB-3101 Community colleges.

AB 3101, Carrillo. Community colleges.

Existing law establishes the California Community Colleges, under the administration of the Board of Governors of the California Community Colleges, as one of the segments of public postsecondary education in this state. Existing law establishes community college districts, administered by governing boards, throughout the state, and authorizes these districts to provide instruction to students at the community college campuses maintained by the districts. Existing law requires each student to be classified as a resident or nonresident at a California community college.

This bill would require the Chancellor of the California Community Colleges, on or before July 31, 2019, to revise the California community college online application process so that only data that is required by the federal government, state law, or that is otherwise necessary, as determined by the chancellor, is collected during the process. The bill would authorize the chancellor, to the extent that data can be collected from the student at a later time, to delay the collection of that data until after the student has applied to a community college. The bill would exempt a student seeking to enroll exclusively in career development and college preparation courses, and other courses for which no credit is given, at a community college from community college residency classification requirements.

To the extent this bill would impose additional duties on community college districts, the bill would impose a state-mandated local program.

The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement.

This bill would provide that, if the Commission on State Mandates determines that the bill contains costs mandated by the state, reimbursement for those costs shall be made pursuant to the statutory provisions noted above.

DIGEST KEY

Vote: majority Appropriation: no Fiscal Committee: yes Local Program: yes

Option 1:

Option 2: Ask the student to self-identify and then branch out or add skip logic to hide questions that are not applicable to the student

Option 3: Would a separate application be more beneficial overall (link a separate version of Apply) - goal would be to get around the self-identifying

Sub-committee - discuss the problem we are trying to solve in a first meeting
Second meeting - do some prototyping

Design process: Think about problem individually without constraints (think outside the box) what would this look like? Compare notes and then discuss

Understand the audience
identify objectives

What is the digital equivalent of talking to a counselor or student services staff?

Is there always a human component then lets give them the right tool (let's find out what the humans are doing and trying to emulate that)

UPDATE NEWS!

Letter to Governor AB 3101 (Carrillo) - Request for Signature.pdf

9.14.18 Workgroup Meeting:

Request to implement a new question on the Enrollment page (or the most appropriate place) to identify "non-credit" students.
Workgroup sub-committee was tasked to move this forward ASAP.
CCCapply Redesign Meeting Minutes- 091418.docx

See the shared Google doc notes from 9.14.18 Workgroup meeting: https://docs.google.com/document/d/10b6RYMhoLnLPMs2axePDrYZfoYhsPYeKBPS9BsqZ1fo/edit

Proposed Solution

NOTES:

Add logic that will allow a "non-credit" applicant to submit a second application to the same Term.

Work on with Michelle, Mitch and Harrison - other areas that need to be determined (My Applications, Help, )

Notes

Patty to add more info, updates and links where applicable.

Supporting Documentation

April 2018: Response to AB3101 (before it passed)

/wiki/spaces/OPENAPPLY/pages/723812439

/wiki/spaces/OPENAPPLY/pages/723779690

More: CCCApply Low-Hanging Fruit 2018 Slide deck

See pages, docs & sections dedicated to the Redesign efforts

See "CCCApply Redesign Project" summary and Google drive for ongoing effort to support AB3101

Challenge to create a question that can identify this population

What is your goal in attending college? Approach