CCCApply Steering Advisory committees are formed at the discretion of the CCCApply Steering Committee. , should adhere to the constitution of CCCApply and its bylaws, and should support the goals and objectives of the CCCTC (formerly TTIP) Grant Work-plan for 2017-2019 grant years.
Guidelines
Themes for each sub-committee are determined by the greater CCCApply Steering Committee based on need for spike or stretch research for business, user, and/or technical project needs; or for longer-term, on-going advisory and subject matter expertise in specific areas related to the online admissions and financial aid applications for the CCC Technology Center.
Each sub-committee should consist of:
There are currently 6 different CCCApply advisory committees proposed for 2018-2019.
- 2018 Annual Workshop Committee
- CCCApply Research & Data Security Advisory Committee
- CCCApply Residency Review Committee
- CCCApply User Experience (UX) Advisory Committee
- OpenCCCApply MyPath Integration Advisory Committee
- CCCApply International Application User Experience Advisory Committee
- CCC Administrator User Experience Advisory Committee
CCCApply advisory committees will provide support and guidance in the following ways:
- Conduct research and interpret state and federal guidelines and legislation;
- Ensure residency algorithm in CCCApply is compliant to state residency rules and regulations;
- Provide support as subject matter experts on issues such as military, foster youth, citizenship, California residency, etc.
- Support the product manager in gathering functional requirements for change requests and new features
- Gather requirements for new features and new versions of CCCApply applications.
Stay Informed!
Sub-committee progress updates will be posted regularly on CCCTechnology.info - the new 24/7 online, on-demand, communication and support site for CCCApply colleges users. To get auto-notifications by email, be sure to "Follow" the "CCCApply" and "CCCApply System Alerts" category pages.
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Residency Review Committee
The Residency Review Committee is an ongoing advisory group that meets - at a minimum - twice per year, and as needed to review residency-related issues for CCCApply.
Committee Name | Residency Review Committee |
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Purpose | Ongoing advisory committee to support and advise on CCCApply residency related issues and change requests. With the revisions underway to upgrade the 2005 CCCApply Steering Bylaws & Constitution, the Steering Committee has determined that the CCCApply residency algorithm (Standard Application) should be reviewed to ensure it is up-to-date, accurate, and meeting the Ed Code and CACCRAO standards for residency in the CCC system. NOTE: A request was made to have an outside expert review the algorithm. However, due to budget constraints, Steering voted to complete an internal sub-committee review first, then based on the findings, consider a second, external review. |
Chair / Advisory Lead | Patty Donohue (until team leader is selected by sub-committee in 2018) |
CCCCO Representative | Michael Quaioit |
2018 Objective(s) | The objectives for this committee in 2018 are to:
Short-term objective: Support Steering Committee and product manager on all residency logic issues, changes, and enhancements. Long-term objective: Deep dive analysis of current residency algorithm to recommend enhancements to streamline questions and steps to determine preliminary residency status in CCCApply.
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Documentation | The residency algorithm is maintained in the Appendix A of the CCCApply Standard Application Data Dictionary (V.2017.2). |
2018 Meeting Schedule | Twice yearly; and As Needed |
Post Meeting Minutes Location | < TBD - On or before January 20, 2018 > |
2018 CCCApply Residency Review |
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2018 CCCApply Workshop Committee
Over the past several years the CCCApply annual workshop has grown in size (attendance); we expect a continued growth in attendees for 2018.
New Format for 2018
In 2018, the eTranscript CA Steering Committee is undergoing a restructuring and they will not be participating in the traditional CCCApply & eTranscript CA two-day workshop.
CCCApply will host a one-day workshop with three-tracks of concurrent sessions, as well as general session speakers, a keynote address, and the computer lab.
Workshop
Orange Coast College will host the workshop on March 28, 2018.
Committee Name | 2018 Workshop Committee |
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Purpose | Support the CCCApply Steering leadership team plan, promote, and facilitate the workshop and all post-workshop activities/research. |
Chair / Advisory Lead | **Michelle Pena, CCCApply Steering Vice-Chair |
MEMBERS: | Stephanie Murguia |
CCCCO Representative | N/A |
2018 Objectives |
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Documentation | |
2018 Meeting Schedule | Meet weekly through March 21 (Fridays at 11am) |
Post Meeting Minutes / Links | 2018 CCCApply Workshop |
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CCCApply Research & Data Security Advisory Committee
Over the past several years the CCCApply annual workshop has grown in size (attendance); we expect a continued growth in attendees for 2018.
New Format for 2018
In 2018, the eTranscript CA Steering Committee is undergoing a restructuring and they will not be participating in the traditional CCCApply & eTranscript CA two-day workshop.
CCCApply will host a one-day workshop with three-tracks of concurrent sessions, as well as general session speakers, a keynote address, and the computer lab.
Workshop
Orange Coast College will host the workshop on March 28, 2018.
Committee Name | Research & Data Security Committee |
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Purpose | |
Chair / Advisory Lead | |
MEMBERS: | Craig Hayward |
CCCCO Representative | N/A |
2018 Objectives | |
Documentation | |
2018 Meeting Schedule | Meet weekly through March 21 (Fridays at 11am) |
Post Meeting Minutes / Links | 2018 CCCApply Research & Data Security Advisory Committee |
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CCC Administrator UX & Design Advisory Committee
The purpose of this UX committee is to support the CCCApply product manager with the design and implementation of the required CCCApply admin modules and features in new version of the CCCApply Administrator (to be known as the CCC Administrator).
The new CCC Administrator tool is intended to be a cross-functional Admin tool for multiple CCC Technology applications that have overlapping requirements. The other projects include, but are not limited to: CCCApply, Course Exchange project, Curriculum Inventory, Online Education Initiative, Common Assessment, Education Planning Initiative, and CVC Distance Education catalog.
The purpose & duties of this committee:
- Convene a meeting before January 20, 2018 to review the overall vision and basic framework for a new cross-functional CCC Administrator Tool. More information on the overlapping needs and functionality shared by all projects will be distributed prior to the first meeting.
- Patty to schedule DEMO and recurring sprint demos and itemize feature enhancements
- Patty to schedule and organize PILOT colleges to review ETL and workflow processes, etc.
- Note: The tool will be designed to work with our current CCCApply applications as well as incorporate new application technology tools and functionality.
2018 Objectives:
- Need PILOT colleges (2 - 3) for testing (IdP authentication, authorization, navigation, etc.)
- Attend sprint demos and retros between now and MVP launch
- User testing - map it out
- Schedule demo
- Chart out MVP features vs. V2 features (map out on Roadmap for September 2018 / March 2019
- Review and prep all change requests
- Need team to review / manage all onscreen text, body copy, labels,
- Need team to review links & enhancements (what's missing?)
- CRITICAL NEED: Advisor to oversee the USER Documentation (User Guide, Technical Specifications, etc.)
- Have committee organize what else needs to be identified, reviewed, managed, reports, etc.
Committee Name | CCC Administrator User Experience Advisory Committee (for CCCApply Suite: Standard Apply, Promise Grant, International, Report Center, etc.) |
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Purpose | The goal for this advisory committee is to ensure we've captured the business & functional requirements and enhancements for the approved CCCApply admin modules in the new CCC Administrator. |
Chair / Advisory Lead | Michelle Pena, CCCApply Steering Vice-Chair |
MEMBERS: | Santa Rosa JC: Mitch Leahy |
CCCCO Representative | |
2018 Objective(s) |
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Documentation | CCC Administrator User Guide - Volume 1 DRAFT |
2018 Meeting Schedule | Meet every 3 - 4 weeks until Pilot release (May 1, 2018) |
Meeting Minutes / Links | 2018 CCC Administrator UX Sub-Committee |
Previous Committees Notes
Update 8.03.16: The Administrator 2.0 sub-committee convened two meetings in June and July 2016 to discuss the new CCC Administrator tool currently under-development. The attendees at each meeting contributed usability feedback and requirements suggestions for the Tems, Majors and Supplemental Questions modules.
Several key requirements emerged:
- College-controlled alignment capability between Education Goals and individual Majors in order to facilitate a branching of Majors in the Standard & International applications. The corresponding UI/UX changes will need to be coordinated so the user can select their Education Goal first, then the major. This implementation has been requested in the past (also known as the Ed Goal Alignment) and another sub-committee is being formed to help review the implementation from a research and maintenance perspective;
- A new optional CIP code field is being added alongside the TOP code and Program Control Number fields;
- A new, user-friendly Supplemental Questions-generating module is being designed for staff that complies with WCAG 2.0 AA accessibility standards.
See the minutes from the 7.06.16 meeting in the CCCApply Project Site file repository > CCCApply Steering Committee > Steering Sub-Committees
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New California College Promise Grant Application Enhancements - 2018 Requirements
The CCCCO has expressed interest in expediting enhancements to the new CC Promise Grant Application (formerly known as the BOG Fee Waiver Application), such as a consolidated FAFSA/BOG application.
A sub-committee is likely necessary to work with FA staff and the CCCCO to determine feasibility and gap analysis.
- Add agenda item to the June 2016 Steering meeting to review suggestions from CCCCO.
- Invite Tim Bonnel and Rhonda Mohr to participate in committee.
- Document required changes for Steering Committee approval.
2018 MEETING Schedule:
Objective(s) for 2018:
Committee Name | CC Promise Grant Advisory Committee (formerly known as the BOG Advisory Committee) |
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Purpose | Oversee and gather requirements for new Promise Grant application design and development. |
Chair / Advisory Lead | TBD - Patty Donohue |
CCCCO Representative | Bryan Dickason, FA Specialist |
MEMBERS: | Stephanie Murguia |
2018 Objective(s) |
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Documentation | 2018-2019 CC Promise Grant Data Specification |
2018 Meeting Schedule | Meet every 3 - 4 weeks through 2018 Annual Update |
Meeting Minutes / Post Location |
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CCCApply UX & Design Advisory Committee
CCCApply in Maintenance Mode
In March 2016, the CCC Technology Center completed development of the CCCApply International Application, the third and final application in the CCCApply Applications Suite.
With essentially all new development complete in this iteration of CCCApply, the Tech Center moved the CCCApply project into maintenance mode, which means that resources will continue to be allocated for bug fixes and high-priority change requests, but that the development team can now focus resources on supporting the SSO Proxy and other systemwide technology projects, such as the Student Services Portal and the Common Assessment Initiative, that require integration of the OpenCCC account system and application data.
CCCApply 3.0
While the development team focuses on efforts to integrate CCCApply into the Portal, the Product Manager will work with the CCCApply Steering Committee to develop a vision, roadmap and high-level functional requirements for a new and improved admissions application framework that will feature an accessible, responsive, internationalized, form-builder design in order to meet the evolving needs of our diverse CCC student population.
Do we need to go out to RFP again for 2018-2019?
Committee Name | NEW CCCApply Design Advisory Committee | ||
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Purpose | The goal for this committee is to ensure that the vision and high level requirements for the next version of CCCApply online admissions application for the California Community Colleges complies with the 2017-2019 CCCTC Grant Workplan, and is documented for future development.
| ||
Chair / Advisory Lead | Patty Donohue | ||
MEMBERS: | CCCTC Internal:
| CCCApply Steering Sub-Committee:
| College Staff Users:
|
2018 Objective(s) | |||
Documentation | |||
2018 Meeting Schedule | Every 3 - 4 weeks (sprint reviews?) through 2018 | ||
Meeting Minutes / Location | /wiki/spaces/PD/pages/364381586 |
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CCCApply International Application UX & Design Advisory Committee
The first version of the OpenCCCApply International Application launched at the end of March 2016. Currently six colleges have started the implementation process and plan to go live with the application between June and August 30, 2016. Five additional colleges have expressed interest in starting the adoption process this fall 2016.
The CCCApply International Application Advisory Committee was formed in Fall 2015 to help guide the first iteration of the application through to release.
During Maintenance Mode, the objective of the Advisory Committee is to ensure the application remains in compliance and that all bugs are identified and fixed as soon as possible.
- Convene a meeting between June 1 - August 31, 2016 to review the current application and begin drafting a requirements document to identify technical and functional bugs and high priority enhancements.
Committee Name | International Application User Experience Advisory Group |
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Purpose | Design, develop, review and maintain compliance with grant workplan and overall approved objectives for International Application |
Chair / Advisory Lead | |
MEMBERS: | |
2018 Objective(s) | |
Meeting Schedule | TBD |
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CCCApply ARC Committee
Architectural Review & Advisory Committee - will work closely with the OpenCCCApply User Experience Advisory group, but will focus more on the technical and engineering aspects (front-end and back-end from an architectural perspective). This group will explore other online admission applications for higher education (preferably community college / junior colleges) for online admissions, online financial aid applications, online federated identity user accounts system, administrator design committee).
Call volunteers to order - schedule first meeting
Nominate and vote on a Chairperson
Nominate and vote on a schedule for recurring meetings
Nominate and vote on a charter for this committee, set objectives, sort it
The purpose of this committee is to better understand the issues and needs of the growing Non-Credit Student population and how CCCApply might be adapted to serve their unique needs for admission. This committee is facilitated by CCCApply Steering Committee leadership and will include additional stakeholders from the greater CCC Admissions and Student Services community.
Objectives of this committee:
- Convene a meeting (TBD) to discuss the issues and concerns raised by multiple CCC colleges and organizations (CACCRAO) regarding the need for a user-friendly admission process for non-credit students and programs.
- Work with the CCCCO to gain clarity around the residency requirements for all students, including non-credit students, and solicit a formal mandate or Legal Opinion in an effort to guide this effort for all colleges.
- Create an approved, paper-based version of the CCCApply Standard Application and post in the Project Site file repository for all college use.
- Identify and document any required changes to the Standard Application determined by the sub-committee and approved by the larger Steering Committee.
Committee Name | CCCApply Architectural Review Committee |
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Purpose | Plan all aspects of the CCCApply annual workshop |
Chair / Review Board Leader | Tim Calhoon, Executive Director, CCCTC |
MEMBERS: | Brian Schroeder (TBD) |
2018 Objective(s) |
|
Documentation | |
2018 Meeting Schedule | Meet weekly through March 21 (Fridays at 11am) |
Meeting Minutes / Post Location |
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Stay Informed!
Sub-committee progress updates will be posted regularly on CCCTechnology.info - the new 24/7 online, on-demand, communication and support site for CCCApply colleges users. To get auto-notifications by email, be sure to "Follow" the "CCCApply" and "CCCTC System Alerts" category pages.