NEEDS UPDATING
PATTY IS WORKING ON THIS AGENDA FOR CCCAPPLY ADVISORY COMM 2019 MEETING #1
Online Meeting Information
This meeting will be held online via Zoom.
Date March XX, 2019
Time 1:00 pm - 3:00 pm
Location ONLINE
Agenda
| TIME | DESCRIPTION | SPEAKER |
1:00 pm | Roll Call | Leahy |
| 1:10 pm | Approval of < Date > Minutes | Leahy |
| Update on CCCApply Charter & Roadmap for FY 2019 | ||
| 1:20 pm | Update on CCCApply Redesign Workgroup Effort | Donohue |
Legal Requirements Review
| ||
| 1:30 pm | 2019 Workshop Update & Planning | Donohue |
| 2:00 pm | CCCApply Pending Change Requests | Donohue / Coleman |
| 2:30 pm | Parking Lot Review | |
| 2:50 pm | 2019 Quarterly Meeting Schedule | Committee |
3:00 pm | Close Meeting | Donohue |
Roll Call
2019 Advisory Committee Member Roster
Advisory Committee Members Email List
All Advisory members above are members of the CCCAPPLYSTEERING listserv. Email: cccapplysteering@listserv.cccnext.net
Pending Action Items from November 2018 Meeting
| # | Action Item | Description of Issue | Resolution | Status |
|---|---|---|---|---|
| Request for official project plan from the CO about the Redesign Project | During the November 2018 meeting, the Committee expressed their concerns about the purpose, goals, expected outcomes and timeline for the Redesign Project (need for a project plan).They want something in writing from the Vice Chancellor to be distributed to the field (via Steering and CCC-Admissions listservs). | Not Started. Patty to discuss with Omid. | NOT STARTED | |
Official report from Ideas42 | As part of number #1 above, the Committee (representing the field) are requesting details about the Ideas42 Research Study. What was the original charter for the study? What is the timeline? When can we expect the final recommendations report? | Patty to work with Omid on getting this information. | PENDING | |
| New Change Requests | List of new - unheard - changes is growing. Direct links to the new and deferred lists are listed in the "Change Requests" section below. | |||
| Deferred Change Requests | ||||
| Residency Algorithm Review | ||||
| Spam Filter Service Webinars | ||||
| Non-Credit Webinar |
Change Requests Pending
| Description | Review Date | Status |
|---|---|---|
| CCCApply Report Center Upgrade | ||
| 2019 New Change Requests | ||
| 2018 New Change Requests | ||
| DEFERRED Changes Pending |
Approved Changes for June
- Update the Committee on the changes underway for March & June releases
- Foster Youth (priority registration) language and logic update
- Parent/Guardian (Dependency Status)
- Adding Non-binary to Gender responses
- Adding missing visa types to those that preclude residency
- (Bug fix - fixed problem with visa types not displaying Residency page)
Pending Issues that Need Review
- Concurrent enrollment issues:
- Can a high school student have a college degree while still in high school?
- How often is a concurrent student a returning college student?
- Major Category filter for non-Credit students
- Supplemental Questions for non-credit students
2019 Quarterly Meeting Schedule
NEW Schedule. Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Date | Time | Description | Location |
|---|---|---|---|
|
|
|
|
Wednesday, May 1 | 12:00pm - 2:00pm | CCCApply User Workgroup Meeting - Q2 | 2019 CACCRAO Conference - (Last Day Luncheon) - Room TBD |
Tuesday, August 13 | 1:30pm - 3:30pm | CCCApply User Workgroup Meeting - Q3 | Online |
Tuesday, November 12 | 1:30pm - 3:30pm | CCCApply User Workgroup Meeting - Q4 | Online |
Archive: 2018 Meeting Schedule
CCCApply Charter & Roadmap - FY18/19
Quarterly Milestones - Release Schedule
Q1 - Annual Update Release - September 2018
- CCCApply Redesign - Phase 1 - Release 1
- Spam Filter Web Service
- New CCC Administrator - Core Services - SSO Authentication
- CCCApply Administrator 2.0 Upgrade
- Meta Majors / Category Filter
Q2 - Redesign Release - December 2018
- CCCApply Redesign - Phase 1 - Release 2
- Race & Ethnicity Expansion Project
- Change Specifications: 2018-18R: New Race & Ethnicity Implementation
- UI Styles & Branding Update - Part 1: Align with MyPath Styles
- 2019-2020 Promise Grant (BOG) Application
Q3 - Redesign Release - March 2019
- CCCApply Redesign - Phase 1 - Release 3
- Non-Credit Application - Pilot Phase
- Maintenance & Support (Bug Fixes)
Q4 - Planned - Redesign Release - June 2019
- CCCApply Redesign - Phase 1 - Release 4
- Account Info/Mailing page update
- Non-Credit Application Production Release
- Pending: Major field enhancement
- Pending: Supp Questions for Non-Credit
- Legal Mandates - Change Requests
- Foster Youth Question Updates
- Gender Field Update (Non-Binary)
- Visa Types for Residency Updates (bug fix too)
- Parent/Guardian Dependency Status Question Update
- SuperGlue for Apply, Promise, International
- Technical Updates - Java 11 Upgrade
Legal Requirements Review
See link: CCCApply Advisory: 2019 Legal Requirements Review
- AB 3255 - Omnibus Bill
- AB 3101 - Non-Credit Residency Changes
- AB 705 -
- SB 85 & the Updated VACA Act (SEE CCCTC-Email-Education Code 68075 Effective Jan 2019.pdf)
CCCApply Redesign Workgroup Update
The Chancellor’s Office, the CCC Technology Center, and the Foundation for California Community Colleges, in collaboration with the community colleges and in partnership with ideas42, are redesigning the CCCApply experience with a student-centered approach in mind.
The CCCApply Redesign Workgroup is being led by CCCCO Vice Chancellor, Omid Pourzanjani. More information about the redesign effort can be found on the CCC Digital Futures website: https://digitalfutures.cccco.edu/
CCCApply Redesign Project
This article appears on the Digital Futures website: CCCApply overhaul to be driven by student-centered design and behavioral sciences
- NEED: Current Status / Update on the Ideas42 Study on CCCApply
- Ongoing study and anticipated recommendations on the Ideas42 CCCApply study is still underway.
- The projected date for the Final Recommendation Report was October 2018.
- As of today's meeting (Thursday, November 29, 2018) communication that the final report has been submitted to the Chancellor's Office has not been relayed to CCCApply product manager.
- Better descriptions for skill level of hands on training/labs/ activities
- Demos in the morning
- The steering committees role?
- More leadership is needed from the Chancellor’s Office for the workshop
- There appears to be a residency change field that is unused.
- Mitch and Patty will look through change requests in a separate meeting
CCCApply Redesign Project - FY2019
CCCApply Redesign Project Dashboard
Non-Credit Application Project
CCCApply Non-Credit Application Dashboard
Pilot Project Plan: CCCApply Non-Credit Application
11.29.18:
- Patty presented the redesign effort timeline for this fiscal year
- September release has been implemented successfully.
- Next release on December 7th Includes:
- Style upgrade
- Updates for expanded race and ethnicity
- Patty presented the extensive list of new ethnicities.
- She also presented the mapping of the new data fields related to ethnicities
- Promise grant revise for 2019-2020
RELEASE: March 2019
- Non-Credit Application Effort
- Review specs for Residency-Exempt Status
- Low-hanging fruit streamlining changes - Part II
- Pending Question Revisions
- Residency Page Revisions
- UI Styles & Branding Update - Part 2: New CO Brands
- Updated Standard Application - paper version under-development (Must be ADA compliant & pass accessibility review)
- Pending Approval: Report Center Upgrade
- Pending Approval: Spam Filter UI Enhancements
RELEASE: June 2019
- Spam Filter UI enhancements
- Non-binary gender response option
- Visa Types added to Table F
- Visa Types for Residency was fixed
- Foster Youth language and logic update
- Dependency Status (language adding foster youth update)
- Account Info / Mailing page updates
- Requirements for mobile-device/responsive design
- Requirements for Download Client 2.0 (SuperGlue for CCCApply)
- Requirements for the multi-language version
- Requirements for MyPath integration
- Requirements for new Form Generating Engine / back-end micro-services
Pending
SSN Revision
CCCApply: Project News
- Introduced Jennifer Coleman, Program Director for Core Applications including CCCApply, SuperGlue, MyPath, College Adapter, and other matriculation tools.
- OpenCCC - Project management changes
- New Product Manager, OpenCCC - John Sills
- OpenCCC has separated from the CCCApply project, beginning this current fiscal year.
- OpenCCC is now managed in a different grant initiative: The Shared Infrastructure Grant (Federated Identity, CENIC, other shared infrastructure projects)
- The project has a new work plan and set of goals/objectives, which is no longer tied to CCCApply project including the development team, change management process, etc.
ACTION ITEM: Patty is still transitioning information and on-boarding ownership of the OpenCCC project to the new Product Manager team. However, John will be included in all User Group activities, and we will work together on a communication to this committee and to all CCCApply users regarding the transition in project management and update the field on a similar upcoming OpenCCC Redesign project.
- The project has a new work plan and set of goals/objectives, which is no longer tied to CCCApply project including the development team, change management process, etc.
- CCC Administrator - Core Admin System - also has a new Product manager, John Hadad. Patty is still managing the CCCApply Administrator application that is integrated with the new core admin tool, however the shared common administrator, which includes User management and other shared feature functionality will transition to the new PM, John Hadad.
- CCCApply Project -
- Summary of Scope, Schedule, Budget (Charter draft) under-development for FY2019
- Other Changes: Changes to teams: development teams, support staff, enabling services,
- CCCApply Users Workgroup: Changes to a workgroup model instead of a steering committee. CCCApply will be restructured into a workgroup.
Changes to the Steering Committee - Moving to a Users work group model > group relies on the members to produce outcomes and guidance, versus requirements/approvals. Steering Committee was about governance across system. CO is centralizing these groups, focused on user participation and college end-users.
How does this affect the existing CCCApply Steering Committee?
- Not too much will change - more virtual meetings vs. in-person meetings
- Won't be called "Steering" anymore - new name: CCCApply User Workgroup
- No longer need a quorum for meetings or approvals
- Bylaws & Constitution: No longer structured around a Constitution & Bylaws, but minutes will still be required.
Questions:
Does it make sense to have the Workshop structured and guided by the Steering committee then? (Mitch Leahy)
Answer: We still need guidance from this group on direction/sessions/ tracks
REMINDER - CCCApply Workshop is very popular! New A&R staff rely on this as a way to meet, connect, learn and get information. Last year: almost 300 attendees.
Changes to the traditional Steering Committee model - to a Workgroup model > group relies on the members to produce outcomes and guidance, versus requirements/approvals. Steering Committee was about governance across system. CO is centralizing these groups, focused on user participation and college end-users.
Communication to the Field has been lacking and a problem.
2019 Workshop Planning
UPDATE
| Item | Plan | Notes | Action Items | Status |
|---|---|---|---|---|
| Communication | Use last years Announcement Emails | NEED |
Archive & Parking Lot
Residency Review Sub-Committee - July 25, 2018 - Meeting Recording