CCCApply Standard Application - Project Checklist

Confirm date college(s) want go LIVE on OpenCCCApply*
*CCCTC / Help Desk requires two weeks notice*

Begin Accepting Applications

Confirm date college(s) will stop accepting Xap Applications**
**Confirm all terms are closed in Xap.

For Xap CCCApply users only.
Should be the same date as your OpenCCCApply deployment date.

Schedule Report Center Training with Tech Center

Create MOU and forward to College/District Administrator

Ensure MOU has been received and routed to responsible authority for signature

Design branding image for each college application

Submit branding image for each college application (or district application)

Forward image(s) to Development for upload

Setup Shibboleth instance for college or district

DIY or Vendor contract

Provide metadata to Tech Center

Forward metadata to Development for upload

Create authentication to the PILOT Administrator and Report Center

The Shibboleth IDP installation generates two sets of URLs for staff to access the
Administrator & Report Center. One set is for the PILOT environment for testing, and one set
is to access the Production environment Administrator & Report Center.
*Note: The Tech Center does not provide these URLs. They are generated during the
installation and customization of Shibboleth IDP for CCC Technology applications.

Ensure college Admissions staff (and other key stakeholders/users)
have access to both sets of Administrator and Report Center URLs

Provide both sets of URLs to key stakeholders and users of the Administrator & Report Center.
This is usually the Director of Admissions or IT Director at each college or district.

Add Primary User account with "Add User" authority. 

District users are assigned to district MIS code

Add district and college-authorized User accounts with "Add User" authority
for the Administrator & Report Center (PILOT)

District users are assigned to district MIS code

Load terms and majors into the Administrator

See the User Guides for instructions

Update contact information in the College and District tables

Ensure the check box to "Allow applications from multiple colleges for the same
term" is set correctly for each college in the District.

Identify all Rules needed and add to the Administrator

Create Email Rules Messages.

Create supplemental questions XML file

Note: Security risk. Ensure no private information is collected

Define error validation messages for supplemental questions

Important.  Ensure error messages are clear and instructive.

Load supplemental questions XML into the Administrator

Set up Title IX Survey through the CCCTC

Contact Tech Center to get setup on Title IX survey

Request download client from CCCTC

Create Download client for each college in district

Install Download Client for QA development

See online user guide: Download Client & Setting Up Downloads

Update Download Client Transfer Jar File (if necessary)

Direct link: OpenCCCApply Download Client Latest Version

Map Xap data to new OpenCCCApply system

Identify new fields to download (e.g. – Title IX & CCCID).

Note: There are two athletic questions for Title IX in the Needs & Interests page.
These are new to CCCApply (not in the Xap application).

Create download format file using Format Definitions XML (template)

Create download Job XML file (template)

Set-up download job and point to PILOT server

Create ability to store CCCID in SIS

Test downloads process through to SIS.  Verify all data.

Create user acceptance test plan

Execute user acceptance test cycles

Enter in test applications in QA  

Test full process through to SIS import process

Schedule Report Center Training from Tech Center

Confirm MOU contract has been signed and executed

Confirm User access to Production Administrator & Report Center

Create Format Definitions XML for production download process

Create Job XML file for production download process

Create schedule to run download job

Export Terms from PILOT Administrator and migrate to Production Administrator

Export Majors from PILOT Administrator and migrate to Production Administrator

Update College table and District table in Production Administrator

Migrate all Rules and Email Messages to Production Administrator Rules tab

Export Supplemental Questions XML from PILOT and migrate to Production Administrator

At designated date & time, disable Terms in XAP to prevent new applications