Business Need

In cooperation between the AIAN Group and the CCCCO, the current list of American Indian/Alaska Natives (AIAN) tribal affiliations is being expanded in CCCApply to include the full Federal Register of Indian Entities Recognized which contains roughly 800 California state and national tribes.

To accommodate the addition of over 500+ names to our existing list of nearly 400 AIAN options, an enhancement to the user interface with a new “look-up” modal and optional “write-in” field will be made to the AIAN section of the Race & Ethnicity section of the Standard application.

About the AIAN Expansion

The 2024 AIAN tribal affiliation expansion is limited to the AIAN race group in the Race & Ethnicity section in CCCApply. No other race group is being impacted by this implementation and the impact on the existing race/ethnicity fields is minimal. The expansion adds a large number of AIAN tribes/entities to the existing AIAN race group, as well as a handful of name updates and deprecations. A revision to the user interface was made to allow users to search for and select their preferred AIAN tribes, with the added ability for the user to “write-in” a tribe name that doesn’t appear in the search results.

Change Summary

1. Expand and update the CCCApply list of AIAN tribes in the AIAN race group

2. Enhance the user interface in the Race & Ethnicity section with a search modal, allowing the user to find their preferred AIAN tribe(s)

3. Add a new “write-in” text field to enter a tribe(s) that doesn’t appear in the expanded AIAN list

1. Expand and Update the AIAN Tribal List

The American Indian or Alaska Natives (AIAN) group is one of the upper-level race groups listed in the Race & Ethnicity section in CCCApply. Like the other race groups in the application, the American Indian or Alaska Natives (AIAN) group includes a number of sub-group entities - or ethnicities - that displays when the upper-level AIAN group is selected by the applicant. Prior to this expansion, the AIAN group included over 300 individual entities. Following the expansion, the group includes over 570 individual AIAN options.

Updated & Deprecated AIAN Tribes

Part of the expansion implementation included updating some existing AIAN tribal names to match their listing in the federal registry, and deprecating a few tribes that are no longer part of the list. Deprecated tribes will continue to exist in the CCCApply database, but will no longer display in the application. In the 2024 CCCApply AIAN Race & Ethnicity List, the names that have been updated are color-coded in orange, and the names that have been deprecated, or no longer in use, are color-coded in yellow.

New AIAN Tribes

Every new AIAN tribe added to CCCApply comes directly from the Federal Register of Indian Entities Recognized. Each entity has been assigned a unique code/value for the Race Ethnicity Full data field <race_ethnic_full>, as does every other existing race group ethnicity in CCCApply. The <race_ethnic_full> field is can store up to 800 comma separated values, optionally selected by the applicant in the Race & Ethnicity section. For more information about the Race & Ethnicity data fields, see Data Fields & Data Delivery section below).

2024 CCCApply AIAN Race & Ethnicities List

The 2024 CCCApply AIAN Race & Ethnicities List provides a complete color-coded list of all new and existing American Indian/Alaska Natives (AIAN) tribes and field values across each of the four race and ethnicity data fields. For more information about the Race & Ethnicity data fields, see Data Fields & Data Delivery section below).

2024 Complete CCCApply Race & Ethnicities List

The 2024 Complete CCCApply Race & Ethnicities List provides the complete list of every race group and individual ethnicity in the CCCApply Race & Ethnicity section, showing corresponding field values across each of the four race and ethnicity data fields. This spreadsheet will replace the previous table in the CCCApply Standard & Noncredit Application Data Dictionary. For more information about the Race & Ethnicity data fields, see Data Fields & Data Delivery section below).

2. Enhanced User Interface to Support AIAN List Expansion

To feasibly accommodate the large number of new AIAN tribe options in CCCApply, the existing user interface has been enhanced to allow the applicant to search for their tribe in a new “look-up” modal and select multiple tribes as part of their response. The new look-up modal will display only if the applicant selects the upper-level American Indian/Alaska Natives race group; otherwise the modal is not displayed to the user.

Simple User Flow: “Search for your tribe”

1. In the Race/Ethnicity section in CCCApply, if the applicant selects “American Indian or Alaska Native” race group, the new “Search for your tribe” modal appears. The applicant has the option to do nothing or drill-down to find their specific AIAN tribe by entering the full or partial tribe name in the “Search for your tribe” search field.

2. If their tribe is found, they can confirm the results in “Search results” window or not. If the tribe is selected, they click the “Add Selected Tribe(s)” button to save the selected tribe. The applicant can repeat the process if they want to select additional tribes. Alternately, to remove the tribe from the search results window, click the “Remove Selected Tribe(s)” button to clear.

Simple User Flow: “Enter your other tribe’s name”

3. If the applicant cannot locate their tribe using the “Search for your tribe” finder, they have the option to “write-in” a tribe name of their choice.

4. To add a new tribe name, the applicant clicks on the “Can’t find your tribe?” link and enter a tribe name in the empty text field.
   

3. New Other AIAN “Write-In” Field

If a user cannot find their tribe in the newly expanded AIAN list, they also have the option to identify - or “write-in” - up to five other tribe names and submit them with their application. This new field appears as a text input box if the user clicks on the “Cant find your tribe?” link just below the search modal.

For colleges, this new data field has been added to the CCCApply submitted application database and delivered via Glue for Apply to your staging table or SIS.

Dictionary Name: Other AIAN Name
Data Element: <race_aian_other_description>
Format/Type: Text, varying character 1024
Notes: Conditional display; Optional response; Allows Null; Stores up to five tribe names, comma separated;

CHANGES TO THE UI & User Flow

1. Updated & Expanded AIAN Tribes:

   1. A series of updates/changes have been made to the existing American Indian/Alaska Natives (AIAN) race group section the Demographic Info page. These changes are to accommodate the very large list of additional AIAN ethnicities (tribal affiliations) being added to the American Indian/Alaskan Native race group ONLY. See breakdown of changes to existing tribes here:

   2. Several hundred additional AIAN tribes have been added to the AIAN Race Group in CCCApply. These align to the Federal Register of Recognized Indian Entities. Each AIAN tribe added has been assigned a unique <race_ethnic_full> code/value, which have been added to the existing <race_ethnic_full> field values.

   3. The <race_ethnic_full> field length and format have not changed; however, the number of values stored will be limited to 5 codes - a restriction added and validated in the system.

2. New UI Design:

   1. If student selects the race group = American Indian / Alaska Natives <race_group = 16> then a

   2. New searchable modal and display functionality is being implemented in the AIAN Race Group section of the Race/Ethnicity section of the Demographic Info page ONLY. These changes are to accommodate the very large list of additional AIAN ethnicities (tribal affiliations) being added to the American Indian/Alaskan Native race group ONLY.

   3. IF/when applicant selects the American Indian/Alaskan Native (AIAN) race group checkbox, a new search and select modal appears allowing students to find and select all AIAN names (listed alphabetically by default) and a Search field, allowing the student to find a tribe by typing in the name (similar to the way the High School Finder works today).

   4. Each AIAN tribe name selected in the Search & Find box will then appear in a second Search Results box.

   5. The applicant can select up to 5 tribes using the Search & Find feature.

   6. If the applicant cannot find one or more of their tribes in the existing AIAN list, the student can opt to “write-in” up to 5 additional tribe names (not found within the existing list).

• Existing Data Field Changes: No changes are being made to the following Race/Ethnicity data fields shown below.

  • <hispanic> No changes are being made to the Hispanic field.

  • <race_group> No changes are being made to the Race Group data field; all values and formats will not change.

  • <race_ethnic> No changes are being made to the Race Ethnic field in this release. Existing YN values and formats have not changed.

Data Fields & Data Delivery

In this section:

AIAN Data Fields & Mapping

Existing Race & Ethnicity Fields

The 2024 AIAN Expansion will not impact the existing Race & Ethnicity data fields other than the additional field values being added to the Race Ethnicity Full <race_ethnic_full> field. No other changes will impact the existing fields.

There are 464 new tribes/ethnicities that have been added to the existing American Indian/Alaska Natives (AIAN) race group in CCCApply. Each of these entities have been assigned a unique value/code that - if selected - will store in the Race Ethnicity Full data field <race_ethnic_full>. Below is a summary of how each of the fields map to the existing Race & Ethnicity fields. For a complete accounting, see the 2024 CCCApply AIAN Race & Ethnicity List.

• <hispanic> No changes are being made to the Hispanic field.

• <race_group> No changes are being made to the Race Group data field; all values and formats will not change.

• <race_ethnic> No changes are being made to the Race Ethnic field in this release. Existing YN values and formats have not changed.

• <race_ethnic_full> - The only reportable change is the addition of several hundred new AIAN tribe names (values/codes) which will now be included in the field output.

New Data Field: Other AIAN Name

Breakdown of Race & Ethnicity Fields

Changes to allowable selections in the AIAN section only affects the number of associated values/codes appear in the <race_ethnic_full> field. No change has been made to that field length or any race/ethnicity field length.

Data Delivery

All race & ethnicity fields will continue to be delivered to college SIS, staging tables, integrated downstream systems (CCCApply Report Center, Data Warehouse Report Server, etc.) via SuperGlue for Apply.

In Progress Applications

There will be no database value mappings for In Progress applications. If an application is in-progress and a student made a race/ethnicity selection and their choice is in the list of obsolete values post the release, we will display a server side validation error message during the pre-submission validation that advises them of the following.

Testing & Implementation

Documentation