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Summary

The Chancellor’s Office, the CCC Technology Center, and the Foundation for California Community Colleges, in collaboration with the community colleges and in partnership with ideas42, are redesigning the CCCApply experience with a student-centered approach in mind.

Mission: Student-centered design in action

Goals:  Redesign CCCApply so that it is student-friendly, simple, straight-forward, and collects enough data to properly initiate the on-boarding of the students. 

Redesign Workgroup Members:  Anderson, Christopher; Deb Barker-Garcia; Bryan Miller; Tim Calhoon; Craig Hayward; Lou Delzompo; Emily Gerofsky; Emily Robinson; John Helmer (Unicon); Lu, Tonia; Laura Metune; Michelle Pena; Mike Caruso; Stephanie Murguia; Patricia Donohue; Michael Quiaoit; Randy Tillery; Andrea Reynolds; Rita Gorgan; Rob Rundquist; Justin Salenik; Tessa Carmen DeRoy; Paul Feist; Tina King.



Project Goals & Objectives


Workgroup Committee & DescriptionLeadResources

Project Goals

Omid Pourzanjani, CCCCO
Barney Gomez, CCCCO
https://digitalfutures.cccco.edu/

Overarching Objectives - See Table Below

  1. Streamline and simplify the CCCApply experience with a student-centered approach in mind that complies with the requirements of AB3101 
  2. Support Non-Credit Students with Residency-Free Workflow


Omid Pourzanjani, CCCCO
Barney Gomez, CCCCO

Click here > AB-3101 Community colleges.

"The bill would exempt a student seeking to enroll exclusively in career development and college preparation courses, and other courses for which no credit is given, at a community college from community college residency classification requirements."

Design & Business Requirements




Change Requests

/wiki/spaces/PD/pages/839484354

 Sub-committee Team >

Patty Donohue

Michelle Pena
Josh Helmer
Stephanie Murguia
Mitch Leahy

Special Implementations

User Interface Changes

Glue for CCCApply 

  • Glue for Apply
  • Glue for BOG & International
  • SuperGlue for CCCApply

Questions & Fields: Sub-committee focused on reviewing questions and data fields required at the time of application to support Redesign project objectives

Omid Pourzanjani - Lead
Patty Donohue


Release Schedule




Redesign Release  1

Production Release: September 28, 2018
Pilot Release: September 14, 2018

Redesign Release  2

Production Schedule:  December 7
Pilot Release Schedule: November 19

 SCOPE...

Redesign Release 3

Production Release:  March 15, 2019
Pilot Release:  February 16, 2019

Redesign Part 4

Production Release: June 2019
Pilot Release:  May 2019

Scope: 

  • Redesign Changes #3
  • Non-Credit Application - Production Release
  • Phase 2: Long-Term Design Proposal

     SCOPE....
    • Recommendations based on Ideas42 study (TBD)
    • CCCApply & Promise Grant Mobile-friendly Platform (responsive design)
    • Spanish Version (CCCApply, Promise Grant)
    • Requirements for Infrastructure Upgrade - Backend Micro-services
    • Requirements for Universal Form Engine architecture
    • Requirements for EOL Download Client > Migrate to New Download Jar 2.0

Patty Donohue

Tim Calhoon
Lou Delzompo
Josh Helmer
Omid Pourzanjani

Release Roadmap

  • Sprint-based release deployment schedule for March 2019 Redesign deadline

Phase 2:  Long-Term Redesign

 SCOPE....
  • Recommendations based on Ideas42 study (TBD)
  • Requirements for CCCApply & Promise Grant Mobile-friendly Platform (responsive design)
  • Spanish Version (CCCApply, Promise Grant)
  • Requirements for Infrastructure Upgrade - Backend Micro-services
  • Requirements for Universal Form Engine architecture
  • Requirements for EOL Download Client > Migrate to New Download Jar 2.0

CCCApply Advisory User Group

CCCApply Redesign Workgroup

Shared space under-development to track meetings, decisions, requirements reviews, approvals, and quarterly progress reports.

Sub-Committees



Non-Credit Application Committee

Patty Donohue

 Sub-committee Team: >

Randy Tillerman

Patty Donohue
Michelle Pena
Tina King
Stephanie Murguia
Rita Grogan
Tessa Carmen DeRoy

NOTE:  Sub-Committee meeting minutes

Non-Credit Sub-Committee Meeting Minutes & Discussions - Fall 2018


Low-Hanging Fruit CommitteePatty Donohue - Lead
Michelle Pena
MItch Leahy
Stephanie Murguia

Low-hanging Fruit #1 - Changes - DEPLOYED Q1

Low-hanging Fruit #2 - (Pending)

/wiki/spaces/OPENAPPLY/pages/723812439


Questions & Fields: Sub-committee focused on reviewing questions and data fields required at the time of application to support Redesign project objectives

Omid Pourzanjani - Lead
Patty Donohue


/wiki/spaces/PD/pages/727843091

Worksheet: MIS Requirements

CCCApply Field Removal Recommendation 102218.xlsx

Questions to be Removed Change Requirements (Worksheet)


Ideas42 Study

Ideas42.org behavioral study on CCCApply in response to AB3101

Harrison Neuert - Ideas42

Emily Gerofsky - CCC Foundation

CCC Diagnosis Deck Final (002).pdf  (Ideas42)


Changes & Low-Hanging Fruit 

Sub-committee focused on identifying changes and revisions that support Redesign project objectives and timeline.

Special Implementations

User Interface Changes

Glue for CCCApply 

  • Project Glue for Apply
  • Glue for BOG & International
  • SuperGlue for CCCApply
 Sub-committee Team >

Patty Donohue

Michelle Pena
Josh Helmer
Stephanie Murguia
Mitch Leahy

Low-hanging Fruit #1  - DEPLOYED September Release

Low-hanging Fruit #2

Non-Credit Application Workflow 

/wiki/spaces/OPENAPPLY/pages/723812439

Change Management Office procedures (Amanda)


Communications

Omid Pourzanjani - CCCCO

Meetings

CCCapply Redesign Meeting Agenda 120618.docx

CCCAPPLY Notes 11-29-18.docx

CCCapply Redesign Meeting Minutes 102618 (1).docx

CCCapply Redesign Meeting Minutes- 091418 (1).docx

CCCApply Field Removal Recommendation 102618 (1).xlsx


Phase 1 Redesign Development Roadmap

This roadmap outlines the work planned or completed in the first phase of the redesign project dedicated to simplifying the current version of CCCApply.

     

Oct2018NovDecJan2019FebMarAprMayJunJul6.3.0 Release Dec 20186.2.0 Release Sept 20186.4.0 Release March 20196.5.0 Release June 2019
Non-Credit App
UI Changes
Glue for Apply
REDESIGN

Development Phase: Non-Credit Application

Pilot Phase: Non-Credit App

Pilot Feedback Changes to Non-Credit App

Production Release - Non-Credit App

Low-Hanging Fruit #1

Revise/Remove Questions - Low-Hanging Fruit #2

Redesign Changes #3

New Race & Ethnicity

Implement: Glue for Apply - P1

Partner with Glue - Implement Glue for BOG - P1

Partner with Glue - Implement Glue for IA

Ideas42: Exploration

Ideas42: Recommendations

Gather Requirements New Backend - Form Engine Platform / Microservices

Gather Requirements New User Interface - Mobile - Multi-lingual - Modern Support

Redesign Workgroup Exploration - Ongoing





Change Requirements Deadlines

*Due to the current budget and team capacity, even approved changes that do meet the deadlines below are not guaranteed inclusion in the release(s).


FINAL DEADLINES
Change Management ActivitiesQ3 Release - March 2019Q4 Release - June 15, 2019
Submit Change RequestDecember 31, 2018 (Jan 3, 2019)February 28, 2019
T-Shirt Size EstimateJanuary 8, 2019March 7, 2019
Budget ReviewJanuary 8, 2019March 9, 2019
Written Sign-Off on Vetted Approved ChangesJanuary 9, 2019March 15, 2019
Resources & Capacity Estimates

Story / Epic Business RequirementsJanuary 11, 2019March 25, 2019
Technical EstimateJanuary 11, 2019March 27, 2019
Release Management Activities

Code FreezeJanuary 31, 2019May 16, 2019
Pilot Release (30 Days)February 15, 2019May 31, 2019
Pilot Release (2 Weeks)March 1, 2019June 14, 2019
Production ReleaseMarch 15, 2019June 28, 2019
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