Request No. | 2019-03 |
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Date of Request | January 18, 2019 |
Requester | CCCApply Redesign Workgroup |
Application(s) | Standard |
Section / Page | Various |
Steering Hearing Date | TBD |
Proposed Change to Download File | TBD |
Proposed Change to Residency Logic | TBD |
Problem / Issue
During the 1.18.19 CCCApply Redesign Workgroup meeting, the following list of no-brainer changes were discussed. Some of these changes pertain to the Standard Application and some pertain only to the Non-Credit Application.
Proposed Solution
This page will list all the proposed changes, but separate change requests documents will be created for each page or component in order to consolidate changes on each page/area.
All changes pertaining to the Non-Credit Application will be reviewed and approved by the newly reformed CCCApply Advisory Committee (formerly Steering Committee) during Phase 2 of the Non-Credit Application Pilot Project.
Change Requests Summary Information
Page / Section | # | Proposed Change | Next Steps |
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NON-CREDIT Path | 1 | CAP CHANGE Major Category Filter Enhancement for Non-Credit Path only OR add new field for Non-Credit Majors/Programs - which ever is easier (likely the Major Category filter would have to be revised either way). Implement functionality to allow Standard and International applications to have their own "Intended Majors/Programs of Study" fields OR revise the Major Category Filter to allow unique categories to only appear in the Non-Credit workflow path. NOTE: There is a separate change request for this feature enhancement already: 2018-24R: Enhance Major Category Filter for Non-Credit Application ONly Desired outcome: Have separate, unique categories for the Non-Credit application | UAT - NON-CREDIT PILOT USER FEEDBACK |
NON-CREDIT Path | 2 | Implement separate/different SUPPLEMENTAL QUESTIONS for the Non-Credit Application Only AMANDA - This is another enhancement/change that we want to explore for the Non-Credit App - Can we spike this issue as well and find out level of effort for implementation? | NEW - NEED LOE from Dev team |
Account / Mailing Information | 3 | This is a multi-part change request.
| TEST and propose some options PROPOSE to Advisory |
4 |
| Question for Steering Committee:
| |
This would align to #1 Scenario #2 - considering a message banner between the Zipped up account bar and the current mailing address bar (similar to the orange SSN reminder message) | |||
5 | WAIT ON THIS ONE - revisit with committee
| NEEDS REVIEW from ADVISORY COMMITTEE | |
EDIT ACCOUNT | 2 | Move the SSN question* from OpenCCC Account to the CCCApply Application(s) using the new proposed layout format. | PENDING APPROVAL from LEADERSHIP |
NOTE: The OpenCCC Redesign project is happening and currently requirements are being gathered to completely redesign this front-load/front-facing account system to be more utilitarian towards authentication/authorizatIOn than PII / Directory information data collection If the new OpenCCC design requires the removal of many of the existing personal information fields (Previous Name fields, Preferred Name fields, SSN, DOB, Main Phone, Second Phone, Perm Address, Homeless checkboxes, etc.) then we need to redesign the Account & Mailing Info page to accommodate all of these fields because they will need to move added to the application proper. This is a significant change to our existing configuration and would require - I believe - approval by the Advisory Committee (Steering), the Workgroup, and CCCApply. Further, any new fields added to Account that need to be added to Apply - such as additional consent to release OpenCCC data (maybe) or other new fields, may need to be added to the Applications downloads. | RESEARCH ALL FIELDS TARGETED TO BE REMOVED RESEARCH AND REVIEW BY STAKEHOLDERS | ||
Education | 8 | Research "Last HS Attended" section - Workgroup/Omid believes that section should also be conditional and per MIS requirements that I've seen, if the student is over age 25 (22?) then they are not "required" to provide details of their last high school, such as CDS code, name, address, city, state Zip (maybe State). Research this with the Advisory Committee - SB12 - STUDENT-HIGH-SCHOOL-LAST (see attached) | RESEARCH MIS RESEARCH ED CODE/ TITLE 5 |
9 | Dual Enrollment - Add to skip logic to hide college education sections (this is already a JIRA) | ||
10 | HS Completion Date - simplify this field by first asking for the YYYY the applicant graduated; if the year is within ? 10 years of RDD, then ask for MM; if within 2 years, also ask for DD to best of ability, if not skip. This will need to be considered from many perspectives: MIS requirements, Dual enrollment, residency, etc. | RESEARCH MIS, ADVISORY CONSULTATION | |
11 | Review all pages in all three applications and look for formats that can be revised to make the application process simpler: Look for other fields across the application that have Y/N radio buttons implemented where we don't need them to be. | REVIEW APPLICATION | |
Needs & Interests | 12 | Research whether we need to keep the TANF question on the Needs & Interests page (second question in the Financial Assistance section). Confirm we do or do not need it for Non-Credit students too. This was reviewed and approved by the Workgroup but could be unreliable and needs Steering approval. | RESEARCH TANF mandate of 2017. See attached. |
13 | Revise the Programs & Services Labels on the Needs & Interests page: Discuss better way to present the Programs & Services list to the applicant beyond just labels for each area. We need to incorporate better/more superior Help support for vague language throughout the application .This section is one such area. | WORK with ADVISORY GROUP ON PROPOSAL | |
Demographic Info | 14 | Explore removing the Parent/Guardian Education Levels question- what are the requirements? Can this be removed from MIS perspective? Does it need to be asked? If YES, does it need to be Required? If yes, can we simplify the options we are asking? Per Workgroup, there are fewer MIS required response options than we are asking now. Why? | RESEARCH MIS |
Enrollment | 6 | Revise the Education Goals to ensure they have to be collected at the time of application | RESEARCH MIS REVIEW WITH ADVISORY COMM |
ACCOUNT | 1 | Collaborate with the OpenCCC Redesign project team to itemize all fields that are proposed to be removed from OpenCCC Account creation because they will need to be added to CCCApply (BOG and/or International) because all fields are currently passed through Account to the application (merged) for download. Also any fields that are added to OpenCCC Account that may need to be downloaded by Apply should be considered. Questions for the OpenCCC Redesign team:
| RESEARCH AND TESTING What is the new redesign vision? Review OpenCCC Redesign Charter Review sprint demos and regular comm to Steering and colleges |
Supporting Documentation
Description | File Type | URL | Notes |
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CCCAPPLY Required Questions | Google Sheet | https://drive.google.com/open?id=1MO8TuhLZaX3L5Lv8eqeyhN9WI39NHHVzbwXr7wJCf3Q | Includes CA Ed Code, Title 5, and MIS alignments |
2017 Enacted Bills - Legal | |||
SB - Basic Student Record summary | |||