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Note: The new Number of Dependents question & data fields will appear in the 2024-2025 CC Promise Grant Online Application.
Business Need
To align with the changes mandated in the 2024-2025 CC Promise Grant application, the system will collect more information from self-identified Student Parents by identifying the number of their dependents under and over the age of 18 years. This change will help…
Student Parents with Dependents in CCPG and CCCApply
The changes summarized below pertain to an enhancement to the new Student Parent question that was added last fall 2023 in both the CC Promise Grant online application and the CCCApply Standard/Noncredit application. Other than the specific time frame (annual date range) that data is being collected for in the CC Promise Grant application, the new Number of Dependents question and data fields being implemented in this release are basically identical in both applications. The data elements are documented in the data dictionaries for both applications.
Changes Summary
Update and match the existing Student Parent question text in the CCCApply and CC Promise Grant applications, for consistency purposes
Add a new conditional question in both applications that collects the total number of dependents from student parents by age group
Add two new data fields to each application to store the number of dependents under/over age 18
Add new data fields to all downstream admin, reporting, and delivery systems
1. Update the Student Parent Questions in the CC Promise Grant and CCCApply Applications
This is a simple update to ensure the language in both Student Parent questions are consistent. Other than the date range that is specified - and updated annually - in the CC Promise Grant application, both questions should match.
CC Promise Grant Application
Dates specified in the CC Promise Grant application pertain to the 2024-2025 CCPG academic year.
CCCApply Standard & Noncredit Application
2. Add new conditional question to collect the number of dependents of student parents by age group
If the applicant has identified as a student parent with dependents (i.e., the student has answered Yes to the Student Parent question described above) then two new menus will appear to collect the number of dependents in two age groups: 1) dependents age 17 years and younger, and 2) dependents age 18 years and older. If displayed the applicant will be required to make a selection in each age group, otherwise an error message will display.
Note: Other than the annual date range specified in the CC Promise Grant application, the Number of Dependents question and data being collected is basically identical in both applications.
CC Promise Grant Application
In the online application, the Student Parent question appears in the Dependency section. If the applicant selects Yes both Number of Dependents fields appear.
IIf displayed, a response is required for each Number of Dependents dropdown menu.
CCCApply Standard & Noncredit Application
In the CCCApply Standard application, the Student Parent question appears on the Demographic Information page under the Dependents heading. If the applicant selects Yes both Number of Dependents fields appear.
If displayed, a response is required for each Number of Dependents dropdown menu.
Per COMIS SB39, if the number of dependents in either age group should exceed 9, the applicant should select “9+”.
For data field specifications around the new Number of Dependents fields, see the Data Fields & Data Delivery section below.
Data Fields & Data Delivery
In this section:
New Data Fields: Number of Dependents Under/Over 18 Yrs
Two new data fields have been added to both the CC Promise Grant database and the Apply submitted applications database. These fields have the field data specifications; they are just stored in different databases.
For colleges, this new data field has been added to the CCCApply submitted application database and delivered via Glue for Apply to your staging table or SIS.
Number of Dependents Under Age 18
Dictionary Name: Number of Dependents Under Age 18 (17 yrs and under)
Data Element: <student_deps_under18>
Format/Type: menu selection / smallint
Display Conditions: Conditional / Required if Displayed
Number of Dependents Age 18 & Over
Dictionary Name: Number of Dependents Age 18 & Older
Data Element: <student_deps_under18>
Format/Type: menu selection / smallint
Display Conditions: Conditional / Required if Displayed
For complete data element specifications, see the latest data dictionary for each application here:
Data Delivery
All race & ethnicity fields will continue to be delivered to college SIS, staging tables, integrated downstream systems (CCCApply Report Center, Data Warehouse Report Server, etc.) via SuperGlue for Apply.
Colleges Using SuperGlue: This release requires a schema version update for the College Adaptor. Please contact your College Experience Manager through the CCCTC Enabling Services to expedite this process.
In Progress Applications
There will be no database value mappings for In Progress applications. If an application is in-progress and a student made a race/ethnicity selection and their choice is in the list of obsolete values post the release, we will display a server side validation error message during the pre-submission validation that advises them of the following.
Documentation
Document | Link | Doc Version | Format | Last Update |
|---|---|---|---|---|
2024-2025 CC Promise Grant Online Application Data Dictionary | 2024-2025 | |||
CCCApply Standard & Noncredit Application Data Dictionary | v.2024.3 | |||
SB39 - STUDENT-DEPENDENTS | Summary 2023 |