Summaries & Conclusions

Language & Text Changes

Meeting Notes: New Change Requests: Language & Text Changes - Part 1

Zoom Recording: 12.10.19-CCCApply: New Change Requests-Language and Text - Part 1

Summary:

1. Add “Immigration” to Citizenship section & question label

2. Add clarifying language to Citizenship & Immigration Status question

3. Add a checkbox for “Support for Undocumented Students” to Programs & Services section (Needs & Interests table)

Need support and decision on how the CO position on DACA and whether they should self-report and collect their data.

Immigrants Rising

Ongoing Issues:

• Collecting DACA

• Dual Enrollment

• Parent-Guardian

Pending Language Changes to Review: There are other questions/data fields that need language or text revision for various reasons:

1. Birthdate

2. Previous Legal Name(s)

3. Authorized Text Message

4. Parent/Guardian Information Question

5. Consent

6. Submit Your Application

Updates to AB540 Logic

Meeting Notes: CCCApply Sub-Committee: Requirements for AB540/SB68 Compliance

Zoom Recording: 12.11.19 - AB540/AB68 Required Changes in CCCApply

Summary:

1. Update the AB540 Affidavit doc (pdf) on the Special Links & Opportunities page

2. Expand / Add link to the “California Dream Act Application” on the Special Links & Opportunities page

Other Actions:

Review of the Education Page for

Need support from the CCCCO on what needs to be updated on the Education page to comply with new AB540/SB68/AB2000 requirements:

1. What are the requirements for Adult School students in CCCApply;

2. AB540 algorithm needs to be updated to determine status

Social Security Number Question

Meeting Notes: Review Social Security Number Question Revision

Zoom Recording: 12.05.19-CCCApply: Social Security Number Question Revision

1. Implement phased approach to a comprehensive revision to the existing Social Security Number question (language, placement, layout and user flow) in OpenCCC legacy and CCCApply Edit Account systems;

   1. Phase 1: Revise layout and legal language in existing question and placement (legacy OpenCCC)

      1. Revise legal language (approved by CCCCO legal) and move to Help pop-up drawer, triggered by hyperlink, and implement skip/conditional logic to display data input fields in the legacy OpenCCC system;

      2. Work with CCC Foundation, CCCCO, and college user groups to document live user testing on first implementation in legacy OpenCCC system and update in CCCApply Edit Account

         1. Collect feedback and prioritize changes with students and college user testing

      3. Work to ensure minimal (if any) data field and structure changes in the backend

   2. Phase 2: Move revised SSN question out of OpenCCC and Edit Account pages, and into CCCApply Standard Application

      1. Coordinate move out of legacy OpenCCC system with the launch of new OpenCCC 2.0

      2. Implement approved changes identified during Phase 1 from colleges and students based on layout and language changes

      3. Work with colleges to determine which other applications (if any) should also include the revised SSN

2. Implement changes to the layout, language, and placement of the Social Security Number question

   1. Revise legal language (with approved text per CCCCO legal) and move behind hyperlink to Help drawer

   2. Revise layout of data input fields using conditional Y/N skip logic

   3. Maintain existing data fields on the back end (with minimal changes to existing downloads structure)

   4. Place new SSN question on the Account Information/Mailing page in CCCApply Standard (but do not implement in Noncredit, International or Promise Grant applications)

      1. Remove

In-Progress Application Data Project

Meeting Notes: Access to In-Progress CCCApply Application Data (with student consent)

Zoom Recording: 12.03.19-CCCApply: In-Progress Application Data

Noncredit Application User Group Meeting

Meeting Notes: CCCApply Noncredit Application User Group - December 12, 2019

Zoom Recording: 12.12.19-CCCApply Noncredit Application User Group Meeting

Spam Filter Service

Meeting Notes: CCCApply Sub-Committee: Spam Filter Web Service

Zoom Recording: 12.09.19-CCCApply-Spam Filter Service Meeting

1. Organize new Spam Filter User Group, focused on fraud coming in through CCCApply, to identify enhancements to the Spam Filter web service and best practices for colleges to combat fraud;

   1. Schedule and hold monthly online meetings (every third Monday of each month), open to CCC college staff and admin, See schedule on the 2019-2020 CCCApply Sub-Committee Meeting Schedule.

2. Review list of change requests identified by the colleges during the 12/09 meeting:

   1. Update the Spam Filter User Interface in the Administrator with:

      1. Add the IP Address to the spam filter summary table

      2. Add the Country that matches the IP address or region to the table

      3. a way to Search by existing column data (whatever the columns are) CCCID, Email Address, DOB, etc. 

   2. Look into adding a Zip Code / Area Code validation check in the Permanent & Mailing address sets

   3. Add ability to create a rule in the Administrator that would allow the colleges to identify criteria that should move the application directly into the suspension folder (spam filter) or prevents it/whitelist). In other words, “don’t implement the “model” if the app meets specific criteria (rule logic). App would have to bypass the prediction service 

1. Other Action: Check with the new OpenCCC PM on which version of ReCAPTCHA will be used in the new OpenCCC system to combat robots and other bad actor technology. Colleges wants to know whether our current is too outdated to be effective?) Is OpenCCC redesign planning to include an updated version?  Which tool and which version will be used?  Why do we not have one in the Application?  Get history on this and inform the group.

Need CO support convincing colleges that spammers are attacking colleges that are providing free .edu emails, Google Apps/storage, and MS software (Office365)

CCCApply Administrator